Invitation to Negotiate #2014-1-25 ITNs/2014-1-25 College... · 25/1/2014 · 2.2 Pre-Proposal Meeting The College will conduct a pre-proposal meeting on April 16, 2014, beginning

Purchasing Department 11011 SW 104 Street, Room 9254

Miami, FL 33176

Invitation to Negotiate #2014-1-25

College Network and Unified Communications Infrastructure

Opening: Monday, May 5, 2014 at 3:00PM Hard Copy Proposals will be accepted in the Purchasing Department, Kendall Campus, 11011 SW 104 Street, Room 9254, Miami, FL 33176 prior to 3:00 p.m. on Monday, May 5, 2014, and may NOT be withdrawn for 120 days after opened. Proposals received after 3:00 p.m. will be returned to the vendor unopened. The time will be based on the time kept in the Purchasing Department.

CHARM STONE, CPPB, BUYER, PURCHASING

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Table of Contents

1. INTRODUCTION ................................................................................................................................. 4 1.1. Overview ............................................................................................................................... 4 1.2. Objectives of Invitation to Negotiate (ITN) .......................................................................... 4 1.3. Invitation to Negotiate .......................................................................................................... 4 1.4. Invitation to Negotiate Process ............................................................................................. 4 1.5. Scope of Services .................................................................................................................. 5 1.6. Term of Contract ................................................................................................................... 5

2. SCHEDULE OF EVENTS .................................................................................................................... 6 2.1. Timeline ................................................................................................................................ 6 2.2. Pre-Proposal Meeting ............................................................................................................ 7

3. PROPOSAL INSTRUCTIONS ............................................................................................................ 8

3.1. Release of ITN Document and Submission Date .................................................................. 8 3.2. Questions Deadline ............................................................................................................... 8 3.3. Statement of No Response .................................................................................................... 8 3.4. Submission of Proposals ....................................................................................................... 8 3.5. Contact with College Personnel ............................................................................................ 8 3.6. Withdrawal of Proposal ........................................................................................................ 9 3.7. Modification of Proposal ...................................................................................................... 9

4. EVALUATION/REJECTION OF ITN PROPOSALS ....................................................................... 10 4.1. Method of Evaluation ......................................................................................................... 10 4.2. Vendor Contact ................................................................................................................... 11 4.3. Right to Negotiate ............................................................................................................... 11 4.4. Pre-Award Negotiations ...................................................................................................... 11 4.5. Best and Final Offer(s): ....................................................................................................... 11 4.6. College use of Proprietary Information............................................................................... 12 4.7 Errors and Omissions in Proposer’s Proposal .................................................................... 12 4.8 Determination of and Information Concerning Proposer’s Qualifications ......................... 12 4.9. Selection Criteria ................................................................................................................. 12 4.10. Acceptance/Rejection of Proposals ..................................................................................... 15 4.11. Notice of Intended Decision and Bid Protest ...................................................................... 15 4.12. Contract Requirement ....................................................................................................... 15 4.13. Public Record .................................................................................................................... 15 4.14. Familiarity with Laws ....................................................................................................... 17 4.15. Prohibiting Wage Theft Ordinance ................................................................................... 17 4.16. Small Local Business Enterprise Policy and Procedure ................................................... 17 4.17. Termination Provisions ..................................................................................................... 17

5. REQUIRED INFORMATION / CONTENTS OF PROPOSAL ......................................................... 19 5.1. Proposal Organization ......................................................................................................... 19 5.2. Number of Proposal Copies Required ................................................................................. 19 5.3. Required Forms ................................................................................................................... 19 5.3.1 Proposal Cover Page ........................................................................................................... 19 5.3.2 Warranty ............................................................................................................................. 19 5.3.3 Non-Discrimination in Employment Form ......................................................................... 19

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5.3.4 Addendum Acknowledgment.............................................................................................. 19 5.3.5 Public Entity Crimes Form ................................................................................................. 20 5.4. Questionnaire ...................................................................................................................... 20 5.5 Audited Financial Statement (Section IV) .......................................................................... 20 5.6. Annual Report (Section IV) ............................................................................................... 20 5.7. Incorporation/Licensing .................................................................................................... 20 5.8. References ......................................................................................................................... 20 5.9. Company Information ....................................................................................................... 21 5.9.1 Corporate/Company History ............................................................................................. 21 5.9.2. Ownership Information ..................................................................................................... 21 5.10. Indemnification Agreement .............................................................................................. 21 5.11. Additional Considerations(Optional Response) ............................................................... 22

6. QUESTIONNAIRE, TECHNICAL SPECIFICATIONS & COST PROPOSAL ............................... 23 6.1 Questionnaire .................................................................................................................... 23

6.2 Technical Specifications……………………………………………………………...…27 6.2.1 College Network Backbone……………………………………………………………..27 6.2.2 College Access Layer…………………………………………………………………...29 6.2.3 Wireless and Network Access Control………………………………………………….30 6.2.4 Unified Communication System………………………………………………………...33 6.3 Cost Proposal……………………………………………………………………………36 6.3.1 College Network Backbone Cost………………………………………………………..36 6.3.2 College Access Layer Cost………………………………………………………….......37 6.3.3 Wireless and Network Access Control Cost………………………………………….....38 6.3.4 Unified Communication System Cost…………………………………………………...39

7. GENERAL TERMS AND CONDITIONS………....…………………………………………….. ... 40 7.1. Contract ............................................................................................................................... 40 7.2. Modification Of The Contract ............................................................................................. 40 7.3. Assignment Of The Contract .............................................................................................. 40 7.4 Paragraph Headings ............................................................................................................ 41 7.5 Applicable Laws ................................................................................................................. 41 7.6 Small Local Business Enterprise Policy and Procedure ...................................................... 41 7.7 Contractor's Relationship To College ................................................................................. 41 7.7.1. Contractor Is Independent ................................................................................................... 42 7.7.2 College Representative ....................................................................................................... 42 7.8 Termination ......................................................................................................................... 42 7.8.1. Termination without Cause ................................................................................................. 42 7.8.2. Termination for Cause ........................................................................................................ 42 7.8.3. Suspension ........................................................................................................................... 43 7.8.4. Default ................................................................................................................................. 43 7.8.5. Non-Appropriations ............................................................................................................ 43 7.9. Specification Deviations ..................................................................................................... 43 7.10. Publicity Release ................................................................................................................. 44 7.11. Contract Terms .................................................................................................................... 44 7.12. Bankruptcy .......................................................................................................................... 44 7.13. Official Notices ................................................................................................................... 44

8. REQUIRED FORMS .......................................................................................................................... 45 8.1. Proposal Cover Sheet .......................................................................................................... 46

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8.2. Proposer's Warranty ............................................................................................................ 47 8.3. Statement of No Response .................................................................................................. 48 8.4. Non-Discrimination in Employment Form ......................................................................... 49 8.5. Statement, Public Entity Crimes ......................................................................................... 51 8.6. Reference Form ................................................................................................................... 52

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1. INTRODUCTION

1.1. OVERVIEW Miami Dade College is the largest institution of higher education in America, enrolling more than 174,000 students at eight campuses throughout Miami-Dade County. The COLLEGE is the hub of higher education opportunity for the diverse population of South Florida. Its mission is to provide accessible, affordable, high quality education by keeping the learner's needs at the center of the decision-making process and working in partnership with its dynamic, multi-cultural community.

MDC is one of 28 colleges in the Florida College System and is a political subdivision of the State of Florida. The District Board of Trustees of Miami Dade College consists of seven appointed members that work directly with the College President in all matters pertaining to the governance and operation of the COLLEGE. The District Board is responsible to the State Board of Education and the State Commissioner of Education. Through its open door policy, the COLLEGE provides educational opportunities to all, regardless of sex, race, religion, marital status, age, national origin, handicaps or financial resources.

MDC MISSION – The mission of Miami Dade College is to provide accessible, affordable, high quality education by keeping the learner’s needs at the center of the decision-making process and working in partnership with its dynamic, multi-cultural community. As a political subdivision of the State of Florida, the College is exempt from all Federal Excise Taxes and State Sales Tax.

1.2. OBJECTIVES OF INVITATION TO NEGOTIATE (ITN) The College is requesting proposals to revamp most of its voice and data networks over a period of four years. The College is selecting manufacturers that can fulfill the requirements of the College for backbone, wired access, wireless access, and voice system at this time with a planned deployment of technologies over the next four years.

1.3. INVITATION TO NEGOTIATE The ITN process is a flexible procurement process that is used when highly specialized

services are required. Negotiations offer an opportunity for selected finalist respondent(s) to discuss their responses with a college evaluation committee and present a “best and final offer” that may lead to a negotiated agreement. The goal of this comprehensive process is for identification of the optimal outcome or the solution that best meets the needs of the College. Only representatives of the participating respondents who are authorized to negotiate and make agreements shall be involved in negotiation.

1.4. INVITATION TO NEGOTIATE PROCESS The purchasing ITN process will be conducted in accordance with Florida Statute and State Board of Education Rule #6A 14.0734.

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1.5. SCOPE OF SERVICES The College is requesting proposals to revamp most of its voice and data networks over a period of four years. The College is selecting manufacturers that can fulfill the requirements of the College for backbone, wired access, wireless access, and unified communication system at this time with a planned deployment of technologies over the next four years. The approximate deployment schedule is as follows: • Year 1: 100% of backbone, 50% of wired, 50% of wireless. • Year 2: 50% of wired, 50% of wireless. • Year 3: 50% of unified communication system • Year 4: 50% of unified communication system Final equipment list and price hold. The ITN will not result in a complete list of equipment and licenses to be purchased at the start of the project. The College will purchase a substantial portion of the solution initially, but will continue to purchase from this ITN over the next four years. Therefore, pricing is expected to be maintained over this period. As new equipment becomes available that replaces proposed equipment, the college expects the same discount level to be applied to the replacement equipment.

1.6. TERM OF THE CONTRACT This contract will be for the period beginning August 1, 2014 through June 30, 2015. The successful bidder and MDC may, by mutual agreement, extend this contract for four (4) additional one (1) year periods providing the specifications remain the same as on the current contract. Continuation of the contract beyond the initial period is a College prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the College. Miami Dade College reserves the right as part of their annual evaluation to renew this contract, to re-evaluate the vendor’s performance during the previous annual contract period to validate their performance and provide any corrective action that would be necessary in the event the contract period will be extended.

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2.0 SCHEDULE OF EVENTS 2.1 Timeline

The anticipated schedule for this Solicitation and the award of any resulting Contract shall be as follows:

ITN advertised Friday, March 28, 2014 Solicitation available for distribution Tuesday, April 1, 2014 Pre-proposal meeting Wednesday, April 16, 2014

Time: 1:00 – 3:00 PM, Kendall Campus, Room R402 11011 SW 104th St, Miami, FL

Deadline for receipt of questions Friday, April 25, 2014

Time: 3:00 PM EST Deadline for receipt of proposals Monday, May 5, 2014 Time: 3:00 PM EST 1st Evaluation meeting Tuesday, May 13, 2014 Time: 9:00AM – 4:00 PM 2nd Evaluation Committee Meeting Wednesday, May 14, 2014 Time: 9:00AM – 4:00 PM

On-site visits and presentations June 3 - 5, 2014

Posting of Recommended Award June 24, 2014

Recommendation to Board of Trustees July 15, 2014

Contract start date August 1, 2014

Evaluation Committee Meeting’s will take place in the Kendall Campus, 11011 SW 104th St, Miami, FL, 33176, Room # TBA. Any changes or updates as to scheduled meetings related to this ITN process will be advertised in the Daily Business Review and will be posted in the Purchasing Department’s Webpage.

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2.2 Pre-Proposal Meeting The College will conduct a pre-proposal meeting on April 16, 2014, beginning at 1:00PM at the Kendall Campus, 11011 SW 104th Street, Room R402. Attendance at the pre-proposal meeting is strongly recommended. The appendixes to this ITN will be provided at the pre-proposal meeting or can be emailed before upon request. This will be the only time the College staff and administration will be available to respond directly to questions regarding these services. At the conclusion of this meeting, Proposers will not be allowed to contact the College staff directly. Any changes, additions or modifications to the document that are a result of information obtained at the pre-proposal meeting will be issued as an addendum to the ITN and will become part of the ITN. If you wish to attend the pre-proposal meeting by telephone conference call, please use the following dial in information. If you need assistance please contact, Charm Stone at 305-237-0004 or [email protected]

BRIDGE INFORMATION

Dial in # (Local): (305) 237-2955

Dial in # (Toll-Free): (800) 619-9015

PIN #: 930604

1:00 to 3:00 PM EST

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3.0 PROPOSAL INSTRUCTIONS

3.1 RELEASE OF ITN DOCUMENT AND SUBMISSION DATE The ITN document will be released to the public in around Tuesday, April 1, 2014. All interested vendors are invited to participate in this ITN process and are invited to submit their response to the solicitation on Monday, May 5, 2014.

3.2 QUESTIONS DEADLINE The last date for proposers to submit written questions relative to this ITN or to request information will be Friday, April 25, 2014. Questions must be received in the Purchasing Department by April 25, 2014 at 3:00 p.m. and must be submitted in writing to Charm Stone, Buyer, Purchasing Department. Questions may be submitted by facsimile to 305-237-0024 or email to [email protected]

3.3 STATEMENT OF NO RESPONSE If declining to submit a proposal, please return the Statement of No Response form located in Section 8.3, Required Forms.

3.4 SUBMISSION OF PROPOSALS Hard copies of proposals must be received in the Purchasing Department, Kendall

Campus, Building 9000, Room 9254, 11011 SW 104 Street, Miami, FL 33176 prior to 3:00 p.m. on Monday, May 5, 2014. ITNs received after 3:00 p.m. will be returned to the vendor unopened. The time will be based on the time kept in the Purchasing Department. Copies of proposals shall not be submitted to any other office or department whatsoever at the College. Proposals will be opened at 3:00 p.m.

3.5 CONTACT WITH COLLEGE PERSONNEL Questions concerning this Invitation to Negotiate shall be directed to Charm Stone, Buyer, Purchasing Department, and to no other College personnel or District Board of Trustees member. Contacting any other personnel will result in vendor disqualification. The Purchasing Department will determine whether an addendum should be issued as a result of any questions or other matters raised. If issued, the addendum will be incorporated into the ITN and will become part of the contract document. CONE OF SILENCE: FROM THE TIME THE PUBLIC ADVERTISEMENT OF THIS ITN TAKES PLACE UNTIL THE ITN IS AWARDED AND APPROVED BY THE BOARD OF TRUSTEES, A VENDOR SHALL NOT CONTACT ANY OTHER COLLEGE PERSONNEL OR MEMBERS OF THE COLLEGE’S DISTRICT BOARD OF TRUSTEES, OR ADMINISTRATIVE STAFF EITHER DIRECTLY OR INDIRECTLY, TO DISCUSS THE SELECTION PROCESS OR IN AN ATTEMPT TO FURTHER THEIR INTEREST IN BEING SELECTED. FAILURE TO ABIDE BY THE CONE OF SILENCE POLICY IS GROUNDS FOR DISQUALIFICATION FROM THIS ITN PROCESS AND VENDOR WOULD NOT RECEIVE FURTHER CONSIDERATION REFERENCE THIS ITN.

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3.6 WITHDRAWAL OF PROPOSAL Should the proposer desire to change or withdraw the proposal they shall do so in

writing. This communication is to be received by the Purchasing Department, 11011 SW 104 Street, Miami, FL 33176-3393, prior to the date and hour of the proposal opening. The proposer’s name and the proposal number must appear on the envelope.

3.7 MODIFICATION OF PROPOSAL Should a proposer desire to modify their proposal prior to the opening date and time, the proposer must do so in writing. This communication must be received in the Purchasing Department prior to the date and time of the proposal opening date. The proposer’s name and ITN#2014-1-25 must appear on the envelope. No unsolicited modifications to proposal will be permitted after the date and time of the proposal opening.

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4.0 EVALUATION/REJECTION OF ITN PROPOSALS

4.1 METHOD OF EVALUATION The ITN is separated into 4 sections; the college is looking for the best solution that provides the best overall value to the college in terms of technical capabilities of the solution, acquisition costs, ongoing licensing and maintenance costs, expected longevity of the solution(s) chosen, and manageability and supportability for the overall solution. The College can choose to award each section to a different vendor or multiple sections to one vendor. The evaluation of each response to this ITN will be based on criteria defined herein and total value proposed. The recommendation of award shall be made to a responsible Proposer whose proposal is deemed to be the most advantageous to the College, taking into consideration the following evaluation criteria listed in the evaluation criteria matrix. Only the proposers that meet all the requirements as requested in this ITN solicitation will be evaluated. Only proposers that submit documented references which include a minimum of 3-5 current customers that have completed purchases within the last 24 months will be evaluated. References should be higher education customers similar in nature, size, and scope identified in this ITN. All proposals received by the College shall first be reviewed for responsiveness to all ITN requirements. All responsive proposals will be reviewed to certify that the proposer is responsible (references) in providing the required scope of service under this ITN. The Evaluation Committee shall evaluate all responsive and responsible proposals and may shortlist proposers and invite shortlisted proposers to continue with the ITN process. Only shortlisted proposers may be invited to provide presentations to the Evaluation Committee and be ranked according to evaluation criteria. The College reserves the right to develop an evaluation matrix that may incorporate all or partial criteria items as listed on section 4.9 to assist in scoring short listed firms. The Evaluation Committee will reserve the right to determine which criteria’s to utilize in evaluating the presentations as well as any criteria utilized in helping determine the best and final offer and determine which vendor will be recommended for award of contract. The College will determine a short list of companies with whom to enter into negotiations. At the conclusion of this negotiation process, companies in whose offer the College is still interested will be asked to submit a written best and final offer, to memorialize all agreements reached during negotiations and to extend additional benefits to the College, if desired. An invitation to submit a best and final offer is not automatic. The College reserves the right to negotiate with any proposer at any time during the negotiation process. The negotiation process is intended to stop upon submission of the “best and final” offers and companies will not be allowed to make further adjustments to their offer or communicate further with the College, except to respond to requests for clarification from the Purchasing office. The final recommendation of the ITN Evaluation Committee shall be based upon the initial written response, negotiation session(s), and

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best and final offer(s). Such recommendation will be subject to approval by the College President and District Board of Trustees. Notification by public posting will be provided for those proposers whose proposals are not accepted, or if the College rejects all proposals. The immediate objective of this process is to identify Best Total Value Proposals being offered to the College by prospective vendors interested in doing work for the College.

4.2 VENDOR CONTACT Contacting members of the Evaluation Committee will result in vendor disqualification.

The Purchasing Department will determine whether an addendum should be issued as a result of any questions or other matters that are raised. If issued, the addendum will be incorporated into the ITN and will become part of the Purchase Agreement.

4.3 RIGHT TO NEGOTIATE Upon evaluation of the responses, the College has the reserved right to enter into negotiations with one or multiple respondents (not necessarily the respondent with the lowest overall fees) that appear to have submitted a proposal the best meets the overall needs and requirements of the College. Negotiations will include, but will not be limited to, price and the terms and conditions of this ITN. However, issues may arise that the College may not negotiate due to state fiscal policies, state laws, or College policies and an impasse could arise. If for any reason a respondent(s) and the College cannot arrive at a mutual agreement that would result in the issuance of an award, the College reserves the right to terminate negotiations, to reject the proposal and to continue negotiations with other responsive Proposers that may lead to the issuance and award of satisfactory contractual relationships.

4.4 PRE-AWARD NEGOTIATIONS The College reserves the right to negotiate prior to award with the highest ranked Proposers for purpose of addressing the matters set forth in the following list, which may not be exhaustive. Negotiations may be in person, by teleconference or any other means as the best interest of the College indicates.

1. Resolving minor differences and editing errors 2. Clarifying necessary details and responsibilities 3. Emphasizing important issues and points 4. Receiving assurances from Proposers regarding key points 5. Obtaining the highest and best total value agreement

4.5 BEST AND FINAL OFFER(S): At the conclusion of negotiations, the College will solicit written best and final offers from the firms with whom negotiations have been successful to date. The best and final offers will be reviewed, and will be ranked, after which the successful Proposer will be recommended, by the ITN Evaluation Committee, and upon as the top-ranked Proposer to the College President and College Board of Trustees.

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4.6 COLLEGE USE OF PROPRIETARY INFORMATION If the Proposer needs to submit proprietary information with the proposal, the Proposer shall ensure that it is enclosed in a separate envelope from the proposal and that it is clearly designated and conspicuously labeled as such. The College shall have the right to use any ideas that are contained in any proposal received in response to this ITN, along with any adaption of such ideas. Selection or rejection of the proposal shall not affect the College’s right of use. Provided however, that the College will, in good faith, honor any Proposer’s information that is clearly designated and conspicuously labeled as proprietary, and the College concurs that the information is proprietary, that trade secrets or other proprietary data contained in the proposal documents shall be maintained as confidential in accordance with procedures promulgated by the Purchasing Officer and subject to limitations in the Florida Public Records Act and Federal law. Rates, fees, and charges cannot be considered proprietary. The College shall not be liable in any manner or in any amount for disclosing proprietary information if such information is not clearly so designated and conspicuously so labeled. The College shall likewise not be liable if it did not know that such information was proprietary.

4.7 ERRORS AND OMISSIONS IN PROPOSER’S PROPOSAL The College may accept or reject any Proposer’s proposal, in part or its entirety, if such proposal contains errors, omissions, or other problematic information.

4.8 DETERMINATION OF AND INFORMATION CONCERNING PROPOSER’S QUALIFICATIONS The College reserves the right to determine whether a Proposer has the ability, capacity, and resources necessary to perform in full resulting from this ITN. The College may request from the Proposers information it deems necessary to evaluate each Proposer’s qualifications and capabilities to deliver the services sought hereunder. The College may reject any Proposer’s proposal for which such information has been requested but which the Proposer has not provided. Such information may include but is not limited to those outlined in Section 4 of this ITN document.

4.9 SELECTION CRITERIA In the evaluation of the responses to this ITN and in making a recommendation for award, the ITN Evaluation Committee will consider a number of factors. These factors will include, but may not be limited to, the criteria as listed in this section. Information obtained from references and/or interviews with the firms (if required) will be used during the evaluation process. Evaluation Criteria Evaluation of proposals leading to a short list of Vendors will be based primarily on the Vendor’s written responses to the information requested in this ITN. Subsequently, after the proposals are reviewed and ranked by the Evaluation Committee, a short list may be determined. Product demonstrations will be requested only from short-listed Proposers and presentations will be scheduled with each short list participant. Any information a

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Vendor deems essential to the evaluation of the services offered, for which no provision is made in the ITN, should be clearly stated in the proposal. While Miami Dade College reserves the right to request additional information or clarification from Vendors at any given time in the ITN process, Vendors should not assume that they will be allowed to amplify or modify their initial written proposal. The initial response must be a clear and easy to understand explanation of the products, services, benefits and prices offered and should include information as to how all specifications solution requirements will be met.

Step 1 – Establish Short List of Vendors: To establish Short List of Vendors, written responses to the ITN responses will be evaluated, preliminary interviews may be conducted, and references may be verified and reviewed. The College will compare the proposals according to the Evaluation Criteria outlined below. There are seven (7) Criteria items that comprise the Evaluation Criteria, these criteria items will facilitate the evaluation process and will provide the Evaluation Committee with a method to score each proposal received as part of this solicitation process. Each criteria will have a weighted point based on numerical or percentage (%) score and the determination of how each Proposer will receive their score is dependent on their response to the proposal requirements as outlined herein in this solicitation. The percentage identified for each evaluation criteria is the maximum allowed for each criteria item. Each Criteria item will have subcategories that relate to each section of this ITN solicitation. The Evaluation Committee will utilize a scale from 0 – 5. Below is table depicting the sample scoring scale the Evaluation Committee will utilize:

Scoring Scale

A numeric scale with 0 being lowest value and 5 being highest.

Scores Criteria

5 Significantly exceeds requirements; achievable; applies best practices; clearly and concisely presented; logically organized; well-integrated

4 Somewhat exceeds requirements; achievable; applies best practices; clearly and concisely presented; logically organized; well-integrated

3 Meets requirements; achievable; suitable; acceptably presented; organized; integrated

2 Somewhat less than meeting requirements; achievable; somewhat suitable; less than acceptably presented; somewhat unorganized; somewhat integrated

1 Significantly less than requirements; not fully achievable, suitable or addressed

0 Not addressed or failed to answer question appropriately

Note: Scores can be entered as whole numbers or as decimals (for example, 3.5)

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INITIAL SHORTLIST EVALUATION MATRIX

Evaluation Criteria Matrix Percent

1. Architecture & Design 20 2. Features and Capabilities 10 3. Manageability & Supportability 15 4. Scalability 10 5. Interoperability (with existing infrastructure and other 3rd

party solutions)

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6. Cost 5 7. References 25 Total Points 100

Step 2 - Negotiations with Short List of Vendors The Short List of Vendors will be invited to continue in the negotiation process. Negotiations offer an opportunity for the selected Vendors to discuss their proposals in greater detail with the College’s evaluation team. The College reserves the right to negotiate prior to award with the highest ranked Vendors for purpose of addressing the matters set forth in the following list, which may not be exhaustive. Negotiations may be in person, by teleconference, or any other means as the best interest of the College indicates. 1. Resolving minor differences and editing errors 2. Clarifying necessary details and responsibilities 3. Emphasizing important issues and points 4. Receiving assurances from Vendors regarding key points 5. Obtaining the highest and best total value agreement Step 3 – “Best and Final” offer from Short List Vendors: At the conclusion of the negotiation process, companies in whose offer the College is still interested will be asked to submit a written best and final offer, to memorialize all agreements reached during negotiations, and to extend additional benefits to the College, if desired. An invitation to submit a best and final offer is not automatic. The College reserves the right to negotiate with any shortlisted Vendor at any time during the negotiation process. The negotiation process is intended to stop upon submission of the “best and final” offers and companies will not be allowed to make further adjustments to their offer or communicate further with the College, except to respond to requests for clarification from the Purchasing Department. The final recommendation of the ITN Evaluation Committee shall be based upon the initial written response, ranking based on selection criteria, negotiation session(s), and best and final offer(s). Such recommendation will be subject to approval by the College President and District Board of Trustees. Notification by public posting will be provided for those vendors whose proposals are not accepted, or if the College rejects all proposals.

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The objective of this selection process is to identify Best Total Value Proposals that can serve the College well and best provide the required networking and unified communication solutions.

4.10 ACCEPTANCE AND REJECTION OF PROPOSALS The College may, at its sole and absolute discretion, reject any and all proposals; re-advertise this ITN; postpone or cancel this ITN process at any time; or waive any irregularities in the ITN or in the proposals received as a result of this ITN. Also, the determination of the criteria and process whereby proposals are evaluated, the decision as to a recommendation for the award, or whether or not an award shall ever be made as a result of this ITN, shall be at the sole and absolute discretion of the College. In no event will any successful challenger of these determinations or decisions be automatically entitled to a contract for the services described in the ITN. The submittal of a proposal will be considered by the College as constituting an offer by the proposer to perform the required services at the stated fees.

4.11 NOTICE OF INTENDED DECISION AND BID PROTEST Notices of intended decision to recommend or reject bids shall be posted in the

Purchasing Department on or about June 24, 2014.

In the event that an unsuccessful Bidder desires to protest the College’s notice of intended decision to award or reject bids, the adversely affected bidder shall be required to comply with Miami Dade College Bid Protest procedures, a copy of which is available from the purchasing Department, including, without limitation, filing a notice of protest with the Director of Purchasing in writing within seventy-two (72) hours after posting or, in the case of a mailing or hand delivery, within seventy-two (72) hours after receipt of the notice of intended decision, and filing a formal written protest within 10 calendar days after the date the notice of protest is filed.

Failure to file a protest within the time prescribed herein which complies with Section 120.53(5), Florida Statutes, shall constitute a waiver of proceedings under Chapter 12, Florida Statutes.

4.12 CONTRACT REQUIREMENT The successful proposer will be required to sign a contract, the terms of which are

acceptable to the College. A contract must be prepared within 60 days upon award being approved by the President and Board of Trustees. Such contract shall be based on the terms, conditions and services described in the ITN, any issued Addendums, all other contract documents included in the proposer’s response to the ITN solicitation including all documents submitted during the evaluation and selection process.

4.13 PUBLIC RECORD Unless specifically exempted by law, all information supplied to the College is subject to disclosure by the College under the State of Florida Public Records Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The College shall permit public access to all documents, papers, letters or other material submitted in connection with this ITN and

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the Contract to be executed for this ITN, subject to the provisions of Chapter 119.07 of the Florida Statutes.

If a Proposer submits any documents or other information to the College which the Proposer claims is confidential information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Proposer shall clearly designate that it is confidential information and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07.

The College shall notify the Proposer within three (3) business days of receiving a request in writing from another party for disclosure of any documents or other information provided by the Proposer to the College and designated as confidential information. The Proposer shall thereafter notify the College within seven (7) days after the date of written notification as to whether the Proposer intends to have the College continue to treat the information requested for disclosure as confidential information and pursue its claim of exemption from the Public Records Law in accordance with the process outlined below. The College may release the requested documents or other information to the requesting party within three (3) business days after the above referenced seven (7) day period has elapsed or earlier, if required by law; unless (I) the Proposer states in its written response to the College that the Proposer shall, at its own cost and expense, immediately undertake all necessary legal actions, including the filing of any necessary papers with a court or other tribunal, to establish or protect the confidential information and the claimed exemption under the Public Records Law and to stay any requirement of the College to release the documents or other information. The Proposer must provide the College with evidence that the required documentation has been filed; (ii) the Proposer must provide written confirmation to the College that the Proposer shall indemnify and hold harmless the College and its trustees, officers, employees and agents, individually and collectively, from and against any and all loss, damages, expenses, demands, claims, liabilities or obligations (including interest, penalties, court costs, costs of preparation and investigation, reasonable attorneys’ fees and associated costs, whether suit is instituted or not, and if instituted, at all tribunal levels); and (iii) the Proposer shall undertake no action that would expose the College, its trustees, officers, employees and agents to any civil or criminal liability. If at any time the Proposer determines to release such documents or other information previously claimed to be confidential information and exempt, or otherwise not to prosecute any action to make such a claim, the Proposer shall immediately notify the College in writing thereof.

Notwithstanding the above provision, the College may disclose confidential information to the extent required by law or regulation, or any validly issued subpoena or court order within the required timeframe even if it is less time than that outlined above. Also, the College may release the Proposer’s confidential information if the Proposer fails to strictly comply with any or all of the requirements outlined above. All PROPOSERS are informed that they must abide by all requirements stipulated under 119.0701 - Contracts; public records, State of Florida Statutes.

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4.14 FAMILIARITY WITH LAWS The proposer is assumed to be familiar with all Federal, State of Florida and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the proposer will in no way relieve you from your contractual responsibility.

4.15 PROHIBITING WAGE THEFT ORDINANCE

Proposer is hereby informed of the recently approved Miami Dade County Ordinance entitled; Prohibiting Wage Theft Ordinance found under Section 1. Chapter 22, Sections 1-10 of the Code of Miami-Dade County, Florida.

4.16 SMALL LOCAL BUSINESS ENTERPRISE POLICY AND PROCEDURE

The College has recently adopted Policy No. VI-4 entitled: “Small Local Business Enterprise Initiative” The College is committed to increasing its utilization of goods and services provided by small local businesses. The Small Local Business Enterprise Initiative is created to encourage economic development by assisting small local businesses to complete successfully for professional, construction, and goods and services contracts with the College. Procurement incentives developed and utilized to encourage business with qualified small local firms may include, Sheltered Markets, Mandatory Subcontracting and Preference Points. Although this ITN process does not have procurement incentives, proposers are encouraged, whenever possible, to provide small local business utilization. A complete copy of the Small Business Enterprise Policy and Procedure is available for review and may be requested from Roman Martinez, CPPO, CPPB, Director of Purchasing. You may contact Mr. Martinez at 305-237-0012.

4.17 TERMINATION PROVISIONS

Termination For Default: If through any cause within the reasonable control of the awarded vendor, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, Miami Dade College shall there upon have the right to terminate the services then remaining to be performed by giving written notice to the awarded vendor of such termination which shall become effective upon receipt by the awarded vendor of the written termination notice. In that event, Miami Dade College shall compensate the awarded vendor in accordance with the Agreement for all services performed by the vendor prior to termination, net of any costs incurred by the College as a consequence of the default. Notwithstanding the above, the awarded vendor shall not be relieved of liability to Miami Dade College for damages sustained by the College by virtue of any breach of the Agreement by the vendor, and the College may reasonably withhold payments to the awarded vendor for the purposes of set off until such time as the exact amount of damages due the College from the awarded vendor is determined. Insolvency: The College shall have the right to terminate the contractual relationship at any time in the event the successful Proposer files a petition in bankruptcy; or is

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adjudicated bankrupt; or if a petition in bankruptcy is filed against the successful Proposer and not discharged within thirty (30) days; or of successful Proposer becomes insolvent or makes an assignment for the benefit of its creditors or an arrangement pursuant to any bankruptcy law.

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5.0 REQUIRED INFORMATION / CONTENTS OF PROPOSAL

5.1 PROPOSAL ORGANIZATION This section of the ITN provides the proposer with instructions concerning required information that must be submitted as part of their response. Proposers must arrange their proposal in the order outlined in these instructions. Failure to provide any of the required information or required documents or failure to arrange the proposal in accordance with these instructions may result in the proposal being rejected.

Arrange your proposal as follows:

I Proposal Cover Sheet Form II Company Information III Responses to Questionnaire, Technical Specifications and Cost Proposal IV References/Financial Documentation V Additional Required Forms and Miscellaneous Documentation

5.2 NUMBER OF PROPOSAL COPIES REQUIRED The proposer must submit an original and one (1) Flash Drive or CD with a PDF file of

the entire proposal submitted, which provide the required information. The original copy of the proposal must contain original signatures, be clearly labeled as the original, and be submitted in a loose-leaf type binder.

5.3 REQUIRED FORMS

5.3.1 Proposal Cover Page Proposer shall completely fill in all information requested on the Proposal Cover Sheet provided in Section 8.1 of this Solicitation. Include this in Section I of the Proposal. A cover letter may be included after the Cover Sheet. Please mark which sections of the ITN you will be responding to.

5.3.2 Warranty Proposer shall complete the Proposer’s Warranty form in Section 8.2 of this Solicitation and include in Section V of the proposal.

5.3.3 Non-Discrimination in Employment Form Complete all the required information on the Non-Discrimination In Employment Form. See Section 8.0, Required Forms. Label this Response to Section 5.3.3 and include in Section V of the proposal.

5.3.4 Addendum Acknowledgment If any addendums are issued, the proposer must acknowledge compliance with the addendum by submitting a signed copy of the addendum in this section. This form will be issued as part of the addendum process, if any addendums are issued. If no addendums are issue, this section only needs to be

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acknowledged as “none received”. Label this Response to Section 5.3.4 and include in Section V of the proposal.

5.3.5 Public Entity Crimes Form A Person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes Chapter 287.017, Category Two for a period of 36 months from the date of being placed on the convicted vendor list as per State of Florida Statute 287.133(2)(a). The Proposer must complete the Sworn Statement on Public Entity Crimes Form located in Section 0, Required Forms, as response to this section and to show compliance with State of Florida Statute 287.133(2)(a) and the intent of the statute. Label this Response to Section 5.3.5 and include in Section V of the proposal.

5.4 QUESTIONNAIRE (SECTION III) Proposer must provide a response to the information requested in Section 6 of this Solicitation. This response is to be included in Section III of your proposal.

5.5 AUDITED FINANCIAL STATEMENT (SECTION IV) Proposer must furnish a copy of their most recent independently audited financial statement; Response to Section 5.5 shall be included in Section IV of your proposal

5.6 ANNUAL REPORT (SECTION IV) Proposer must provide the most current Annual Report; include in Section IV of your proposal.

5.7 INCORPORATION/LICENSING (SECTION IV) Proposer must provide proof of State of Incorporation and State in which licensed; place in Section VI of the proposal.

5.8 REFERENCES (SECTION IV) Proposer must complete the references as specified in section 8.6. Please provide references and follow the instructions on the reference sheet for each reference. You may make copies of the document. The College reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and

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former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data. Label the Client Reference form as Response to Form 8.6. Include this information in Section IV of the proposal.

5.9 COMPANY INFORMATION (SECTION II) In order to evaluate the abilities of the Proposer to perform the services requested in this ITN, information about each Company must be provided to determine the Company's ability to meet all of the criteria, which are to be considered in the award(s) of this ITN. This section identifies specific information that must be included in the proposal. Please include this in section II.

5.9.1 Corporate/Company History Provide a brief history of the firm/business organization submitting the proposal. The history should include:

a. How long the company has been in business.

b. Brief description of the firm’s background.

c. Principal location of business.

Label this Response to Section 5.9.1 and include in section II.

5.9.2 Ownership Information

In order to eliminate any conflict of interest in making awards, it is requested all Proposers to provide the following information concerning company ownership.

If corporation President or Chief Executive Officer If partnership Owners or Partners If sole proprietorship Owner Label this Response to Section 5.9.2 and include in section II.

5.10 INDEMNIFICATION AGREEMENT The Contractor shall indemnify and hold harmless the College, its District Board of Trustees, officers, employees, agents, and other representative, individually and collectively (collectively, the “College Indemnities”) from and against any and all Liabilities incurred by any of the College Indemnities. For purposes hereof, Liabilities shall mean, but are not limited to, any losses, damages (including loss of use), expenses, demands, claims, suits, proceedings, liabilities, judgments, deficiencies, assessments, actions, investigations, penalties, interest or obligations (including court costs, costs of

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preparation and investigation, reasonable attorneys’, accountants’ and other professional advisors’ fees and associated expenses), whether suit is instituted or not and, if instituted, at all tribunal levels and whether raised by the Parties hereto or a third party, incurred or suffered by the College Indemnities or any of them arising directly or indirectly from, in connection with, or as a result of (a) any false or inaccurate representation or warranty made by or on behalf of the Contractor in or pursuant to this ITN and the Agreement; (b) any disputes, actions, or other Liabilities arising with respect to, or in connection with, compliance by the College with any Public Records laws (as hereinafter defined) with respect to the Contractor’s documents and materials; (c) any dispute, actions, or other liabilities arising in connection with the Contractor, the Contractor’s subcontractors, or their respective agents or employees or representatives otherwise sustained or incurred on or about the Premises; (d) any act or omission of, or default or breach in the performance of any of the covenants or agreements made by the Contractor in or pursuant to this ITN or the Contract executed in connection with this ITN; and (e) any services provided by the Contractor, its employees, agents, or authorized representatives in connection with the performance of the Contract executed for this ITN. This indemnification shall survive termination of the ITN and the contract executed in connection with the ITN. Label this Response to Section 5.10 and include in Section II.

5.11 ADDITIONAL CONSIDERATIONS (OPTIONAL RESPONSE)

Responses to this ITN may include descriptions of additional considerations not otherwise outlined in the equipment, service, and cost information provided in the response. Such considerations may include, but are not limited to, the following: • Proposer-sponsored student scholarships and/or scholarship donations • Proposer-sponsored events for students • Sponsorship of College events and/or Promotional Initiatives of the College, such

as Miami International Book Fair, Miami International Film Festival, Hall of Fame Event, etc.

• Annual or one-time Capital/Facilities Investment Contribution (restricted or unrestricted, as it relates to intended use of investment)

• Annual or one-time Funding Contribution for Student Organizations, college-wide • Special pricing or other product-based incentives for employees and students of

the College • Other considerations that may be of value to the College

Label this Response to Section 5.11 and include in section V.

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6.0 QUESTIONNAIRE, TECHNICAL SPECIFICATIONS & COST PROPOSAL (SECTION III)

6.1 Questionnaire Proposer's Name: _____________________________________________ Principal Office Address: _____________________________________________

_____________________________________________ _____________________________________________

Official Representative: _____________________________________________ Individual Partnership (Circle One) Corporation If a Corporation, answer this: When Incorporated:________________________________________ In what State: _________________________________________ If a Foreign Corporation:

Date of Registration with Florida Secretary of State:_______________________________________ Name of Resident Agent: ________________________________________ Address of Resident Agent:______________________________________ ______________________________________________________________ President's Name: ___________________________________________________ Vice-President's Name: _______________________________________________ Treasurer's Name: ___________________________________________________ Members of Board of Directors: _________________________________________ _______________________________________________________

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Questionnaire (continued) If a Partnership: ___________________________________________________ Date of organization: ___________________________________________________ General or Limited Partnership*: _________________________________________ Name and Address of Each Partner:

NAME ADDRESS __________________________ ___________________________________________ __________________________ __________________________________________ __________________________ __________________________________________ __________________________ __________________________________________ * Designate general partners in a Limited Partnership ______________________________________________________________

1. Number of years of relevant experience in enterprise backbone equipment:

2. Number of years of relevant experience in enterprise Wired LAN equipment:

3. Number of years of relevant experience in enterprise Wireless systems:

4. Number of years of relevant experience in Unified communications:

5. Have any similar agreements held by Proposer for a project similar to the proposed project ever been canceled? Yes ( ) No ( ) If yes, give details on a separate sheet.

6. Has the Proposer or any principals of the applicant organization failed to qualify as a

responsible Bidder, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last 5 years?

If yes, please explain: ________________________________________________________________ ________________________________________________________________

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__________________________________________________

7. Has the Proposer or any of its principals ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Yes ( ) No ( )

If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary on a separate sheet.

8. Person or persons interested in this bid and Proposal Form have ( ) have not ( ) been

convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. To include stockholders over ten percent (10%). (Strike out inappropriate words)

Explain any convictions: ______________________________________________

________________________________________________________________

9. Lawsuits (any) pending or completed involving the corporation, partnership or

individuals with more than ten percent (10%) interest:

A. List all pending lawsuits: ____________________________________

___________________________________________________________

B. List all judgments from lawsuits in the last five (5) years: ______________________________________________________

___________________________________________________________

C. List any criminal violations and/or convictions of the Proposer and/or any of its

principals:

___________________________________________________________

___________________________________________________________

10. Conflicts of Interest. The following relationships are the only potential, actual, or perceived conflicts of interest in connection with this proposal: (If none, state same.)

a. ________________________________________________________________

b. ________________________________________________________________

Miami Dade College ITN # 2014-1-25 College Network and Unified Communications Infrastructure

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Questionnaire (continued) The Proposer understands that information contained in this Questionnaire will be relied upon by Miami Dade College in awarding the proposed Agreement and such information is warranted by the Proposer to be true. The undersigned Proposer agrees to furnish such additional information, prior to acceptance of any proposal relating to the proposals of the Proposer, as may be required by the Purchasing Department or Administration. The Proposer further understands that the information contained in this questionnaire may be confirmed through a background investigation conducted by the Miami Dade College. By submitting this questionnaire the Proposer agrees to cooperate with any background information to be verified. WITNESS: IF INDIVIDUAL: __________________________ _______________________________ Signature Signature __________________________ _______________________________ Print Name Print Name WITNESS: IF PARTNERSHIP: ________________________ _______________________________ Signature Print Name of Firm _______________________ _______________________________ Print Name Address By: _______________________________ General Partner _______________________________ Print Name WITNESS: IF CORPORATION: _________________________ _______________________________ Signature Print Name of Corporation ________________________ _______________________________ Print Name Address By: ______________________________ President (CORPORATE SEAL) Attest: ______________________________Secretary


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6.2 Technical Specifications 6.2.1 College Network Backbone The College is upgrading its College backbone to enhance the support of 10GB Ethernet, improve the redundancy configuration, IPv6 capabilities, and expand the use of virtualization technologies to improve the security posture of the backbone. The current campus backbone is supported by Avaya 8600 using SPB and OSPF to tie together eight main sites, two data centers, and two Internet connectivity points. Campus interconnectivity is supported by a combination of services from ATT, Comcast, and FiberNet. These services include dark fiber and Ethernet services as depicted in diagram in Appendix A. At each campus, the backbone is expected to aggregate the traffic from multiple access layer switches and provide campus routing, as well as, routing to the college metro area network. The College implements a single routing domain based on OSPF across all campuses and outreach centers. As part of the upgrade of the backbone, the College plans to implement multiple routing domains to segregate various traffic types to better manage security and bandwidth. Currently, two data centers are supported using L2 VPN SPB services to stretch out VMWare ESXi clusters. Each College campus has a fiber optic infrastructure comprised of multimode and single mode fiber in a star topology. All uplinks from IDF’s are gigabit Ethernet. Most of the uplinks are expected to remain at gigabit speeds; the College expects the backbone infrastructure to be 10GE capable and 40GE and 100GE upgradable. Propose a solution that fulfills these roles while providing enhanced scalability for next generation technologies. Include a network design that connects the inter-campus links provided in Appendix A, the access layer uplinks, the Internet border, and the data centers. Note that your design should take into consideration the access layer uplinks for all campuses and major sites. This should include the expected devices derived from Appendix C, and the existing access layer switch stacks whose replacement is not in the scope of the ITN as listed in Appendix B. The design shall contain diagrams and a written explanation of the design choices being proposed. Provide:

A physical diagram of all the proposed components at each campus and a logical diagram of the backbone.

Additional diagrams that will help illustrate the proposal, as needed. Written support for your solution's number of network components (boxes/modules),

protocol choices, and interconnect links by providing the rationale for separating/collapsing roles/functions (i.e. scalability, feature set, redundancy requirements, cost savings, ease of management, etc.).

An example of the configurations of the protocols recommended.

Ease of Management is a key feature for MDC. Include in your proposal a Network Management software solution that automates operational tasks, and provides real-time visibility and


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historical trending information for network faults and performance issues for the proposed solution. Provide a brief description of five (5) solutions you have implemented in the past two years that are similar to your proposed solution for MDC. The College prefers projects have been implemented in an educational institution. Provide three (3) to five (5) references closely matching MDC in size and use-case that have implemented the proposed solution in a similar design. Adequate references are a key component of the evaluation. The following key features and technologies will be the primary focus for the College as the solution is evaluated. The list is not in any order of relevance.

1. Services Modules available. Raw bandwidth capacity and variety of IO modules and fabric.

2. Layer 3 Services (ARP, DHCP relay, IPv4/IPv6 routing) and routing protocols supported 3. Access Control Lists capabilities (wire-rate, manageability) 4. Metro Network Fabric technology (802.1aq or similar) 5. Virtual Router and Forwarding (VRF) capabilities 6. Switch virtualization capabilities 7. Access Layer aggregation specific functionality (ARP and MAC table capacity, DHCP

relay, RTSP, MSTP, IGMP, PIM, ipv6, etc.) 8. Flood and Storm protection mechanisms ( including CPU and attack protection ) 9. Security Software and Hardware features (including integration enhancements,

requirements with proposer’s NAC solution and 3rd party NAC solutions) 10. Availability and/or path to 40G and 100G Ethernet capability within the proposed

solution 11. Traffic prioritization, policing, shaping and limiting capabilities including centralized

policy management 12. Application categorization and shaping 13. Solution resiliency and high availability (including link, provider, and site level

resiliency) 14. IP Telephony support features 15. Ease of Management and Management software 16. Traffic and Performance monitoring (including flow level jitter, latency, and bandwidth

statistics collection, reporting, and analysis)

Beyond the capabilities mentioned above, identify additional capabilities of your proposed solution MDC should consider. Explain your vision for the College Backbone and your core competencies that can make your solution the best fit for the College. Substantiate your answer with published product roadmaps and architectures.


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NOTE: Provide generic printed materials as a reference only. The response shall include detailed information about the proposed products in your solution; omit details about available products or features which are excluded from your proposed solution. Your response should be concise, concrete, and compelling.

Label this Response to Section 6.2.1 and include in Section III.

6.2.2 College Access Layer

The Campus wired access layer is expected to support the connectivity of thousands of computers, IP telephone devices, and wireless access points. The access layer key function is to provide secure, reliable, easy to manage and control, economically-scalable connectivity. The College campuses vary in size as illustrated in Appendix C. However, note that the scope of this ITN covers the replacement of all 10/100 switches but excludes gigabit capable hardware at the access layer. As a result, some College sites are excluded from the scope of this section (refer to Appendix B). The College currently implements stackable switches from Avaya as the “building block” for connectivity in the IDF. Provide a "building block" network design with the flexibility to connect wired desktops, access points, and IP telephones using gigabit Ethernet and PoE+. Each building block should support gigabit and 10GE optical Ethernet (SFP+) uplinks; include gigabit optics (SFP) in the proposal; 10GE uplinks optics are not required at this time. Include:

A description of the flexibility of the building block to scale up for additional bandwidth requirements, and scale out for additional device support.

A physical and a logical diagram of the proposed building block for IDF connectivity. If more than one product line is being proposed, include a diagram for each.

Written support for your solution's number of network components (boxes/modules), feature set proposed, and hardware capabilities proposed. The following lists key features and technologies of the solution the College will be evaluating. The list is not in any order of relevance.

1. Layer 2 features 2. Multicast support 3. Flexibility of solution (power supplies, uplinks, access ports, PoE+ support) 4. Raw unit fabric bandwidth capacity 5. Access Control Lists capabilities (wire-rate, manageability) 6. Flood and Storm protection mechanisms ( including CPU and attack protection ) 7. Security Software and Hardware features (including integration enhancements,

requirements with proposed NAC solution) 8. Solution resiliency and high availability 9. Traffic and Performance monitoring (including flow level jitter, latency, and

bandwidth statistics collection, reporting, and analysis)


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10. Traffic prioritization, policing, shaping and limiting capabilities including centralized policy management

11. Application categorization and shaping 12. IP Telephony support features 13. Ease of Management and Management software

The access layer is expected to have hundreds of devices. A Network Management Software (NMS) that automates operational tasks, and provides real-time visibility, and historical trending information for network faults and performance issues is a fundamental component of the solution. Propose and describe the capabilities of your NMS to configure and monitor your proposed equipment. Provide three (3) to five (5) references closely matching MDC in size and use-case that have implemented the proposed solution in a similar design. Adequate references are a key component of the evaluation. Beyond the capabilities mentioned above, identify additional capabilities of your proposed solution MDC should consider. Explain your vision for the College wired access layer and your core competencies that can make your solution the best fit for the College. Substantiate your answer with published product roadmaps and architectures.

NOTE: Provide generic printed materials as a reference only. The response shall include detailed information about the proposed products in your solution; omit details about available products or features which are excluded from your proposed solution. Your response should be concise, concrete, and compelling. Label this Response to Section 6.2.2 and include in Section III.

6.2.3 Wireless and Network Access Control The College currently implements wireless technologies from Cisco and Meru Networks at most campuses of the College. Most of the wireless implementations are designed for coverage only and do not take into account the density requirements for the current and expected levels of service for the wireless network. Most of the wireless Access Points will be replaced to support newer, faster client connectivity. The Campus wireless access layer is expected to support the connectivity of thousands wireless clients across the College. The wireless infrastructure’s key function is to provide reliable, secure, and economically scalable connectivity. The College campuses vary in size as detailed in Appendix B. On larger campuses, the solution shall support 6,000 active wireless devices on the network and over 25,000 college-wide. The wireless infrastructure will cover all major buildings and surrounding areas; in addition, each campus has a number of outside areas that will require coverage. Within buildings, a number of spaces (such as classrooms, lecture halls, auditoriums, computer courtyards,


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and cafeterias) are considered high density areas. The proposed solution shall be flexible enough to optimize the deployment given the use of the area. The detailed design and the installation for all coverage areas are outside the scope of the ITN. However, proposers are expected to provide a detailed and substantiated design for the sample buildings and outside area included in Appendix E. Provide a design for the floor plans in Appendix E. Describe the design parameters that guide your selection on Access point model, antenna, locations, and number of AP's. Identify the flexibility of the design to scale up for additional bandwidth requirements, and scale out for additional device support. Provide your rationale for your design; where appropriate include formulas and parameters used to arrive at the AP count for a coverage area. The College expects to increase its support of BYOD clients with the new infrastructure. Maintaining security and a positive user experience is a paramount requirement for the wireless infrastructure. Provide a solution for Network Access Control that integrates with the wireless solution. Include in your proposal a Network Management software solution that automates the operational tasks, and provides real-time visibility, and historical trending information for network faults and performance issues. Wireless technology is undergoing fast and transformative change with the introduction of the new 802.11ac standard. MDC values the capabilities offered by the new standard and considers a path to upgrade a key element of the solution. Provide your solution's current and expect future support for 802.11ac. Provide the migration path for your proposed solution for MDC to reach 802.11ac wave 2 support, including timeline and costs. The following key features and technologies will be the primary focus for the College as the solution is evaluated. The list is not in any order of relevance. 1. Access Points

a. Primary proposed Access Point physical capabilities (radios, antennas gain/count, Tx power, Rx sensitivity, SS, 80211.ac support, active clients)

b. Antennas available in solution portfolio c. Mounting hardware available in solution portfolio d. Specific hardware for high density areas e. Specific hardware for outside area coverage f. Seamless roaming (across IP subnets, maintains persistent sessions as users

roam throughout a network with multiple subnets, optimize hand-offs between access points for voice and data users.)

g. Proposed access point documented client capacity and throughput h. Support 802.11ac wave 1


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i. Roadmap for 802.11ac wave 2 j. Industry Certifications k. Support for and control access to Apple Bonjour protocol l. Beam forming capability

2. Security a. Included an firewall, IPS and IDS capabilities b. Support for Security Standards (encryption and Authentication, Authorization,

and Accounting) c. Profile mobile devices by user attributes such as time, location, and network

for granular control. d. Support for guests self-registration

3. Spectrum Management Capability a. Rogue detection and containment methods (block, quarantine, etc.) b. RF interference and congestion detection & control c. Dynamic load balancing and band steering capability d. Channel assignment, tuning and optimization (channel selection, power level,

channel width per AP/coverage area) 4. Network Management Capability

a. Deployed network heatmaps b. Real time statistics (in product, export capability) c. Historical reporting (user history, MAC address history) d. User/Device tracking or locating e. Trend analysis for network operation and capacity forecast f. Predictive Design tools g. Redundancy and disaster recovery capability of the proposed wireless LAN

solution h. Fault management and alerting capability i. Reporting capabilities j. Integrated management of wired and wireless policies k. Network forensics tools gain visibility to the entire access layer. l. Centralized Policy management

5. Differentiated Services a. Differentiates access by user-class/group/network (e.g. faculty vs. staff vs.

Student, etc.) b. Quality of Service classifications for time-sensitive traffic and latency. c. RF allocation control by device and user-device d. Policies granularity for permit, deny, rate limit, application access control

(like video admission control etc.), by time, location, end system and user groups.

6. Self-Service Portal a. Self-service onboarding services portal. b. Self-service 802.1x configuration, including device authentication and user

authorization services for BYOD programs that support multiple operating systems and device postures.

c. Self-service quarantine issue resolution


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7. Compliance assessment a. Endpoint security posture assessment b. Policy based access to network resources based on user credentials, device

credentials, time, physical location, device security policy compliance. c. Requirement for agent

8. Compatibility a. Preconnect capability (MAC bypass) b. Postconnect capability c. NAC control for wired access layer switches (vlan assignment, ACLs) d. NAC control of existing Meru Wireless APs e. Integration with McAfee products (ePO, policy enforcer) f. Supported endpoints (windows, MACOS)

Provide three (3) to five (5) references closely matching MDC in size and use-case that have implemented the proposed solution in a similar design.

Beyond the capabilities mentioned above, identify additional capabilities of your proposed solution MDC should consider. Explain your vision for the College wireless layer and Network Access Control and your core competencies that can make your solution the best fit for the College. Substantiate your answer with published product roadmaps and architectures.


6.2.4 Unified Communication System

The College has a complex voice network consisting of four Rolm 9751 CBX’s located at our Wolfson, Kendall, North and Homestead campuses; two Siemens Hicom 300’s at Medical and InterAmerican campuses, and an AVAYA Aura CM 6.2 supporting one campus and various outreach centers. Appendix F and G show, respectively, MDC’s current voice network diagram and the approximate number of digital and analog end points at each of the College sites. MDC intends to replace its entire voice network with a single on premise VoIP platform that can support the current and future needs of the College. In addition to basic call features, proposers are required to propose a system which must support uniform 5-digit dialing across all sites, redundancy for the call management servers, and distributed inbound and outbound PRIs. It must also support local trunks at each site for emergency 911 calls.


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Based on the proposed solution, provide a diagram of all components required at each of MDC campuses and major sites as shown in Appendixes A and F. Substantiate the number of network components (servers, gateways, etc.) and interconnects, and provide the rationale for separating/collapsing functions (i.e. scalability, feature set, redundancy requirements, cost savings, ease of management, etc.) Based on use-case, we group endpoint hardware in three different categories: wall phone, basic desk phone and advanced desk phone. Recommend hardware accordingly considering that the minimum requirements for each category are:

Wall phone: single line, support wall installation (specify if additional bracket is necessary), ability to program speed dial/soft buttons preferred.

Basic desk phone: multiline, one-line display, 2-way speaker phone, Gigabit switched port to support another device downstream.

Advanced phone: multiline, multi-line display, 2-way speaker phone, Gigabit switched port to support another device downstream.

Include engineering services to complete a final design in coordination with MDC staff and develop a template configuration for each component of the solution. Provide information and assurances that the proposed equipment will be supported for the next seven years. Include the year when the proposed products began to ship, any announced dates for support of the products. In your response, identify your solution's capabilities for:

1. System and call management features a. Call Transfer b. Call forwarding internal/external calls c. Call forwarding based on coverage path d. Ad-hoc conferencing and maximum number of participants per conference e. Call blocking f. Fax/Analog line support g. Automated Call Distribution (ACD) h. Auto Attendant i. Support for Enhanced 911 (E-911) j. Alternate automatic routing (AAR) k. Auto route selection (ARS) l. Digit analysis and call treatment (digit string insertion, deletion, stripping, dial

access codes, and digit string translation) m. SIP trunk capacity n. Administration/Management Tool(s) Capabilities o. Administration/Management Tool(s) Ease of use p. Message Waiting Indicator compatibility con Microsoft Exchange Unified

Messaging


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2. Optional Features a. Video telephony b. IPv6 Ready c. Supported third-party applications (e.g. Microsoft Lync)

3. Scalability a. Maximum number of simultaneous Ad-hoc conferences per server b. Maximum number of end points (per type) per server c. Maximum number of end points (per type) per system/cluster d. Maximum number of busy-hour call completions per server e. Maximum number of busy-hour call completions per system/cluster f. Maximum number of trunks (per type) per server g. Maximum number of trunks (per type) per system/cluster

4. System Reliability a. Session Manager continuity b. Memory-synchronized application servers c. Survivable media processing d. Multiple IP connection paths e. Survivable servers for fragmented networks f. Survivability capacity within local gateways g. Fault Management

5. Compatibility a. SIP integration and device support b. H.323 integration and device support c. Q.SIG support and list of available features d. Other compatibility with College’s existing telephone network

6. Gateways a. Gateway scalability b. Maximum number of supported gateways c. Fax/Analog line support d. Fault tolerance e. Additional features (included in the proposed solution) f. Additional available features (not included in the proposed solution)

7. Phones a. Communication protocol (i.e. SIP, H.323) b. Equipment features (included in the phones proposed) c. Additional features available on other available phones d. Ease of configuration (administration) e. Ease of use (user experience) f. Warranties

8. Services a. Available Maintenance/Support levels and provisioning model (direct, through

partners, resellers, etc.) b. Proposed implementation plan to migrate to proposed system


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Provide three (3) to five (5) references similar to MDC in size and use-case that have implemented the proposed solution in a similar design.

Beyond the capabilities mentioned above, identify additional capabilities of your proposed solution MDC should consider. Explain your vision for Unified Communications at the College and your core competencies that can make your solution the best fit for the College. Substantiate your answer with published product roadmaps and architectures.


6.3 Cost Proposal 6.3.1 College Network Backbone Costs

For all the solution’s components, include a detailed list of parts being proposed and pricing for each component individually. Provide ongoing costs for licensing and maintenance for all the products being proposed for a 5yr period. Where licensing for features/software is included, provide the licensing model and the different choices available. Include engineering services to complete a final design in coordination with MDC staff, develop a template configuration for each different component of the solution, the installation of the Network Management system, and the configuration, installation and cutover of one College Campus and the Data Center backbone connectivity. Provide a formal scope of work for the services proposed. Recommended training for College staff which will help support the products being proposed. Include training for senior and junior network staff. The ITN will not result in a complete list of equipment and licenses to be purchased at the start of the project. The College will purchase a substantial portion of the solution initially, but will continue to purchase from this ITN over the next four years. Therefore, pricing is expected to be maintained over this period. As new equipment becomes available that replaces proposed equipment, the college expects the same discount level


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to be applied to the replacement equipment. State the discount level you commit to maintain and the reference published price list on which you base the discount level. Provide information and assurances that the proposed equipment will be supported for the next seven years. Include the year when the proposed products began to ship and any announced dates for end of sales or support of the products. Label this Response to Section 6.3.1 and include in Section III.

6.3.2 College Access Layer Cost

For all the solution’s components, include a detailed list of parts being proposed and pricing for each component individually. Provide ongoing cost for licensing and maintenance for all the products being proposed for a 5yr period. Where licensing for features/software is included, provide the licensing model and the different choices available. The installation and configuration of the equipment is not part of the scope of this ITN. However, engineering services to complete a final design in coordination with MDC staff, development of a template configuration for each component of the solution including the installation of the Network Management system is part of the scope. Propose services and include a formal scope of work in your cost proposal. Recommended training for College staff which will help support the products being proposed. Include training for senior and junior network staff. The ITN will not result in a complete list of equipment and licenses to be purchased at the start of the project. The College will purchase a substantial portion of the solution initially, but will continue to purchase from this ITN over the next four years. Therefore, pricing is expected to be maintained over this period. As new equipment becomes available that replaces proposed equipment, the college expects the same discount level to be applied to the replacement equipment. State the discount level you commit to maintain and the reference published price list on which you base the discount level. Provide information and assurances that the proposed equipment will be supported for the next seven years. Include the year when the proposed products began to ship and any announced dates for end of sales or support of the products. Label this Response to Section 6.3.2 and include in Section III.

6.3.3 Wireless and Network Access Control Cost


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For all the solution’s components, include a detailed list of parts being proposed and pricing for each component individually. Provide ongoing cost for licensing and maintenance for all the products being proposed for a 5yr period. Where licensing for features/software is included, provide the licensing model and the different choices available. The installation and configuration of the equipment is not part of the scope of this ITN. However, engineering services to complete a final design in coordination with MDC staff, development of a template configuration for each component of the solution including the installation of the Network Management system and Network Access Control system is part of the scope. Propose services and include a formal scope of work in your cost proposal. Recommended training for College staff which will help support the products being proposed. Include training for senior and junior network staff. The ITN will not result in a complete list of equipment and licenses to be purchased at the start of the project. The College will purchase a substantial portion of the solution initially, but will continue to purchase from this ITN over the next four years. Therefore, pricing is expected to be maintained over this period. As new equipment becomes available that replaces proposed equipment, the college expects the same discount level to be applied to the replacement equipment. State the discount level you commit to maintain and the reference published price list on which you base the discount level. Provide information and assurances that the proposed equipment will be supported for the next seven years. Include the year when the proposed products began to ship, any announced dates for support of the products. Label this Response to Section 6.3.3 and include in Section III.

6.3.4 Unified Communication System Cost

For all the components of your solution, include a detailed list of parts being proposed and pricing for each component individually. Provide ongoing cost for licensing and maintenance for all the products being proposed for a 5yr period. Where licensing for features/software is included, provide the licensing model and the different choices available.


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Proposers are required to provide engineering services for the installation and configuration of the system and its integration to our existing voice network; installation and configuration of remote gateways; and the configuration and installation of all phones at all sites. Based on your solution and MDC current voice network as shown in Appendix F, provide a formal and detailed scope of work for the services required to migrate into the proposed system guaranteeing basic call management compatibility and minimizing service interruption. Include in your proposal the cost for these services. Also, provide a formal training program on standard system administration and gateway configuration to help maintain the system. The program shall include a complete agenda and schedule for an on-site training session for up to (fifteen) 15 College staff. Include in your proposal the cost for the on-site training. The ITN will not result in a complete list of equipment and licenses to be purchased at the start of the project. The College will purchase a substantial portion of the solution in August of 2016, and the remaining part of the solution in August of 2017. As new equipment becomes available that replaces proposed equipment, the college expects the same discount level to be applied to the replacement equipment. State the discount level you commit to maintain and the reference published price list on which you base the discount level.

Label this Response to Section 6.3.4 and include in Section III.

Miami Dade College ITN # 2014-1-25 College Network and Unified Communications System

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7.0 GENERAL TERMS AND CONDITIONS This section of the ITN contains general terms and conditions which will form the basis of the contract between the College and the contractor(s).

7.1 CONTRACT

Prior to the start of the services as awarded under this ITN, the successful firm will be required to execute a written contract with the College. The contract shall include, but not be limited to, the ITN (including all attachments and exhibits) and the successful contractor’s response to the ITN. In the case of a conflict, the documents shall prevail as follows: the Contract, the ITN and the ITN Response. If the College and the successful Contractor, after good faith negotiations, are not able to agree on a contract within 60 days after the award of the ITN, the College may undertake any one of the following actions: (1) the College may agree to an extension of the date required to conclude a contract

with the successful Contractor for another 30-day period. (2) the College may formally terminate contract negotiations with the successful

Contractor, and thereafter begin negotiations with the next succeeding most qualified Contractor(s), if necessary.

7.2 MODIFICATION OF THE CONTRACT

The documents constituting the entire contract may not be changed, modified, discharged or extended except by written instrument duly executed on behalf of the parties. The contractor agrees that no representations of warranties shall be binding upon the College unless expressed in writing. Any failure by the College to insist on the firm’s performance of any provision of the contract or the waiver by the College of the Contractor’s performance of any provision shall not be deemed a permanent waiver by the College of that provision, nor shall each failure effect the College’s right to insist on the firm’s performance at any other time. Any failure by the firm to insist on the College’s performance of any provision of the contract or the waiver by the firm of the College’s performance of any provision shall not be deemed a permanent waiver by the contractor of that provision, nor shall such failure affect the contractor’s right to insist on the College’s performance at any other time.

7.3 ASSIGNMENT OF THE CONTRACT

It is to be expressly understood and agreed by the parties that the firm shall not be permitted to assign, sublet, pledge, hypothecate, surrender, transfer or otherwise encumber or dispose of the contract or any interest in that portion of the contract without the formal written consent of the College which may be withheld in the College’s sole discretion. It shall be understood that any such assignments of the contract shall not in any manner whatsoever, release the firm from responsibility for performing any provisions of the contract or from liability from the breach thereof.

7.4 PARAGRAPH HEADINGS


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The paragraph and section headings in the ITN and in the subsequent contract shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning, or intent of the provisions of the ITN or the contract.

7.5 APPLICABLE LAW

The firm shall comply with all federal, state and local laws, rules and regulations (“Laws”) applicable to the Contractor’s response to the ITN, the contract executed in connection with the ITN, and the provision of services under the ITN and the ITN contract. The term “Laws” as used in this provision shall be deemed to include all laws which are specifically applicable to the College, as a political subdivision of the State of Florida and an educational institution.

The parties hereby irrevocably submit to any suit, disputes, actions or proceedings arising from or in connection with, the contract shall be determined before the United States District Court for the Southern District of Florida or if jurisdiction is not available therein, the jurisdiction of any State court in Miami-Dade County, State of Florida. The ITN process, the award process and the contract between the College and the Contractor shall be governed by and construed in accordance with the laws of the State of Florida, and Miami-Dade County, Florida and shall not be the forum for any lawsuits arising from an incident in the contract.

Laws applicable to the College – organized under the laws of the State of Florida, and the rules of the State Board of Education, which is a political subdivision of the State of Florida, and as such, must be operated in accordance with the Statutes of the State of Florida and the rules of the State Board of Education. This ITN and the contract to be executed in connection with the award of this ITN must be modified in accordance with any statutory requirement of the State of Florida.

7.6 SMALL LOCAL BUSINESS ENTERPRISE POLICY AND PROCEDURE

The College has recently adopted Policy No. VI-4 entitled: “Small Local Business Enterprise Initiative” The College is committed to increasing its utilization of goods and services provided by small local businesses. The Small Local Business Enterprise Initiative is created to encourage economic development by assisting small local businesses to complete successfully for professional, construction, and goods and services contracts with the College. Procurement incentives developed and utilized to encourage business with qualified small local firms may include, Sheltered Markets, Mandatory Subcontracting and Preference Points. Although this ITN process does not have procurement incentives, proposers are encouraged, whenever possible, to provide small local business utilization. A complete copy of the Small Business Enterprise Policy and Procedure is available for review and may be requested from Roman Martinez, CPPO, CPPB, Director of Purchasing. You may contact Mr. Martinez at 305-237-0012.

7.7 CONTRACTOR’S RELATIONSHIP TO THE COLLEGE 7.7.1 Contractor as Independent Contractor


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It is expressly agreed and understood that the Contractor is in all respects an Independent Contractor as to the services requested. The Contractor and/or its employees are in no respect to be considered any agent or employee of the College. This contract specifies the work to be done by the firm, but the method utilized to accomplish the work shall be the responsibility of the firm. The final product must meet the College’s specifications.

7.7.2 College Representative(s)

Unless provided elsewhere in the contract, the College may authorize representative(s) to act on behalf of the College on all matters relating to the contract and/or services being performed hereunder. The representative(s) shall decide all issues which may arise as to the quantity, character and quality of services performed or to be performed pursuant to the contract.

7.8 TERMINATION

Nothing contained in this ITN or the contract for this ITN shall prevent the College from pursuing any other remedies at law or in equity that the College may have against the Contractor.

7.8.1 Termination without Cause

The College may terminate the contract at its convenience for any reason with ten (10) days advance written notice to the Contractor. In the event of such a termination by the College, the College shall only be liable for the payment of all approved and accepted work performed prior to the effective date of termination. If this occurs, all work documents and materials must be turned over to the College.

7.8.2 Termination for Cause

The performance of work under the contract may be terminated by the College in accordance with this clause, in whole or in part, in writing, whenever the College shall have determined that the firm has failed to meet the performance requirements of the contract.

The College has the right to terminate for default if the Contractor fails to perform the work; fails to perform the work in a manner satisfactory to the College per the specifications; fails to perform within the time specified in the contract; fails to perform any other contract provisions.

The College shall provide notice of termination in writing. The date of termination shall be stated in the notice. The College shall be sole judge of non-performance and has the right to exclude the Contractor, subject to applicable Laws, from responding to future invitations to proposal/bid for a period of time to be determined by the College.

Upon termination of the Contractor by the College for cause, default or negligence, termination costs, if any, shall not apply.


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7.8.3 Suspension

The College shall also have the right to suspend the contract upon written notice to the Contractor. Such written notice shall state the reasons for suspension and allow for a period of ten (10) days during which the Contractor shall be provided with an opportunity to respond with an explanation or justification, and/or shall undertake any reasonable remedial action required by the College. If, in the opinion of the College, the Contractor remains in violation of the contract at the completion of the ten (10) day suspension period, the College shall have the right to terminate this contract whereupon all obligations of the College to the Contractor shall cease.

Nothing contained herein shall prevent the College from pursuing any other remedy, which it may have against the Contractor, including claims for damages.

7.8.4 Default

The Contractor shall be considered “in default” under this Agreement in the event of failure of the Contractor to maintain the equipment as required in the Agreement, or the failure of the Contractor to perform under any other requirements of this Agreement, where such failure continues for more than seven (7) days after receipt of written notice from the College to correct the condition therein specified. In the event of the Contractor’s notification by the College to correct a performance failure, the College shall have (90) days from the Contractor’s receipt of original notice to monitor the Contractor’s performance and notify the Contractor of cancellation. The failure to perform shall be deemed to have been cured if notice is not received by the Contractor within the said ninety-day period.

The College shall coordinate removal of the Contractor’s equipment with installation of another contractor upon termination of this Agreement.

7.8.5 Non-Appropriations

Any contract entered into by the College resulting from the ITN process, shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the Contractor shall not prohibit or otherwise limit the College’s right to pursue and contract alternate solutions and/or remedies as deemed necessary by the College in the conduct of its affairs.

7.9 SPECIFICATION DEVIATIONS

Any deviation from the specifications indicated herein must be clearly pointed out, otherwise, it will be considered that items offered are in strict compliance with all of the ITN specifications, and the successful firm shall be held responsible therefore. Deviations must be explained in detail. Label this Response to Section 7.9, Specification Deviations and include in Section V of the proposal.


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7.10 PUBLICITY RELEASE The Contractor agrees not to refer to award of this contract in any commercial advertising in such manner as to state or imply that the products or services provided are endorsed or preferred by the user or the College.

7.11 CONTRACT TERMS

The agreement may commence on or about August 1, 2014 and will be for 1 year period.

The Agreement will be subject to cancellation by mutual agreement of both parties in writing. The Contractor may cancel this Agreement by written notice to the College one hundred twenty (120) days prior to the effective date of such cancellation.

7.12 BANKRUPTCY

In the event that a voluntary petition is filed by the Contractor under the bankruptcy laws of the United States, or an involuntary petition is filed against the Contractor and is not discharged within a reasonable time, or if the Contractor makes a general assignment for the benefit of the creditors, the College may terminate the contract, without prejudice to any rights hereunder.

7.13 OFFICIAL NOTICES

All official contract notices from the Contractor to the College shall be in writing and shall be delivered by registered or certified mail with a return receipt requested to:

Roman Martinez Miami Dade College Purchasing Department – Rm. #9254 11011 SW 104 Street, Miami, FL 33176 Telephone: (305) 237-0012 Fax: (305) 237-0737

All official agreement notices from the College to the Consultant shall be in writing and shall be delivered by registered or certified mail to the Consultant’s CEO, or other designated corporate officer at the corporate offices.


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8.0 REQUIRED FORMS

Failure to complete, sign and return the following forms may deem

your proposal as non-responsive


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8.1 PROPOSAL COVER SHEET (SECTION I) PROPOSER’S IDENTIFICATION Name of Organization: _________________________________________________ Address: _________________________________________________ _________________________________________________ _________________________________________________ Contact Person: _________________________________________________ Telephone Numbers Daytime: _________________________________________________ After Hours/Mobile: _________________________________________________ Fax: _________________________________________________ Email: _________________________________________________ PROPOSER’S GROUP REPRESENTATIVE OR ACCOUNT EXECUTIVE Name of Firm: _________________________________________________ Address: _________________________________________________ _________________________________________________ _________________________________________________ Group Representative or Account Executive: _________________________________________________ Telephone Numbers Daytime: _________________________________________________ After Hours/Mobile: _________________________________________________ Fax: _________________________________________________ Email: _________________________________________________

College Network Backbone

College Access Layer

Wireless and Network Access Control

Unified Communication System


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8.2 PROPOSER'S WARRANTY(SECTION V)

The undersigned person by the undersigned’s signature affixed hereon warrants that:

a) The undersigned is an officer, partner or a sole proprietor of the firm and the enclosed proposal is submitted on behalf of the firm;

b) The undersigned has carefully reviewed all the materials and data provided on the firm’s proposal on behalf of the firm, and, after specific inquiry, believes all the material and data to be true and correct;

c) The firm authorizes the College , its staff or consultants to contact any of the references provided in the proposal and specifically authorizes such references to release either orally or in writing any appropriate data with respect to the firm offering this proposal;

d) The undersigned has been specifically authorized to issue a contract in full compliance with all requirements and conditions, as set forth in this ITN other than those deviations noted above;

e) If this proposal is accepted, the contract will be issued as proposed.

______________________________________ Name of Firm ______________________________________ Signature of Authorized Representative ______________________________________ Title of Authorized Representative ______________________________________ Date Signed by Authorized Representative


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8.3 STATEMENT OF NO RESPONSE STATEMENT OF NO RESPONSE

Request for Proposal # 2014-1-25

College Network and Unified Communications Infrastructure Kendall Campus

Charm Stone, CPPB Purchasing Department Miami Dade College 11011 SW 104 Street, Room 9254 Miami, FL 33176-3393 Phone: 305-237-0004 E-mail: [email protected]

The undersigned declines to submit a proposal for ITN # 2014-1-25 College Network and Unified Communications Infrastructure

Reason(s): ______________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ __________________________________________ Signature __________________________________________ Title __________________________________________ Name of Firm __________________________________________ Telephone


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8.4 NON-DISCRIMINATION IN EMPLOYMENT FORM (SECTION V)

Section 301, Executive Order 10925, March 6, 1961, 26 FR 1977 as amended by Executive Order 11114, June 22, 1963, 28 FR 6485 “During the performance of this contract the firm agrees as follows: “(1) The firm will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The firm will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The firm agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provision of this non-discrimination clause. “(2) The firm will, in all solicitations or advertisements for employees placed by or on behalf of the firm, state that all qualified applicants will receive consideration for employment without regard to race, creed, color or national origin. “(3) The firm will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the said labor union or workers’ representative of the firm’s commitments under this section, and shall post copies of the notice inconspicuous places available to employees and applicants for employment. “(4) The firm will comply with all provisions of Executive Order No. 10925 of March 6, 1961, as amended, and of the rules, regulations, and relevant orders of the President’s Committee on Equal Employment Opportunity created thereby. “(5) The firm will furnish all information and reports required by Executive Order No. 10925 of March 6, 1961, as amended, and by the rules, regulations and orders of the said Committee, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Committee for the purposes of investigation to ascertain compliance with such rules, regulations and orders. “(6) In the event of the firm’s noncompliance with the non-discrimination clauses of this contract or with any of the said rules, regulations or orders, this contract may be canceled, terminated, or suspended in whole or in part and the firm may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 10925 of March 6, 1961, as amended, and such other sanctions may


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be imposed and remedies invoked as provided in the said Executive Order or by rule, regulation, or order of the President’s Committee on Equal Employment Opportunity, or as otherwise provided by law. “(7) The firm will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the President’s Committee on Equal Employment Opportunity issued pursuant to section 303 of Executive Order No. 10925 of March 6, 1961, as amended, so that such provisions will be binding upon each subcontractor or vendor. The firm will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provide, however, that in the event the firm becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the firm may request the United States to enter into such litigation to protect the interests of the United States.” Legal Name of Proposer _____________________________________________ By: _______________________________________________________________ Signature (manual) By: _______________________________________________________________ Name (typed) Date: _____________________________________________________________


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8.5 STATEMENT, PUBLIC ENTITY CRIMES (SECTION V) SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(A),

FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENSE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to MIAMI DADE COLLEGE by _____________________________________________________________________________ [print individual’s name and title]

for __________________________________________________________________________________ [print name of company submitting sworn statement]

whose business address is ________________________________________________________________

and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________________

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:______________________________________________________)

2. I understand that a “public entity crime” as defined in Paragraph Section 287.133 (1)(g), Florida Statutes,

means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133 (1)(b), Florida Statutes,

means a finding of guilt or conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133 (1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and

who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133 (1)(e), Florida Statutes, means any natural

person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The


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term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an entity.

6. Based on information and belief, the statement, which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.]

_____ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or against who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order]

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THATH THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

[Signature] Sworn to and subscribed before me this _______________ day of __________________, 2010 Personally known _________________________________________________ OR Produced identification _________________________________________ Notary Public – State of ____________________________________________ My commission expires ____________________________________________ (Type of Identification) ____________________________________________ _________________________________________________________________ (Printed, typed or stamped commission name of notary public)


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8.6 REFERENCES (SECTION IV)

Vendors are required to submit a list of their customer references by submitting the following information for each reference. The evaluation committee will evaluate all references submitted and will determine the acceptability of all references and may request the vendor to provide additional references or clarifications to submitted references. The Evaluation Committee reserves the right to contact any or all of the references listed. Customer Name: _____________________________________________________ City: ________________________________ State: ____________ Zip: _________ Implemented: ____Backbone; ____ Wired LAN; ____ Wireless LAN; ____ UC Project Start Date: ______________ Completion Date: _________________ Successful Contract completion (on-budget, on-scheduled)?___Yes; ___No Can Miami Dade College contact customer directly? ____Yes; ___No Customer Contact: Name: __________________________________ Title: ________________________ Telephone: (______) ______________________ E-mail: _________________________________ Brief description of project’s products installed and size of deployment. ____________________________________________________________________________

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Invitation to Negotiate #2014-1-25 ITNs/2014-1-25 College... · 25/1/2014 · 2.2 Pre-Proposal Meeting The College will conduct a pre-proposal meeting on April 16, 2014, beginning

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