ISM Code

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

ISM CODE

.

ISM CODE -International Safety Management Code.

- ISM is made mandatory by the chapter IX in the

SOLAS from1 July 1998.

- ISM comes in to force on 1 July 2002. which is

mandatory for the wider range of cargo ships and

for mobile offshore drilling units (MODUs).

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Mohd. Hanif Dewan, Chief Engineer and

Maritime Lecturer & Trainer, Bangladesh.

Objectives: The objectives of the ISM Code are to:

1. Ensure safety at sea;

2. Prevent human injury or loss of life; and

3. Avoid damage to the environment with focus on the

marine environment and on property The ISM Code

establishes the following safety management objectives

of the company:

4. Provide safe practices in ship operation and working

environment;

5. Establish safeguards against all identified risks; and

6. Continuously improve safety management skills of

personnel ashore and onboard ships. These skills

include the preparation for emergencies related to safety

and environmental protection. 6/26/2014 3



Applicable for: The provisions of Chapter IX of the SOLAS Convention and

the ISM Code apply to the following with effect from 1 July

2002:

1. All ships of 500 gross tonnage and above, engaged on

international voyages and propelled by mechanical means;

2. Passenger ships engaged on international voyages;

3. The Companies (Company means the owner of the ship

or any other organization or person such as the manager,

or the bareboat charterer, who has assumed the

responsibility for operation of the ship from the shipowner,

and who on assuming such responsibility, has agreed to

take over all duties and responsibility imposed by the ISM

Code.)

6/26/2014 Mohd. Hanif Dewan, Chief Engineer and

Maritime Lecturer & Trainer, Bangladesh. 4

H i s t o r y

• IMO Resolution A.647 (16) - 1989.

“Guidelines on Management for the Safe Operation of Ships and for Pollution Prevention” was the first set of management guidelines for the marine industry.


Recognised the need for an appropriate organization of management to respond to the unique needs of shipboard personnel.


A shift from the IMO philosophy of hardware regulations to the software element of ship management.

6/26/2014 5 Mohd. Hanif Dewan, Chief Engineer and


Relevant Dates

• Adopted into SOLAS in 1994.

• Mandatory for passenger ships, including high speed

craft, tankers, bulk carriers and high speed craft carrying

cargo of 500 grt and over on 1st July 1998.

• Mandatory for all other cargo ships, and self propelled

mobile offshore drilling units of 500 grt and over on 1st

July 2002.



Certification: The application of the code will lead to the issue of two

certificates:

1. The Document Of Compliance (DOC)

- will be issued to the company following a successful audit

of the shore side aspects of the Safety Management

System

- evidence required that the system as been in operation on

at least one type of ship in the companies fleet for a period

of three months.

- Specific to ship types at time of audit

- valid for 5 years

- subject to annual verification ( within 3 months of

anniversary date)

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2. The Safety Management Certificate (SMC)

- issued to each ship following audit

- evidence that SMS has been in operation for 3

months prior to audit

- valid DOC required

- valid for 5 years

- subject to one verification between the second an

third anniversaries with a proviso for more frequent

audits if necessary. This is more likely in the early

days of ISM Code implementation.



Temporary certification

- A 12mth valid DOC may be issued to a newly

formed company or a company acquiring a new

type of vessel as long as they have a SMS

meeting the minimum requirements of the ISM

code and can demonstrate plan for full

compliance.

- A 6 mth valid SMC may be issued to a new

building or when a company takes of the

responsibilities for the running of a vessel.



Safety Management System (SMS)

Safety Management objectives of the company:

1. Provide for safe working practices and a safe

working environment

2. Establish safeguards against possible risks

3. Continuously improve safety management skills

of personnel ashore and aboard ships,



The safety management system should ensure:

1. Compliance with mandatory rules and

regulations

2. Applicable codes and guidelines both statutory

and organizational are taken into account.

3. Promulgation and understanding of company

and statutory regulations and guidelines. (It is the

task of a visiting surveyor to test the general

knowledge of company and statutory regulations

and instructions)



The functional requirements for a SMS:

1. A safety and environmental policy

2. Instructions and procedures to ensure that safe

operation of the vessel in compliance with relevant

international and flag state legislation

3. Defined levels of authority and communication between

shore and ship personnel

4. Procedures for reporting accidents and non-conformities

with the code

5. Procedures for responding to emergency situations

(drills etc)

6. Procedures for internal audits and management reviews

7. A system is in place for the on board generation of plans

and instructions for key shipboard operations.



These tasks may be divided into two categories:

Special operations: Those where errors only become apparent after a

hazardous situation or accident has occurred. E.g. ensuring

water tight integrity, navigational safety(chart corrections,

passage planning), maintenance operations, bunker

operations

Critical shipboard operations: where an error will immediately cause an accident or a

situation that could threaten personnel, environment or

vessel. e.g. navigation in confined waters, operation in

heavy weather, bunker or oil transfers, cargo operations on

tankers.

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ISM CODE REQUIREMENTS

Requirements 1. The ISM Code requires every Company to develop, implement

and maintain a safety management system (SMS) which includes these functional requirements:

2. A safety and environmental protection policy;

3. Instructions and procedures to ensure safe operation of ships, and protection of the environment, in compliance with relevant international and flag State legislation;

4. Defined levels of authority and lines of communication between, and amongst, shore and shipboard personnel;

5. Procedures for reporting accidents and non-conformities with the provisions of this Code;

6. Procedures to prepare and respond to emergency situations; and

7. Procedures for internal audits and management reviews



PART A – IMPLEMENTATION 1. General 2. Safety and environmental-protection policy 3. Company responsibilities and authority 4. Designated person(s) 5. Master’s responsibility and authority 6. Resources and personnel 7. Shipboard operations 8. Emergency preparedness 9. Reports and analysis of non-conformities, accidents

and hazardous occurrences 10. Maintenance of the ship and equipment 11. Documentation 12. Company verification,

review and evaluation

PART B – CERTIFICATION AND

VERIFICATION 13. Certification and periodical verification 14. Interim certification 15. Verification 16. Forms of certificates

1.

GENERAL

1.1 Definitions

1.2 Objectives

1.3 Application

1.4 Functional requirements for a safety management system

An introduction to the general purpose of the code and its

objectives:

• The purpose of the code is to provide an international standard for the safe management and operation of ships and for prevention of pollution

• The objectives of the code are to ensure safety at sea, prevention of human injury or loss of life, and avoidance of damage to the environment.



2.

Safety and environmental protection policy

- The company should establish a safety and

environmental protection policy which describes

how objectives listed above will be achieved.

- The company should ensure that the policy is

implemented and maintained at all levels of the

organisation both ship based as well as shore

based.



3.

Company responsibilities and authority

- There must be disclosure from the owner to the administration as to

who is responsible for the operation of the ship. The company should define and document responsibility, authority and interrelation of all personnel who manage, perform and verify work relating to and affecting safety and pollution prevention - The company must ensure there are adequate resources and shore based support for the designated person or persons to carry out their

function.

DPA

Charter/Ops

Commercial Technical

Stores/Spares R & M

Marine

Crew Nautical

Management



4.

Designated Person(s)

- A person or persons who has direct access to the

highest levels of management providing a link

between the company and those on board.

- The responsibility and authority of the designated

person is to provide for the safe operation of the

vessels. He should monitor the safety and pollution

prevention aspects of the operation of each vessel

and ensure there are adequate shore side

resources and support

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5.

Master's responsibility and authority

- The roles and responsibilities of the Master should be

clearly defined by the company with regard to the

implementation of the companies policies with respect to

SMS and methods for review and reporting deficiencies

to the shore based management.

- The company should ensure that the SMS operating

onboard the vessel contains a clear statement

emphasising the masters authority. The company should

make it clear that the Master has the overall

responsibility for decision making and has overriding

authority with the option of adequate shore back up



6.

Resources and Personnel

1. The company should ensure that the Master is suitably

qualified and fully conversant with the SMS. They should

also ensure that the ship is correctly manned.

2. The company should ensure that there is adequate

familiarisation with safety and protection of the environment

for new personnel. They should ensure that the personnel

has an adequate understanding of the relevant rules,

regulations, guidelines and codes.

3.Training is to be provided where necessary. Relevant

information for the SMS should be promulgated and be

written in an easy to understand method. 6/26/2014 21



7.

Development of plans for ship board operations

- The company should establish procedures for the

generation of shipboard plans and instructions with

regard to the prevention of pollution and that these

should be generated by qualified personnel



8.

Emergency Preparedness:

- The company should establish procedures

for the response actions to potential

emergency situations. Programmes for drill

should be established and measures taken to

ensure that the company's organization can respond to hazards and accidents.



9.

Reports and analysis of non-conformities,

accidents and hazardous occurrences

- The company should ensure there is a procedure

for the reporting and analysis of accidents,

hazardous occurrences and non-conformities, and

for the corrective action.



10.

Maintenance of the ship and equipment

- The company is to ensure that the vessel is

properly maintained. Procedures within the SMS

should be in place to identify, record and plan for

repair defects. A system of preventive

maintenance should be in operation.

- Regular inspections integrated with the ships

operational maintenance routine should take place

to ensure that the vessel is in compliance with

relevant regulations.



11.

Documentation

- The company should establish and maintain

procedures for the control of all documentation relevant

to the SMS. This should include;

i. valid documents are available at all relevant locations

ii. changes to documents are reviewed and approved to

authorised personnel

iii. obsolete documents are promptly removed

- All documents, carried in a company approved relevant

form, should be present on board



12.

Company verification, review and evaluation.

- The company should carry out periodic audits to verify

that safety and pollution prevention's are complying with

SMS. The audits and corrective actions should be carried

out as per laid down procedures.

- Personnel carrying out the audits should be

independent of the areas that they are carrying out the

audit unless size of the company is such that this is

impractical.

- Deficiencies or defects found should be brought to the

attention of the personnel in that section and the

management team so effective corrective action can be

carried out



13.

Certification and Periodical Verification - The ship should be operated by a Company which has been issued with a DOC or with an Interim DOC. The DOC should be issued by the

Administration to any Company complying with the requirements of this Code for a period specified by the Administration which should not exceed 5 years. Such a document should be accepted as evidence that the Company is capable of complying with the requirements of this Code. The DOC is only valid for the ship types explicitly indicated in the document. The validity of a DOC should be subject to annual verification by the Administration and at the request of the Administration within 3 months before or after the anniversary date. - A copy of the DOC should be held on board to allow the Master to

produce it to the relevant authorities is required. - The SMC should be issued to a ship for a period which should not exceed five years by the Administration. The SMC should be issued after verifying that the Company and its shipboard management operate in accordance with the approved SMS. Such a Certificate should be accepted as evidence that the ship is complying with the requirements of this Code.



14.

Interim Certification

- An Interim Document of Compliance may be issued to

facilitate initial implementation of this Code when a

Company is newly established or new ship types are to be

added to an existing Document of Compliance. Such an

Interim Document of Compliance should be issued for a

period not exceeding 12 months by the Administration.

- An Interim Safety Management Certificate may be issued

to new ships on delivery when a Company takes on

responsibility for the operation of a ship which is new to the

Company when a ship changes flag. Such an Interim

Safety Management Certificate should be issued for a

period not exceeding 6 months by the Administration.



15.

Verification

- All verifications required by the provisions of this Code

should be carried out in accordance with procedures

acceptable to the Administration, taking into account the

guidelines developed by the Organization.



16.

Forms of Certificates

- The Document of Compliance, the Safety

Management Certificate, the Interim Document of

Compliance and the Interim Safety Management

Certificate should be drawn up in a form

corresponding to the models given in the appendix

to this Code. If the language used is neither

English nor French, the text should include a

translation into one of these languages.



Requirements on board ship

1. Proof that the vessel is being maintained in a satisfactory

condition at all times, and not only at the time of surveys-

objective evidence in the form of no overdue surveys, no

overdue recommendations from port or flag state

inspections and that planned maintenance is being carried

out and records kept.

2. Applicable codes and guidelines are being taken into

consideration when operating the vessel. Vessels staff

must be able to demonstrate that operations are carried out

in a controlled manner utilizing information contained in

these codes, guidelines and standards.

3. That emergency situations have been identified and drills

are conducted to ensure the vessel and company are ready

to respond to emergency situations.

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Examples of the type of documentation the auditor will wish to

see to verify compliance with the ISM are as follows: 1. Log books 2. Safety and management meeting minutes and follow up actions 3. Medical log 4. Company circular letters 5. Planned maintenance records 6. Records of verification 7. Records of masters review of the system 8. Records of internal audits and follow up 9. Records of chart corrections 10. Class quarterly listings 11. Records of passage planning 12. Oil record books 13. Garbage logs 14. Company manual and forms



ANY QUESTION?

THANK YOU! 6/26/2014



ISM Code

Education

chief engineer

maritime lecturer trainer

hanif dewan

set of management guidelines

ship operation

safe operation of ships

companies company

passenger ships