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Introduction to the SAS External Portal for CHAs
Applicant Demonstrations
Applicant Demonstrations
The menu buttons to the right represent the main Applicant
functions within the SAS External Portal.
Select the buttons to learn more and view demonstrations.
* If you have not yet registered for SAS, and would like to view
user registration demonstrations, return to the Course Menu by
clicking the Home icon at the top left of this screen and then
select First Time User.
Configuration Data Demonstrations
Configuration Data Demonstrations
Applicants use the SAS Configuration tab to enter their
Configuration Data to set up their Operating Profile and to enter
data for the Repair Station Form 8310-3.
Select a demonstration below to continue
• Set up Configuration Data
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• Repair Station Form 8310-3
Submitting Documentation Demonstration
Submitting Documentation Demonstration
Applicants use the SAS Document Management functionality to
submit documentation to the FAA.
Select the demonstration below to continue.
• Submit Documentation
Data Collection Tool Demonstrations
Data Collection Tool (DCT) Demonstrations
Applicants use SAS DCT functionality to generate, perform,
update, and resubmit returned DCTs.
Select a demonstration below to continue.
• Generate DCTs
• Perform DCTs
• Update and Resubmit DCTs
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Schedule of Events Demonstration
Schedule of Events Demonstration
Applicants use SAS Schedule of Events functionality to set a
timeline for the certification process.
Select the demonstration below to continue.
• Submit Schedule of Events
Applicant Demonstration: Setting Up Configuration Data
Setting Up Configuration Data
Setting Up Configuration Data
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What is Configuration Data?
What is Configuration Data?
Configuration Data is a set of unique characteristics or
attributes that define an Applicant’s Scope of Operation (Operating
Profile).
Examples of Configuration Data include:
For Air Carriers:
• Route Structure
• Fleet Size
• Domestic or International
• Extended Operations
• Personnel/Training/Airworthiness Agreements
For Air Agencies:
• Repair Station Ratings
• Facility Locations
• Number of Repairmen
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Configuration Data Categories
Configuration Data is grouped into three categories.
• OPSS Authorizing Documents: includes information on how an
Applicant’s operation will be conducted
• Vitals: includes basic information about the organization's
base of operations and senior management, route structure, fleet
type, fleet size, domestic versus international operations,
extended operations, etc.
• Contractors: includes information about maintenance providers
and flight training providers contracted by an Applicant
Configuration Data is Used to Generate the Operating Profile
Configuration Data is used to generate the Operating Profile
• The Operating Profile is a list of functions an Applicant
performs. This includes a list of all DCTs that are applicable to
the Applicant
• Applicants’ Configuration Data is used to generate an
organization's Operating Profile
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Demonstration Introduction
The Applicant’s Configuration Data will vary depending on the
Applicant's 14 CFR part; however, the site navigation is the same
for all 14 CFR parts
The following demonstration shows a SAS External Portal user
entering Configuration Data in the SAS External Portal.
Configuration Data Selection on the SAS Menu
Select Configuration Data from the SAS Menu.
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Operations Specifications Paragraphs
This screen displays the OPSS Authorizing Documents paragraphs
for a 14 CFR part.
The checkboxes represent which paragraphs are proposed.
Checkbox Descriptions
The greyed-out checked boxes represent paragraphs that always
apply to the Applicant in this 14 CFR part.
The unchecked boxes represent paragraphs that an Applicant may
request.
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Select Paragraphs
To request an addition to the proposed OPSS Authorizing
Documents, select the desired paragraph.
Save the Operations Specifications
Once selections are complete, select the Save button. This saves
the OPSS Authorizing Documents to the proposed Operating
Profile.
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Reset Button
If the Reset button is selected, it will return OPSS Authorizing
Documents to the most recently saved update for the Applicant.
Operating Profile tab
The requested additions to the proposed OPSS Authorizing
Documents are now listed in the Operating Profile tab.
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Question View Link
To view the actual questions in the Operating Profile, select
the Question View link.
Vitals tab
To request an addition to the proposed Vitals, navigate to the
Vitals sub-tab.
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Table of Contents
To quickly navigate within the Vitals sub-tab, use the Table of
Contents.
Add Required Data
In the fields provided, enter required data. If there is no
data, enter a value of “0”.
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Example of Marking a Field
For the following example, the field of Aircraft Training will
be checked.
Select Save
Save input data using the Save button.
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Update to Vitals
The update to Vitals adds questions to the Operating Profile. To
view the changes to the proposed Operating Profile, select the
Operating Profile tab.
Question View link
To view the actual question(s) included in the Operating Profile
for a selected Element, select the Question View link.
The questions will appear on the right pane of the screen for
the Element selected on the left pane of the screen.
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Contractors Sub-tab
The Contractors sub-tab allows Applicants to manage their list
of contractors.
Demonstration Completion
You have now completed this demonstration.
Select an option below.
• Replay Current Demonstration
• Go to Next Demonstration
• Return to Demonstrations
To return to the Course Menu, select the Home button at the top
left corner of your screen.
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Applicant Demonstration: Repair Station Form 8310-3
Repair Station Form 8310-3
Repair Station Form 8310-3
Demonstration Introduction
Repair Station Form 8310-3
• 14 CFR part 145 Applicants are not required to use the
electronic template located on the SAS Menu of the SAS External
Portal to submit Form 8310-3
• The signed paper copy is required to be submitted and can be
attached using the Messaging feature in the SAS External Portal
The following demonstration shows a SAS External Portal user
providing information for the Repair Station Form 8310-3.
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Repair Station Form 8310-3 on the SAS Menu
Select Repair Station Form 8310-3 from the SAS Menu.
Create 8310-3 Button
Select the Create 8310-3 button.
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New Tab for Form 8310-3
This will open a new tab for Form 8310-3.
Repair Station Form 8310-3 -- Section 1
Section 1 of Repair Station Form 8310-3 contains Repair Station
Name, Number, Location, and Address.
Fill out all the required fields marked with an asterisk.
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Repair Station Form 8310-3 -- Sections 2 and 3
Section 2 contains Reasons for Submission. Fill out this
required section, which is marked with an asterisk.
Section 3 contains Ratings Applied for.
Repair Station Form 8310-3 -- Sections 4 and 5
Section 4 contains the List of Maintenance Functions Contracted
to Outside Agencies.
Section 5 contains the Applicant Certification. Fill out all the
required fields marked with an asterisk.
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Submit Button Form 8310-3
After the form has been completed, select the Submit button.
Warning Pop-up Box
A Warning pop-up box appears. Select the OK button.
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Confirmation Screen Form 8310-3
A confirmation screen will appear. Select the OK button.
Demonstration Completion
You have now completed this demonstration.
Select an option below.
• Replay Current Demonstration
• Return to Demonstrations
To return to the Course Menu, select the Home button at the top
left corner of your screen.
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Applicant Demonstration: Submitting Documentation Using
Document Management
Submitting Documentation Using Document Management
Submitting Documentation to the FAA in Document Management
Demonstration Introduction
Document Management allows SAS External Portal users to submit
documentation to the FAA.
• Documents cannot be more than 40 MB per upload, but unlimited
uploads are allowed
• Four folders are provided
The following demonstration shows how SAS External Portal users
navigate the SAS External Portal to submit documents to the FAA
through Document Management.
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Document Management on the SAS Menu
Use the SAS Menu to navigate to Document Management.
Document Management Folders
Document Management contains Formal Application, Other
Certification, Configuration Changes, and Data Collection
folders.
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Initial Certification Folders
There are two folders containing documents related to Initial
Certification.
• The Formal Application folder is where the Applicant uploads
documents required for the formal application:
• The Applicant must upload each document individually
• The Submit Documents button will only become active after the
CPM is assigned and the Applicant uploads all required
documents
• The Applicant and the FAA may transfer documents back and
forth between each other, but all documents must be submitted as a
group.
• The Other Certification folder is where the Applicant uploads
supporting certification documents that are not listed as part of
the Formal Application folder; the Applicant can upload individual
documents. These documents must be submitted as a group.
Configuration and Data Collection Folders
There are also folders for configuration and data collection
documents in Document Management.
• The Configuration Changes folder and Data Collection folder in
Document Management contain documents which are read-only
• The Configuration Changes folder will only contain documents
after the certification process is complete
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• The documents in these folders are automatically added to the
Document Management folders when attachments are uploaded in the
following SAS Modules:
o Configuration (SAS Module 1)
o Data Collection (SAS Module 4)
Formal Application Folder
The main tile displays the contents of the currently selected
folder.
In this example, the Formal Application folder is open.
Upload Button
To upload a required document, select the Upload button.
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Browse Button
Select the Browse button.
Select Document Field
The selected file is visible in the Select Document field.
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Upload Button
Select the Upload button to upload the file.
Newly Uploaded File
The newly uploaded file is now visible under File Name.
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Four Document Statuses
There are four document statuses in the Formal Application and
Other Certification folders.
Uploaded: The document has been uploaded.
Submitted: The Applicant has submitted the form to the FAA for
review.
Returned: The document has been reviewed by the FAA and returned
for correction.
Accepted for Review: The document has been accepted for
review/full Design Assessment.
Demonstration Completion
You have now completed this demonstration.
Select an option below.
• Replay Current Demonstration
• Return to Demonstrations
To return to the Course Menu, select the Home button at the top
left corner of your screen.
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Applicant Demonstration: Generating DCTs
Generating DCTs
Generate DCTs
Demonstration Introduction
Applicants use the SAS External Portal to generate DCTs
Applicants should enter Configuration Data including OPSS
Authorizing Documents, Vitals, and Contractors prior to generating
DCTs to ensure properly scoped Data Collection Tools. Applicants
must generate DCTs as part of Initial Certification.
The following demonstration shows how an Applicant generates
DCTs.
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Demonstration: Generating DCTs
Select Certification Request from the SAS Menu.
Select Generate DCTs
Select the Generate DCTs button to generate DCTs.
If the Operating Profile changes after DCTs have been generated,
the Applicant must Generate DCTs again to include any updates.
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Information Pop-up Window
An Information pop-up window will appear.
Select OK.
Applicant Demonstration: Performing DCTs
Performing DCTs
Performing DCTs
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Demonstration Introduction
Applicants use the SAS External Portal to perform DCTs.
• Applicants may use the SAS External Portal to submit their
respective DCTs
• Applicants can only submit DCTs after a Certification Project
Manager (CPM) has been assigned
• Applicants can generate, perform, and submit only Element
Design DCTs (ED DCTs)
The following demonstration shows how Applicants perform
DCTs.
Select DCTs from SAS Menu
Select Data Collection Tools from the SAS Menu.
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Select DCT Screen
The Select DCT screen displays all of the DCTs that are
available to complete and submit to the FAA.
Optional Columns Button
The Optional Columns button displays additional columns for the
DCT.
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# of Questions Column
The # of Questions column displays how many questions are within
each DCT.
# Completed Column
The # Completed column displays how many questions have already
been completed.
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Not Started
The DCT Status displays the current DCT status, in this example,
Not Started.
DCT Title
To view a DCT, select its Title.
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Prepare DCT Tab
This is the Prepare DCT tab.
Review and Print DCT
Users can print the scoped DCT template by selecting the Review
and Print DCT link in the DCT-to-Go panel. This link is also
available on the Perform DCT tab.
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Select Continue
Read and review the information on the screen. Select Continue
to begin entering data.
Enter Common Data Fields Tab
This is the Enter Common Data Fields tab.
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Common Data Fields
Enter the appropriate common data fields.
Select the Save button.
Select the Perform DCT Tab
Select the Perform DCT tab.
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Left Pane
The left pane is the list of DCT questions.
Right Pane
The right pane identifies additional information for the
question to be answered.
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Different Views on the Perform DCT Tab
The Perform DCT tab allows for List View, Question Detail View,
and Full View.
List View
The List View shows the Question ID.
The Question ID is the most useful identification to reference a
specific DCT Question. The Question ID is helpful in communications
between the FAA and Certificate Holders and Applicants.
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Question Selection
To answer, select a question.
Four Types of Responses
There are four types of responses: Positive, Negative, Flagged,
and N/A.
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Icons for Each Response Type
There are icons for each type of response on the Perform DCT
tab.
Green Plus Sign
Positive Response: The Applicant’s design meets the criteria
specified by the DCT question.
Red Minus Sign
Negative Response: The Applicant’s design does not meet the
criteria specified by the DCT question.
Blue Flag
Flagged: The Applicant can remind themselves to collect more
data to answer the question, or more follow-up information is
required.
Tan “N/A” Box
N/A Response: This question does not apply to the Applicant’s
scope of operations.
Response Selection
Select a response.
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Positive Response Status
As this was a positive response, a green plus sign appears in
the Response Status.
Design/Manual Reference
Any positive response will require a Design/Manual Reference to
be entered.
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Negative Response Status
A red minus sign appears in the Response Status for a negative
response.
Response Details
A negative response will require Certificate Holders and
Applicants to enter response details and a supporting comment.
Select the Response Details button.
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Checkboxes for Response Details
Select the checkboxes for all the response details that apply to
this question under Select All Those that Apply.
Supporting Comment Field
After selecting response details, enter required supporting
comments in the Supporting Comment field.
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Select OK Button
Select the OK button to return to the Perform DCT tab.
Response Detail will Appear
The selected response detail will appear next to the Response
Details button.
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Supporting Comment will Appear
The supporting comment will appear in the Supporting Comment
field. If this is blank, enter the required supporting comment.
N/A Box
An N/A box appears in the Response Status for an N/A
response.
An N/A Response Status will require a Response Detail to be
selected.
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Check DCT Tab
The Check DCT tab is used to ensure that all required
information has been entered.
Identifies Questions
The Check DCT tab identifies questions which require further
action before the DCT can be submitted.
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Blue Tracking Bar
The green tracking bar will show how many questions are
Complete.
Icons for Each Review Reason
There are icons for each of the three review reasons on the
Check DCTs tab.
• Blue Flag: Flagged for comment
• Yellow Box Highlight: Question left blank
• Red Required Box: Missing required fields
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Flagged Question
A flagged question must be cleared and the question answered
before the DCT can be submitted.
Select the Clear Flag button to remove the blue flag from the
Response Status column.
Missing Required Field
This is an example of a question that contains a Missing
Required Field.
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Missed Question
This is an example of a Missed Question. Select this question to
answer it in the right pane.
Submit DCT Tab
The DCT will not appear on the Submit DCT tab if there are any
errors (questions requiring review) on the Check DCT tab.
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DCT Ready Example
This is an example of a DCT ready to be submitted to the
FAA.
DCT Checkbox(es)
Select the checkbox(es) of the DCT(s) to submit to the FAA.
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Submit to FAA Button
Select the Submit to FAA button.
The Applicant no longer has access to DCTs after the FAA
formally accepts the submitted DCTs.
Demonstration Completion
You have now completed this demonstration.
Select an option below.
• Replay Current Demonstration
• Go to Next Demonstration
• Return to Demonstrations
To return to the Course Menu, select the Home button at the top
left corner of your screen.
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Applicant Demonstration: Updating and Resubmitting DCTs
Updating and Resubmitting DCTs
Updating and Resubmitting DCTs
Demonstration Introduction
Applicants use the SAS External Portal to update and resubmit
DCTs.
• If the FAA returns a DCT to an Applicant, the Applicant may
update the DCT and resubmit the DCT in the SAS External Portal
• A notification will appear in the Notification tile alerting
the Applicant of a returned DCT
The following demonstration shows how Applicants update returned
DCTs.
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Data Collection Tools on the SAS Menu
Select Data Collection Tools from the SAS Menu.
Returned DCT Status
Notice the DCT Status is Returned.
Select the title of the returned DCT.
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Data Reviewer (DR) Filter
SAS automation has a filter feature to easily identify which
questions have Data Reviewer comments.
The Data Reviewer (DR) selections can be filtered utilizing the
filter icon.
Filtered for Y
In this example, the Y was selected to filter in the questions
with Data Reviewer (DR) comments.
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Update Returned DCTs
Applicants can update their returned DCTs.
• An Applicant can update a returned DCT after addressing the
Data Reviewer comments from the FAA
• An Applicant will utilize the same process followed when
submitting the original DCT
Submit the Updated DCT
After the Data Reviewer comments have been addressed, mark the
checkbox(es) next to the Label of the DCT(s) and select the Submit
to FAA button.
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Demonstration Completion
You have now completed this demonstration.
Select an option below.
• Replay Current Demonstration
• Return to Demonstrations
To return to the Course Menu, select the Home button at the top
left corner of your screen.
Applicant Demonstration: Submitting a Schedule of Events
Submitting a Schedule of Events
Submitting a Schedule of Events
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Demonstration Introduction
Applicants must submit a Schedule of Events.
• Applicants must submit a Schedule of Events to the FAA to set
a timeline for the certification process
• The Schedule of Events cannot be submitted in the SAS External
Portal until the FAA assigns a Certification Project Manager to the
project
The following demonstration shows how a SAS External Portal user
navigates the SAS External Portal to submit a Schedule of
Events.
Demonstration: Schedule of Events from the SAS Menu
Select Schedule of Events from the SAS Menu.
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Event Status and Original Proposed Date (Appl) Fields
Enter data in the Original Proposed Date (Appl) and Event Status
fields.
Calendar Icon
Selecting the calendar icon opens a calendar to select
dates.
Request a date to be scheduled for the event.
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Individual Event Item Statuses
There are five event status options.
• Planned: Applicant has entered a date for the event.
• Revised: The event date has been revised.
• Baselined: The event date has been accepted.
• Completed: The event is complete.
• N/A: The event does not pertain to the Applicant.
Schedule of Events Buttons
The Schedule of Events includes buttons at the bottom of the
page to Reset, Save, and Submit to FAA.
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Schedule of Events Status
There are six Schedule of Events statuses. The status of the
Schedule of Events is displayed in the SOE Status field at the top
right of the SAS screen.
• Draft: The Applicant has saved but not submitted the form.
• Submitted: The Applicant has submitted the form to the FAA for
review.
• In Review: The FAA is reviewing the form.
• Returned: The FAA has returned the form to the Applicant for
modification.
• Accepted: The FAA has accepted all dates on the form.
• Completed: All events on the form are complete.
Demonstration Completion
You have now completed this demonstration.
Select an option below.
• Replay Current Demonstration
• Return to Demonstrations
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To return to the Course Menu, select the Home button at the top
left corner of your screen.