Introduction to Excel. Objectives After completing this lesson, you will be able to: Identify the components of a spreadsheet. Enter data into a spreadsheet.

Introduction to Excel

Objectives

• After completing this lesson, you will be able to:

• Identify the components of a spreadsheet.

• Enter data into a spreadsheet.

• Perform basic mathematical tasks in a spreadsheet.

• Insert charts in a spreadsheet.

• Explain the purpose of various options available for printing a spreadsheet.

Introduction to ExcelObjectives

WORKING IN A SPREADSHEET

To work with a spreadsheet, you enter data in the cells of the spreadsheet.

• You enter data by clicking a cell and typing the data.

• To edit data in a cell, you click the specific cell and type the new data.

WORKING IN A SPREADSHEET

You can enter three types of data in a spreadsheet:

• Text: Text data has no numeric value associated with it.

• Numbers: A number has a constant numeric value, such as the test scores attained by a student.

• Formulas and functions: Formulas and functions are mathematical equations.

GETTING STARTED

To open Excel, click Start, point to All Programs, point to Microsoft Office, and then click Microsoft Office Excel 2003.

ENTER

To ENTER data, click on the cell, type the information you’d like there, and then press ENTER. The data can be both number and text.

CUTTING & PASTING DATA

COPY & PASTE

• To COPY contents of the cell, click on the cell, click the Edit menu, and then click Copy.

Shortcut: On the Standard Toolbar click on the double sheets of paper after selecting your cell

• To paste contents of cell C1 to cell E3, click cell E3, click the Edit menu, and then click Paste.

Shortcut: On the Standard Toolbar Click on the Clipboard to Paste

SELECTING A CELL

– To select a range of cells in a column or row, click the left button of the mouse & drag the mouse pointer to highlight the cells of your choice.

ADDING ROWS & COLUMNS

This process is the same for adding Columns

FINDING THE RIGHT SIZE

• You can expand the width of a column or the height of the row to increase the visible space in each cell.

• To begin changing the width of the column , move the mouse pointer over the right edge of column heading until the mouse pointer changes to a double-headed arrow.

To delete a column, click column heading click the Edit menu, and then click Delete.

To delete a row, click the row heading click the Edit menu, and then click Delete

FROM A TO Z

• You may want to organize or rearrange data in your worksheet. To sort data in the worksheet, click the column heading A, click the Data menu, and then click Sort. Ensure that the Ascending option is selected in the Sort by area, and then click OK.

EDITING SPREADSHEETS

• To rename a worksheet, double-click the sheet tab “Sheet1”, press SPACEBAR, now type the name you would like and then press ENTER

• You can also Delete & Insert a Worksheet as well.

SAVE YOUR WORK

• To save a workbook, click the File menu, click Save As, press SPACEBAR to have the file name typed for you in the File name box of the Save As dialog box, and then click Save.

PERFORMING MATHEMATICAL TASKS

FORMULAS & FUNCTIONS

• The function =SUM(B1:B6) • the formula =B1+B2+B3+B4+B5+B6

Excel reads any expression that begins with an equal sign as a calculation. All functions and

formulas begin with an equal

sign.

ADDING (SUM)

Now Select ENTER & The SUM should

Appear

COPY & PASTE FORMULAS

INSERTING A FUNCTION

The Average is now in cell C10 & the function is written in

the formula bar

INSERTING A CHART

Questions