Introduction Basic Proposal Writing - Presentation1

5/19/2018 Introduction Basic Proposal Writing - Presentation1

1/23

Introduction.

There is a saying:

WHEN SOMETHING CAN BE READ WITHOUT

EFFORT, GREAT EFFORT HAS BEEN GONE INTO

THE WRITING.

By Enrique Jardiel Poncela - Spanish Author.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

2/23

Fundamental Resources

The ability to communicate in written form isvital to the success of the CBR applications for

funding, from both local and international

sources.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

3/23

Objective

The objective of this presentation, therefore, is

to develop the competence of CBR staff in

writing proposals - especially for funding fromexternal sources.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

4/23

Development Assistance Grants

Definition- Grants are basically defined as a

gift of money or resources from one or more

countries to assist another country to solve a

problem or capitalise on an opportunity.

Grants are a benefitto both the donor and the

recipientcountry.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

5/23

Purpose of Grants.

Purpose of USAID Grants.

USAID provides economic development and

humanitarian assistance to advance US economic

interests overseas.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

6/23

Purpose of GrantsAustralia.

Purpose of AUSAID Grants.

The fundamental purpose of Australian aid is to

implement the Millennium Development Goals

and alleviate poverty. This also serves Australias

national interest by promoting prosperity and

stability in the Region and beyond.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

7/23

Where Does The Grant Money Come

From?Businesses - fees,

tax & duties $

Foundations & other Donors

$

Working People

tax $

Government Aid

Budget $

AUSAID, Non Govt

Organisations

Bethsaida

Philippines

Africa - SUDAN

Other Less Developed

Country

United Nations

Grant Money to LDCs

Report onAid

Effectivness*

5/19/2018 Introduction Basic Proposal Writing - Presentation1

8/23

Purpose of writing a Proposal

A proposal is a request for grant money to an organisation orgovernment in a less developed country to improve the socioeconomic opportunities for the people.

Donor countries and organisations require specific information and

documentation to accompany the Grant Proposal.

Businesses, foundations and people in donor countries demandthat the money they donate is effective as possible and requestreports on donor fund efficiency. These reports are tabled in the

Australian Parliament for public scrutiny.

As a result the Grant Proposal must include processes to improveefficiency and subject to AUDIT.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

9/23

Grant Proposal Writing.

You grant proposal writing should aim to be:

CLEARkeep your words and sentences as

simple as possible;

PRECISEwriting should show the intended

meaning as exactly as possible;

CONSISEwriting should be brief and notusing more words than are necessary;

ACCURATEwriting should avoid vague,

ambiguous, or misleading statements.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

10/23

General suggestions for the

production of effective grant writing. define the project;

identify funding sources;

contact the funders;

acquire proposal guidelines reporting and audit;requirements from the DONOR;

know the submission deadline;

determine personnel needs;

produce and update a timeline; Nominate other donors that have been requested;

Proposals for assistance are normally processed usingGUIDELINES/TEMPLATES as required by the donor

countries.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

11/23

Sample Grant Assistance Request

ProcessUSAID guidelines.

Guideline 1

Competitive and Open Announcements.

Requests can be made by following the processes outlined in:

http://usaid.gov/procurement_bus_op/procurement/announce

http://usaid.gov/hum_response.

Guideline 2 - summary of processUnsolicited Assistance Applications.

The US Government administers aid under the various acts, policies andguidelines including:

US Government Authorisation - Grant or Cooperative agreement act (31USC Sec. 630108).

Administrative Requirementsseehttp://www.usaid.gov/policy/ads/cfr.html#22cfr226

Awarding & Administering Grantsseehttp://www.usaid.gov.pubs/ads/300/303.pdf.

After consulting the above act, policies and guidelines the followingprocesses apply

5/19/2018 Introduction Basic Proposal Writing - Presentation1

12/23

Steps in the Processin the USAID

Accept

Concept

Paper

Submit

ConceptPaper

Submit

Application

Evaluation

ByDonor

Pre

AwardResponsibility

Determination

Grant

Request

Awarded

5/19/2018 Introduction Basic Proposal Writing - Presentation1

13/23

Submission of a concept paper

USAID.

2014 GDA Annual Programs Statement - APS

How to Submit a Proposal under the APSthree main

steps:

Consult with Mission or Embassy;

Submit Concept Paper;

If requested, submit a FullApplication.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

14/23

Concept Paper - guideline Concept Paper Request (3 pgs max) to USAID/FFP

for APS No.FFP- 11-000001

Applicant Organization Name and Type (e.g. PVO, PIO): Headquarters Contact Information Field Contact Information

Contact Person: Contact Person:

Mailing Address: Mailing Address:

Telephone: Telephone:

E-mail: E-mail:

Country and Region(s) in the Country: ___________________________

Submission Date: ___________________________

Proposed Start and End Dates: ___________________________ Total Dollar Amount Requested from FFP $__________________________

Emergency Description See APS section IV.A.2.(i)

Program Summary See APS section IV.A.2.(ii)

Rationale See APS section IV.A.2.(iii)

Logistics See APS section IV.A.2.(iv)

Signature of authorized representative ___________________________ Date_________

Concept papers can be submitted to:

Program Offices within USAID/Washington Bureaus to which Concept Papers may be submitted include:

Bureau for Global Programs, Field Support and Research

5/19/2018 Introduction Basic Proposal Writing - Presentation1

15/23

Concept papers can be submitted to:

Bureau for Global Programs, Field Support and Research

Democracy and Governance Centre;

Economic Growth and Agricultural Development Centre;

Environment Centre; Human capacity Development Centre;

Population, Health and Nutrition Centre;

Women in Development;

Bureau for Humanitarian Response;

Bureau for Asia and the Near East.

Papers to be addressed via Embassy to the Senior ProgramOfficer, two copies and contain no more than 3 pages each.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

16/23

Application Stage

In general the more detailed application will involve greater elaboration of thefollowing:

Program goals and objectives;

Project background;

Program description; Milestones, results, timelines;

Monitoring/evaluation plan;

Management plan;

Reporting plan;

Costing/Budget;

Representations and certifications.

Following consideration and acceptance of the above the application willproceed to the evaluation stage.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

17/23

Evaluation Stage.

In accordance with the USAID directive ADS

303.5.5d the application will become the basis

for negotiation between the applicant and

USAID.

The evaluation will proceed and the USAID

Cognizant Technical Office will negotiate the

award.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

18/23

Award stagesThe award stage will typically involve clarifications and /or discussions of any remaining cost issues and

the Agreement Officer will make a pre-award responsibility determination in accordance with ADS303.5.9.

A new applicant to USAID will have to provide additional information at this responsibilitydetermination stage. This may include:

Audited financial statements;

Project budget, cash flow and organisational chart;

Applicable policies and procedures.

If the Agreements Officer cannot make a positive pre-award responsibility determination, a formalselection survey that may involve a pre-award audit & a non-binding recommendation made by anAgreements Officer.

Award notification will then finalise the process and the successful applicant notified.

5/19/2018 Introduction Basic Proposal Writing - Presentation1

19/23

Other Donor

Countries/Organisations.

Date: July 2012

Type: Guides

Subject: ADB funds and products; ADB administration and governance

Asian Development Bank.Loan Disbursement Handbook

Download e-Book for Free

English

Copyright 2012 Asian Development Bank. | Terms of Use | Website FAQs

5/19/2018 Introduction Basic Proposal Writing - Presentation1

20/23

Other Donor

Countries/Organisations.

AUSAID guideline

GENERAL

1. Name of Activity (please spell out acronyms and identify the country or region in brackets at the end of Activity name: eg Supporting primary agedstudents by developing education materials (Indonesia))

2. Applicant Organisation and Contact Officer

Organisation

ABN

Contact officer

(if your organisation is submitting

more than one proposal for one

country or for APEC, a single

coordinating officer should be

identified)

Name

Position

Postal

address

Telephone /

Mobile

/ Fax

Email

3. Partner Countries (from those listed above, as well as other APEC developing member economies if appropriate for APEC submissions)

4. Public Sector Counterpart Organisation(s) in Partner Country If more than one, identify the lead organisation.

5. Implementation Partners ie consultants, contractors and other parties who will be involved in the Activity

6. Planned Start And Finish Dates Activity end date must be no later than 30 June 2015

Start Finish

5/19/2018 Introduction Basic Proposal Writing - Presentation1

21/23

Other Donor Countries/Organisations.

UNDP

-Research & Publications

The Asia-Pacific Human Development Report10 May 2012

http://www.undp.org/content/undp/en/home/librarypage.html

5/19/2018 Introduction Basic Proposal Writing - Presentation1

22/23

Acknowledgements:

My thanks to:

All of you who attended today.

CBR Staff who assisted with preparation of thispresentation;

Mr Oliver for his translations and Philippine

presentation expertise;

ANY questions?

5/19/2018 Introduction Basic Proposal Writing - Presentation1

23/23

The End!