ISMT E-120 The Influence of Software and Hardware Technologies on Business Productivity Integrating Applications.

ISMT E-120 The Influence of Software and Hardware Technologies on Business Productivity Integrating Applications

2 Common Connectors Mail Merge Excel & Access Integration Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

3 Common Connectors Clipboard Intermediate Formats Export & Import between applications

4 Common Connectors Clipboard

5 Intermediate Formats Text Only o Loses formatting o Lowest common denominator across applications o Can be delimited (tab, , space, comma) RTF: Rich Text Format o Text characters only o Preserves some visual content and format

6 Export and Import Source document understands the destination application or Converts to an intermediate format

7 Integrating Applications Common Connectors Mail Merge Excel & Access Integration Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

8 Mail Merge Word - Excel - Access What is Mail Merge and what is it used for? Excel as a data source Access table or query as data source

9 Integrating Applications Common Connectors Mail Merge Excel & Access Integration > Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

10 Integrated Excel & Access Query 1.Query an Access database 2.Import the data into Excel custom templates 3.Create a Pivot Table 4.Use the Pivot Table to analyze the data 5.Populate the analyzed data into the templates

12 Web Query with Excel Dynamic Web Query with Excel

14 Object Embedding Copy of source object is embedded No live link maintained Edit source object within container More portable all components go Files larger

15 Object Linking Creates a live link between two application files Change in source updates destination document Stores only the location of the original data, not data itself Not as portable why?

16 Using OLE Text-oriented example Presentation-oriented example Database-oriented example Spreadsheet Sound clip Special note about Access

18 Document Hyperlinks To/From Various types of Files/Documents Named Object Within File Web Page FTP Site

19 Hyperlinks: Word Bookmark within a Word document Hyperlink to other Word documents And to Excel to PowerPoint to Access

20 Hyperlinks: Excel Worksheet To Named Ranges, but not defined names To Word to an object/graphic/bookmark To PowerPoint presentation, slide # or name To Access

21 Hyperlinks: PowerPoint To Word o Document, Bookmark, Graphic To Excel o File, Named Range In PowerPoint o Presentation, Slide Name or Number Web Page To Access

22 Hyperlinks: Access Table Form Report Syntax: #Object-type object-name Hyperlink to Access database form

24 Macros Repeat Sequence of Actions Get an Exact Replica Small Program Written in Visual Basic for Applications (VBA)

25 Macro Recorder View tab > Macro.dotm type is a macro-enabled Word template.xltm type is a macro-enabled Excel template

26 Sample Macros Word Excel Access covered in the Database lectures

27 Invoking Macros View Macros or Developer > Macros Macro button Keyboard Shortcut

28 Whats Next Visio for Diagramming