Top Banner
Introduction to Project Management Assessment Notes
19

Introduction to Project Management Assessment Notes

Jan 22, 2018

Download

Education

ShaunWilson10
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: Introduction to Project Management Assessment Notes

Introduction to Project Management Assessment Notes

Page 2: Introduction to Project Management Assessment Notes

What is a ‘Project’

• Projects can be identified and defined by the following features:• They are an instrument for change

• They have a specific and unique goal or outcome

• They are usually one-off activities and not routine

• They will have a defined starting date point and specific and required finishing date point

• They will have a defined and clear budget to work within

• Composed of interdependent activities

• Carried out by people who do not normally work together

• Uncertain and involve a degree of risk

Page 3: Introduction to Project Management Assessment Notes

‘Project’ Examples

• Examples of unique projects include:• A new shopping centre

• A bridge

• A new motorway extension

• Designing the next generation of computers

• Planning the next national election

• Building a shed

After a project is completed, the entire project team will become redundant until they are re-hired when they sign contracts for new unique contracts

Page 4: Introduction to Project Management Assessment Notes

Project Task

• A project task is defined as ‘an achievable section of a project’

Page 5: Introduction to Project Management Assessment Notes

Stakeholder

• Project stakeholders include the sponsors of the project (e.g. people who are paying for it). They are also those involved/impacted by the project, and to some extent all members of the project team are stakeholders as they can influence the project in varying levels including:• Strategic – They determine the strategy that the project will use

• Managerial – They undertake management control over the project and the resources used

• Project – They are involved in the development and delivery of the project

• Operational – They are involved in the implementation and operational outputs of the project

• Direct influence – They are directly affected by the project and its outputs

• Indirect Influence – They are indirectly affected by the project and its outputs

Page 6: Introduction to Project Management Assessment Notes

Key Stakeholders and Stakeholder Maps

• Key Stakeholder – Those who the project will impact upon the most

• Stakeholder Map – Used to identify each stakeholder’s interest in the project outcome. Below is an example for organising a conference:

Stakeholder Finance Safety Publicity Programme Hospitality Venue

Exhibitor x x x

Delegate x x x x

Press x

Media x

Supplier x x x

Sponsor x x x x

Presenter x x x

Page 7: Introduction to Project Management Assessment Notes

Project Triangle

• The project triangle concept relates to factors that affect a project outcome. These factors include:• Quality

• Cost

• Scope

• Schedule

Page 8: Introduction to Project Management Assessment Notes

Project Triangle Explained

• The quality of the completed project is affected in different ways. If the cost set aside for a project is not enough then the project quality will suffer. If the cost is enough then the quality will be as expected.

• The scope of the project can be underestimated and therefore affect the quality of the completed project. If the scope is overestimated, then the quality will then still be affected.

• The schedule of work (timescale) can be overestimated and underestimated meaning the quality can be enhanced and also underachieved respectively.

Page 9: Introduction to Project Management Assessment Notes

Resources

• A resource in projects can be physical elements such as building materials, people required to work on the project and equipment such as tools and documents.

Page 10: Introduction to Project Management Assessment Notes

Brainstorming

• Brainstorming is a group creativity technique by which efforts are made to find a conclusion for a specific problem by gathering a list of ideas spontaneously contributed by its members.

Page 11: Introduction to Project Management Assessment Notes

Work Breakdown Structure (WBS)

• A work breakdown structure (WBS) is a key project deliverable that organizes the team's work into manageable sections. This makes project members clearly understand each section of the project and its details

Page 12: Introduction to Project Management Assessment Notes

Schedule

• Each deliverable group and individual task which has milestones are part of the complete project schedule.

• You can take a project and by making judgements identify how long the project will take by using the work done previously

Page 13: Introduction to Project Management Assessment Notes

Gantt Chart

• A Gantt chart is a type of bar chart that illustrates a project schedule. Gantt charts illustrate the start and finish dates of the terminal elements and summary elements of a project. Terminal elements and summary elements comprise the work breakdown structure of the project.

Page 14: Introduction to Project Management Assessment Notes

Pert Chart

• Pert charts are a system required in order to complete a project on time. Each node represents an event in the project, with arrows drawn between each based on the sequence of events.

• Pert stands for Program Evaluation and Review Technique

Page 15: Introduction to Project Management Assessment Notes

Pert Chart Example

Page 16: Introduction to Project Management Assessment Notes

Pert Chart – Critical Path

• The critical path is the maximum length of time needed to complete every single task within the project.

• All other tasks must fit within this time period

Page 17: Introduction to Project Management Assessment Notes

Scope

• Project Scope is the work that’s needs to be accomplished to deliver a product, service or result with the specified features and functions. The scope of a project is the clear identification of the work that is required to successfully complete or deliver a project.

• One of the project manager’s responsibilities is to ensure that only the required work (scope) will be performed and that this will happen within the allotted time and budget.

• Dangers of Scope• If the scope of a project is not well defined and limited, the scope of the

project can far exceed the original idea. A project needs to be placed within a boundary to ensure the project does not increase in the size or decrease.

Page 18: Introduction to Project Management Assessment Notes

Feature Creep

• If a project scope is altered during the implementation of the project after the scope has been defined, then it can ‘creep’.

• This is when additional features or functions of a new product is added after the determination.

Page 19: Introduction to Project Management Assessment Notes

Task Concurrency

• In relation to tasks in a project, a concurrent task means that multiple tasks will start at the same time as each other