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Sample Invoice Guidelines

2018-2019

Invoice Submission Instructions

Invoice operations will confirm receipt on all invoice submissions. Payment cannot be issued for proforma invoices or packing slips, vendors will be asked to resubmit a proper invoice. Sample invoice submissions and inquiry emails must be communicated with [email protected]. Vendors are to follow the below guidelines when submitting invoices and sending inquiries regarding sample | woven sample yardage invoices:

Invoice Submissions:

• Invoice numbers must be unique and cannot be reused from past seasons.

• Invoices must be submitted electronically as PDF files with one invoice per PDF file.

• The PDF file name must include the invoice number and agent/vendor.

• The submission email must only be used for submitting invoices, address any problems or questions about invoices in a separate inquiry email. Submit invoices for washed and non-washed wovens in separate emails.

• Email subjects must have the agent, vendor name, category and department followed by “Invoice Submission”.

Ex: <Agent> <Vendor> Non-Washed Wovens Men's Invoice Submission

• When an email submission has been received, Invoice Operations will confirm receipt.

• Please submit all invoice PDFs for the same department and category on the same email thread.

Invoice Inquiries:

• Address any problems or questions about invoices in inquiry emails, use submission emails only for submitting invoices. Submit invoices for washed and non-washed wovens in separate emails.

• Email subjects must have the agent, vendor name, category and department followed by “Inquiries” for multiple inquiries or the invoicenumber and “Inquiry" for a single inquiry.

Ex : <Agent> <Vendor> Non-Washed Wovens Men's < Invoice Number> Inquiry

If any vendors/agents have questions about the submission process, please refer them J. Crew Imports/Downloads --- Sample Invoice Guidelines External

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Standard Invoice InformationThe following information must appear on all invoices (Presentation, Photo, Wholesale, NYFW/Capsule, Bulk Liability, etc.):

Agent name (if applicable)

Vendor name

Invoice number (15 characters or less)

Invoice date

J. Crew recipient (ATTN:)

J. Crew category - One per invoice

J. Crew department

Sample Type - One per invoice (Presentation, Photo, NYFW/Capsule, Bulk Liability, etc.)

Season/Year - One per invoice for all invoices except for liabilities

Retail or Factory/Outlet

Style number - Must be included for all adopted styles

(Starting Spring 19: please use PLM Product Number - Wovens Only)

D number (Starting Spring 19: please use PLM Product Number - Wovens Only)

Color name and color code

Line item description

Quantity

Unit price ($USD)

Invoices with foreign (non-USD) currency MUST include wiring information on invoice

PO Reference Number, if applicable (Starting Spring 19: please use Sample Request Number - Wovens Only)

GL code and corresponding IO, CC or PC code

Total Invoice Amount

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Photo Sample Invoice Example (J.Crew)

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Photo Sample Invoice Example (J.Crew) – PLM

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Invoice Coding Guidelines - J.Crew Women's (Apparel, Footwear Accessories, and Denim)

GL Number GL Name Year Season IO Number IO Name

521320 Direct Photo Samples (Creative) 2018 Spring 2002979 FY18 Spring Womens Photosamples

2018 Summer 2002983 FY18 Summer Womens Photosamples

2018 Fall 2002987 FY18 Fall Womens Photosamples

2018 Holiday 2002991 FY18 Holiday Womens Photosamples

2018 Spring 2002982 FY18 Spring Non-Apparel Photosamples

2018 Summer 2002986 FY18 Summer Non-Apparel Photosamples

2018 Fall 2002990 FY18 Fall Non-Apparel Photosamples

2018 Holiday 2002994 FY18 Holiday Non-Apparel Photosamples

2019 Spring 2003039 FY19 Spring Womens Photosamples

2019 Summer 2003043 FY19 Summer Womens Photosamples

2019 Fall 2003047 FY19 Fall Womens Photosamples

2019 Holiday 2003051 FY19 Holiday Womens Photosamples

2019 Spring 2003042 FY19 Spring Non-Apparel Photosamples

2019 Summer 2003046 FY19 Summer Non-Apparel Photosamples

2019 Fall 2003050 FY19 Fall Non-Apparel Photosamples

2019 Holiday 2003054 FY19 Holiday Non-Apparel Photosamples

GL Number GL Name Department

548174 Retail Photo Samples (Merch+Visual) Retail Visual (50%)

Merchandising (50%)


540290 PR Photo Samples(Domestic) Public Relations-Domestic (50%)

548310 PR Photo Samples(International) Public Relations-International (50%)

(A) DIRECT Photo Sample GL Code (A) DIRECT Photo Sample IO Codes

• Include all information listed in the invoice standard information on each submitted invoice.

• Invoice unit price must be 1.5 x FOB.

• Follow below coding instructions:

o Direct Photo Invoices: Direct GL code and corresponding IO number based on season.

o Retail Photo Invoices: Retail GL code with total broken into 50% for the Retail Visual CC code and 50% for the Merchandising CC code.

o PR Invoices: Two PR GL codes (Domestic and International) with corresponding CC codes. Total must be broken into 50% for Domestic PR and 50% International PR. Not all invoices will contain

samples for PR.

• If there are multiple types of Photo sample charges (Direct, Retail, PR) on the same invoice, each GL code must be subtotaled and there must be an invoice total.

II. Photo Sample Guidelines

33111

(B) RETAIL Photo Sample GL Code (B) RETAIL Photo Sample Cost CentersCost Center

63410

69310

(C) PR Photo Sample GL Codes (C) PR Photo Sample Cost CentersCost Center

6000464

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Invoice Coding Guidelines - J.Crew Men's (Apparel, Footwear Accessories, and Denim)


521320 Direct Photo Samples (Creative) 2018 Spring 2002980 FY18 Spring Mens Photosamples

2018 Summer 2002984 FY18 Summer Mens Photosamples

2018 Fall 2002988 FY18 Fall Mens Photosamples

2018 Holiday 2002992 FY18 Holiday Mens Photosamples

2019 Spring 2003040 FY19 Spring Mens Photosamples

2019 Summer 2003044 FY19 Summer Mens Photosamples

2019 Fall 2003048 FY19 Fall Mens Photosamples

2019 Holiday 2003052 FY19 Holiday Mens Photosamples



Merchandising (50%)


540290 PR Photo Samples(Domestic) Public Relations-Domestic (50%)

548310 PR Photo Samples(International) Public Relations-International (50%)33111

(B) RETAIL Photo Sample GL Code (B) RETAIL Photo Sample Cost CentersCost Center

63410

69210

(C) PR Photo Sample GL Codes (C) PR Photo Sample Cost CentersCost Center

6000464







o PR Invoices: Two PR GL codes (Domestic and International) with corresponding CC codes. Total must be broken into 50% for Domestic PR and 50% International PR. Not

all invoices will contain samples for PR.

• If there are multiple types of Photo sample charges (Direct, Retail, PR) on the same invoice, each GL code must be subtotaled and there must be an invoice total.


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Invoice Coding Guidelines - J.Crew Crewcuts (Apparel, Footwear Accessories, and Denim)


521320 Direct Photo Samples (Creative) 2018 Spring 2002981 FY18 Spring Crewcuts Photosamples

2018 Summer 2002985 FY18 Summer Crewcuts Photosamples

2018 Fall 2002989 FY18 Fall Crewcuts Photosamples

2018 Holiday 2002993 FY18 Holiday Crewcuts Photosamples

2019 Spring 2003041 FY19 Spring Crewcuts Photosamples

2019 Summer 2003045 FY19 Summer Crewcuts Photosamples

2019 Fall 2003049 FY19 Fall Crewcuts Photosamples

2019 Holiday 2003053 FY19 Holiday Crewcuts Photosamples



Merchandising (50%)







•J.Crew Crewcuts never has PR Photo samples so Crewcuts invoices will never contain PR photo samples.

• If there are multiple types of Photo sample charges (Direct, Retail) on the same invoice, each GL code must be subtotaled and there must be an invoice total.

Cost Center

63410

68310


(B) RETAIL Photo Sample GL Code (B) RETAIL Photo Sample Cost Centers

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Photo Sample Invoice Example (Madewell)

Debit Note

To: Madewell Agent:

30-30 47th Ave Date: 1-Dec-16

Long Island City, NY 11101 Invoice #: 123456

ATTN: Sasha Marden Season: SU'17 - July

Comes from the new Photo Sample PO File

PO Reference # D#/Style # Item Description Color Code/Name Qty (PCS) Unit Price USD Amount USD

RD724862WU4490SU17 D724862/ C3394 Mwell Fleet Jacket WU4490 Blue White 2 50.00$ 100.00$

RD740254WU4490SU17 D740254/ F9891 Mwell JANE MAXI WRAP DRESS IN TOSSED MUL WU4490 Blue White 2 42.00$ 84.00$

RD736791WU8876SU17 D736791/F6749 Mwell Rivet & Thread ID Pendant WU8876 Black 2 50.00$ 100.00$

284.00$

GL#: 548174; CC#: 86110 (50%) 170.40$

GL#: 548174; CC#: 89110 (50%) 113.60$

DD724862WU4490SU17 D724862/ C3394 Mwell Fleet Jacket WU4490 Blue White 2 50.00$ 100.00$

DD740254WU4490SU17 D740254/ F9891 Mwell JANE MAXI WRAP DRESS IN TOSSED MUL WU4490 Blue White 2 42.00$ 84.00$

DD736791WU8876SU17 D736791/F6749 Mwell Rivet & Thread ID Pendant WU8876 Black 2 50.00$ 100.00$

GL#:521330, IO #: 1900389 284.00$

PD724862WU4490SU17 D724862/ C3394 Mwell Fleet Jacket WU4490 Blue White 2 50.00$ 100.00$

PD740254WU4490SU17 D740254/ F9891 Mwell JANE MAXI WRAP DRESS IN TOSSED MUL WU4490 Blue White 2 42.00$ 84.00$

GL#:540290; CC#: 82110 184.00$

TOTAL 752.00$

Vendor Name

Madewell Photo Sample Charges SU'17

DIRECT PHOTO SAMPLE SUBTOTAL:

PR PHOTO SAMPLE SUBTOTAL:

RETAIL PHOTO SAMPLE SUBTOTAL :

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Invoice Coding Guidelines - MADEWELL (Apparel, Footwear Accessories, and Denim)

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Photo Sample Invoice Example (Factory)

Debit Note

To: J.Crew Agent:

770 Broadway, 11th Floor Date: 1-Oct-16

New York, NY 10003 Invoice #: 123456

Season: SP'17

ATTN: Alicen Blum/ Factory Merchandising

Comes from the new Photo Sample PO File

PO Reference # D#/Style # Item Description Color Code/Name Qty (PCS) Unit Price USD Amount USD

DD332750MF3930SP17 C5608 SS JULES DRESS MF3930NAVY SMALL DOT 2 10.00$ 20.00$

DD332750MF8374SP17 C5608 SS JULES DRESS MF8374RED NAVY BLUE 2 10.00$ 20.00$

DD332750MG0336SP17 C5608 SS JULES DRESS MG0336GREEN CORAL 2 10.00$ 20.00$

DD353443BL5494SP17 C0250 KNIT DAYBREAK DRESS BL5494RAW INDIGO 2 12.00$ 24.00$

DD353443PK5905SP17 C0250 KNIT DAYBREAK DRESS PK5905CORAL 2 12.00$ 24.00$

GL#:521330, IO #: 2002262 108.00$

Vendor Name

Factory Women's Non-Washed Wovens Photo Sample Charges SP'17

This is the GL for Factory Photo Samples

and IO for Factory Photo Samples

DIRECT PHOTO SAMPLE SUBTOTAL:

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Invoice Coding Guidelines - FACTORY Women's (Apparel and Footwear Accessories)


521330 Direct Photo Samples Ongoing Ongoing 2002262 Factory Photo Samples


548174 Retail Photo Samples TOP Sample Cost Center

Cost Center

71210

III. TOP Sample Guidelines• Include all information listed in the invoice standard information on each submitted invoice.

• Invoice unit price must be 1 x FOB


o Ongoing GL code

o Ongoing CC code

TOP Sample GL Code TOP Sample Cost Center




o Direct Photo Sample GL code

o Ongoing Direct Photo Sample IO code



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Invoice Coding Guidelines - FACTORY Men's (Apparel and Footwear Accessories)




548174 Retail Photo Samples TOP Sample Cost Center71210

II. Photo Sample Guidelines• Include all information listed in the invoice standard information on each submitted invoice.






III. TOP Sample Guidelines• Include all information listed in the invoice standard information on each submitted invoice.



o Ongoing GL code

o Ongoing CC code

TOP Sample GL Code TOP Sample Cost CenterCost Center

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Invoice Coding Guidelines - FACTORY Crewcuts (Apparel and Footwear Accessories)




548174 Retail Photo Samples TOP Sample Cost Center

TOP Sample GL Code TOP Sample Cost CenterCost Center

71210

III. TOP Sample Guidelines

II. Photo Sample Guidelines• Include all information listed in the invoice standard information on each submitted invoice.









o Ongoing GL code

o Ongoing CC code

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Presentation + Wholesale Sample Invoice Example

Debit Note

Agent:

To: J.Crew Date: 18-Mar-17

770 Broadway Invoice #: 123456

New York, NY 10003 Season: HO'18

ATTN: Melissa Gibson/ Women's Wovens IO #: 6005015

6005179

Style # Item Description Color Code/Name Qty Unit of Measure Unit Price USD Amount USD

D344624 LADIES' 100% COTTON WOVEN DRESS WQ0822 IVORY BLACK 2 PC 50$ 100$

D344685 LADIES' 100% SILK WOVEN DRESS. WU6473 GREEN 2 PC 50$ 100$

D344685 LADIES' 100% SILK WOVEN DRESS WU6460 FUCSHIA 2 PC 50$ 100$

D347443 LADIES' 100% NYLON WOVEN DRESS WQ0442 CINNAMON BLACK 2 PC 50$ 100$

400$

Retail IO: 6005015 200$

Wholesale IO: 6005179 200$

D34407S LADIES' 100% POLYESTER WOVEN BLOUSEWU6488 TERRACOTTA 4 PC 40$ 160$

D344078 LADIES' 100% POLYESTER WOVEN BLOUSEWU7100 LIGHT SKY 2 PC 40$ 80$

D344442 LADIES' 100% SILK WOVEN BLOUSE WQ0690 FADED TEAK 2 PC 36$ 72$

312$

Retail IO: 6005015 156$


D343990 LADIES' 100% WOOL WOVEN COAT WU6657 BLACK FOREST 4 PC 100$ 400$

D344I32 LADIES' 100% WOOL WOVEN CAPE GY6763HTHR DUSK 2 PC 100$ 200$

D344132 LADIES' 100% WOOL WOVEN CAPE BL8133 NAVY 2 PC 100$ 200$

D344140 LADIES' 1OO% WOOL WOVEN COAT NA6434NORY 4 PC 140$ 560$

1,360$

Retail IO: 6005015 680$


TOTAL 2,072.00$

Wholesale Subtotal (GL 548306):

Vendor Name

J.Crew Women's Retail Washed Wovens - Presentation Sample Charges HO'17

Dresses Subtotal (GL 548301):

Shirts Subtotal (GL 548300):

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Women’s Holiday 2018 IO

Codes

Each category has a unique GL code. Subtotals by garment category

Sample Yardage Invoice Example

Debit Note

Agent:

To: J.Crew Date: 18-Mar-16

770 Broadway Invoice #: 123456

New York, NY 10003 Season: HO'17

ATTN: Melissa Gibson/ Women's Wovens IO #: 6004088

PO# Item Description Color Code/Name Qty Total Yards Unit Price USD

per Yard

Total Amount USD

PO#PCCHO17-025 Solid BL- 8798 Dark Twilight 1 21 $3.50 74$

PO#PCCHO17-025 Pattern: Binary Dot WQ-2258 Navy Ivory Buff 1 36 $4.50 162$

PO#PCCHO17-025 Pattern: Charlotte Floral WQ- 2420 Pink Ivory Multi 1 25 $4.50 113$

PO#PCCHO17-025 Pattern: Jungle Fever WQ-2450 Lt Camo Green 1 50 $5.00 250$

598$

200$

-$

TOTAL AMOUNT: 798$

TOTAL 798.00$

Vendor Name

J.Crew Women's Retail Washed Wovens - Presentation Sample Yardage Charges HO'17

Sample Yardage Subtotal (GL 548319):

Tooling Charge Subtotal (GL 548320):

Freight Charge Subtotal (GL 548178):

Sample Yardage is the base as per minimum bulk cost.

Tooling charges are any additional charges involved in fabric

process. i.e. screen charges

Women's Holiday 2017 IO

code

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Woven Sample Yardage Invoice Process At this point in time, the new woven sample yardage process has not been fully rolled out. Please see the new process below and contact Joanna if you have any questions. Note that assort/presentation sample yardage is handled as presentation and passed to Tarique for payment.

• PLM must have additional fields including an automated GL for sample yardage, a dropdown for IO codes and a check box next tocolors to mark drops to be used by the fabric team.

• Invoice Ops will start approving the fabric PO invoices for SU18 and on based on yardage quantity, price and adopted colors all using the fabric PLM system. After an invoice is confirmed to be correct and logged in, it should be passed to Joanna for signature. Upon receipt of the invoice with Joanna’s signature, the invoice should be passed to Jessica Piotrowski .

• Jessica Piotrowski will continue receiving and approving invoices with seasons prior to SU18.

Woven Sample Yardage Invoice Guidelines:• PO numbers must be unique and cannot be reused from past seasons.• There should be only one fabric quality per invoice with the whole order of that quality.• Invoices are to be issued by one fabric and the lead division (women’s or men’s) with any subdivision (crewcuts boys or girls) included in

the same invoice. • Invoices must be broken out by colorway with Sample Yardage and Tooling Charge separated with the respective GL codes and one IO

code based on the main department and the season.• Sample yardage price should be listed as min bulk price.• Separated showing the base fabric cost (coded to the Sample Yardage GL) and any additional costs (including development charges,

screen charge, etc. coded to Tooling Charge) for every colorway.• If the vendor has agreed to the pay for drops policy, they must adhere to the contract. • Approval can only be based on the information provided on the PO, invoice operations does not have the fabric history.

Following the new process - all woven sample yardage invoices MUST be submitted during designated one month periods - NOT the time the fabrics ships out. Invoices that are not submitted during the designated period will not be processed.

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Invoice Coding Guidelines - J.Crew Women's RETAIL (Apparel, Footwear Accessories, and Denim)

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Invoice Coding Guidelines - J.Crew Women's WHOLESALE (Apparel, Footwear Accessories, and Denim)

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Invoice Coding Guidelines - J.Crew Men’s RETAIL (Apparel, Footwear Accessories, and Denim)

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Invoice Coding Guidelines - J.Crew Men’s WHOLESALE (Apparel, Footwear Accessories, and Denim)


548300 Shirts 2018 Fall 6005173 Mens Fall 18 Samples

548303 Sweaters 2018 Holiday 6005181 Mens Holiday 18 Samples

548304 Bottoms 2018 Fall 6005174 F&A Mens Fall 18 Samples

548305 Jackets/Blazers/Suiting 2018 Holiday 6005182 F&A Mens Holiday 18 Samples

548306 Outerwear 2018 Fall 6005175 Denim Fall 18 Samples

548307 Knits 2018 Holiday 6005183 Denim Holiday 18 Samples

548308 Washed Product 2019 Spring 6005191 Denim Spring 19 Samples

548309 Swim 2019 Summer 6005199 Denim Summer 19 Samples

548310 Lounge/Sleep 2019 Fall 6005207 Denim Fall 19 Samples

548311 Active 2019 Holiday 6005215 Denim Holiday 19 Samples

548312 Footwear 2019 Spring 6005189 Mens Spring 19 Samples

548313 Jewelry 2019 Summer 6005197 Mens Summer 19 Samples

548314 Bags 2019 Fall 6005205 Mens Fall 19 Samples

548315 Other Accessories 2019 Holiday 6005213 Mens Holiday 19 Samples

548316 3rd Party Branded 2019 Spring 6005190 F&A Mens Spring 19 Samples

548317 Capsule/NYFW 2019 Summer 6005198 F&A Mens Summer 19 Samples

548318 General/Special Projects 2019 Fall 6005206 F&A Mens Fall 19 Samples

548319 Sample Yardage 2019 Holiday 6005214 F&A Mens Holiday 19 Samples

548320 Tooling Charge

548178 Freight

I. Presentation Sample Guidelines

• Presentation invoices include: Assortment Samples, Sample Yardage, Screen Charges, etc.



o Category-specific GL code

o Season-specific IO codes

• If there are multiple GL codes on one invoice, each category GL code must be subtotaled.

Presentation Sample GL Codes Presentation Sample IO Codes - WHOLESALE

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548300 Shirts 2018 Spring 6005056 Madewell Womens Spring 18 Samples

548301 Dresses 2018 Summer 6005057 Madewell Womens Summer 18 Samples

548303 Sweaters 2018 Fall 6005058 Madewell Womens Fall 18 Samples

548304 Bottoms 2018 Holiday 6005059 Madewell Womens Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2018 Spring 6005060 Madewell F&A Womens Spring 18 Samples

548306 Outerwear 2018 Summer 6005061 Madewell F&A Womens Summer 18 Samples

548307 Knits 2018 Fall 6005062 Madewell F&A Womens Fall 18 Samples

548308 Washed Product 2018 Holiday 6005063 Madewell F&A Womens Holiday 18 Samples

548309 Swim 2018 Spring 6005064 Madewell Denim Spring 18 Samples

548310 Lounge/Sleep 2018 Summer 6005065 Madewell Denim Summer 18 Samples

548311 Active 2018 Fall 6005066 Madewell Denim Fall 18 Samples

548312 Footwear 2018 Holiday 6005067 Madewell Denim Holiday 18 Samples

548313 Jewelry 2019 Spring 6005148 Madewell Womens Spring 19 Samples

548314 Bags 2019 Summer 6005149 Madewell Womens Summer 19 Samples

548315 Other Accessories 2019 Fall 6005150 Madewell Womens Fall 19 Samples

548316 3rd Party Branded 2019 Holiday 6005151 Madewell Womens Holiday 19 Samples

548317 Capsule/NYFW 2019 Spring 6005152 Madewell F&A Womens Spring 19 Samples

548318 General/Special Projects 2019 Summer 6005153 Madewell F&A Womens Summer 19 Samples

548319 Sample Yardage 2019 Fall 6005154 Madewell F&A Womens Fall 19 Samples

548320 Tooling Charge 2019 Holiday 6005155 Madewell F&A Womens Holiday 19 Samples

548319 Sample Yardage 2019 Spring 6005156 Madewell Denim Spring 19 Samples

548320 Tooling Charge 2019 Summer 6005157 Madewell Denim Summer 19 Samples

548178 Freight 2019 Fall 6005158 Madewell Denim Fall 19 Samples

2019 Holiday 6005159 Madewell Denim Holiday 19 Samples








Presentation Sample GL Codes Presentation Sample IO Codes - RETAIL

Invoice Coding Guidelines – MADEWELL RETAIL (Apparel, Footwear/Accessories, and Denim)

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Invoice Coding Guidelines – MADEWELL WHOLESALE (Apparel, Footwear/Accessories, and Denim)


548300 Shirts 2018 Fall 6005176 Madewell Womens Fall 18 Samples

548301 Dresses 2018 Holiday 6005184 Madewell Womens Holiday 18 Samples

548303 Sweaters 2018 Fall 6005177 Madewell F&A Womens Fall 18 Samples

548304 Bottoms 2018 Holiday 6005185 Madewell F&A Womens Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2018 Fall 6005178 Madewell Denim Fall 18 Samples

548306 Outerwear 2018 Holiday 6005186 Madewell Denim Holiday 18 Samples

548307 Knits 2019 Spring 6005192 Madewell Womens Spring 19 Samples

548308 Washed Product 2019 Summer 6005200 Madewell Womens Summer 19 Samples

548309 Swim 2019 Fall 6005208 Madewell Womens Fall 19 Samples

548310 Lounge/Sleep 2019 Holiday 6005216 Madewell Womens Holiday 19 Samples

548311 Active 2019 Spring 6005193 Madewell F&A Womens Spring 19 Samples

548312 Footwear 2019 Summer 6005201 Madewell F&A Womens Summer 19 Samples

548313 Jewelry 2019 Fall 6005209 Madewell F&A Womens Fall 19 Samples

548314 Bags 2019 Holiday 6005217 Madewell F&A Womens Holiday 19 Samples

548315 Other Accessories 2019 Spring 6005194 Madewell Denim Spring 19 Samples

548316 3rd Party Branded 2019 Summer 6005202 Madewell Denim Summer 19 Samples

548317 Capsule/NYFW 2019 Fall 6005210 Madewell Denim Fall 19 Samples

548318 General/Special Projects 2019 Holiday 6005218 Madewell Denim Holiday 19 Samples

548319 Sample Yardage




548178 Freight









Invoice Coding Guidelines – J. Crew Crewcuts RETAIL (Boys & Girls)

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548300 Shirts 2018 Spring 6005020 Boys Spring 18 Samples

548301 Dresses 2018 Summer 6005021 Boys Summer 18 Samples

548303 Sweaters 2018 Fall 6005022 Boys Fall 18 Samples

548304 Bottoms 2018 Holiday 6005023 Boys Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2018 Spring 6005024 Girls Spring 18 Samples

548306 Outerwear 2018 Summer 6005025 Girls Summer 18 Samples

548307 Knits 2018 Fall 6005026 Girls Fall 18 Samples

548308 Washed Product 2018 Holiday 6005027 Girls Holiday 18 Samples

548309 Swim 2019 Spring 6005112 Boys Spring 19 Samples

548310 Lounge/Sleep 2019 Summer 6005113 Boys Summer 19 Samples

548311 Active 2019 Fall 6005114 Boys Fall 19 Samples

548312 Footwear 2019 Holiday 6005115 Boys Holiday 19 Samples

548313 Jewelry 2019 Spring 6005116 Girls Spring 19 Samples

548314 Bags 2019 Summer 6005117 Girls Summer 19 Samples

548315 Other Accessories 2019 Fall 6005118 Girls Fall 19 Samples

548316 3rd Party Branded 2019 Holiday 6005119 Girls Holiday 19 Samples

548317 Capsule/NYFW

548318 General/Special Projects



548178 Freight








Presentation Sample GL Codes Presentation Sample IO Codes - RETAIL

Invoice Coding Guidelines – J. Crew Crewcuts WHOLESALE (Boys & Girls)

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548300 Shirts 2018 Fall 6005229 WHOLESALE Boys Fall 18 Samples

548301 Dresses 2018 Holiday 6005230 WHOLESALE Boys Holiday 18 Samples

548303 Sweaters 2018 Fall 6005223 WHOLESALE Girls Fall 18 Samples

548304 Bottoms 2018 Holiday 6005224 WHOLESALE Girls Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2019 Spring 6005231 Boys Spring 19 Samples

548306 Outerwear 2019 Summer 6005232 Boys Summer 19 Samples

548307 Knits 2019 Fall 6005233 Boys Fall 19 Samples

548308 Washed Product 2019 Holiday 6005234 Boys Holiday 19 Samples

548309 Swim 2019 Spring 6005225 Girls Spring 19 Samples

548310 Lounge/Sleep 2019 Summer 6005226 Girls Summer 19 Samples

548311 Active 2019 Fall 6005227 Girls Fall 19 Samples

548312 Footwear 2019 Holiday 6005228 Girls Holiday 19 Samples

548313 Jewelry

548314 Bags

548315 Other Accessories

548316 3rd Party Branded

548317 Capsule/NYFW




548178 Freight









Invoice Coding Guidelines – Emerging Brands(Apparel and Footwear Accessories)


548300 Shirts 2018 Fall 6005235 EB1 Womens Fall 18 Samples

548301 Dresses 2018 Holiday 6005236 EB1 Womens Holiday 18 Samples

548303 Sweaters 2018 Fall 6005245 EB1 F&A Womens Fall 18 Samples

548304 Bottoms 2018 Holiday 6005246 EB1 F&A Womens Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2019 Spring 6005237 EB1 Womens Spring 19 Samples

548306 Outerwear 2019 Summer 6005239 EB1 Womens Summer 19 Samples

548307 Knits 2019 Fall 6005241 EB1 Womens Fall 19 Samples

548308 Washed Product 2019 Holiday 6005243 EB1 Womens Holiday 19 Samples

548309 Swim 2019 Spring 6005247 EB1 F&A Womens Spring 19 Samples

548310 Lounge/Sleep 2019 Summer 6005249 EB1 F&A Womens Summer 19 Samples

548311 Active 2019 Fall 6005251 EB1 F&A Womens Fall 19 Samples

548312 Footwear 2019 Holiday 6005253 EB1 F&A Womens Holiday 19 Samples

548313 Jewelry 2019 Spring 6005238 EB1 Mens Spring 19 Samples

548314 Bags 2019 Summer 6005240 EB1 Mens Summer 19 Samples

548315 Other Accessories 2019 Fall 6005242 EB1 Mens Fall 19 Samples

548316 3rd Party Branded 2019 Holiday 6005244 EB1 Mens Holiday 19 Samples

548317 Capsule/NYFW 2019 Spring 6005248 EB1 F&A Mens Spring 19 Samples

548318 General/Special Projects 2019 Summer 6005250 EB1 F&A Mens Summer 19 Samples

548319 Sample Yardage 2019 Fall 6005252 EB1 F&A Mens Fall 19 Samples

548320 Tooling Charge 2019 Holiday 6005254 EB1 F&A Mens Holiday 19 Samples

548178 Freight

I. Presentation Sample Guidelines• Presentation invoices include: Assortment Samples, Sample Yardage, Screen Charges, etc.







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Invoice Coding Guidelines – Mercantile (Apparel and Footwear Accessories)


548300 Shirts 2018 Fall 6005255 Mercantile Womens Fall 18 Samples

548301 Dresses 2018 Holiday 6005259 Mercantile Womens Holiday 18 Samples

548303 Sweaters 2018 Fall 6005256 Mercantile F&A Womens Fall 18 Samples

548304 Bottoms 2018 Holiday 6005260 Mercantile F&A Womens Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2018 Fall 6005257 Mercantile Mens Fall 18 Samples

548306 Outerwear 2018 Holiday 6005261 Mercantile Mens Holiday 18 Samples

548307 Knits 2018 Fall 6005258 Mercantile F&A Mens Fall 18 Samples

548308 Washed Product 2018 Holiday 6005262 Mercantile F&A Mens Holiday 18 Samples

548309 Swim 2019 Spring 6005263 Mercantile Womens Spring 19 Samples

548310 Lounge/Sleep 2019 Summer 6005267 Mercantile Womens Summer 19 Samples

548311 Active 2019 Fall 6005271 Mercantile Womens Fall 19 Samples

548312 Footwear 2019 Holiday 6005275 Mercantile Womens Holiday 19 Samples

548313 Jewelry 2019 Spring 6005264 Mercantile F&A Womens Spring 19 Samples

548314 Bags 2019 Summer 6005268 Mercantile F&A Womens Summer 19 Samples

548315 Other Accessories 2019 Fall 6005272 Mercantile F&A Womens Fall 19 Samples

548316 3rd Party Branded 2019 Holiday 6005276 Mercantile F&A Womens Holiday 19 Samples

548317 Capsule/NYFW 2019 Spring 6005265 Mercantile Mens Spring 19 Samples

548318 General/Special Projects 2019 Summer 6005269 Mercantile Mens Summer 19 Samples

548319 Sample Yardage 2019 Fall 6005273 Mercantile Mens Fall 19 Samples

548320 Tooling Charge 2019 Holiday 6005277 Mercantile Mens Holiday 19 Samples

548178 Freight 2019 Spring 6005266 Mercantile F&A Mens Spring 19 Samples

2019 Summer 6005270 Mercantile F&A Mens Summer 19 Samples

2019 Fall 6005274 Mercantile F&A Mens Fall 19 Samples

2019 Holiday 6005278 Mercantile F&A Mens Holiday 19 Samples








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Invoice Coding Guidelines - FACTORY Women's (Apparel and Footwear Accessories)


548300 Shirts 2018 Spring 6005040 Factory Womens Spring 18 Samples

548301 Dresses 2018 Summer 6005041 Factory Womens Summer 18 Samples

548303 Sweaters 2018 Fall 6005042 Factory Womens Fall 18 Samples

548304 Bottoms 2018 Holiday 6005043 Factory Womens Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2018 Spring 6005044 Factory F&A Womens Spring 18 Samples

548306 Outerwear 2018 Summer 6005045 Factory F&A Womens Summer 18 Samples

548307 Knits 2018 Fall 6005046 Factory F&A Womens Fall 18 Samples

548308 Washed Product 2018 Holiday 6005047 Factory F&A Womens Holiday 18 Samples

548309 Swim 2019 Spring 6005132 Factory Womens Spring 19 Samples

548310 Lounge/Sleep 2019 Summer 6005133 Factory Womens Summer 19 Samples

548311 Active 2019 Fall 6005134 Factory Womens Fall 19 Samples

548312 Footwear 2019 Holiday 6005135 Factory Womens Holiday 19 Samples

548313 Jewelry 2019 Spring 6005136 Factory F&A Womens Spring 19 Samples

548314 Bags 2019 Summer 6005137 Factory F&A Womens Summer 19 Samples

548315 Other Accessories 2019 Fall 6005138 Factory F&A Womens Fall 19 Samples

548316 3rd Party Branded 2019 Holiday 6005139 Factory F&A Womens Holiday 19 Samples

548317 Capsule/NYFW




548178 Freight








Presentation Sample GL Codes Presentation Sample IO Codes

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Invoice Coding Guidelines - FACTORY Men's (Apparel and Footwear Accessories)


548300 Shirts 2018 Spring 6005032 Factory Mens Spring 18 Samples

548303 Sweaters 2018 Summer 6005033 Factory Mens Summer 18 Samples

548304 Bottoms 2018 Fall 6005034 Factory Mens Fall 18 Samples

548305 Jackets/Blazers/Suiting 2018 Holiday 6005035 Factory Mens Holiday 18 Samples

548306 Outerwear 2018 Spring 6005036 Factory F&A Mens Spring 18 Samples

548307 Knits 2018 Summer 6005037 Factory F&A Mens Summer 18 Samples

548308 Washed Product 2018 Fall 6005038 Factory F&A Mens Fall 18 Samples

548309 Swim 2018 Holiday 6005039 Factory F&A Mens Holiday 18 Samples

548310 Lounge/Sleep 2019 Spring 6005124 Factory Mens Spring 19 Samples

548311 Active 2019 Summer 6005125 Factory Mens Summer 19 Samples

548312 Footwear 2019 Fall 6005126 Factory Mens Fall 19 Samples

548313 Jewelry 2019 Holiday 6005127 Factory Mens Holiday 19 Samples

548314 Bags 2019 Spring 6005128 Factory F&A Mens Spring 19 Samples

548315 Other Accessories 2019 Summer 6005129 Factory F&A Mens Summer 19 Samples

548316 3rd Party Branded 2019 Fall 6005130 Factory F&A Mens Fall 19 Samples

548317 Capsule/NYFW 2019 Holiday 6005131 Factory F&A Mens Holiday 19 Samples




548178 Freight








29

Invoice Coding Guidelines - FACTORY Crewcuts (Apparel and Footwear Accessories)


548300 Shirts 2018 Spring 6005048 Factory Boys Spring 18 Samples

548301 Dresses 2018 Summer 6005049 Factory Boys Summer 18 Samples

548303 Sweaters 2018 Fall 6005050 Factory Boys Fall 18 Samples

548304 Bottoms 2018 Holiday 6005051 Factory Boys Holiday 18 Samples

548305 Jackets/Blazers/Suiting 2018 Spring 6005052 Factory Girls Spring 18 Samples

548306 Outerwear 2018 Summer 6005053 Factory Girls Summer 18 Samples

548307 Knits 2018 Fall 6005054 Factory Girls Fall 18 Samples

548308 Washed Product 2018 Holiday 6005055 Factory Girls Holiday 18 Samples

548309 Swim 2019 Spring 6005140 Factory Boys Spring 19 Samples

548310 Lounge/Sleep 2019 Summer 6005141 Factory Boys Summer 19 Samples

548311 Active 2019 Fall 6005142 Factory Boys Fall 19 Samples

548312 Footwear 2019 Holiday 6005143 Factory Boys Holiday 19 Samples

548313 Jewelry 2019 Spring 6005144 Factory Girls Spring 19 Samples

548314 Bags 2019 Summer 6005145 Factory Girls Summer 19 Samples

548315 Other Accessories 2019 Fall 6005146 Factory Girls Fall 19 Samples

548316 3rd Party Branded 2019 Holiday 6005147 Factory Girls Holiday 19 Samples

548317 Capsule/NYFW




548178 Freight








30

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The following information must be included with all bulk liabilities:

Official Invoice (please follow Invoice Submission Instructions, page 2 & 3)

Completed J.Crew D.A.F (Deposition Action Form) – example shown below

Documentation of fabric order from the mill (can be an invoice, sales contract, etc.)

Photo of liability fabric with visible & readable label showing that matches to fabric description

(color name, style/item #, etc.) included on D.A.F

Email confirmation/correspondence with J. Crew contact

Bulk Liability Information

Invoice Coding Guidelines –Liability Invoices (J.Crew, Madewell, Factory)

Category GL Account PC Category GL Account PC

JC Retail Generic 512590 5023 JC Retail Generic 512600 5023

MW Stores Generic 512590 5026 MW Stores Generic 512600 5026

Factory Stores Generic 512590 5024 Factory Stores Generic 512600 5024

JC Dir Womens 512590 6010

JC Dir Mens 512590 6020

JC Dir Crewcuts 512590 6030

MW Dir Womens 512590 7310 Category GL Account PC

MW Stores Womens 512590 7770 Stores 512600 5023

JC Ret Womens 512590 7870 Direct 512600 6000

JC Ret Mens 512590 7880

JC Ret Crewcuts 512590 7890

Factory Stores Womens 512590 7970

Factory Stores Crewcuts 512590 7990

Short Payment | Bulk Payment Missed | Margin Accounts

Bulk Liabilities (Raw Materials, Trims, etc.)

Liability Invoice Guidelines• Include all information listed in the invoice standard information on each submitted invoice.

• Must include a DAF for material/trim liabilities and carton expenses.


o Generic GL codes

o Category specific PC codes

Carton Expenses

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Invoice Operations Guidelines Invoice Guideli… · 548174 Retail Photo Samples (Merch+Visual) Retail Visual (50%) Merchandising (50%) II. Photo Sample Guidelines {/v oµ oo]v(} u

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