IPAS Implementation Guidelines: Annexure 1 The document contains the Annexure to IPAS (Integrated Payroll & Accounting System) Implementation Guidelines. Version 2.0 Release Date: 16-11-2015 Centre for Railway Information Systems Chanakyapuri, New Delhi - 110021
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IPAS Implementation Guidelines: Annexure 1 The document contains the Annexure to IPAS (Integrated Payroll & Accounting System) Implementation Guidelines. Version 2.0
APPOINTMENT SERVICE (AS) ............................................................................................................................ 19
BLOOD GROUPS (BG) ........................................................................................................................................ 19
CLASS TYPE (CT) ................................................................................................................................................... 20
EMPLOYEE STATUS (ES) .................................................................................................................................... 21
GROUP INSURANCE (GI) ................................................................................................................................... 21
EMPLOYEE GROUP (GR) .................................................................................................................................... 21
INCREMENT STATUS (IS) ................................................................................................................................... 22
LAND TYPE (LT) ................................................................................................................................................. 23
MARITAL STATUS (MS) ..................................................................................................................................... 23
MEDICAL CLASSIFICATION (ME) ....................................................................................................................... 23
MEDICAL TYPE (MT) .......................................................................................................................................... 24
NOMINEE TYPE (NT) ......................................................................................................................................... 25
PAY BAND (PB) .................................................................................................................................................. 25
POST CATEGORY (PC) ........................................................................................................................................ 25
POST HOLDING (PH) ......................................................................................................................................... 25
POST STATUS (PS) ............................................................................................................................................. 26
QUARTER STATUS (QS) ..................................................................................................................................... 26
COMMUNITY (QU) ............................................................................................................................................ 26
SERVICE DETAIL (SD) ......................................................................................................................................... 28
SERVICE STATUS (SS)......................................................................................................................................... 29
BENEFICIARY STATUS (ST) ................................................................................................................................. 29
TRANSFER OUT (TO) ......................................................................................................................................... 29
TRANSPORT (TR) ............................................................................................................................................... 29
ACCOUNT GENERAL CODES ....................................................................................................................... 37
BANK ACCOUNT TYPE (A0) ..................................................................................................................................... 38
BILL PERIOD (BP) .................................................................................................................................................. 39
CO6 BILL STATUS (C6) .......................................................................................................................................... 39
CO7 BILL STATUS (C7) .......................................................................................................................................... 39
EXPENDITURE UNIT (EU) ........................................................................................................................................ 41
PAY BAND (PB) .................................................................................................................................................... 42
PAYMENT MODE TYPE (PM) ................................................................................................................................... 42
PARTY STATUS TYPE (PS)........................................................................................................................................ 42
PENSION TYPE (PT) ............................................................................................................................................... 43
RECEIPT TYPE (RT) ................................................................................................................................................ 43
JV TYPE MASTER (TC) ........................................................................................................................................... 44
TELEPHONE TYPE (TT)............................................................................................................................................ 46
TELEPHONE USAGE TYPE (TU) ................................................................................................................................. 47
UNPAID REASON TYPE (UR) .................................................................................................................................... 47
VOUCHER TYPE (VT).............................................................................................................................................. 47
RAILWAY
List of Zonal Railways, Production Units & Other Organisations
Railway Code
Full Name of Railway/Organisation Alpha Code
Type Prefix
01 CENTRAL RAILWAY CR R 1
02 EASTERN RAILWAY ER R 2
03 NORTHERN RAILWAY NR R 3
04 NORTH EASTERN RAILWAY NER R 4
05 NORTH FRONTIER RAILWAY NFR R 5
06 SOUTHERN RAILWAY SR R 6
07 SOUTH EASTERN RAILWAY SER R 7
08 WESTERN RAILWAY WR R 8
09 SOUTH CENTRAL RAILWAY SCR R 9
30 EAST CENTRAL RAILWAY ECR R A
31 EAST COAST RAILWAY ECOR R B
32 NORTH CENTRAL RAILWAY NCR R C
33 NORTH WESTERN RAILWAY NWR R D
34 SOUTHEAST CENTRAL RAILWAY SECR R E
35 SOUTH WESTERN RAILWAY SWR R F
36 WEST CENTRAL RAILWAY WCR R G
11 CHITTARANJAN LOCOMOTIVE WORKS CLW P H
12 DIESEL LOCOMOTIVE WORKS DLW P J
13 INTEGRAL COACH FACTORY ICF P K
14 RAIL WHEEL FACTORY RWF P L
15 DIESEL MODERNISATION WORKS DMW P M
20 RAIL COACH FACTORY-RAIBARELLY RBL P N
24 RAIL WHEEL PLANT BELA RWP P P
25 RAIL COACH FACTORY-KAPURTHALA RCF P Q
22 METRO RAILWAY(KOLKATA) MTPKO O R
51 RAILWAY BOARD RB O S
30 RAILWAY ELECTRIFICATION CORE O T
58 RESEARCH,DESIGN & STANDARDS ORGANISATION RDSO O U
66 COFMOW COFM O V
Note:-
Each Column of the above list is explained below:-
Railway Code It has been taken from Board’s latest circular issued during implementation of e-Recon
Full Name Self explanatory
Alpha Code A short code assigned to each Railway. It will be used in creation of User-Ids and
various reports. e.g. NR01PBL2001 is a userid of Northern Railway.
Type R-Zonal Railway; P-Production Unit, O-Other Organisations
Prefix One character allotted to each Railway. It will be used as 3rd Character of ED Code
towards Non Railway Body Recovery to ensure uniqueness at IR level.e.g. RYB01S
for Society Subscription in NCR. NRB codes are to be allotted by each Railway
themselves.
ACCOUNTING UNIT
List of Accounting Units for Verification
AU Code
Full Name of Accounting Unit Short Name of AU
AU Type
Division Prefix for Employee Number
IS SAL?
ALPHA CODE
Central Railway
0101 CENTRAL RAILWAY - H 001 Y CRHQ
0102 BOMBAY DIVISION - D 002 Y CSTM
0103 BSL - D 003 Y BSL
0106 NGP - D 004 Y NGP
0107 SR.DFM, SHOLAPUR - D 005 Y SUR
0109 SR.DFM, PUNE - D 006 Y PA
0111 NKRD - W 007 Y
0112 WAO MATUNGA - W 008 Y
0113 WAO PAREL - W 009 Y
0115 BSL WS - W 010 Y
0116 WAAO MANMAD - W 011 Y
0121 CSTMC - C 012 Y
0122 DDRC - C 013 Y
0125 NGPC - C 014 Y
0126 SAO(C) PUNE - C 015 Y
0128 SAO(C) BHUSAVAL - C 016 Y
0130 SURC - C 017 Y
0131 FA & CAO DC-AC CONVERSION - C 018 Y
0132 SAO(C) JUINAGAR - C 019 Y
Eastern Railway
0201 EASTERN-RLY-HQ ERHQ H ERHQ 031 Y ERHQ
0202 EASTERN-RLY-HWH HOWRAH D HWH 032 Y HWH
0203 EASTERN-RLY-SDAH SEALDAH D SDAH 033 Y SDAH
0204 EASTERN-RLY-ASN ASANSOL D ASN 034 Y ASN
0205 EASTERN-RLY-MLDT MALDA D MLDT 035 Y MLDT
0211 EASTERN-RLY-BGP-CONS HWH D ERHQ 041 Y ERHQ
0212 EASTERN-RLY-TA TA D ERHQ 042 Y ERHQ
0206 EASTERN-RLY-LLH LILUHA W LLH 036 Y LLH
0207 EASTERN-RLY-KPA KPA W KPA 037 Y KPA
0208 EASTERN-RLY-JMP - W ER-JMP 038 Y
0209 EASTERN-RLY-HQ-CONS - C ERHQ 039 Y ERHQ
0210 EASTERN-RLY-ASN-CONS CAO/CTG C ERHQ 040 Y ERHQ
Northern Railway
0301 NR HEADQUARTER NRHQ H NRHQ 061 Y NRHQ
0303 DELHI DIVISION DLI D DLI 062 Y DLI
0304 FIROZPUR DIVISION FZR D FZR 063 Y FZR
0306 LUCKNOW DIVISION (NR) LKO D LKO 064 Y LKO
0307 MORADABAD DIVISION MB D MB 065 Y MB
0323 STORES HEADQUARTER (NR) NRHQSTORE O NRST 075 N NRST
0325 AMABALA DIVISION UMB D UMB 076 Y UMB
0327 POL HEADQUARTER (NR) NRHQPOL O NRPL 077 N NRPL
0328 TRAFFIC ACCOUNTS (NR) NDLSTA T NDLSTA 078 Y
0308 ALAMBAGH WORKSHOP (NR) LKOAMVWS W AMVW 066 Y AMVW
0309 AMRITSAR WORKSHOP ASRWS W ASRW 067 Y ASRW
0311 CHARBAGH WORKSHOP LKOCBWS W LKO 068 Y LKO
0312 GHAZIABAD WORKSHOP GZBWS W GZBW 069 Y GZBW
0313 JAGADHARI WORKSHOP JUDWWS W JUDW 070 Y JUDW
0320 CONSTRUCTION DELHI (NR) DLIC C DLIC 073 Y DLIC
0329 CONSTRUCTION JAMMU (NR) JATC C JATC 079 Y JATC
0330 CONSTRUCTION LUCKNOW (NR) LKOC C LKOC 080 Y LKOC
North Eastern Railway
0401 GORAKHPUR NERHQ H NERHQ 091 Y
0402 VARANASI BSB D BSB 092 Y BSB
0403 LUCKNOW LJN D LJN 093 Y LJN
0404 IZZATNAGAR IZN D IZN 094 Y IZN
0405 WS-IZZATNAGAR WS-IZN W IZN 095 Y IZN
0406 WS-GORAKHPUR WS-GKP W NERHQ 096 Y
0407 CON-GORAKHPUR CON-GKP C NERHQ 097 Y
0408 IZN CASH OFFICE NERHQ T NERHQ 098 Y
Northeast Frontier Railway
0501 NFR HQ - H 121 Y
0502 KIR - D 122 Y
0503 APDJ - D 123 Y
0504 LMG - D 124 Y
0505 TSK - D 125 Y
0506 WORSHOP GKP - D 126 Y
0516 NJP - D 129 Y
0511 DBRTWS - W 127 Y
0512 NBQWS - W 128 Y
0561 MLGC - C 130 Y
0563 SCLC - C 131 Y
0565 NJPC - C 132 Y
0566 JPZC - C 133 Y
Southern Railway
0601 SRHQ - H 151 Y
0602 MAS - D 152 Y
0603 TPJ - D 153 Y
0604 MDU - D 154 Y
0605 WORSHOP GKP - D 155 Y
0606 SA - D 156 Y
0621 TVC - D 164 Y
0608 PERWS - W 157 Y
0609 GOCWS - W 158 Y
0618 PTJWS - W 163 Y
0611 MSC - C 159 Y
0612 ERNC - C 160 Y
0613 TPJC - C 161 Y
0615 MDUC - C 162 Y
South Eastern Railway
0701 SER HQRS-GRC - H SERHQ 181 Y
0702 KGP DIVISION - D 182 Y
0703 ADRA DIVISION - D 183 Y
0704 CKP DIVISION - D 184 Y
0705 RANCHI DIVISION - D 185 Y
0707 WORKSHOP KGP - W 187 Y
0711 CONSTRUCTION GRC - C 188 Y
Western Railway
0801 WR HEADQUARTERS WRHQ H WRHQ 211 Y WRHQ
0811 MUMBAI CENTRAL - D BCT 212 Y BCT
0812 VADODARA DIVISION - D BRC 213 Y BRC
0813 RATLAM DIVISION - D RTM 214 Y RTM
0817 BHAVNAGAR DIVISION - D BVP 215 Y BVP
0818 RAJKOT DIVISION - D RJT 216 Y RJT
0819 AHMEDABAD DIVISION - D ADI 217 Y ADI
0841 NAIR VADODARA - D RSC 227 Y RSC
0821 PAREL WORKSHOP - W PL 218 Y PL
0822 SABARMATI WORKSHOP - W SBI 219 Y SBI
0823 DAHOD WORKSHOP - W DHD 220 Y DHD
0825 PRATAPNAGAR WORKSHOP PRTNWS W PRTN 221 Y PRTN
0827 BHAVNAGAR WORKSHOP - W BVPW 222 Y BVPW
0830 S AND C, MUMBAI SNC C CCGC 223 Y CCGC
0831 S AND C RTM - C RTMC 224 Y RTMC
0834 S AND C, AHEMADABAD ADIC C ADIC 225 Y ADIC
0840 TRAFFIC ACCOUNT AJMER - T WRTA 226 Y WRTA
South Central Railway
0901 SCR HEAD QUARTERS - H 241 Y
0905 SECUNDERABAD DIVISON - D 242 Y
0906 HYDERABAD DIVISION - D 243 Y
0907 VIJAYAWADA DIVISON - D 244 Y
0909 GUNTAKAL DIVISION - D 245 Y
0910 GUNTUR DIVISION - D 246 Y
0911 WORSHOP GKP - D 247 Y
0915 LALLAGUDA WORKSHOP - W 248 Y
0917 RAYALPADU WORKSHOP - W 249 Y
0918 TIRUPATI WORKSHOP - W 250 Y
0921 CONST SECUNDERABAD - C 251 Y
0922 CONST VIJAYAWADA - C 252 Y
0926 CONST TIRUPATI - C 253 Y
0927 CONST NANDED - C 254 Y
East Central Railway
9001 ECR HQ - H 271 Y
9002 SEE - D 272 Y
9003 DHN - D 273 Y
9004 DNR - D 274 Y
9005 MGS - D 275 Y
9008 MGSPD - D 278 Y
9010 HJPCB - D 279 Y
9006 SPJWS - W 276 Y
9017 HJPWS - W 280 Y
9007 PNBEC - C 277 Y
East Coast Railway
3101 ECOR HQ - H 301 Y
3102 KHURDHA DIVISION - D 302 Y
3103 SAMBELPUR - D 303 Y
3104 WALTER DIVISION - D 304 Y
3105 WORKSHOPMCS - W 305 Y
3106 CONSTRUCTION BBSR - C 306 Y
3107 CON JJKR ECOR - C 307 Y
3108 CON SBP - C 308 Y
3109 VSKPC - C 309 Y
3131 TABBS ECOR - T 310 Y
North Central Railway
3201 NCR HEAD QUARTER - H 331 Y
3202 NCR ALLAHABAD DIVISION - D 332 Y
3203 NCR JHANSI DIVISION - D 333 Y
3204 NCR AGRA DIVISION - D 334 Y
3210 NCR IRPMU - D 340 Y
3207 NCR WORKSHOP JHS - W 337 Y
3208 NCR WORKSHOP SITHOLI - W 338 Y
3205 NCR CONSTRUCTION ALD - C 335 Y
3206 NCR CONS. JHANSI - C 336 Y
3209 ALDCSPC - C 339 Y
3212 NCR SAB ALD - C 342 Y
3213 NCR CONSTRUCTION AGRA - C 343 Y
3211 NCR TRAFFIC ACCOUNTS ALD - T 341 Y
North Western Railway
3401 JAIPUR HQ NWRHQ H NWRHQ 361 Y
3402 NWR JAIPUR DIV JP D JP 362 Y JP
3403 NWR AJMER DIV AII D AII 363 Y AII
3404 NWR JODHPUR DIV JODHPUR D JU 364 Y JU
3405 NWR BIKANER DIV BKN D BKN 365 Y BKN
3406 NWR AJMER WORKSHOP AIIWS W AIIWS 366 Y
3407 NWR JODHPUR WORKSHOP JUWS W JUWS 367 Y JUWS
3408 NWR BIKANER WORKSHOP BKNWS W BKNWS 368 Y
3409 NWR CONS JAIPUR JPC C JPC 369 Y JPC
3410 NWR CONST JODHPUR JUC C JUC 370 Y JUC
3411 NWR CONST BIKANER BKNC C BKNC 371 Y BKNC
3412 NWR CONST AJMER AIIC C AIIC 372 Y AIIC
3413 NWR TRAFFIC ACC JODHPUR NWRTAJU T NWRTAJU 373 Y
3414 NWR TRAFFIC ACC AJMER NWRTAAII T NWRTAAII 374 Y
3415 NWR STORE HQ JAIPUR JPSTORE S JPSTORE 375 Y
South East Central Railway
9401 RCTWS - H 391 Y
9402 BSP - D 392 Y
9403 R - D 393 Y
9405 NGP - D 395 Y
9404 RCTWS - W 394 Y
9406 SBPC - C 396 Y
9407 SECRTA - T 397 Y
South Western Railway
3501 SWR HQ - H SWRHQ 421 Y
3505 UBL - D 424 Y
3506 SBC - D 425 Y
3507 MYS - D 426 Y
3511 UBLWS - W 427 Y
3512 MYSWS - W 428 Y
3521 SBCC - C 429 Y
3502 SWRTA - T 422 Y
3503 UBLSTORE - S 423 Y
West Central Railway
3601 WCR HEAD QUARTERS - H 451 Y
3602 JABALPUR DIVISION - D 452 Y
3603 BHOPAL DIVISION - D 453 Y
3604 KOTA DIVISION - D 454 Y
3605 WAO BHOPAL - W 455 Y
3606 WAO KOTA - W 456 Y
3607 WORSHOP GKP - C 457 Y
3608 CONSTRUCTION JBP - C 458 Y
3609 CONSTRUCTION KOTA - C 459 Y
Note:-
1. Completeness and Correctness of all data (except AU code and Prefix for
Employee Number) needs to be ensured by each Zone for all its Accounting Unit.
The corrected data should be sent to CRIS before starting implementation of
IPAS.
2. Each Column of the above list is explained below:-
AU Code 4 character codes allotted to each Accounting Unit. First 2 digits are Railway
Code and last 2 digits are AU code assigned through Railway Board’s circular
issued during implementation of e-Recon.
AU code has been increased to 4 digits (from earlier 2 characters) to ensure
uniqueness at IR level.
Full name of Accounting
Unit
Self explanatory
Short Name of AU Description of AU in Short. It will be used in various reports.
AU Type H-Headquarter; D- Division; W- Workshop; C- Construction; T- Traffic
Accounts; S- Stores
Division Respective Division of AU
Prefix for Employee Number 3 character codes allotted to each Accounting Unit. It will be prefixed to
existing 8 digit Employee Number to ensure uniqueness of Employee Number at
IR level. New Employee Number will be of 11 digits.
Is Salary? Whether this Accounting Unit prepares salary for its employees? Few
Accounting Units do not prepare salary by themselves such as 0323-Stores ,
0327-POL. Such units will not run Payroll Module.
Alpha Code A short Alpha code (maximum 4 characters) for Accounting Unit.This will be
used for allotment of Administrative Login Ids such as ADMINBSB01.
DESIGNATION
For complete List of Designations, Refer to Annexure 2.1 AND 2.2
EARNING DEDUCTION
For complete List of Earnings/Deductions, Refer to Annexure 2.3
SUSPENSE ALLOCATION
For complete List of Suspense Allocations, Refer to Annexure 2.4
BILL TYPE & SUBTYPE
For complete List of Bill Type and Subtype, Refer to Annexure 2.5 & 2.6
BANK
IFSC Codes have been used as Bank Code in Bank Master. In case any Bank does not have its
IFSC Code e.g. Co-operative Banks, Railway may create their own bank code for such Banks.
The code for such Bank should be created as <Railway CODE> Concatenated by 5 digit Serial
Number. e.g. NWR00001. For complete list of Banks having IFSC code is available at Annex3.
STAFF CATEGORY
CATG CODE SHORT DESC LONG DESC
1 MINISTERIAL GR.'D' MINISTERIAL GROUP 'D'
2 MINISTERIAL GR.'C' STAFF MINISTERIAL GROUP 'C' STAFF
3 MINISTERIAL GR.'C' SUPER MINISTERIAL GROUP 'C' SUPERVISORY
4 MINISTERIAL GR.'C' INSP MINISTERIAL GROUP 'C' INSPECTORS
5 STENOGRAPHER STENOGRAPHER
6 TYPIST TYPIST
7 HINDI HINDI STAFF
8 LABORATORY GR'D' LAB GR'D'
9 LABORATORY GR'C' LAB GR'C'
11 ACCOUNTS INSPECTOR ACCOUNTS INSPECTOR
12 ACCOUNTS ASSISTANT ACCOUNTS ASSISTANT
13 ACCOUNTS SUPER ACCOUNTS SUPERVISORY
14 STOCK VERIFIER STOCK VERIFIER
15 CASH DEALING STAFF 'C' CASH DEALING STAFF
16 CASH DEALING STAFF 'D' CASH DEALING STAFF
17 FINGER PRINT STAFF FINGER PRINT STAFF
18 STATISTIC STAFF STATISTIC STAFF
20 COMMRL GR'D' COMMRL GR'D'
21 COMML CLERKS COMMERCIAL CLERKS
22 COMML SUPER COMMERCIAL SUPERVISORY
23 COMML INSP COMMERCIAL INSPECTORS
24 PRS GR.'C' STAFF PRS GROUP.'C' STAFF
25 PRS GR.'C' SUPER PRS GROUP.'C' SUPERVISORY
26 CATERING GR.C STAFF CATERING GR.C STAFF
27 CATERING GR.D STAFF CATERING GR.D STAFF
28 TC STAFF TICKET CHECKING STAFF
29 TC INSP TICKET CHECKING INSPECTORS
31 RUNNING STAFF RUNNING STAFF
32 RUNNING INSP RUNNING INSPECTORS
33 CONTROL STAFF CONTROL STAFF
34 CONTROL SUPER CONTROL SUPERVISORY
35 STATION STAFF STATION STAFF
36 STATION SUPER STATION SUPERVISORY
37 YARD STAFF YARD STAFF
38 YARD SUPER YARD SUPERVISORY
39 SAFETY COUNSELORS SAFETY COUNSELORS
41 PUBLICITY INSP PUBLICITY INSPECTORS
42 PHOTOGRAPHER PHOTOGRAPHER
43 RECEPTIONIST RECEPTIONIST
44 COMPLAINT COMPLAINT INSPECTORS
45 LIASON LIASON INSPECTORS
46 PROTOCOL PROTOCOL INSPECTORS
47 VIGILANCE INSPECTOR VIGILANCE INSPECTOR
48 PR & G.BRANCH MISC. PUBLIC RELATIONS & GEN.BRANCH MISC
49 LAW ASSISTANT LAW ASSISTANT
50 ARTISAN GR'D' ARTISAN GR'D'
51 TECH STAFF TECHNICAL STAFF
52 TECH SUPER TECHNICAL SUPERVISORY
53 TELEPHONE OPERATOR TELEPHONE OPERATOR
54 ENGGINEERING GR'D' ENGINEERING GR'D'
55 SECURITY /GR.C SECURITY STAFF
56 SECURITY/GR.D SECURITY/GR.D
57 SECURITY INSPECTOR SECURITY INSPECTOR
58 PUBLIC PROCECUTOR PUBLIC PROCECUTOR
60 CANTEEN /GR.C CANTEEN/ GR,C
61 CANTEEN/GR.D CANTEEN/GR.D
65 NURSING NURSING STAFF
66 HEALTH VISITORS,ETC. HEALTH VISITORS,ETC.
67 NON NURSING MEDICAL/GR.C NON NURSING MEDICAL/GR.C
68 NON NURSING MEDICAL/GR.D NON NURSING MEDICAL/GR.D