ISO Orientation2

ISO14001

Implementation & Operation, Checkingand Management review

DET NORSKE VERITAS AS

Tokyo JAPAN, August 2006

Environmental Management System ISO14001:Implementation, Operation, Check & Management Review

Slide 2, rev 1DNV Training 2006©

Key words

Significant environmental aspects/impacts

Legal / Other requirements Policy/ Objectives/ Targets

ISO14001

Implementation & Operation



Implementation & Operation

EnvironmentalPolicy

Planning

ImplementationandOperation

Checking

Management Review

Continual improvement



4.4 Implementation and operation

4.4.1 Resources, roles, responsibility and authority

4.4.2 Competence, training and awareness

4.4.3 Communication

4.4.4 Documentation

4.4.5 Control of documents

4.4.6 Operational control

4.4.7 Emergency preparedness and response



Resources, roles, responsibility and authority[4.4.1] Provide essential resources such as

- human resources- specialized skill- technology- financial resources

Define, document and communicate roles,- responsibilities and authority for effective

environmental management

Appoint management representative(s)



Examples:Roles & responsibilities

Procedure

Functions with a special responsibility

for environmental performance

List of responsibilitiesand authorities

Date…… Revision Issued…………

Approved no:

Objective: to identify function with a special responsibility for the facility’s performance of the significant environmental aspects

Responsibility: Local Env Controller

Description: Delegated responsibility

Date Name

951020 nnnnnnnnnnnnnnnnnnnnn








Competence, training, awareness [4.4.2]

Employees whose work can cause significant environmental impact(s) shall be competent on the basis of appropriate:

- education- training and /or- experience




The organization shall Identify training needsEXAPLE




All persons shall be aware of:- importance of conformity with

environmental policy and procedures

- significant environmental aspects of their work

- Environmental benefits of improved personal performance

- their roles and responsibilities- potential consequences of

departure from specific operating procedures



Communications [4.4.3]

Organization shall establish & maintain procedures for:a) Internal communication between different

levels and functionsb) Receiving, documenting and responding to

communications from interested parties

Organization shall - decide whether to communicate externally

about its significant environmental aspects and record it

- if yes, implement its method



Communications



Documentation [4.4.4]

Information on paper or in electronic form shall- describe core elements of the EMS and

their interaction- provide direction to related documentation



Documentation [4.4.4]

ReferencesReferences

General Description• Policy• Aspects• Procedures• Responsibilities• Resources

Records from procedures and instructions•List of aspects, laws, objectives and targets•Audit reports• Measuring results• Documentation of education carried out• LCA-analyses

Detailed description for each core elementContains information aboutwho should do what,how and when

EMS Manual

EMS Procedures

&Instructions

EMS Records



Procedure shall ensure all documents to be:- Reviewed, approved and updated- Identified the changes and revision status- Available to those who need them- Legible, easily identifiable- Identified and distributed for external documents- Promptly removed when obsolete and marked if

used

Control of documents [4.4.5]



Operational Control [4.4.6]

Organization shall identify operations associated with significant environmental aspects

Organization shall prepare documented procedure to avoid deviation from Policy/Objectives/ Targets within operational limits



Example: Operation control



Operational Control [4.4.6]

Organization shall identify significant environmental aspects from suppliers & contractors

- Are these aspects addressed by procedures?- Are these procedures communicated with the

suppliers?



Emergency situations [4.4.7]

Organization shall:- Identify potential for accidents and emergency

situations- Prevent and mitigate environmental impacts that

may be associated with them- Review and revise emergency preparedness, in

particular after the occurrence of accidents or emergency situations

- Periodically test such procedures where practicable



Identification of Potential emergency situations



Mitigation of environmental risks

ChemicalsSpill-booms

Preventive actions

ISO14001

Checking



Checking

EnvironmentalPolicy

Planning


Checking

Management Review




4.5 Checking

4.5.1 Monitoring and measurement

4.5.2 Evaluation of compliance 4.5.2.1

4.5.2.2

4.5.3 Nonconformity, corrective action and preventive action

4.5.4 Records

4.5.5 Internal audit



Monitoring & Measurement [4.5.1]

Procedures to monitor key characteristics that affect significant environmental impacts

Monitor conformity against Objectives & Targets

Calibration records of monitoring equipment



Monitoring of Environmental Aspects

• Frequency

• Measuring method

• Equipment

• Calibration of equipment

• Qualification and responsibility

• ReportingSampling forcolour/kerosene

DegreasingOilSeparation

Kerosene + waterPublic

sewer

Leak Test



Evaluation of compliance [4.5.2]

Periodically evaluate compliance with relevant environmental legislation and other regulations

- 4.5.2.1 for Legal requirements- 4.5.2.2 for Other requirements



Nonconformity, corrective action and preventive action [4.5.3] Procedures for

- Identifying and correcting non-conformity(ies) - Determining root cause and actions- Initiating preventative action- Recording the results of actions- Reviewing the effectiveness

Actions to be appropriate to magnitude of the problems and impact encountered



Meanings Non-conformity

- Deviations from required performance

Correcting Non-conformance- Remedial action taken to mitigate the environmental

impact of non-conformity

Corrective action- Reactive action taken to eliminate or minimize the

recurrence of the problem

Preventive action- Proactive action taken to minimize the potential for non-

conformities



Control of records [4.5.4]

Records shall be maintained,

To DEMONSTRATE- conformity to the requirements of its EMS - and environmental performance



Control of records [4.5.4]

Procedures on how to handle environmental records:- To be identifiable, legible, traceable to - To be stored & maintained so they are

easily retrieved & protected against spoilage

- Retention & disposal times to be defined & recorded



Internal audit [4.5.5]

Organization shall have procedures for periodic EMS audits to determine if EMS:

- Conforms to the plan and this standard- Has been implemented and maintained

Provide information on audit results to management



Internal audit [4.5.5]

Programme & schedule shall reflect - Potential environmental impact of activity - Results of the previous audit

Procedures cover:- Audit scope/frequency/methodology- Responsibility/auditor requirements- How to report findings



Why Audit?

To satisfy ISO 14001 Ensure compliance with procedures Determine effectiveness of system Detect & correct nonconformities Identify training needs Provide facts to management Highlight weaknesses & strengths Identify areas for improvement

ISO14001

Management review



Management review

EnvironmentalPolicy

Planning


Checking

Management Review




Management Review [4.6]

Top management shall determine whether- EMS is suitable, adequate and effective- policy, objectives and procedures need

changing



Management Review [4.6]

Based on- Results of internal audits- Results of evaluation of compliance with legal

requirements and other requirements- Communication from external interested parties- Environmental performance- Achievement level of Objectives and Targets- Status of corrective and preventive actions- Follow up actions- Changing circumstances- Recommendation for improvement

ISO14001

Summary



Key words


Legal / Other requirements Policy/ Objectives/ Targets




Competence (4.4.2) Awareness (4.4.2) External Communication (4.4.3) Operation control (4.4.6) Communicating procedures to suppliers

(4.4.6) Monitor and measure key characteristics

(4.5.1)



Legal / Other requirements

Periodical evaluation of compliance (4.5.2)

Input to management review (4.6)



Policy/Objective/Target

Awareness (4.4.2)

Document (4.4.3)

Operation (4.4.6)

Monitoring (4.5.1)

Input to Management review (4.6)



Clauses including Key words

4.3.2 4.3.3

4.5.2 4.6

　 Significant environmental aspects/impacts

Policy 　ObjectiveTargets

4.3.1 4.3.3 4.4.2 4.4.3　 4.4.4 4.4.6

　 4.5.1

　 Legal requirements Other requirements

　　 4.3.3 4.4.2

　 4.4.4 4.4.6

4.5.1 4.6

4. 2 4. 2PLAN

DO

CHECK

ACTION

Thank You!!

ISO Orientation2

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