IT DEPARTMENT OF MINISTRY OF JUSTICE OF TURKEY 1 U Y A P U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM NATIONAL JUDICIARY INFORMATICS SYSTEM
Jan 12, 2016
IT DEPARTMENT OF MINISTRY OF JUSTICE OF TURKEY
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U Y A P U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM NATIONAL JUDICIARY INFORMATICS SYSTEM
UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system.
As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. All these are equiped with computers, network and internet connection and given access to all the legislation and judicial records.
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WHAT IS UYAP ?
To serve 50.000 employees of MOJ, 70.000 lawyers and all citizens
Rapid, reliable and integrated system
Fast and efficient data exchange
Minimize the basic judicial errors
Data standardization
Alerts to identify users
Electronic means instead of paper files
Flexibility of working hours with VPN
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OBJECTIVES OF UYAP
UYAP has transformed an old-fashioned, paper based Judiciary into a smooth functioning organization, which is assessed by some the biggest revolution in the Turkish Judiciary
High Criminal Court Centres 134
Courthouses 587
Prisons and Detention Houses 425
Forensic Medicine Units 63
Public Prosecutor Services 7.751
Judges 6.081
Administrative judges 943
Public Prosecutors 4.072
Personnel 59.037
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Turkish Justice with Numbers
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The Annual Number of Case in Turkey
PROSECUTION FILES 8.763.011
CRIMINAL CASES 2.764.497
CIVIL LAWCASES 2.180.305
ADMINISTRATIVE CASES 409.151
ENFORCEMENT CASES 9.640.699
GRAND TOTAL 21.767.663
All these disputes have been processed by UYAP
ERP– Personel Management– Training Management– Supply Management– Procurement Management– Financial Management
Judiciary Functions– Public Prosecution Services– Penal Law Services– Civil Law Services– Enforcement Services– Administrative Law Services– Convict-Arrest Management– Forensic Medicine
Common Functions– e-mail– Electronic Forum– Data Bank– Internet– Word Processor
Supporting Functions– Occupational Units– Library– Health– Archives
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FUNCTIONAL SCOPE
Integration Between UYAP I & UYAP II
Integration Between Subsystems– Public Prosecutors,– Courts, – Forensic Medicine, – Prisons, etc.
Integration with other systemsIntegration with other systems– Supreme Court, Constitutional Court
– Record of convictions and statistics
– Population and Citizenship Unit,
– General Directorate Of Land Registry & Cadastre,
– Ministries,
– Police Departments, etc.
INTEGRATION SCOPE
Police Police StationStation
Arrest Warrant
PublicPublicProsecutorProsecutor
Driving License Driving License InformationInformation
Driving License Driving License InformationInformation
CourtsCourts
On lineOn line
Record of Record of ConvictionsConvictions
Population & Population & CitizenshipCitizenship(MERNIS)(MERNIS)
General General DirectorateDirectorateof PTTof PTT
ConvictionsConvictionsPrisonPrison
Forensic Forensic MedicineMedicine
BanksBanks
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Judicial record database has been integrated with database of UYAP. The birth certificates, Land Registries and driver registers can also be retrieved online and instantly at every stage of
the trials. All cases in courts can be accessible on line by judges without delay.
INTEGRATION
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HARDWARE DISTRIBUTED HARDWARE DISTRIBUTED
Personal ComputersPersonal Computers 40.232
LaptopsLaptops 16.133
Laser Printers Laser Printers 21.273
Portable PrintersPortable Printers 2.800
Power Supplies (1 KVA)Power Supplies (1 KVA) 6.140
ScannersScanners 5.467
Structural CablesStructural Cables 49.800
Power Supplies (20-300 KVA)Power Supplies (20-300 KVA) 87
The Number of Document 452.857.657 # of Users 57.558# of Concurrent Processes 1.750# of New Files per a day 200.000Average System Login per a day 39.778#SQL per second 3.200# of Documents per a Day (Insert-Edit) 1.400.000
77.500.000 lines of Code.500.000 lines of CodeMore than 3More than 3..000 user interfaces000 user interfaces
More than 4More than 4..000 reports and document templates000 reports and document templates10
UYAP With NUMBERS
DISTANCE TRAININGDISTANCE TRAINING
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53.428 personnel have been trained through internet
by using distance learning
DISTANCE TRAINING
The mobile legal sources: everyone can access legal sources with their mobile phones
UYAP DATABANK
It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions
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UYAP CITIZEN INFORMATION SYSTEM
Daily 10.000 citizens log on to the portal.
UYAP CITIZEN PORTAL
Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP.
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UYAP LAWYER PORTAL
According to the latest figures, 37.710 lawyers have been registered to the lawyer’s portal, and 9.253 of them use this system effectively
SMSSMS
• The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons.
• In addition judges, prosecutors and personnel in courts can be notified by SMS about how many days remained from their annual day off limit, the decision of appointments, assignations, placements and also any kind of event in their personal file.
• The number of citizens using this system : 118.320
• The number of lawyer :2308
• The total sent messages :2.478.786
• The number of SMS instead of legal summons : 590.809 15
UYAP SMS INFO
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INTELLIGENT WARNING SYSTEM
Intelligent warning system (IWS) is one of the extraordinary electronic service which prevents judges, prosecutors from making mistakes during the course of proceedings by displaying some warnings with pop ups on the screen.
IWS produces these notices in labels on the screen to suggest some proposals or recommend some jobs to the users whenever they want or at important situations by evaluating data files.
The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically.
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DOCUMENT MANAGEMENT SYSTEM
• Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork.
• Until now, 41.879 personnel have applied for the e-signature and 36.106 of them have been given their e-signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008.
• All the documents will be required to be sent in the electronic environment, which are signed by e-signature.
• The usage of electronic signature paves the way for saving from
costs, time and labour force in judicial processes.
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ELECTRONIC SIGNATURE
Minimizing the judicial mistakes
Ability of tracking a person’s whole judicial history
Reaching different case files of a person
Catching the fugitives
%100 management of prisons
Adaptation of users to new laws
Fully online and workflow driven processes
Minimized paper work by the use of DMS and integration
Integration with other government units
Reaching the data online when needed
No data repetition
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Government & Judicial Process Government & Judicial Process GainsGains
After UYAP inspections of the judicial would
be per UYAP online and remote. That
possibility will be bring in time, costs etc.
Provision of Clear Evidence on performence
and quality for inspectors, every processes
are logging by system
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Fulfill Inspections in To Electronic MeansFulfill Inspections in To Electronic Means
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SECURITYSECURITY
All transactions has been recording
Authorization of users
Secure Communication
Recovery Center
27001 Standard
CRIMINAL COURTS
PROCESSBEFORE UYAP
AFTER UYAP
Writing edits 3-5 mn. 3 mn.
Post lists 10-20 mn. 1 mn.
Statistics 15-20 day 15-20 mn.
Criminal record 1-15 day 1 mn.
Birth Certificate 1-15 mn. 1 mn.
Take over files 7-15 day 1 mn
Transfering files 15-20 day 2-3 mn.
Promotions 1 day 0–1 mn.
Annual statistics 1 week 0–5 mn.
0
20000
40000
60000
80000
100000
120000
UYAP'tan Önce UYAP'tan Sonra
Ceza Mahkemeleri İşlemlerinde Zaman Durum Grafiği(dakika)
Tebligat Hazırlama(Taraf Başına) Posta Tevdii Listesi Tüm Devir ve İstatistik İşlemleri Adli Sicil'den Sabıka Kaydı İsteme Nüfus Müdürlüğü'nden Nüfus Kaydı İsteme Talimat,Müzekkere ve Dosya Gönderme Devir İşlemleri Terfi İş Cetvelleri Hazırlama İşi Adis Formu Hazırlama İşi
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PUBLIC PROSECUTORS
PROCESSBEFORE UYAP
AFTER UYAP
Instruction to other unıts Half a day 0-1 mn.
Monthly statıstıcs 1-2 day 0-3 mn.
Annual statistic 1 week 0-5 mn.
Preparing take overs 3 day 0-1 mn.
General forms 1 week 0-5 mn.
Birth certificate 1 week 0-1 mn.
Criminal record 1 week 0-1 mn.
Searching file 10-15 mn. 30 sn.-1mn.
Preparing standart forms
5 mn. 0-30 sn.
Examining stage of files
10 day 0-30 sn.
0
2000
4000
6000
8000
10000
12000
UYAPTAN ÖNCE UYAPTAN SONRA
Cumhuriyet Başsavcılığı İşlemlerinde Zaman Durum Grafiği(dakika)
Dosyanın Başka Büroya Gönderilmesi Aylık İstatistik Hazırlama
Yıllık İstatistik Hazırlama Devir Listesi Hazırlama
Adis Formu Hazırlama Nüfus Kaydı Alma
Sabıka Kaydı Alma Dosya Arama-Bulma
Matbu Evrakların Hazırlanması23
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SAVINGS OF UYAPSAVINGS OF UYAP
The Number of Online Search on Birth Database called MERNİS 53.232.110
The number of online search for family record on MERNİS 8.666.190
Saving thanks to Mernis integration : 30.884.989 €
The number of online search on criminal records database 2.429.982
Saving thanks to criminal records integration : 9.616.550 €
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SAVINGS OF UYASAVINGS OF UYAP The number of online search on police database (POL-NET)
200.697
Saving thanks to POL-NET integration : 470.045€
Online confiscation on traffic records of POL-NET- 1.514.313
Saving thanks to traffic records of POL-NET integration 6.057.252 €
Saving thanks to KİHBİ integration 1.732.307 €
Number of online communication among judicial units 10.695.640
Saving thanks to online communication among judicial units 30.862.505 €
Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned.
VIDEO- CONFERENCE VIDEO- CONFERENCE SYSTEMSSYSTEMS
The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts.
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• UYAP was awarded for annual e government prize of Turkey in 2004, 2005. 2008 and 2009 because of making significant breaktrough in Turkish judiciary.
• In 2008, UYAP has received a special mention in ''Crystal Scales of Justice'' awards which is organised by the Council of Europe and the European Commission.
• UYAP has received an golden medal in computersworld honors programme done in Washington DC. And honored as one of the five best e-government project in the world in 01.06.2009
• UYAP SMS Information system has won the public prize in the EU e-government awards 2009
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AWARDSAWARDS
Thank you very much for your attention
If you have any questions please don’t hesitate to contact
www.adalet.gov.tr/english
www.uyap.gov.tr/english
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FINALLYFINALLY