1 Introduction to Intuit ® Master Builder ® Leslie C. Shiner Owner, Principal The ShinerGroup Senior Industry Advisor, Construction Intuit Construction Business Solutions The International Builders’ Show Orlando, FL January 11, 2005 Objectives • Moving from Microsoft ® Excel and/or Intuit ® QuickBooks estimating to the integrated estimating of Intuit Master Builder • Explore flow of job, from start to finish in Master Builder • Understand computerized project management
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Introduction to Intuit® Master Builder®
Leslie C. ShinerOwner, PrincipalThe ShinerGroupSenior Industry Advisor, ConstructionIntuit Construction Business Solutions
The International Builders’ Show
Orlando, FLJanuary 11, 2005
Objectives
• Moving from Microsoft® Excel and/or Intuit® QuickBooks estimating to the integrated estimating of Intuit Master Builder
• Explore flow of job, from start to finish in Master Builder
• Understand computerized project management
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Goals
• Session goals:– To introduce the Intuit Master Builder program– To discuss computerized project management
• Your 2 most important goals:• ________________________• ________________________
• What software do you use now?– Estimating– Project Management– Accounting
3 Steps for Computerized Management
1. Understand the Master Builder estimating
2. Understand the flow of a project from estimating to close-out in Master Builder
3. Review the vital job cost and project management reports in Master Builder
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Estimate with full detailBased on parts
Budget Based on cost codes
Actual Job CostsBased on cost codes
Schedule
PurchaseOrders
Subcontracts
ChangeOrders
Bid Request
Proposal
A/P
Payroll
GeneralLedger
Billings
Fully Integrated Program
Estimating in Master Builder
• Can be treated like a spreadsheet• Cost types shown per line• Labor productivity can be associated • Overhead and Profit can be assigned in 3
ways: columns, bid items or line items• Other “goodies” with huge impact:
Enter several lines (like spreadsheet)3. Add the markup4. Access the database to add a part
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1 – Set up the Job
• Set up a job:– Click on the Master Builder icon– Enter “supervisor” as the user name – no
password– Click on Menu Option #3 – Accounts
Receivable– Click on Sub-Menu Option #5 – Jobs
Create a Job
• Enter a job:– #221– Short Name: Shiner Remodel – Job Name: Shiner Remodel– Estimator: #7– Job Status: bid– Plans Received: 1/10/06– Save: click the diskette icon– Close window
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2 – Begin the Estimate:
• Go to Menu Option 9-5: Estimating takeoffs; enter job #221 in the Takeoff Launch window
• The Takeoff window opens
• Let’s begin our estimate…
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Enter Four Lines
Enter the following:
2,000.001Subcontracts
500.001Equipment
5,000.001Material
48.5070Labor
CostQuantityDescription
Similar to a Spreadsheet
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3 – Now Add the Markup
• Click on Bid Summary Tab• Click on Apply Markup to Ext Price• Add 40% Markup• What is the total Bid Price?
$15,253
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4 – Access the Database to Add Part
• Click on the Takeoff Details Tab• Click in a part cell• Type “sky*”• Hit the F4 key• Find and enter the 2'x4' Skylight• Add quantity = 1• Save again• Review the price
Spreadsheet With Database
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Using a Template – The Process
1. Set up the job2. Begin the estimate
a. Import a templateb. Update the pricesc. Adjust the quantitiesd. Add other information
3. Enter the markup or margin
The Value of a Template
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The Power of a Database
Components of Takeoff Screen:
• Bid Items – table of contents of the entire estimate• Assemblies – unit based pricing matrix• Parts – individual pieces, as large or small as you wish• Description – for reporting• Cost – hard cost (not marked up cost)• Overhead and profit rates – attached by line item• Vendor – to produce Subcontracts & POs• Cost Code – to produce budget to compare to actual $• Cost Type – to differentiate between types of costs • Task – to produce a schedule and verify time
commitment
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Let’s Look at an Existing Estimate
• Click on File, New• Pull up Job #220• Click on Recap
Review Estimate Again:
• Click on the “Takeoff Details – Recap” tab again and select:– Cost Codes– Cost Types– Vendors– Tasks
• When we’re satisfied with our estimate, we export it for project management
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The Estimate as Just a Starting Point!
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Create a Budget and Proposal
• Exporting into the project management area of Master Builder allows us to control the project:– Click “export” and choose:
• Budget• Proposal
• Go to Budgets at 6-2 and pull up the last budget in the file: what is the total?
• Go to Proposals at 6-9 and pull up the last proposal in the file: what is the total?
• What is the difference?
Know Your Overhead
Direct Job Costs
LaborMaterials
SubcontractsEquipment
OverheadProfit
Non-negotiable without change of scope
Negotiable
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Better Manage the Job
• Scheduling• Labor• Procurement• Subcontracts• Change Orders• Documentation and Reporting
Approve a Change Order
• Go to 6-4-1 and pull up record #9– Change Order for Job #220– Change status to Approve– Notice the two tabs– How much will it increase the budget?– How much will it increase the contact?– Save
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Change Orders – to Budget and Bid
Cost Reports
• A big part of controlling the job consists of continuous monitoring through reports
• Master Builder contains many powerful reports
• We’re going to look at the “workhorses” of project management from 3 points of view:– Job costs vs. budgets in summary– Detail job cost report– Committed cost report
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Job Summary Report
• Go to 6-1-4-21: Job Summary Report • Job #220• Check box to “Subtotal by Division”
Start with Job Cost Summary
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Need Detail? Job Cost Journal Report
• Go to 6-1-2-47: Job Cost Journal• Job #220, Cost Code 2200
Job Cost Journal Report
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Committed Cost Report – the Key!
• Go to 6-1-12-31: Committed Costs• Job #220• Enter 40% as labor burden
Committed Cost Report
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Others to Explore Later – Just to Name a Few
• Per Job– Cost to complete– Hours to complete– Job labor journal– Job status report– Committed budget/cost variance