INVITATION TO TENDER - Eurojust for tender... · invitation to tender; • a list of the main contracts achieved in the past three years specifying the value, dates and recipients

EUROJUST

P.O. Box: 16183 NL-2500 BD The Hague

THE NETHERLANDS

INVITATION TO TENDER

2013/PO/EJ/8

Supply of New Passenger Vehicles including Spare Parts and Provision of Warranty, Maintenance and

Repair Services

issued by:

EUROJUST

The Hague

The Netherlands

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201/PO/EJ/8 Page 2 of 34

Table of contents

Foreword .................................................................................................................................................. 3 1. introduction ........................................................................................................................... 3 1.1 Eurojust .................................................................................................................................................. 3 1.2 overview of the required supplies/services ........................................................................... 4 1.3 brief description of the required supplies/ services ........................................................... 4 2. specific tendering information for this procedure .................................................. 6 1.4 timetable ................................................................................................................................................ 6 1.5 lots ............................................................................................................................................................ 7 1.6 exclusion criteria ................................................................................................................................ 7 1.7 selection criteria ................................................................................................................................. 7 1.8 technical and professional capacity ............................................................................................ 7 1.9 economic and financial capacity .................................................................................................. 8 1.10 legal capacity ........................................................................................................................................ 8 1.11 award criteria ...................................................................................................................................... 8 1.12 consortia and subcontracting ...................................................................................................... 10 1.12.1 Consortia .............................................................................................................................................. 10 1.12.2 Subcontracting and applicable thresholds ............................................................................ 10 1.13 variants ................................................................................................................................................. 10 3. content of the tender ....................................................................................................... 11 1.14 eligibility, capacity and supporting documents (envelope A): ...................................... 11 1.15 technical proposal (envelope B) ................................................................................................ 11 1.16 financial proposal (envelope C).................................................................................................. 11 1.17 submitting an offer .......................................................................................................................... 12

ANNEXES:

Annex A - Technical Specifications and Technical Proposal Form

Annex B - Pricing Form

Annex C- Model Contract

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Foreword

We thank you for the interest you have shown in this procurement procedure which consists of the following documentation:

• The contract notice • This invitation to tender and its annexes • Instructions to tenderers and conditions applicable to Eurojust tenders • Tender administrative forms for Eurojust tenders.

Although the above documents constitute the complete tendering package for this tender, Candidates are invited to check regularly the Eurojust website where any additional information or clarifications concerning this procedure will be made available. The terms of this invitation to tender and its annexes shall take precedence over the terms of the Ìnstruction to tenderers and conditions applicable to Eurojust tenders` and `Tender administrative forms for Eurojust tenders`.

1. introduction

1.1 Eurojust The Council Decision 2002/187/JHA of 28 February 2002 setting up Eurojust with a view to reinforcing the fight against serious crime, established Eurojust as a “body of the Union” with legal personality.

Eurojust stimulates and improves the coordination of investigations and prosecutions between the competent authorities in the Member States and improves the cooperation between the competent authorities of the Member States, in particular by facilitating the execution of international mutual legal assistance and the implementation of extradition requests. Eurojust supports in any way possible the competent authorities of the Member States to render their investigations and prosecutions more effective when dealing with cross-border crime.

Further information on Eurojust’s activities is available on its website at the address http://www.eurojust.europa.eu.

http://www.eurojust.europa.eu/doclibrary/Eurojust-framework/ejdecision/Eurojust%20Decision%20(Council%20Decision%202002-187-JHA)/Eurojust-Council-Decision-2002-187-JHA-EN.pdf�

http://www.eurojust.europa.eu/�

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1.2 overview of the required supplies/services

Title Supply of New Passenger Vehicles including Spare Parts and Provision of Warranty Maintenance and Repair Services

Procedure Open

Expected Start 3rd quarter 2013

Type of contract Framework

Duration 4 years for the purchase of new vehicles

8 years + renewable up to 4 times for 1 additional year for the provision of services (warranty, maintenance and repair)

Maximum estimated expenditure 500,000 euro over complete duration of contract

Main place of delivery The Hague, The Netherlands

Lots This tender is not divided into Lots

Variants Not permitted

Consortia Permitted but must be clearly described in the tender.

Subcontracting Permitted but must be clearly described in the tender.

1.3 brief description of the required supplies/ services Supply of new passenger vehicles falling into the categories1

o C (medium cars)

o D (large cars)

o E (executive cars)

1 In the context of this tender the following segmentation of passenger vehicles is used (available on http://ec.europa.eu/competition/mergers/cases/decisions/m1406_en.pdf ):

Category Description A Mini cars B Small cars C Medium cars D Large cars E Executive cars F Luxury cars S Sport coupes M Multi-purpose cars J Sport utility cars (including off-road vehicles)

http://ec.europa.eu/competition/mergers/cases/decisions/m1406_en.pdf�

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o F (luxury cars), and

o M (multi-purpose cars) and

o J [sport utility cars (including off-road vehicles)]

including the supply of spare parts and the provision of warranty, maintenance and repair services.

The FWC shall be concluded for a period of:

• For the purchase of vehicles: a period 4 years with effect from the date on which it enters into force, not renewable.

• For the purchase of spare parts, maintenance and repair services and, if applicable, for optional warranty and optional fixed price maintenance/repair services: a period 8 years with effect from the date on which it enters into force, renewable automatically up to 4 times each for an additional period of one year.

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2. specific tendering information for this procedure

1.4 timetable

Milestone Deadline* Notes

Deadline for sending requests for additional information

03/10/2013

at 14.00 CET

See point 3 of Ìnstructions to tenderers and conditions applicable to Eurojust tenders` (I&C) for additional information

Deadline for dispatching tenders 18/10/2013

at 14.00 CET

See point 11 of I&C for additional information

Deadline for registering at the public opening session

22/10/2013

at 14.00 CET

See point 16 of I&C for additional information

Opening session 24/10/2013

at 14.00 CET

The public opening session will take place at Eurojust’s premises, Saturnusstraat 9, 2516 AD, The Hague (NL).

First meeting of the evaluation committee

Within 4 weeks following the public

opening session

Estimated

Notification of the outcome of the tender to the successful and unsuccessful tenderers

Within 1 week

after the award decision is signed

Signature of the contract for the required services [and/or supplies]

1st/2nd quarter of 2014

Estimated

CET = Central European Time

* Please note that Eurojust holidays for the remainder of 2013 are as follows:

1 November. 24-31 December.

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1.5 lots This tender is not divided into lots.

1.6 exclusion criteria Requirement:

• In order to participate in this tender, tenderers must not be in one of the situations described in point 3 of Ìnstructions to tenderers and conditions applicable to Eurojust tenders`.

Proof of the above is to be provided by:

• Signed tenderer declaration found in Form 2 of the `tenderer administrative forms for Eurojust tenders.

1.7 selection criteria Tenderers must have the overall capabilities (technical & professional, economic & financial, and legal) to perform the contract. If any of the selection criteria listed below are not fulfilled, tenders may not be selected for evaluation.

1.8 technical and professional capacity Requirement:

• Tenderers must have a minimum relevant experience of at least 3 years in providing the supplies and/or services as stated in the technical specifications.

• Tenderers must be a dealership and workshop authorized by the manufacturer(s) of the vehicles they offer in this call for tender.


• a brief history of the company, including length of time in business, overall size and description of activities relating to the supplies and services of the type required in this invitation to tender;

• a list of the main contracts achieved in the past three years specifying the value, dates and recipients of the supplies/services provided, covering the same kind and quantity as requested in this invitation to tender;

• Any certificate proofing that the tenderer is a dealer authorized by the manufacturer of the vehicles he offers in this call for tenders.

• Any certificate proofing that the tenderer is a workshop authorized by the manufacturer of the vehicles he offers in this call for tenders.

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1.9 economic and financial capacity Requirement:

• The tenderer must be in a stable financial position and have the financial capacity to provide the required services/supplies.


• Copies of the balance sheets and economic outturn (profit & loss) statements covering at least the last two years for which accounts have been closed where publication of them is required under the company law of the country in which the economic operator is established. These documents must be produced and/or certified by certified auditors or similar operators or as required by the law of the country where the economic operator is established;

• Form 6 - Financial Capacity Form of the ‘tender administrative forms for Eurojust tenders’ duly filled in and signed by a legal representative of the tenderer or its auditors.

If the tenderer is unable to provide the aforementioned documents at the tender stage, e.g. if publication of these is not required under the company law of the country in which the economic operator is established etc., other documentation, proving the stable financial position may be acceptable. Such other proof may be a letter/statement by certified auditors confirming the required financial data or the financial stability of the respective economic operator.

1.10 legal capacity Requirement:

• The tenderer must prove that they are authorised to perform the contract under national law.


• a certificate of registration in the relevant trade or professional registers in the country of establishment/incorporation. If the tenderer is not required or allowed to register in such a register for reasons related to its statute or legal status, Eurojust shall accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.

1.11 award criteria Tenderers who have proved their eligibility to tender on the grounds of the exclusion criteria and have demonstrated the appropriate capacity to perform the contract on the grounds of selection criteria, will be assessed solely on the basis of the award criteria, which serve to identify the most economically advantageous tender.

The following award criteria will be applied:

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# Qualitative award criteria Subject of evaluation Maximum points

1 Quality of the proposed vehicles Based on the documentation provided in Annex A.1 the evaluation committee will assess the following sub-criteria:

100

1.1 Design/make, aesthetics The extent to which the offered vehicles meet Eurojust’s needs and match/support Eurojust’s corporate image.

35

1.2 Eco-friendliness

The CO2 emissions as stated in Annex A, item 1, position 1 will be aggregated, i.e. emissions as stated for each vehicle will be summed up. The tender offering the the lowest aggregated CO2 emission will be automatically awarded 15 points. All other tenders will be awarded points by means of the formula below: Lowest aggregated CO2 emission ------------------------------------------------- x 15

Aggregated CO2 emission under consideration

15

1.3 Availability of optional equipment

The extent to which the tender covers the optional equipment listed in Annex A, item 1, position 3. The more options a tender offers the higher it will score. Special emphasis will be given to the availability of light and heavy armour.

15

1.4 Duration, terms and conditions of the manufacturer’s warranty

Overall assessment of the duration and terms and conditions of the manufacturer’s warranty will be made, with a view to limitations and exclusion.

5

1.5 Delivery Conditions

Based on the delivery conditions given in Annex A, item 1, position 5 an overall assessment will be made taking into account

• the distance(s) between the dealership(s) and Eurojust’s premises (the closer the better) and

• any aspect offered in addition to the minimum requirements concerning delivery.

5

1.6 Maintenance (service) intervals

Based on the service intervals given in Annex A, item 1, position 7 an overall assessment of the maintenance friendliness will be made. Longer servicing intervals are considered to be beneficial for Eurojust and will therefore score higher.

15

1.7 Maintenance location

Based on the distance(s) between the maintenance locations and Eurojust premises, as stated by the tenderer in Annex A, item 1, position 7, an overall assessment will be made (the closer to Eurojust’s premises the better)

10

Maximum qualitative score to be obtained 100

Tenders scoring less than 70% of the overall quality total will be excluded from the rest of the evaluation procedure.

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The price will be calculated on the basis of the GRAND TOTAL of the financial scenario indicated in the Financial Proposal.

For this tender the Quality weighting will be 60 and the Price weighting will be 40.

The award will be based on the following formula:

P min x 0.4 + Q tender x 0.6

P tender Q max

Where:

Q tender is the quality score of the tender

P tender is the price offer of the tender

Q max is the tender with the highest quality mark

P min is the tender with the lowest price offer

1.12 consortia and subcontracting 1.12.1 Consortia

Consortia of economic operators are authorised to submit tenders in compliance with the terms and conditions provided in point 15 of Ìnstructions to tenderers and conditions applicable to Eurojust tenders`.

1.12.2 Subcontracting and applicable thresholds

The tenderer may subcontract the tasks specified in the technical specifications to other economic operators in compliance with the terms and conditions for subcontracting specified in point 15 of Ìnstructions to tenderers and conditions applicable to Eurojust tenders`.

If the tenderer intends to subcontract above 50% of the total contract amount to other economic operators, and the subcontractor(s) is/are already identified, the tenderer shall provide the following documentation for each subcontractor as defined in point 2.3 and 2.4 of the invitation to tender:

• Documentation related to the eligibility to tender of the subcontractor;

• Documentation related to the technical and professional capacity of the subcontractor (documentation to be provided to the extent of the activities that will be subcontracted);

• Documentation related to the economic and financial capacity of the subcontractor;

• Documentation related to the legal capacity of the subcontractor;

• A letter of intent, stating the intention of the subcontractor to collaborate with the tenderer if the tenderer is awarded the contract, and the extent of the resources it will place at the tenderer’s disposal for the performance of the contract;

1.13 variants Variations on the requirements of the technical specifications are not allowed.

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3. content of the tender

Tenders must be comprised of the following three important elements:

1.14 eligibility, capacity and supporting documents (envelope A):

Tenderers must complete the relative `tender administrative forms for Eurojust tenders’ and attach all additional documents requested under selection criteria in point 2.4 of this document.

1.15 technical proposal (envelope B) The technical proposal must consist of a clear and comprehensive response to all requirements of the technical specifications.

The technical proposal shall be based on the Technical Proposal Form, which can be found in Annex A.

1.16 financial proposal (envelope C) The financial proposal shall be based on the Pricing Form found in Annex B and must be filled in according to the instructions contained therein.

Please note that:

• Each page of the Pricing Form must be signed by a legal representative of the tenderer.

• Financial proposals will be compared on the basis of the pricing scenario in ANNEX B.3.

• ANNEX B.2 will not be taken into account for the evaluation of the financial proposals; however will be considered as future reference for contract prices.

• Prices must be quoted inclusive of all costs and expenses directly and indirectly connected with the goods and/or services to be supplied.

• All prices must be quoted in Euro, and where necessary, using the conversion rates published in the C series of the Official Journal of the European Union on the day when the offer is issued. This information is also available on the website of the European Central Bank at the following URL: http://www.ecb.int/stats/eurofxref/.

• The financial proposal shall exclude all duties, taxes and other charges (including VAT), as Eurojust is exempt from such charges.

• For tenderers to which the exemption does not apply under their national law, the financial proposal shall clearly state the prices exclusive of taxes, together with the corresponding tax.

• The financial proposal should be completely unambiguous and will be disqualified if it contains any statements preventing an accurate and complete comparison of the offers

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(such as “To be discussed”, “Depending on x”, etc.) or referring to external circumstances (such as an already existing but separate contract).

1.17 submitting an offer Please refer to the document Ìnstructions to tenderers and conditions applicable to Eurojust tenders` where all instructions on how to submit a tender are contained.

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ANNEX A: TECHNICAL SPECIFICATIONS + TECHNICAL OFFER

Contract title: Supply of New Passenger Vehicles including Spare Parts and Provision of Warranty, Maintenance and Repair Services Publication reference: 2013/PO/EJ/8 NAME OF TENDERER: [……………………………] Instructions: Annex A - the Contractor's technical offer The tenderers are requested to complete the template on the next pages:

• Column 1 is completed by the Contracting Authority shows the required specifications (not to be modified by the tenderer), • Column 2 is to be filled in by the tenderer and must detail what is offered (for example the words “compliant” or “yes” are not sufficient)

The eventual documentation supplied should clearly indicate (highlight, mark) the models offered and the options included, if any, so that the evaluators can see the exact configuration. Offers that do not permit to identify precisely the models and the specifications may be rejected by the evaluation committee. The offer must be clear enough to allow the evaluators to make an easy comparison between the requested specifications and the offered specifications.

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Supply of Vehicles including spare parts and provision of warranty and maintenance and repair services (comprising of 2 items)

Introduction: Purpose of this call for tenders is the award of a framework contract which gives Eurojust the possibility to purchase during a period of four (4) years vehicles of the categories C, D, E, F, M and J (see in this regard section 2.2 of the Invitation to Tender) including manufacturer’s warranty and delivery. The tenderer shall offer in each category one model he deems matching Eurojust’s requirements best. In addition, the tenderer shall also be able to

• supply spare parts for the vehicles offered, • supply of tires and provision of related services, • provide maintenance and repair services for the vehicles offered, • provided APK check up services

for a period of up to twelve (12) years after contract signature. Should during the initial four (4) years of this framework contract one or more vehicles offered be discontinued for whatever reason (i.e. the manufacturer changes/abandons the initially offered model) the contractor shall propose its replacement by a vehicle of at least equivalent characteristics. Only if the proposed replacement vehicle is accepted by Eurojust in writing, the initially offered vehicle is replaced. However, the initially quoted discounts for vehicles and options, meaning the ones offered in this tender procedure, shall continue to apply. Furthermore, in case of replacement the contractor shall automatically update the

• offered manufacturer’s warranty, • offered maintenance and repair services and

shall ensure the availability of the manufacturer’s original spare parts applicable to the replacement vehicle.

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ITEM 1: Supply of new vehicles including manufacturer’s warranty, supply of spare parts and provision of maintenance and repair services

Column 1 Column 2

Specifications * Mandatory characteristics

Specifications Offered (incl. brand/model)

Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

0. Preliminary The below requirements are minimum requirements and therefore have to be met by the models offered unless otherwise stated in the table.

Offered: □ YES □ NO Please state brand and model offered




Offered: □ YES □ NO

Please state brand and model

offered


Please state brand and model

offered 1. General Requirements Vehicles are expected to run approximately 30,000 to 50,000 km per year and shall be

Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

• left hand drive; Requirements met: □ YES □ NO

Requirements met: □ YES □ NO





• 4 or 5 doors vehicles, in terms of internal dimensions suitable for transportation of up to five persons (including driver) including luggage with adequate comfort over long distances on-road.




Requirements met: □ YES □ NO N/A


• Van, 4 doors, seat configuration (2-3-3-0), in terms of internal dimensions suitable for transportation of up to eight persons (including driver) including luggage with adequate comfort over long distances on-road.

N/A N/A N/A N/A Requirements met: □ YES □ NO N/A

• ready to be registered in the Netherlands, i.e. compliant to the applicable Dutch legislation;

Requirement met: □ YES □ NO






2. Minimum Characteristics Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

2.1 Type of Engine • Diesel/Petrol in compliance with latest European Emissions

Regulations EURO 5 or higher;







• Engine Capacity up to 2,000 ccm State engine details

State engine details N/A N/A N/A N/A

• Engine Capacity 2,000 ccm or above N/A N/A State engine details

State engine details



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• Co2 emissions according to standardized EU test conditions (Directive 93/116/EEC). Please state g/km)

g/km g/km g/km g/km g/km g/km

2.2 Transmission • Automatic gearbox;


State transmission

details


State transmission

details


State transmission

details


State transmission

details


State transmission

details


State transmission

details

2.3 Steering • Power steering • Steering wheel with electric/manual tilt and axial adjustment.

Requirements met: □ YES □ NO State details






2.4 Brakes • Brakes, power assisted, ABS, EBD and Brake assist;







2.5 Safety • At least airbags for driver/passenger • Vehicle Stability Control System;







2.6 Exterior

• Metallic Paint (colour to be determined at the time of ordering); Requirements met: □ YES □ NO State details






• Xenon light system (main beam and dipped headlights, including headlight washers); N/A






• Full size spare wheel tyre (type all season) with equipment changing and hydraulic jack;







• Door mirrors: electrically adjustable and folding Requirements met: □ YES □ NO State details






2.7 Interior

• Speedometer (based on Km) Requirements met: □ YES □ NO State details






• Board computer (multifunctional) Requirements met: □ YES □ NO State details






• Leather upholstery; Requirements met: Requirements met: Requirements met: Requirements met: Requirements met: Requirements met:

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□ YES □ NO State details






• Front seats electrically adjustable with memory system Requirements met: □ YES □ NO State details






• Power windows (electric side windows front and rear); Requirements met: □ YES □ NO State details






• Non-smokers package; Requirements met: □ YES □ NO State details






2.8 Comfort • Climate control; • Cruise control; • Parking sensors front and rear.







2.9 Infotainment • Multimedia connection (IPod and USB connection) 12 Volt for laptops

etc; • Bluetooth; • Radio (AM/FM), • Satellite navigation system

o Most recent software, o Maps shall cover Europe, o English language version, o Manuals in English and Dutch.

• Sound system for front and back.







2.10 Vehicle documents (to be provided in English and Dutch language) • user manual, • service book and • all other standard and/or relevant documents.







3. Optional equipment (not mandatory) Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

• Automatically opening boot lid, when the luggage compartment is unlocked; N/A

Offered: □ YES □ NO State details



N/A


• Door closing assist N/A N/A



N/A N/A

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• Multiple zone automatic air conditioning; N/A N/A





• Adaptive light system; N/A N/A



N/A Offered: □ YES □ NO State details

• Advanced key system; N/A N/A



N/A Offered: □ YES □ NO State details

• Tinted passenger windows for privacy; N/A






• One set of four winter tires inclusive light - alloy rims (matching the offered vehicles)


Indicate make and dimension











• One set of four winter tires without rims (matching the offered

vehicles) Offered: □ YES □ NO












• One set of four summer tires without rims (matching the offered

vehicles) Offered: □ YES □ NO












• Blue lights including installation

N/A N/A Offered: □ YES □ NO State details




• Light or heavy armour

N/A N/A


Please indicate the

details and attach the annexes with relevant

information and state a reference thereto.


Please indicate the



N/A


Please indicate the



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• Lane assist, N/A N/A





• Blind spot assist Offered: □ YES □ NO State details






• Vehicle distance assistant (adaptive cruise control) N/A N/A





• Parking system with rear camera N/A N/A





• Ergonomic seat for driver/passenger N/A N/A





Four wheel drive N/A






Adaptive air-suspension N/A






Anti-theft alarm system (class 5) commensurate to proposed vehicle in line with the insurance legislation applicable in the Netherlands; N/A N/A





• Anti theft foil on windows and or curtains on side and rear windows burglar-restrained; N/A N/A





4. Manufacturer’s Warranty Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

The manufacturer’s warranty shall • have duration of minimum 2 years; • be as per the manufacturer’s terms and conditions; • start running as of the time of the vehicle’s first registration.


Please state the

applicable terms and conditions and/or attach the annexes

with relevant information and state a

reference.


Please state the



reference.


Please state the



reference.


Please state the



reference.


Please state the



reference.


Please state the



reference.

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5. Delivery Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

The delivery of new vehicles shall include • transportation (including transport insurance), • the preparation of new vehicles, such as

o a full tank, o cleaning, o inspection before handing over to Eurojust

• Supply of a COC certificate All vehicles offered shall be delivered to a dealership nearby Eurojust’s premises at Maanweg 174, The Hague, Netherlands.


State details


State details


State details


State details


State details


State details

Distance between the dealership and Eurojust’s premises in Maanweg 174, The Hague, Netherlands.

Please state per vehicle

• the address of the dealership, • the distance between Eurojust premises and the dealership

o in km and o an estimation of the time needed to go there by car (one

way).

Address: Distance in km: Time needed (one way):






6. Supply of Spare parts for a period of up to twelve years Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

The contractor shall have full access to original spare parts (manufacturer authorized) for the vehicles offered for a period of up to twelve years from contract signature. The same applies in case of replacing a vehicle (see the introduction to Annex A above).







7. Provision of maintenance services for a period of up to twelve years Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

The maintenance services • shall be carried out according to the manufacturer’s servicing scheme; • shall be carried out by an workshop authorized by the manufacturer; • shall use genuine spare parts and consumables only (i.e. authorized by

the manufacturer); • All spare parts used shall carry the manufacturer’s warranty from the

date of purchase. • All vehicles offered shall be maintained at a workshop nearby

Eurojust’s premises at Maanweg 174, The Hague, Netherlands.

The contractor shall be able to carry out these maintenance services for a period







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of up to twelve years from contract signature. The same applies in case of replacing a vehicle (see the introduction to Annex A above). Distance between the place where maintenance is to be carried out and Eurojust’s premises in Maanweg 174, The Hague, Netherlands. Please state per vehicle

• the address of the maintenance location, • the distance between Eurojust premises and the maintenance

location o in km and o an estimation of the time needed to go there by car (one

way).







Service intervals for the vehicles offered as set by the manufacturer (in km and months)

Km months

Km months

Km months

Km months

Km months

Km months

8. Provision of repair services for a period of up to twelve years Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

As regards repair services the contractor is required to • have full access to manufacturer’s original spare parts for the respective

vehicle and • carry out repairs according to the manufacturer’s guidelines.

All spare parts used shall carry a manufacturer’s warranty from the date of purchase. The contractor shall be able to carry out these services for a period of up to twelve years from contract signature. The same applies in case of replacing a vehicle (see the introduction to Annex A above).







9. Services related to tires for a period of up to twelve years Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

The contractor shall be able to render services concerning winter and summer tires (as offered in item 3 above). The changing (replacement) of summer/winter tires shall include

• Removing the wheels from the car, • Removing the old tires from the rims, • Fitting the new tires on the rims, • Balancing of wheels, • Mounting of wheels on car, • the disposal of old tires.







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10. APK check-up service Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

The tenderer shall provide APK check-up services in accordance with the applicable Dutch legislation concerning vehicles bought under this framework contract of

• Category C, • Category D, • Category E, • Category F, • Category M, • Category J.







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ITEM 2: OPTIONAL: Warranty extensions, fixed prices maintenance and repair services for vehicles offered in Item 1

In this section tenderers may provide for the vehicles offered in item 1

• warranty extensions (beyond the mandatory manufacturer’s two (2) years warranty), as well as • solutions concerning maintenance services on fixed price basis [for example (but not limited to) fixed rate maintenance or a subscription

like maintenance models with monthly payments or alike) • solutions concerning repair services on fixed price basis (certain standard repairs with fixed pricing or alike)

Specifications *

Mandatory characteristics Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

1. Warranty extension for the first year after the expiration of the manufacturer’s warranty

Offered: □ YES □ NO Please state the applicable terms and conditions and/or attach the annexes with relevant information and state a reference. State the max. mileage in km.






2. Warranty extension for the second year after the expiration of the manufacturer’s warranty







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3. Warranty extension for the third year after the expiration of the manufacturer’s warranty







4. Warranty extension for the n year after the expiration of the manufacturer’s warranty

Please add as many as required!







…..

5. Maintenance services on flat rate basis The maintenance services

• shall be carried out according to the manufacturer’s servicing scheme; • shall be carried out by an workshop authorized by the manufacturer; • shall use genuine spare parts and consumables only (i.e. authorized by

the manufacturer); • All spare parts used shall carry a manufacturer’s warranty from the

date of purchase

Offered: □ YES □ NO Please state the applicable terms and conditions and/or attach the annexes with relevant information and state a reference.






6. Standard Repair Services on flat rate basis Tenderer may offer standard repair services on a fixed price basis.







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In any case these repair services • shall be carried out according to the manufacturer’s guidelines; • shall be carried out by an workshop authorized by the manufacturer; • shall use genuine spare parts and consumables only (i.e. authorized by

the manufacturer); • All repair parts used shall carry a warranty for a period of 2

years/unlimited mileage, from the date of purchase.

Please list all standard repairs that can be done on a fixed price basis and/or attach the annexes with relevant information and state a reference.






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Page No 1 [of…]

ANNEX B: Financial Proposal

Contract title: Supply of New Passenger Vehicles including Spare Parts and Provision of Warranty, Maintenance and Repair Services Publication reference: 2013/PO/EJ/8 NAME OF TENDERER: [……………………………] Instructions: Further to the instructions given in section 3.3 of the Invitation to tender, tenderers shall also take to the following provisions into consideration when completing the financial proposals. In the financial proposal the future contractor is supposed to quote the applicable official list prices for the vehicles offered in Annex A, item 1 valid at the time of tender submission including the applicable discount rates in percent for the basic vehicle and for optional equipment. Over time, these official list prices may be changed according to the manufacturers’ policies, however, the initially quoted discounts, meaning the ones offered in this tender procedure, shall continue to apply (also in the event of the replacement of a vehicle as described in the introduction of Annex A). It shall be borne in mind that Eurojust is according to the agreement with the Kingdom of the Netherlands is exempted from

• import taxes and duties (belastingen bi invoer) • motor vehicle tax (motorrijtuigenbelasting) • tax on passenger motor vehicles and motorcycles (belasting van personenauto’s and motorrijwielen) • value added tax (omzetbelasting) • excise duties (accijnzen) included in the price of hydrocarbons such as fuel oils and motorfuels.

by way of a refund. For this reason all prices for vehicles, optional equipment in the context of this framework contract shall be quoted net of taxes and duties. All discount rates offered shall be granted on the manufacturer’s net prices.

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B.1. Supply of Vehicles including spare parts and provision of warranty and maintenance and repair services

1. Supply of new vehicles

Price in EUR (DDP dealership nearby The Hague)

Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Manufacturer’s official net prices (in EUR) excluding VAT of • the basic vehicle as offered in the respective category in Annex A, item1

including manufacturer’s warranty as offered in Annex A, item 2, position 4 and

• the minimum characteristics in Annex A, position 2 of item 1 which are not part of the basic vehicle standard equipment.

EUR EUR EUR EUR EUR EUR

Discount in percent from manufacturer’s official net prices of basic vehicle and all minimum characteristics (please state a fixed discount and not a range)

% % % % % %

Discounted price (in EUR) excluding VAT EUR EUR EUR EUR EUR EUR

2. Other optional equipment as offered in Annex A, item 1, position 3. Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Automatically opening boot lid, when the luggage compartment is unlocked;

N/A

N/A

Net price: EUR EUR EUR EUR Discount: % % % %

Discounted price: EUR EUR EUR EUR Door closing assist

N/A N/A

N/A N/A Net price: EUR EUR Discount: % %

Discounted price: EUR EUR Multiple zone automatic air conditioning;

N/A N/A


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Discounted price: EUR EUR EUR EUR Adaptive light system;

N/A N/A

N/A

Net price: EUR EUR EUR Discount: % % %

Discounted price: EUR EUR EUR Advanced key system;

N/A N/A

N/A


Discounted price: EUR EUR EUR Tinted passenger windows for privacy;

N/A

Net price: EUR EUR EUR EUR EUR Discount: % % % % %

Discounted price: EUR EUR EUR EUR EUR One set of 4 winter tires inclusive light - alloy rims (matching the offered vehicles);

Net price: EUR EUR EUR EUR EUR EUR Discount: % % % % % %

Discounted price: EUR EUR EUR EUR EUR EUR One set of 4 winter tires without rims (matching the offered vehicles)


Discounted price: EUR EUR EUR EUR EUR EUR One set of 4 summer tires without rims (matching the offered vehicles)


Discounted price: EUR EUR EUR EUR EUR EUR Summer tires without rims (matching the offered vehicles)


Discounted price: EUR EUR EUR EUR EUR EUR Blue lights including installation

N/A N/A


Discounted price: EUR EUR EUR EUR Light or heavy armour

N/A N/A

N/A


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Discounted price: EUR EUR EUR Lane assist,

N/A N/A


Discounted price: EUR EUR EUR EUR Blind spot assist


Discounted price: EUR EUR EUR EUR EUR EUR Vehicle distance assistant (adaptive cruise control)

N/A N/A


Discounted price: EUR EUR EUR EUR

Parking system with rear camera

N/A N/A



Ergonomic seat for driver/passenger

N/A N/A



Four wheel drive

N/A


Discounted price: EUR EUR EUR EUR EUR

Adaptive air-suspension

N/A


Discounted price: EUR EUR EUR EUR EUR

Anti-theft alarm system (class 5) commensurate to proposed vehicle in line with the insurance legislation applicable in the Netherlands;

N/A N/A



Anti theft foil on windows and or curtains on side and rear windows burglar-restrained; N/A N/A

Net price: EUR EUR EUR EUR

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Discount: % % % % Discounted price: EUR EUR EUR EUR

Tenderer may insert more options he deems useful

… … … … … …

… … … … … … …

… … … … … … …

3. Delivery cost Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Delivery according to Annex A, item 1, position 5

4. Maintenance services Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Maintenance services according to Annex A, item 1, position 7 Price per man hour in EUR excluding VAT

5. Repair services Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Repair services according to Annex A, item 1, position 8 Price per man hour in EUR excluding VAT

6. Services related to tires Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Provision of services related tires according to Annex A, item 1, position 9:

The contractor shall be able to render services concerning winter and summer tires (as offered in item 3 above). The changing (replacement) of summer/winter tires shall include

• Removing the wheels from the car, • Removing the old tires from the rims, • Fitting the new tires on the rims,

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• Balancing of wheels, • Mounting of wheels on car, • the disposal of old tires.

7. APK Check up services Model 1 (cat. C)

Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

APK Check up service according to Annex A, item 1, position 10

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B.2. OPTIONAL: Warranty extensions, fixed prices maintenance and repair services for vehicles offered

1. Warranty extensions (optional) Model 1

(cat. C) Model 2 (cat. D)

Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Warranty extension for the first year after the expiration of the manufacturer’s warranty as offered in Annex A, item 2, position 1 Price per year in EUR excl. VAT

Warranty extension for the second year after the expiration of the manufacturer’s warranty as offered in Annex A, item 2, position 2 Price per year in EUR excl. VAT

Warranty extension for the third year after the expiration of the manufacturer’s warranty as offered in Annex A, item 2, position 3 Price per year in EUR excl. VAT

Warranty extension for the n year after the expiration of the manufacturer’s warranty as offered in Annex A, item 2, position n… Price per year in EUR excl. VAT

….. … … … … … … 2. Maintenance services on fixed price basis (optional) Model 1


Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 6 (cat. J)

Please state fixed prices according to your pricing model Prices shall be in EUR excl. VAT

Add as many lines as required … … … … … … … … … … … … … … … … … … … … 3. Standard Repair Services on fixed price basis Model 1


Model 3 (cat. E)

Model 4 (cat. F)

Model 5 (cat. M)

Model 1 (cat. C)

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Please list all standard repairs that can be carried out on a fixed price basis. Prices shall be in EUR excl. VAT

… … … … … …

Add as many lines as required … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … …

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B.3. Pricing scenario Please note that the quantities specified in the scenario below are of indicative nature (for evaluation purposes only) and do not constitute any obligation on Eurojust to purchase. The scenario shall be based on the unit prices indicated in tables B.1. Tenderers are not obliged to complete the scenario but may do so. Eurojust will apply the below scenario in order to calculate the scenario price relevant for the financial evaluation.

a b c d e f g h

Vehicles offered in Annex A, item 1,

position 1

Discounted price for one vehicle per

category

as stated in Annex B.1. pos. 1

Delivery cost per vehicle


One set of 4 winter tires on light alloy

rims


Cost for first regular maintenance

(at the time of submitting the

tender)

Maintenance Services

(10 times the hourly rates of Annex B.1.

pos. 4)

Repair services

(10 times the hourly rates of Annex B.1.

pos. 5)

Subtotals

(= Ʃ bn to gn)

1 Model 1(cat. C)

2 Model 2 (cat. D)

3 Model 3 (cat. E)

4 Model 4 (cat. F)

5 Model 5 (cat. M)

6 Model 6 (cat. J)

GRAND TOTAL (=Ʃ Subtotals 1 to 6)

INVITATION TO TENDER - Eurojust for tender... · invitation to tender; • a list of the main contracts achieved in the past three years specifying the value, dates and recipients

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