Is this for employees engaged in internal departmental business or for a personal celebration? (i.e. routine staff meeting, etc.) Ye s No Routine Business/Personal Celebration Return to Start > Selection s: Food/Beverages Choose the Correct Purchasing Method All purchases must fall within the University at Buffalo Food & Beverage Guidelines State & RF Funds may be used to pay for food & beverage expenses as follows: • Workshops, meetings, seminars, and assemblies where guests (other than staff) are in attendance. • Employee/student recruitment when luncheon and/or dinner meetings are held for the purpose of interviewing candidates State or RF funds may not be used to purchase meals or light refreshments for: • University staff engaged in routine business during normal business hours • Regularly scheduled staff meetings, personal and/or holiday celebrations A full version of the guidelines is available here
Is this for employees engaged in internal departmental business or for a personal celebration? (i.e. routine staff meeting, etc.) YesNo Routine Business/Personal.
Dec 27, 2015
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Is this for employees engaged in internal departmental business or for a personal celebration? (i.e. routine staff meeting, etc.)
Yes No
Routine Business/Personal Celebration
Return to Start >
Selections:Food/Beverages
Choose the Correct Purchasing Method
A l l p u r c h a s e s m u s t f a l l w i t h i n t h e
University at Buffalo Food & Beverage Guidelines
State & RF Funds may be used to pay for food & beverage expenses as follows:
• Workshops, meetings, seminars, and assemblies where guests (other than staff) are in attendance.
• Employee/student recruitment when luncheon and/or dinner meetings are held for the purpose of interviewing candidates
State or RF funds may not be used to purchase meals or light refreshments for:
• University staff engaged in routine business during normal business hours
• Regularly scheduled staff meetings, personal and/or holiday celebrations
A f u l l v e r s i o n o f t h e g u i d e l i n e s i s a v a i l a b l e h e r e
Yes No
Selections:
Do you have a University at Buffalo (UBF) account?
UBF Account
Food/BeveragesRoutine Business/Personal Celebration - YES
Choose the Correct Purchasing Method
Return to Start > Routine Business/Celebration
Selections:
Choose the Correct Purchasing MethodDo you have a University at Buffalo (UBF) account?
UBF Account
Food/BeveragesRoutine Business/Personal Celebration – YESUBF Account - YES
Return to Start > Routine Business/Celebration > UBF Account
Selections:
Do you have a University at Buffalo (UBF) account?
UBF Account
Food/BeveragesRoutine Business/Personal Celebration – YESUBF Account - NO
Choose the Correct Purchasing Method
Return to Start > Routine Business/Celebration > UBF Account
Does this purchase fall within the Food and Beverage Guidelines?
Yes No
Food/Beverage Guidelines
Selections:
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NO
Return to Start > Routine Business/Celebration
Selections:
Does this purchase fall within the Food and Beverage Guidelines?
Food/Beverage Guidelines
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines - NO
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines
Over$2,500
Selections:
What is the amount of the purchase?
Amount of Purchase
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines - YES
Under$2,500
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines
?
Selections:
What is the amount of the purchase?
Amount of Purchase
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Over $2,500
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase
Please note: These purchases require an agenda, flyer, list of attendees which includes the purpose of the event or meeting, date, time, & location of the meeting.
Selections:
What funding source will you be using for the purchase?
Funding Source
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500
Research Foundation (RF)vState
UB Foundation (UBF)
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase
Selections:
What funding source will you be using for the purchase?
Funding Source
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500Funding Source - State
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase > Funding Source
Please note: Not all vendors
accept the P Card.
If they do not, then use eReq.
Please note: These purchases require an
agenda, flyer, list of attendees which includes
the purpose of the event or meeting, date, time, &
location.
Selections:
Return to Start > Appointment Type > Additional Appointment > Bio Data Change
What funding source will you be using for the purchase?
Funding Source
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500Funding Source - UBF
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase > Funding Source
Yes No
Selections:Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500Funding Source - RF
RF Authority
Choose the Correct Purchasing Method
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase > Funding Source
Do you have prior authorization to use your Procurement Card to purchase Food and Beverages?
Not sure
Selections:
Return to Start > Appointment Type > Additional Appointment > Bio Data Change
RF Authority
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500Funding Source – RFAuthority to Use RF Funds - YES
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase > Funding Source > RF Authority
Do you have prior authorization to use your Procurement Card to purchase Food and Beverages?
Please note: Not all vendors
accept the P Card.
If they do not, then use eReq.
Selections:
Return to Start > Appointment Type > Additional Appointment > Bio Data Change
Do you have prior authorization to use your Procurement Card to purchase Food and Beverages?
RF Authority
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500Funding Source – RFAuthority to Use RF Funds - NO
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase > Funding Source > RF Authority
Selections:
Return to Start > Appointment Type > Additional Appointment > Bio Data Change
Do you have prior authorization to use your Procurement Card to purchase Food and Beverages?
RF Authority
Choose the Correct Purchasing Method
Food/BeveragesRoutine Business/Personal Celebration – NOFollow Food/Beverage Guidelines – YESAmount of Purchase – Under $2,500Funding Source – RFAuthority to Use RF Funds – Not sure
Return to Start > Routine Business/Celebration > Food /Beverage Guidelines > Amount of Purchase > Funding Source > RF Authority
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