Invitation to Bid for the Provision of Janitorial Services ...dutyfree.gov.ph/sites/default/files/Bidding Documents_0.pdf · Invitation to Bid for the Provision of Janitorial Services

Invitation to Bid for theProvision of Janitorial Services

DFPC Manila 2014-2017FMD1422

The Duty Free Philippines Corporation (DFPC), through its Corporate Budget 2014 intends to apply the sum of Nineteen Million Six Hundred Sixty Eight Thousand Six Hundred Sixty Five Pesos and 04/100 (PhP19,668,665.04) being the Approved Budget for the Contract (ABC) to payments under the contract for FMD Memorandum dated 04 August 2014. Bids received in excess of the ABC shall be automatically rejected at bid opening.

DFPC now invites bids for the Provision of Janitorial Services for DFPC Manila 2014-2017. Interested Bidders must have a at least five (5) years experience in the field of janitorial services and should provide at least one (1) contract of Janitorial services with a deploy-ment of at least fifty (50) janitorial personnel in a retail establishment similar to DFPC op-erations such as shopping mall and department store within the last five (5) years (2009-2013). The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II, Instructions to Bidders.

Bidding will be conducted through open competitive bidding procedures using the non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested Bidders may now obtain further information from DFPC and inspect and/or purchase the Bidding Documents at the address given below from 9:00AM – 5:00PM, Mondays thru Fridays until 14 November 2014.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the non-refundable fee of Twenty Thousand Pesos (PhP20,000.00) for the Bidding Documents not later than the submission of their bids.

DFPC will hold a Pre-Bid Conference on 04 November 2014 at 10:00AM at the address given below, which shall be open only to all interested parties who have purchased the Bidding Documents.

Bids must be delivered to the address below on or before 17 November 2014 at 10:00AM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

Bid opening shall immediately follow at 10:15AM at the address given below. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.

DFPC reserves the right to waive any formality on the eligibility requirements of this project. Furthermore, DFPC reserves the right to reject any and all proposals, to annul the bidding process, or declare a failure of bidding, or not award the contract in any of the situations stated under Section 41 of the Revised IRR of RA 9184, and makes no assurance that a contract shall be entered as a result of this invitation without thereby incurring liability to the affected bidder or bidders.

BAC SecretariatDUTY FREE PHILIPPINES CORPORATION EHA Bldg, Fiesta Mall, Columbia ComplexNinoy Aquino Ave., Parañaque City(632) 552-4343; (632) 5524-337/16555 loc. 3095Telefax: (632) 552-4345, 879-3664, 552 4399 loc [email protected]

(Sgd.) MA. LOURDES D. VELARDEBAC Chairperson

III. Bid Data SheetITB Clause

1.1 The PROCURING ENTITY is DUTY FREE PHILIPPINES CORPORATION

1.2 The lot and reference are:

Lot 1: Janitorial Services for DFPC Fiestamall Store and EHA Building

Memorandum dated 04 August 2014

2 The Funding Source:

The Government of the Philippines (GOP) through the 2014 Corporate Budget of Duty Free Philippines Corporation in the amount of :

Lot 1: Nineteen Million Six Hundred Sixty Eight Thousand Six Hundred Sixty Five Pesos and 04/100 (PhP19,668,665.04)

The name of the project is :

ITB Clause

PROVISION OF JANITORIAL SERVICES FOR DFPC MANILA 2014-2017(FMD1422)

3.1 No further instructions.


5.2 None of the circumstances mentioned in the ITB Clause exists in this Project. Foreign bidders, except those falling under ITB Clause 5.2(b), may not participate in this Project.

5.4 The Bidder must have completed, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(iii), a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC equivalent to:

Lot 1: Nine Million Eight Hundred Thirty Four Thousand Three Hundred Thirty Two Pesos and 52/100 (PhP9,834,332.52)

For this purpose, similar contracts shall refer to provision of janitorial services.

7 No further instructions.

8.1 Subcontracting is not allowed.

8.2 Not applicable.

9.1 The Date and Venue of the Pre-Bid Conference is:

04 November 2014, 10:00AM

DUTY FREE PHILIPPINES CORPORATION3rd Floor EHA Building, Fiestamall,Columbia Complex, Ninoy Aquino Ave.Parañaque City

10.1 The PROCURING ENTITY’s address is:

Duty Free Philippines Corporation Ground Floor, EHA Building, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, Parañaque City

BAC Secretariat Tel No. 552 4343 / 552 4337 / 16555 loc 3096 / 3039 Fax No. 879 3664 / 552 4345 / 552 4399 loc 833/[email protected]

mailto:[email protected]

ITB Clause

12.1(a) No further instructions.

12.1(a)(i) 2013 General Information Sheet stamped received by the SEC.

12.1(a)(iii) List of completed government and private contracts with at least one (1) contract, with a deployment of at least fifty (50) janitorial personnel, in a retail establishment similar to DFPC operations such as shopping mall and department store within the last five (5) years (2009-2013). The list must have at least one (1) but not more than ten (10) completed contracts starting with the latest.

13.1 1. Cost Distribution per month. (Refer to Bidding Form 6, original).

2. Material Cost Breakdown. (Refer to Bidding Form 7, original).

13.1(b) No further instructions.

13.2 The ABC is


Any Bid with a financial proposal exceeding these amounts shall not be accepted.

15.4(a)(iii) No incidental services are required.

15.4(b) No incidental services are required.

16.1(b) The Bid prices for Goods and services supplied from outside of the Philippines shall be quoted in Philippine Pesos.

16.3 Not applicable.

17.1 Bids will be valid until 17 March 2015.

ITB Clause

18.1

The bid security shall be in the following amount:

ACCEPTABLE FORMS AMOUNT

1. Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank

Two Percent (2%) of the ABC or

Lot 1: Three Hundred Ninety Three Thousand Three Hundred Seventy Three

Pesos and 30/100 (PhP393,373.30)

2. Bank draft/guarantee (signed by the appointee) or irrevocable letter of credit (original and not-arized) issued by a Universal or Commercial Bank: Provided, however, that it shall be con-firmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank

3. Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

Five Percent (5%) of the ABC or

Lot 1: Nine Hundred Eighty Three Thousand Four Hundred Thirty Three Pesos and 25/100 (PhP983,433.25)

4. Any combination of the foregoing.

Proportionate to share of form with respect to total amount of security.

5. Bid Securing Declaration Please refer to Bidding Form No. 3

18.2 The bid security shall be valid until 17 March 2015.

20.3 Each Bidder shall submit one (1) original and three (3) copies of its Eligibility/Technical Component and Financial Component.

21 The Address for Submission of Bids is:

DUTY FREE PHILIPPINES CORPORATION3rd Floor EHA Building, Fiestamall,Columbia Complex, Ninoy Aquino Ave., Parañaque City

The deadline for Submission of Bids is on

ITB Clause

17 November 2014 at 10:00AM.

24.1 The place of Bid Opening is

Duty Free Philippines Corporation, 3rd Floor EHA Building, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, Parañaque City

The date and time of Bid opening is on:

17 November 2014 at 10:15AM.



28.3 The goods are grouped in a single lot and the lot shall not be divided into sub-lots for the purpose of bidding, evaluation, and contract award.

Lot 1 – Janitorial Services for Fiestamall and EHA Building

28.3(b) Bid modification is not allowed.


29.2(a) No further instructions.

29.2(b) 1. 2013 Income Tax Return (form 1701/1702)

2. Business Tax Return (forms 2550M and 2550Q) for the last six (6) months (April to September 2014) prior to opening of Bids filed thru Electronic Filing and Payment System (EFPS).

Manually filed Income and Business Tax Returns shall be accepted provided it is stamped “received” by the BIR or its duly accredited and authorized institutions.

29.2(d) 1. Company profile with names and designation of the company’s of-ficers/partners (original).

2. Location map and photo of the office.

32.4(g) No further instructions.

V. Special Conditions of the ContractGCC Clause

1.1(g) The PROCURING ENTITY is Duty Free Philippines Corporation

GCC Clause

1.1(i) The Supplier is ____________________________________.

1.1(j) The Funding Source is:

The Government of the Philippines (GOP) through the Corporate Budget of Duty Free Philippines Corporation 2014 in the amount of :


1.1(k) The Project Site is :

DUTY FREE PHILIPPINES CORPORATION

Lot 1 – Fiestamall & EHA Building

Lot 2 – NAIA 1, 2 & 3 Store and Integrated Warehouse

5.1 The PROCURING ENTITY’s address for Notices is:

DUTY FREE PHILIPPINES CORPORATION, EHA Building, Fiestamall, Columbia Complex, Ninoy Aquino Ave., Parañaque City

Lorenzo C. Formoso Edgardo C. IsidroChief Operating Officer FMD ManagerTel. Nos. (632) 879-3559 Tel. No. (632) 552 4336Fax No. (632) 552 4301 [email protected]

The Supplier’s address for Notices is:

___________________________________________________

___________________________________________________

___________________________________________________

___________________________________________________

___________________________________________________

GCC Clause

6.2 Services Rendered and Documents

Delivery of services shall be made by the SUPPLIER in accordance with the terms specified in Section VI. Schedule of Requirements.

The SUPPLIER shall, at the mid and end of each month, submit the following documents:

1. Statement of Account;

2. Attendance Summary (original copy of the semi-monthly daily time records duly certified of the PROCURING ENTITY);

3. Photocopy of its payroll (immediately preceding payroll period) indicating receipt of payment of salaries and wages due to personnel assigned at the PROCURING ENTITY;

4. Sworn affidavit executed by the agency's finance officer stating the following:

salaries and wages of the personnel assigned in the PROCURING ENTITY for the immediately preceding payroll period has already been paid and released in accordance with the latest applicable wage order.

SSS, PhilHealth, Pag-ibig and State Insurance Fund remittances are paid for by the SUPPLIER every end of the month in accordance with their latest applicable computation table.

5. Local and National Agency Clearances to be provided yearly (NBI, Police and Barangay clearance).

Undertaking of the SUPPLIER

A. MANPOWER REQUIREMENTS

1. The SUPPLIER shall, at all times, provide supervisors, working personnel and necessary reliever to properly accomplish all works specified in the scope of works.

2. The SUPPLIER shall provide day off reliever for store based (7 day work week) assignment.

3. For Fiestamall and EHA Building, the SUPPLIER shall designate a competent representative or Maintenance Manager and a time keeper (not included in the manpower count) who shall be available at the premises at all times to ensure effective implementation of the scope of services.

4. All personnel of the SUPPLIER shall be recognizable while inside the facilities of the PROCURING ENTITY thru their Identification Card and proper wearing of color coded uniforms. Design and color of which shall be approved by the PROCURING ENTITY.

5. The SUPPLIER shall provide a system of work schedule for store

GCC Clause

based personnel on two (2) shifts per day, seven (7) days a week except for messenger who shall have a mid shift schedule six (6) days per week.

6. The SUPPLIER shall provide a daily work schedule for janitorial services to be submitted to the Housekeeping Assistant of the PROCURING ENTITY showing the type of work to be done, area of assignment and the name of the assigned personnel.

7. The SUPPLIER should absorb the manpower of the existing service provider whose performance are found satisfactory and are highly recommended by the PROCURING ENTITY.

8. The SUPPLIER shall pay for all damages and losses in the premises of the PROCURING ENTITY attributable to the negligence of their employees chargeable to their current monthly billing.

9. The SUPPLIER shall abide with all company rules and regulations implemented inside the company premises.

10. The SUPPLIER shall replace erring personnel within 24 hours upon noticed of the PROCURING ENTITY’S FMD Manager.

11. The SUPPLIER shall provide additional personnel within 48 hours upon request of the PROCURING ENTITY with the approval of the HEAD OF THE PROCURING ENTITY if the request is for permanent assignment and GSD Manager if the request is only for temporary assignment.

12. The SUPPLIER shall ensure that its personnel shall abide with the PROCURING ENTITY’s policy of non-acceptance of tip (in cash or in kind).

13. The SUPPLIER shall not use the shopping carts of the PROCURING ENTITY in the performance of its duty.

14. The SUPPLIER shall ensure that its personnel shall be provided with ample protective gear (eg. Gloves, masks, cleaning tools and others) particularly those assigned in cleaning the comfort room facilities.

15. The SUPPLIER shall maintain a satisfactory level of performance throughout the term of the contract based on the prescribed set of Performance Criteria to be provided by the PROCURING ENTITY based on the following:

A. Quality of Service Delivered

B. Work Attitude of Personnel

C. Over-all Rating

GCC Clause

B. LOGISTICAL REQUIREMENTS

1. The SUPPLIER shall furnish all cleaning materials, equipment and tools necessary to perform the task specified in the contract.

2. All electrical equipment to be used shall not be more than one (1) year old. Said equipment will remain the property of the SUPPLIER, however, they shall be stationed at the premises of the PROCURING ENTITY and must be in good working condition for the entire duration of the contract. Out-of-order equipment must be replaced/repaired within 48 hours.

3. All cleaning materials to be used, particularly the floor finishes, shall be of high quality and approved by the PROCURING ENTITY. All materials specified in the Schedule of Requirements shall be delivered on site and properly received by the PROCURING ENTITY’S Housekeeping Assistant.

C. PROVISIONS FOR PAYMENT

1. The SUPPLIER shall be paid on a bi-monthly basis.

2. The payment for materials shall be based on the actual delivery of items.

3. The payment for the SUPPLIER shall be based on the actual number of personnel rendering such services at the given billing period.

4. On the basis of the contract rate, the janitor shall receive a compensation package, inclusive of benefits in accordance with the applicable Cost Distribution.

5. Overtime premium shall be computed as follows:

Contract rate/day : Daily Wage + Overhead

Hourly Rate : Contract Rate per Day/8 hrs

Regular OT : 125% of hourly rate

OT rate on rest day : 130% of hourly rate

OT rate on Special Holiday : 130% of hourly rate

OT rate on Regular Holiday : 200% of hourly rate Night Differential : 110% of hourly rate

9.1 All bid prices for a duration of three (3) years shall be fixed and shall not be adjusted during contract implementation, except for the following:

a) Increase in minimum daily wage pursuant to law or new wage order issued after date of bidding;

b) Increase in taxes; and

c) If during the term of the contract the procuring entity sees the need

GCC Clause

for an increase or decrease in the number of personnel, the resulting cost of said increase or decrease, provided that the ABC for the relevant year is not exceeded.


13.4(c) No further instructions.

16.1 The screenings to be conducted are:A. Interview of janitor/messenger to be deployed;B. Assessment and evaluation of credentials:

a. Bio datab. High School Diploma;c. Birth Certificate;d. Medical Certificate with drug test resultse. Sanitary permit f. Local and National Agency Clearances to be provided yearly

(NBI, Police and Barangay clearance).


17.4 and 17.5 Not applicable.

21.1 No additional provision.

VI. Schedule of RequirementsLot 1 - Janitorial Services for Fiestamall and EHA Building

The supplier shall provide Janitorial Services to Fiestamall and EHA building for a period of three (3) years.

I. SCOPE OF SERVICES:JANITORIAL AND UTILITY SERVICES

Supply of labor, equipment, cleaning materials and other item necessary to perform janitorial and maintenance works.

Render daily, weekly and monthly scheduled cleaning of the building. Render quarterly carpet cleaning using heavy duty carpet extracting

machine. Provide assistance for utility works such as but not limited to

transferring of tables, chairs, computers, etc. Retrieval and storage of shopping carts. Provide assistance in store and warehouse activities such as

loading/unloading, transferring and delivery of merchandise

II. SCHEDULE OF SERVICES:A. MANPOWER REQUIREMENTS

Location Janitorial Schedule

Fiestamall Store 43 Eight (8) hours per daySeven (7) days per week

EHA Building 25 Eight (8) hours per daySix (6) days per week

Total Manpower 68

B. LOGISTICAL REQUIREMENTSMinimum Required Equipment Per Location

DESCRIPTION FIESTAMALL EHA

Two way radios 3 1High speed floor polisher 20" 2 N/AHeavy Duty Floor polisher 16” 4 4Heavy Duty Vacuum Cleaner 4 2Pressure Washer 1 NAPlastic rolling trash bin 2 2Service cart 2 1Warning signages 2 2Aluminum Ladder 2 N/APlastic drums 10 12Mop Squeezer with bucket 5 2Extension Cord (30 mtr) 2 2Rubber garden hose(30mtr) 1 1

Minimum Required Monthly Supplies Per Location

DESCRIPTION FIESTAMALL EHAA. FLOOR FINISHERS:

1. Complete Wax 35 gal 15 gal2. Carpet Shampoo 2 gal 2 gal3. Freedom Stripper 10 gal 8 gal4. Forward Stripper 10 gal 6 gal5. Spray Buff Wax (Snap Back) 4 gal 2 gal6. View Quick 10 gal 6 gal

B. HYGIENE PRODUCTS: 1. Powder Soap 40kg 24 kg2. Air Freshener 3 gal 2 gal3. Muriatic Acid (Easy white) 10 gal 12 gal4. Deodorant Cake 48 pcs 48 pcs

C. CUSTODIAL SUPPLIES 1. Mop Heads 24 pcs 20 pcs2. Stripping Pads 10 pcs 10 pcs3. Polishing Pads 20" 20 pcs N/A.4. Polishing Pads 16" 20 pcs 6 pcs5. Glass Cleaner 4 gal 4 gal6. Soft Broom (Tambo) 10 pcs 8 pcs7. Broom Stick (WalisTingting) 5 pcs 5 pcs8. Push Brush 1 pc 1 pc9. Hand Brush 2 pcs 2 pcs10. Rubber Pump/Plunger 5 pcs 5 pcs

DESCRIPTION FIESTAMALL EHA11. Plastic Spray Gun 15 pcs 4 pcs12. Dust Pan 10 pcs 8 pcs13. Water Closet Brush 5 pcs 5 pcs14. Mop Handle 10 pcs 4 pcs15. Dust Mop / Handle 36" 1 pc N/A.16. Dust Mop / Head 36" 6 pcs N/A.17. Ceiling Broom 1 pc 1 pc18. Squeegee 2/12 pcs N/A19. Wiper Blade Rubber 6/12 pcs 3/12 pcs20. Feather Duster 5 pcs 4 pcs21. Pail / Bucket 2 pcs 2 pcs22. Scotch Brite 30 pcs 30 pcs23. Spatula 4/12 pcs 4/12 pcs 24. Rubber Gloves 10 pairs 12 pairs25. Metal Polish 5 pcs 5 pcs26. Rugs (Pranela) 30 pcs 20 pcs27. Rugs (Stopa) 10 kg 5 kg28. Steel Wool 25 boxes 25 boxes29. Shine Up 1 gal 1 gal30. Carpet bonnet N/A 1 pc31. Pad holder with bracket 2 pcs N/A32. Tong 5 pcs 5 pcs33. Face mask 12 pcs 12 pcs

Note: ALL CLEANING MATERIALS SHALL BE DELIVERED ON SITE ON THE FIRST WORKING DAY OF THE MONTH

________________________________ _____________________________Signature over printed name Position

Duly authorized to sign this Schedule of Requirements for and on behalf of

_______________________________________

VII.Technical SpecificationsLot 1 - Janitorial Services for Fiestamall and EHA Building

2. Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of “Com-ply” or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of spe-

cification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presen-ted will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compli-ance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the ex-ecution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1 (a.2) and/or GCC Clause 2.1 (a.2).

MINIMUM QUALIFICATIONS/SPECIFICATIONS STATEMENT OF COMPLIANCEJANITOR

▪ High school graduate ▪ Eighteen (18) to Thirty

five (35) years of age

▪ Physically fit to do strenuous activities

▪ No derogatory record ▪ Properly trained in us-

ing maintenance equipment and cleaning materialEQUIPMENT

▪ All electrical equip-ment to be used at the project site should be brand new or at least utilized for not more than one (1) year

▪ All electrical equip-ment should be rated 220V/60Hz

▪ High speed polisher should be at least 1500 rpm

▪ Heavy duty polisher should be at least 750 rpm

Note: As evidence of compliance, an affidavit should be submitted stating that if awarded the contract; all electrical equipment to be provided to the Procuring Entity is not more than one (1) year old.

The screenings to be conducted are:C. Interview of janitor/messenger to be deployed;D. Assessment and evaluation of credentials:

a. Bio datag. High School Diploma;h. Birth Certificate;i. Medical Certificate with drug test resultsj. Local and National Agency Clearances to be provided yearly (NBI, Police and Barangay

clearance).

3. The service provider/contractor shall maintain a satisfactory level of performance throughout the term of the contract, subject to assessment or evaluation by the procuring entity before end of each year. The procuring entity may pre-terminate the contract for failure by the service provider/contractor to perform its obligations based on the prescribed set of performance criteria, as follows;

A. Quality of Service DeliveredB. Work Attitude of PersonnelC. Over-all Rating

ADDITIONAL DOCUMENTARY REQUIREMENTS TO BE SUBMITTED ON THE DATE OF OPENING OF BIDS:

1. Current SSS Clearance on full and timely payment of employee/employer contributions (R3) for the last quarter (April to June 2014) prior to opening of bids.

2. Certificate of no pending case before the National Labor Commission or in the event of incurring pending case, the same is subject for verification by the End-User to establish its veracity and determine if a decision to be made is giving favorable decision for the said janitorial service provider or no adverse effect to it.

3. Certificate of Site Inspection or Affidavit of Site Inspection (if applicable) (Refer to Bidding Form No. 9 or No. 12)

4. Housekeeping Plan.

________________________________ _____________________________Signature over printed name Position

Duly authorized to sign this Technical Specifications for and on behalf of ________________________

Bidding Form No. 1

FINANCIAL DOCUMENTS FOR ELIGIBILITY CHECK

Year 20___

1 Total Assets

2 Current Assets

3 Total Liabilities

4 Current Liabilities

5 Net Worth (1-3)

6 Net Working Capital (2-4)

The Net Financial Contracting Capacity (NFCC) based on the above data is computed as follows:

NFCC = K (current asset – current liabilities) minus value of all outstanding works under ongoing contracts including awarded contracts yet to be started

NFCC = P ____________________________________

K = 10 (for a contract of a duration of one (1) year or less).

Submitted by:

_____________________________________________Name of Bidder

_____________________________________________Signature of Authorized Representative over Printed Name

Date: __________________________

Bidding Form No. 2 Page 1 of 2

CREDIT LINE CERTIFICATE

Date : _____________

DUTY FREE PHILIPPINES Fiestamall, EHA Building, Ninoy Aquino AvenueParanaque City

CONTRACT/PROJECT : ______________________________________

COMPANY/FIRM : ______________________________________ADDRESS ______________________________________

______________________________________

BANK/FINANCING INSTITUTION : ______________________________________ADDRESS : ______________________________________

______________________________________

AMOUNT : ______________________________________

This is to certify that the above Bank/Financing Institution with business address indicated above, commits to provide the , if awarded the above-mentioned Contract, a credit line in the amount specified above which shall be exclusively used to finance the performance of the above-mentioned contract subject to our terms, conditions and requirements.

The credit line shall be available within fifteen (15) calendar days after receipt by _____________________________ of the Notice of Award and such line of credit shall be maintained until the project is completed by the contractor.

This certification is being issued in favor of said in connection with the bidding requirement of DUTY FREE PHILIPPINES for the above-mentioned Contract. We are aware that any false statements issued by us will make us liable for perjury.

Name and Signature of AuthorizedFinancing Institution Officer : ___________________________ Official Designation : ___________________________

Bidding Form No. 2 Page 2 of 2

Concurred By :

Name and Signature of ____________________________Authorized Representative : ____________________________Official Designation : ____________________________

Note :

The amount committed should be machine validated.

SUBSCRIBED AND SWORN to before me this _____ day of _______________ 20___, in ________________, by herein affiant, who has satisfactorily proven to me his/her identity thru his/her ______________________________ Identification Card No. ____________________, that he/she is the same person who signed the foregoing instrument before me and acknowledged that he/she executed the same.

_______________________(Notary Public)

Doc. No. _______Page No. _______Book No. _______Series of _______

Bidding Form No. 3Page 1 of 2

REPUBLIC OF THE PHILIPPINES ) CITY OF _______________________ ) S.S. x-------------------------------------------------------x

BID-SECURING DECLARATION

Invitation to Bid/Request for Expression of Interest No.1: [Insert reference number]

To: Duty Free Philippines CorporationFiestamall, Columbia Complex,Ninoy Aquino Avenue, Parañaque City

I/We, the undersigned, declare that: 1. I/We understand that, according to your conditions, bids must be supported by a Bid

Security, which may be in the form of a Bid-Securing Declaration.

2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract with any procuring entity for a period of two (2) years upon receipt of your Blacklisting Order; and, (b) I/we will pay the applicable fine provided under Section 6 of the Guidelines on the Use of Bid Securing Declaration3, if I/we have committed any of the following actions:

(i) Withdrawn my/our Bid during the period of bid validity required in the Bidding Documents; or

(ii) Fail or refuse to accept the award and enter into contract or perform any and all acts necessary to the execution of the Contract, in accordance with the Bidding Documents after having been notified of your acceptance of our Bid during the period of bid validity.

3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the following circumstances:

(a) Upon expiration of the bid validity period, or any extension thereof pursuant to your request;

(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice to such effect, and (i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a waiver to avail of said right;

(c) I am/we are declared as the bidder with the Lowest Calculated and Responsive Bid/Highest Rated and Responsive Bid4, and I/we have furnished the performance security and signed the Contract.


IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month] [year] at [place of execution].

[Insert NAME OF BIDDER’SAUTHORIZED REPRESENTATIVE]

[Insert signatory’s legal capacity]Affiant

SUBSCRIBED AND SWORN to before me this __ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, with no. ______ and his/her Identification Card No. _______ issued on ______ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC Serial No. of Commission ___________ Notary Public for ______ until _______ Roll of Attorneys No. _____ PTR No. __, [date issued], [place issued] IBP No. __, [date issued], [place issued]

Doc. No. ___ Page No. ___ Book No. ___ Series of ____.


Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES )CITY/MUNICIPALITY OF ______ ) S.S.

AF F I D AV I T

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office address at [address of Bidder];

If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder];

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to represent it in the bidding for [Name of the Project] of Duty Free Philippines Corporation;

If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the [Name of Bidder] in the bidding as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, for-eign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an au-thentic copy of the original, complete, and all statements and information provided therein are true and correct;

5. [Name of Bidder] I is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted;

6. Select one, delete the rest:

If a sole proprietorship: I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or

affinity up to the third civil degree;Bidding Form No. 4

Page 2 of 2

If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bid-der:

a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract;

c) Made an estimate of the facilities available and needed for the contract to be bid, if any;

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project]; and

e) Responsible for any erroneous interpretation or conclusion out of the data fur-nished by the PROCURING ENTITY.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines.

_____________________________________Bidder’s Representative/Authorized Signatory

SUBSCRIBED AND SWORN to before me this _____ day of _______________ 20___, in ________________, by herein affiant, who has satisfactorily proven to me his/her identity thru his/her ______________________________ Identification Card No. ____________________, that he/she is the same person who signed the foregoing instrument before me and acknowledged that he/she executed the same.

_______________________(Notary Public)

Doc. No. _______Page No. _______Book No. _______Series of _______

Bidding Form No. 5

Bid Form – Lot 1

Date:

To: Duty Free PhilippinesFiestamall, Columbia Complex,Ninoy Aquino Avenue, Parañaque City

Gentlemen and/or Ladies:

Having examined the Bidding Documents including Bid Bulletin Numbers [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to PROVISION OF JANITORIAL SERVICES FOR DFPC MANILA 2014-2017 (FMD1422-1) in conformity with the said Bidding Documents for the sum of [total bid amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid.

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.

If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.

We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause 22.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the Bidding Documents.

Dated this ________________ day of ________________ 20__.

Signature over printed name Position

Duly authorized to sign Bid for and on behalf of ____________________________

Bidding Form No. 6LOT 1

PRICE SCHEDULE

Name of Bidder_____________________________

1 2 3 4 5 6 7

Item Description Assignment QTYMonthly Rate per Worker

Monthly PricePer item

cols. 4 x 5

Annual Priceper Item

cols. 6 x 12

0 Sample Sample 3 PhP7,000.00 PhP21,000.00 PhP252,000.00

1 JanitorFiestamall

(7 days workweek) 43

2 JanitorEHA Bldg.

(6 days workweek)25

3 Materials 1 Lot

GRAND TOTAL: PhP

___________________________ _________________________ Signature over printed name Position

Duly authorized to sign this Price Schedule for and on behalf of _________________

Bidding Form No. 7

Cost Distribution Per MonthNational Capital Region

(Wage Order No. NCR-18)

No. of Days/year7 Days per Week

393.5(8 hours)

6 Days per Week 310

(8 hours)A. Amount to Janitor New Daily Wage PhP451.00 PhP451.00 Average Pay Per Month 14,789.04 11,650.83 13th Month Pay (7 Days) 1,143.16 ---- 13th Month Pay (6 Days) ----- 933.32 5 Days Incentive Pay 187.92 187.92 COLA (7 days) 456.25 COLA (6 days) 372.50 Total Amount Directly to Janitor 16,576.37 13,144.57

B. Amount to Gov’t. In Favor of Janitor SSS Premium 1,141.80 884.00 Philhealth 175.00 137.50 State Insurance Fund 30.00 10.00 Pag-Ibig Fund (RA 7742) 100.00 100.00 Total Amount to Gov’t. in Favor of Janitor 1,446.80 1,131.50

C. Total Amount per Janitor (A + B) 18,023.17 14,276.07 D. Administrative Overhead

E. Sub-Total (C+D)

F. Value Added Tax (12% of E)

GRAND TOTAL(Contract Rate per Janitor / per Month)

Note: DFPC will implement DOLE Department Order No. 18-A, series of 2011, dated November 14, 2011 specifically:Section 9 (b)(ii)

“The place of work and terms and conditions governing the contracting arrangement, to include the agreed amount of the services to be rendered, the standard administrative fee of not less than ten percent (10%) of the total contract cost”.

The terms of which will be included in the service contract between DFPC and the winning bidder.

Bidding Form No. 8LOT 1

Page 1 of 2

Monthly Material Cost Breakdown

DESCRIPTION FIESTAMALL EHA BLDGUNIT TOTALCOST COST

FLOOR FINISHES 1. Complete Wax 35 gal 15 gal 2. Carpet Shampoo 2 gal 2 gal 3. Freedom Stripper 10 gal 8 gal 4. Forward Stripper 10 gal 6 gal 5. Spray Buff Wax (Snap Back) 4 gal 2 gal 6. View Quick 10 gal 6 gal HYGIENE PRODUCTS 1. Powder Soap 40kg 24 kg 2. Air Freshener 3 gal 2 gal 3. Muriatic Acid (Easy white) 10 gal 12 gal 4. Deodorant Cake 48 pcs 48 pcs

5. Stainless Cleaner 1 gal N/A6. All Purpose Cleaner 2 gal 2 gal

CUSTODIAL SUPPLIES 1. Mop Heads 24 pcs 20 pcs 2. Stripping Pads 10 pcs 10 pcs 3. Polishing Pads 20" 20 pcs N/A. 4. Polishing Pads 16" 20 pcs 6 pcs 5. Glass Cleaner 4 gal 4 gal 6. Soft Broom (Tambo) 10 pcs 8 pcs 7. Broom Stick (Walis Tingting) 5 pcs 5 pcs 8. Push Brush 1 pc 1 pc 9. Hand Brush 2 pcs 2 pcs 10. Rubber Pump.Plunger 5 pcs 5 pcs 11. Plastic Spray Gun 15 pcs 4 pcs 12. Dust Pan 10 pcs 8 pcs 13. Water Closet Brush 5 pcs 5 pcs 14. Mop Handle 10 pcs 4 pcs 15. Dust Mop / Handle 36" 1 pcs N/A. 16. Dust Mop / Head 36" 6 pcs N/A. 17. Ceiling Broom 1 pcs 1 pc 18. Squeegee 2/12 pcs N/A 19. Wiper Blade Rubber 6/12 pcs 3/12 pcs 20. Feather Duster 5 pcs 4 pcs 21. Pail / Bucket 2 pcs 2 pcs 22. Scotch Brite 30 pcs 30 pcs 23. Spatula 4/12 pcs 4/12 pcs 24. Rubber Gloves 10 pairs 12 pairs 25. Metal Polish 5 pcs 5 pcs 26. Rugs (Pranela) 30 pcs 20 pcs 27. Rugs (Stopa) 10 kg 5 kg 28. Steel Wool 25 boxes 25 boxes 29. Shine Up 1 gal 1 gal 30. Carpet bonnet N/A 1 pc

Bidding Form No. 8

LOT 1Page 2 of 2

DESCRIPTION FIESTAMALL EHA BLDGUNIT TOTALCOST COST

31. Pad holder with bracket 2 pcs N/A 32. Tong 5 pcs 5 pcs 33. Face Mask 12 pcs 12 pcs TOTAL MATERIAL COST VAT/TAXES TOTAL MONTHLY MATERIAL COST

_______________________________ _____________________Signature over printed name Position

Duly authorized to sign this Material Cost Breakdown for and on behalf of ________________ .

Date : ____________________________

Bidding Form No. 9

Affidavit of Site Inspection

I, (Representative of the Bidder) , of legal age, (civil status) , Filipino and residing at (Address of the Representative) under oath, hereby depose and say:

1. That I am the (Position in the Bidder) of the (Name of the Bidder) , with office at (Address of the Bidder) ;

2. That I have inspected the site for (Name of the Contract) , located at (location of the Contract) ;

3. That I am making this statement as part of the requirement for the Technical Proposal of the (Name of the Bidder) for (Name of the Contract) .

IN FAITH WHEREOF, I hereby affix my signature this _____ day of _____, 20___ at _____________, Philippines.

_________________AFFIANT

SUBSCRIBED AND SWORN TO before me this _________, day of ______ 2014, affiant exhibiting to me his/her Community Tax Certificate No. ________________ issued on _________ at _____________________, Philippines.

_______________________ (Notary Public)

Until _________PTR No. _________Date _________Place _________TIN _________

No. _______Page No. _______Book No. _______Series of _______

Bidding Form No. 10

CONTRACT AGREEMENT FORM

THIS AGREEMENT made the _____ day of __________ 20_____ between Duty Free Philippines (hereinafter called “the Entity”) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the other part:

WHEREAS the Entity invited Bids for certain goods and ancillary services, viz., [brief description of goods and services] and has accepted a Bid by the Supplier for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.:

(a) the Bid Form and the Price Schedule submitted by the Bidder;(b) the Schedule of Requirements;(c) the Technical Specifications;(d) the General Conditions of Contract;(e) the Special Conditions of Contract; and(f) the Entity’s Notification of Award.

3. In consideration of the payments to be made by the Entity to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Entity to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract

4. The Entity hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the time and in the manner prescribed by the contract.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above written.

Signed, sealed, delivered by the (for the Entity)

Signed, sealed, delivered by the (for the Supplier)

[ACKNOWLEDGEMENT]

Bidding Form No. 11

Motion for Reconsideration

Date of Issuance

Ma. Lourdes D. VelardeDuty Free Philippines CorporationFiestamall, Columbia Complex,Ninoy Aquino Avenue, Parañaque City

Dear Madame:

In relation to the results of the Bid Opening/Post-Qualification conducted for the bidding of the ( Name of Project) held on (date and time) at (venue) , we would like to request for reconsideration the decision of “Ineligibility” of our of our firm on the following grounds:

We are hoping for your consideration.

Very truly yours,

Name of the Representative of the BidderPosition of the RepresentativeName of the Bidder

Received by the BAC:

__________________________

Date:______________________

Bidding Form No. 12

CERTIFICATION FOR SITE INSPECTION

In compliance with the requirements of the Duty Free Philippines Corporation, the (name of the bidder's firm/company) hereby certify that we have inspected the premises for the Provision of Janitorial Services DFPC Manila 2014 - 2017 ___________(state applicable Lot)_____ project.

Name and Signature of authorized representative

Position: ____________________________________

Bidder's Company Name: _______________________

Attested by:

____________________________Procuring Entity’s Representative