Is your new supervisor safety competent

Is your NEW SupervisorSafety Trained and Competent

The Law Requires Managers and supervisors to have the front-line responsibility to protect workers and keep the workplace

safe. They must be trained to recognize hazards and take effective preventive actions to prevent injuries and foster a

safety culture at your workplace. No matter where you work the following principles hold true in

supervisor competency

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You can be held CRIMINALLY LIABABLE if as a supervisor Section 217.1 Criminal Code of Canada, Every one who undertakes, or has the authority, to direct how another person does work or performs a task is under a legal duty to take reasonable steps to prevent bodily harm to that person, or any other person, arising from that work or task.

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COURSE OBJECTIVES

Identify supervisory responsibilities

Indicate HOW to comply

Show HOW to document

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SUPERVISORY RESPONSIBILITIES INCLUDE:

Conducting safety meetings

Conducting Incident/Accident investigations Assisting in the development/implementation of

JSAs Maintaining both equipment and the workplace Establishing work methods & providing training

Supervising employees in the

performance of tasks

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SAFETY MEETINGS

Purpose of Safety Meetings

Establish Communication Promote safety awareness

Motivate employees

Sharing ideas

Discuss safety standards

Demonstrate management’s concern

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SAFETY MEETING OBJECTIVES

Change unsafe acts and/or unsafe conditions

Provide information

Introduce new materials, equipment, or processes

Report of past injury experience To conduct policy orientation

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FREQUENCY

Class “A” agencies must conduct Safety Meetings at least monthly

Class “B” agencies must conduct Safety Meetings at least quarterly

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SELECTING A TOPIC

The first question to ask before holding a safety meeting is:

“ What’s the Subject going to be? “

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SAFETY MEETING TOPICS

Recent accidents (or high frequency)

High risk jobs

New equipment or processes

Observed unsafe acts by employees

Motivational subjects

Emergency preparedness

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SAFETY MEETING TOPICS (cont)

Bloodborne Pathogens

Fire Safety

Ergonomics

Safety Rules (required annually)

Safe Lifting

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MEETING OR TRAINING?

Safety Meeting Excludes NO employee or group

Applies to all attendees Educates on the “What” & “Why”

Safety Training Educates on the “what, why AND HOW”

Produces job-related skills/abilities Usually “performance” based; task-specific;

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PLANNING THE MEETING

Type of meeting

Visual aids

Location

Date and Time

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CONDUCTING THE MEETING

Maintain order & control

Promote discussion/suggestions

Encourage participation

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QUESTIONING

Types of Questions

Direct

Reflective

Open

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SUGGESTIONS FOR QUESTIONING

Challenge the group

Questions should be clear and concise

Concentrate on one idea/main topic

Avoid repetition

Allow only one response at a time

Commend good answers

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DOCUMENTING THE MEETING

Date Topic

Instructor Aids used

Employee’s signatures

Attendance Percentage

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ATTENDANCE

For Absent Employees:

Forward the relevant information

Discuss the topic

Provide opportunity to ask questions

Document

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COMMUNICATION

IS PART OF

IMPLEMENTATION

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INCIDENT/ACCIDENT

INVESTIGATIONS

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WHEN TO CONDUCT AN INVESTIGATION?

An investigation must be conducted for any incident/accident.

Includes employees, non-employees, and property

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INVESTIGATIONS

Supervisor over work area is primarily responsible for conducting the investigation

Includes:

General Information

Root Cause

Corrective Action

Documentation

Written Statements

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TOTAL RECORDABLE INJURY FREQUENCY Definition: The number of fatalities, lost-time injuries, cases of substitute work and other injuries requiring treatment by a medical professional per million hours

worked.

TRIF is a workplace safety indicator. Also commonly called “incident rate”, the rate is calculated by using the following formula

*: (N ÷ EH) x 200,000* where N=number of days away due to injuries, illness, restricted work or job transfer; EH=total hours worked by all employees during calendar year; 200,000=base

for 100 full-time equivalent workers (working 40 hours per week, 50 weeks per year)

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The most important things in an accident are:

When an accident happens, the most important thing is taking care of the victim or victims.

After that, the most important thing is finding the causes of the accident.

All of us, including employers, need help and advice to identify the causes of accidents.

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What is an accident ?

An unwanted, unplanned event

that causes injuries, illnesses, or

property damage.

What is an incident ?

An unwanted, unplanned event

that almost causes injuries,

illnesses, or property damage.

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300 INCIDENTS

1

ACCIDENT

For each accident,

• 300 incidents occurred, or

• you lost 300 chances to

prevent the accident!

If we are going to

prevent accidents,

we have to investigate the

accidents and the incidents!

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Unsafe Conditions

◦ Poorly maintained machinery or equipment.

◦ Defective or missing personal protective equipment.

◦ Unguarded machinery or equipment.

◦ Missing or inadequate

warnings or safety and health

signs.

◦ Lack of housekeeping.

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Unsafe Acts

◦ Conduct work operations

without prior training

◦ Block or remove safety

devices.

◦ Clean, lubricate, or repair

equipment while its in

operation.

◦ Working without protection in

hazardous places.

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Investigate

Analyze

Report

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Seal the accident area.

Interview witnesses.

Draw and take

measurements of the

accident area.

Take samples.

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Say what happened step-by-step.

Analyze the events with the 6 key questions:

◦ Who?

◦ What?

◦ When?

◦ Where?

◦ Why?

◦ How?

.

Who saw the crash?

What happened to the

brakes?

When did the brakes fail?

Where were the

replacement brakes?

Why wasn’t the mechanic

told?

How did the crash happen?

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Say what happened.

Say which were the surface

causes.

Say which were the root

causes.

Say what needs to be done

so the accident doesn’t happen again.

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1 . Direct cause of injury

2. Surface causes of accident

3. Root causes of the accident

Accidents must be investigated and analyzed

from three different points of view:

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A harmful transfer of energy that

produces injury or illness.

The worker suffered two

broken legs when the truck

crashed into the wall.

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Specific unsafe conditions or unsafe behaviors

that result in an accident.

The truck crashed into the wall because the

brakes failed.

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Common conditions and behaviors that

ultimately result in an accident.

The company did not have a maintenance

program for its vehicles.

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Weed out the causes of injuries and

illnesses

Inadequate training plan

No accountability policy No inspection policy

No discipline procedures

Outdated ProceduresNo orientation process

Inadequate training

Fails to enforceLack of time

Inadequate labeling procedures

CutsBurns

Strains

Conditions Behaviors

Surface

Causes of the

Accident

Root Causes of the

Accident

Direct Causes of

Injury/Illness

- Accident Weed

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JOB

SAFETY

ANALYSIS

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WHAT IS A JSA?

Breaks a job/task into steps

Identifies safety hazards

Develops safe procedures

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Developing a JSA

JOB:Removing items from the upper shelves in the store room

DATE:July 26, 2014

TITLE OF PERSON WHO DOES JOB:All employees

DEPARTMENT:Minden Service Office

REQUIRED AND/OR RECOMMENDEDPERSONAL PROTECTIVE EQUIPMENT:

LOCATION:202 Miller Street, Minden

REVIEWED BY:Mr. Jay Boss

NONE

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Developing a JSASEQUENCE OF JOB STEPS POTENTIAL HAZARDS SAFE JOB PROCEDURE

1. Place the ladder inproper position

1. Drops the ladder 1. Make sure base of ladder is stable. Get some-one to hold the ladder to

insure stability

2. Step up on ladder 2. Falls from the ladder 2. Maintain balance byholding onto back ofladder. Step up on

ladder one rung at atime.

3. Retrieve item from stock shelf

3. Slipping from ladderDropping stock item

3. Maintain firm grip on ladder while

reaching item with other hand. Do not over extend reach.

4. Step down from ladder 4. Slipping or falling from ladder

4. Step down slowly. If necessary hand item to another person.

Move down one rung at a time.

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WHEN ARE JSAs PERFORMED?

On all jobs/tasks that have resulted in a trend, death, or a change in job

procedure or equipment.

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SUPERVISORS & JSAs

Ensure JSAs are developed or revised

Use as a training aid

Follow-up analysis

Incident/accident investigation tool

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RECORDING KEEPING

Maintain in work area

Document their use

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Inspections

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Maintain a safe work

environment & correct

unsafe actions

Maintain operational

efficiency

Inspections

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Included in operational safety plan/manual

Procedures to:

Identify & Correct Hazards

Good housekeeping safety rules

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Class “ A ”

At least monthly

Class “ B ”

At least quarterly

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Measures employee’s safety performance

Reinforces importance of safety & management’s commitment

Encourages employees

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Written inspection report

Should include: Person & Date

Concerns identified

Corrective action

Building/Area inspected

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Checklist recommended Systematic

Site-specific Revise as needed to fit your

location

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Building Safety

Office Safety

Fire Safety

Electrical Safety

Emergency Equipment

Storage Methods

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TYPES OF FIRE

CONTROL VALVES

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Location: Posted in the workplace

Provide all employees access

Purpose: Employees can report unsafe

conditions

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Implementation: Train employees

Review routinely

Maintain on file (at least three years)

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All employees utilize HCL

Supervisor or Safety Officer:

Checks HCL

Takes temporary control

Report to next level, if uncontrolled

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Appropriate

Expeditious

Effective Accident/Incident Frequency Reduction

Accident/Incident Severity Reduction

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Immediate (if possible) If longer than 30 days:

Forward Hazard Control Log to: Department Head

Agency Head

ORM Loss Prevention Unit-BR

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Inspection Reports

State/Provincial Fire Marshal Reports

Hazard Control Logs At least three years or,

Until all hazards are corrected, whichever is longer

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• Do you have a procedure?

Self-Check

• Are hazard control logs posted and used?

• Do you have documentation of implementation?

• Is it site-specific?

• Is corrective action taken, documented, and effective?

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TRAINING

SAFETY AND TASK TRAINING

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WHY CONDUCT TRAINING?

To provide a systematic method of teaching employees to perform the

required tasks in a safe and efficient manner.

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OBJECTIVES

To teach employees hazard recognition and methods of corrective action

To teach accident causes, occupational health hazards, and accident prevention

To involve employees in accident prevention methods

To motivate employees to accept their safety responsibilities

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RECOMMENDED TOPICS

Safety Program Objectives

Hazard Recognition and Control

Emergency First Aid Procedures

Emergency Response Procedures

Personal Protective Equipment

Material Handling

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RECOMMENDED TOPICS

Slips, Trips, and Falls

Unsafe Environmental Conditions

Good Housekeeping Practices

Work from Elevations/Use of Ladders

Safe Vehicle Operation

Specific Job Tasks

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TRAINING INCLUDES

Instruction on correct procedures

Use of safety equipment

Availability of assistance

Follow-up

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LESSON PLANNING

Topic / Title

Objectives

Estimated Time of Instruction

Materials

What the Instructor Will Do

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LESSON PLANNING

What the Employee Will Do

Evaluation

Assignment

Documentation

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WHEN SHOULD WE PROVIDE REFRESHER TRAINING?

When accidents occur

When task/equipment changes

Improved method of performing

Observe employees not performing correctly

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ARE THE SUPERVISOR’S RESPONSIBLITIES COMPLETE

WHEN THE TRAINING IS OVER?

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SUPERVISOR’S SUPERVISING

Supervisors should, as part of their responsibilities observe employees performing their tasks.

Are they performing the tasks properly Are they performing in accordance with

safety procedures Are they using the proper PPE

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SHOULD SUPERVISORS BE TRAINED?

ABSOLUTELY !!!!P bar Y Safety Consultants Alberta

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SAFETY TRAINING FOR SUPERVISORS

The immediate job of preventing accidents and

controlling work hazards falls upon the supervisors because

safety and production are part of the supervisory function.

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SUPERVISOR TRAINING OBJECTIVES

To involve supervisors in the agency’s accident prevention program.

To establish the supervisor as the key safety person in each unit.

To help supervisors understand their safety responsibilities.

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To provide supervisors with information on causes of accidents and occupational health hazards and methods of prevention.

To help supervisors gain skill in accident prevention activities.

SUPERVISOR TRAINING OBJECTIVES

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SUGGESTED SAFETY TOPICS FOR SUPERVISORS

Safety and the Supervisor

Know Your Accident Problems

Human Relations

Maintaining Interest in Safety

Instructing for Safety

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Personal Protective Equipment

Industrial Housekeeping

Material Handling and Storage

Guarding Machines and Mechanisms

Hand and Portable Power Tools

Emergency Preparedness

Continued

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CONDUCTING SUPERVISORY TRAINING

Select the training topic based on priority

Develop the lesson plan

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