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Leelasena Distributors Pvt Ltd. is one of the main Hardware-New products Distributor of Richard Pieris Distributors Pvt Ltd (Arpico) which is a Business to Business Company and does its distribution in the area of Wayamba Province. There are approximately 45 product items which are handled by this company. Leelasena Distributors Pvt Ltd. started the company in the year of 2004 as a sole proprietor company and registered as a Private Limited Company in the year of 2007. Leelasena Distributors Pvt Ltd has monthly Sales revenue around 7 to 8 Million.
Leelasena Distributors mainly distributes products such as;
Arpitec water pumps
Arpilight CFL bulbs.
PVC Doors
Plastic furniture.
Shovels and hoes.
Plastic garden hoses.
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Paint brushes.
Sand paper roles and sheets.
Scope of the system
Since Leelasena Distributors Pvt Ltd. does its distribution in the Wayamba province, they have to perform a high level of inventory management for a vast product line but since most of the procedures such as forecasting and demanding decisions are made by Delphi method, there are inefficiencies in the current method. Therefore using a proper method for taking decisions about future purchases was identified as a main problem. Main goal of this project is to identify the current problems which Leelasena Distributors Pvt Ltd. Faces in,
Inventory Management Demand Forecasting Order Management
And introduce an IT Based solution to overcome with the problems identified
2. INTERFACE DESIGN
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Figure 2.1 LoginUser can log in to the system by typing the user name and password. Depending on the User Name their will be different fields acctivated. Using Administrator user name Password User can log in and create/delete/modify a user and Using Manager user name and operator user name different people can log in with different fields ctivated.
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Figure 2.2 Create User
From this interface administrator can create a user.depending on the value selected in the Role differents rights will be activated.
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Figure 2.3 Modify User
From this interface administrator can Modify or delete a user .depending on the value selected in the Role differents rights will be activated.Have to select the user name from the combobox and other values will be then editable.
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Figure 2.4 Home page
This is the Home Page for the system.Using a menustrip the other links are connected above.Main parts are order handling,Product management,Customer,Supplier,Sales,Forecast,Reorts,EOQ,SalesRep
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Figure 2.5 Order handling
There are two sections in order handling.Approval of new Order should only be activated in Managers interface.
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Figure 2.6 New Orders
When a new order is received Operator will input the details of the order in the following interface. He has to select a due date for payments in future agreed day. This is normally 60 days. In one order there can be several products so by choosing the product Id and Quantity and by adding them in to the data grid. From save for approval these not approved orders get saved and only manager can view them and then approve or reject them.
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Figure 2.7 Order Approval
In this interface Manager get the details in the data grid and when he select a particular item its details appear on the below then manager can Approve the order or reject it further he can click on customer profile to view the particular customer details in the order. When Manager approves the order sales Invoices get printed and will be saved as a sale.
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Figure 2.8 Product Management
In the Product Management area there are five sub sections such as stock (BIN), Add/Delete product And Sales Return and purchase return. Purchase has another three sub parts such as purchase order, add new purchase and purchase order approval.
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Figure 2.9 Stocks (BIN Card)
In this interface user can view the current level of stock .user can view all the products to a selected product by choosing from the product ID.From purchase Order button use can straight away add products( which are selected at the time ) to the next interface by automatically filing the products requirement.
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Figure 2.10 Purchase Order Generations
Operator will use this interface to generate new Purchase order. Products and quantity are selected for the particular purchase Order No. and it will be saved in to be approved from the Manager.
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Figure 2.11 Purchase Order ApprovalsPurchase Order will be viewed by manager and it will be approved or rejected. If approved Purchase Order will be generated in the same time.
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Figure 2.12 Add New PurchaseWhen we receive goods from the supplier through the above interface operator will add new products to the stock. And save it. Then the stock (BIN Card) will be updated.
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Figure 2.13 Sales returnCustomers can return the products. When they return operator will enter the customer ID and specific products that the customer will return. It could be one or many products and would be in different quantities, after adding the products by saving the information stock would get added to the BIN card the general stock.
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Figure 2.14 Purchase returnBusiness can return the products. When we return operator will enter the Supplier ID and specific products that the business will return. It could be one or many products and would be in different quantities, after adding the products by saving the information stock would get reduced from the BIN card the general stock.
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Figure 2.15 Add, Delete, and modify ProductThis form will Add, Delete or modify the information of a product in to the main database. All the product related information is in this interface.
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Figure 2.15 CustomerCustomer will have three sub elements. Payments Profile and Add/Delete/Modify. By selecting each we could go to those forms.
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Figure 2.16 Add delete Modify CustomerAdd Delete Modify Customer will be Done in this interface. Customer ID, Name and contact no and Address will be insert or modify hear. By saving this can be saved in customer Database.
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Figure 2.17 Customer ProfileFrom this User can view the customer details ,Total outstanding and Transactions such as ( Sales and Returns) and also his payment hishory.
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Figure 2.18 Customer Payments
From this interface we can update customer payments. Adding the details will reduce the particular customer outstanding balance and the details of payments will be saved in payments database.
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Figure 2.19 Sales
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Figure 2.20 Sales view
From this form user can view the sales details for a particular selected period.
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Figure 2.21 Supplier
All the supplier details will be added and modified by this interface and will be saved in the database.
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Figure 2.22 Reports
From this interface any user can retrieve the above mentioned reports from the interface. After selecting the radio button user have to select the duration which the reports are needed. But in the reports of Stock, General Customer Details, Stock under reorder level and Customer payment outstanding reports will be without a time duration selection. So the date time picker will be disable for those.
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Figure 2.23 Forecast
From this interface user will be able to view the forecasted product requirement of a particular product or for all the products after selecting the time period. Then forecast will be generated and will be saved in the database under a forecast ID.
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Figure 2.25 Sales Representative
Sales Representative will be Added deleted and modified through this interface and will be saved in the database .
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Figure 2.26 EOQ
From this interface users can generate the EOQ( economic order quantity) of a particular product. This would be useful to purchase decisions.