INVITATION TO TENDER PROCEDURE INVITATION TO TENDER PROCEDURE IT–4134/EN/LHC Supply and Commissioning of HVAC Systems for Five LHC Surface Buildings B.

INVITATION TO TENDER PROCEDURE

IT–4134/EN/LHC Supply and Commissioning of

HVAC Systems for Five LHC Surface Buildings

B. Jenssen 27.10.2015

Key dates Invitation to Tender issued: 15.10.2015 Compulsory bidders’ conference: 27.10.2015 Bids to be returned to CERN by

12 November 2015 – 4:00 pm (uploaded) Contract negotiation and notification Contract award: March 2016

Installation September 2016 to March 2017

Commissioning completed by May 2017

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IT documents

Tender form with Annex A “Price breakdown; Technical specification + annexes “Selection and Adjudication criteria for Supply

Contract” dated August 2015 Working on the CERN site General Conditions for Invitations to Tender

CERN/FC/5312-I/Rev. General Conditions of CERN Contracts

CERN/FC/5312-II/Rev.

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Clarification Process

Requests for clarification should be received earlier than 2 November 2015

All questions shall be addressed in writing to

[email protected]

Please put: cc:

[email protected]

[email protected]

B. Jenssen 27.10.2015

Clarification Process

CERN’s response will be sent to all bidders, including the request for clarification but without identifying its source

Bidders shall acknowledge receipt of the email

Cover letter with bid shall acknowledge each individual CERN clarification correspondence received

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Selection and Adjudication CriteriaAdjudication basis:

The contract shall be awarded on a

« lowest compliant* » basis

to the bidder whose bid complies with the technical, financial and

delivery requirements and is the lowest**

*Note• On a FCA basis, if the ratio of DAP price of the lowest FCA bid to the lowest DAP bid doesn’t exceed 1.10; • On a DAP basis, if the above-mentioned ratio exceeds 1.10.

** Subject to the rules aiming at achieving well balanced industrial return coefficient

for Member States (MS)PB= Poorly BalancedWB= Well Balanced

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Selection and Adjudication CriteriaSelection and adjudication criteria – Concept

Improve the distribution of our purchases among CERN MS

• The country of origin is the country where the supplies (including their components and sub-assemblies) are manufactured or undergo the last major transformation by the contractor or his sub-contractor(s).

• Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period.

• Well balanced Member states: BU - CH – FR – HU – IT - PT• The tender shall be treated as that from a poorly balanced PB MS provided

that the value of supplies originating in one or more PB MS is not less than 60 % of the total amount of the contract.

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Basis of awardThe alignment rules

• 1- Lowest bidder from PB MS Contract awarded• 2- Lowest bidder from well balanced (WB) MS

(If bid from PB MS is within a difference of < 20% negotiations)

• 1st bidder from PB MS aligns awarded the Contract• If not - 2nd bidder from PB (within 20%) aligns awarded

Contract• If not – Contract awarded to lowest bidder

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Price Basis

• All prices shall be quoted in CHF or EUR or the preferred currency of the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision

• Report the total prices for each of the five buildings indicated in Annex A (“Price break-down”) into the tender form.

• This is a lumps sum contract. A change of the volume will not affect contract price which is fixed.

• Validity of the bid: 6 months from the closing date.

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ALTERNATIVE PROPOSALS (§ 14 General Conditions for Invitations to Tender by CERN)

• There is no obligation, but we encourage bidders to submit with the bid any alternative solutions in addition to the conforming bid

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VAT

Prices shall take into account CERN’s exoneration from VAT and import duties

VAT shall be subject to the rules and invoicing instructions as defined under the following link:

http://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.html

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PAYMENT CONDITIONS (ref. Tender form § 4)

1Rating of BBB+ at least and contractor to give written proof of such.

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Penalties I of II (Tender form § 7)

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Penalties II of II (Tender form § 7)

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Return Date

Bids shall be RECEIVED by CERN (uploaded):

12 November 2015 - 4 P.M at the latest

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Contact for InformationBjorn Jenssen

Tel: +41 22 767 44 05Fax: +41 22 766 80 89

E-mail: [email protected]

Always put in cc:[email protected]

[email protected]

B. Jenssen 27.10.2015

B. Jenssen 27.10.2015