NRIVA Joint EC & Board Meeting Detroit, Jan 20-21, 2018
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NRIVAJoint EC & Board MeetingDetroit, Jan 20-21, 2018
Prayer
• Reflection:
– Follow the principles “Dharmam”, “Seelam” and “Ahimsa” for the betterment of our extended families and also towards the community!
Vision 20/20 Vision 2020
- Back to normal sight
- A culture of foundation
- Attitude of service
- Inclusive environment
- Respect core values
- Support innovation
- Transparency
- Chapter integration
- Year 2018-19 term planning
- Alignment with 2020 plans
- Strategic and operational projects
- Milestone based planning
- Balanced budget
- Accountability & driven by EC
- Executed by Committees
- Chapter involvement
… roadmap to next decade
increased participation, contribution and services
Outreach Services Diversity
Outreach
connect, converge and contribute
Focused Events…
Global
Convention
Cruise
Tour
Regional
Conference
• Global Connections• National Meets• International Guests
• Family Vacation• Site Seeing• Re-Unions
• Regional Network• Connections• Family Reunion
• National Events• Meet & Greet• Speed Dating
Matrimonial
Events
Chapter
Events
• Local Events• Relationships• Core Values• Service Events• Youth Groups• Women Groups• Senior Groups• Professionals
Connecting to Serve…
Strengthen the Chapters and Improve Communications
Chapters it all starts here
Chapter in every
Metro area
Unify the
chapters with-in
the State
Chapter in Major
Cities
State level
Representation
and International Chapter Development
Chapter GuidelinesStructure & OperationsEvents and ActivitiesMembership & CommunicationsNetworking OpportunitiesDiversity and InclusionIntegration with Vision 2020
Chapter Development
NRIVA BrandingBranding GuidelinesBranding ToolkitLogo, Flyers, BannersWebsite, BackdropPresentations, Emails,Audio Visuals, etc.,
Membership is the life of community and the strength of the chapter
Vasavi Extended Family – Member Growth
20,000
Subscription
Membership
3,000
Life
Membership
25%
International
20%
Youth
The Convention Playbook
The
Co
mp
lete
Bo
ok
of
NR
IVA
Co
nve
nti
on
Roadmap
Initiation
Planning
Organization
Budgeting
Tool Kit
NRIVA Days
Program Lineup
Tools & Templates
Days of the Event
Closing
Services
Dharmam ● Seelam ● Ahimsa
Vasav
i
Pujas
VasaviJayanthi
Core Values
SevaDays
Food Drive
Soup Kitchens
Coat Drives
Health Camps
It’s not just about the association, but strengthening our core values
and more….
Our Pooja & Seva’s ( Services)
Service Projects…
• Professional (Med, Engg, Business, Law)
• US and India• College Loans (US)• Higher Education Support
• GMR Special Project• $250,000 Matching Grant• Over 5 Years
Make a difference!
B u i l d i n g N R I V A L e g a c y …
• NRIVA Bhavan in India. • Multi-Room Choultry or Hostel
etc..• Build & Operate• Over next several years
• Build NRIVA Vasavi Matha Temple & Community Center in USA
• Over 10 years
USA India
Help Line Program
StudentsHelp
EmergencyServices
LegalAdvisorySessions
ImmigrationAdvisorySessions
Tax PlanningSessions
CareerAdvice
EstatePlanningSessions
FamilySupportServices
» Broadened “connect to serve”
» Membership and Chapter Portal
» Business Directory
» Service Activity Pages
» Fund Raising Tools
» Social Media Strategy
» Mobile Apps Presence
» Reporting Capabilities
Technology and Digital Strategy
Business Interest Groups
• IT Enterprise Group
• Business Plan Development
• Equity Investment Groups
• Real Estate Investment Group
• Franchise Development Group
Provide opportunities to mingle and get to know the potentials
Parents Meets, Youth Mixers, Speed Dating, Formal Banquets, Local and Regional Events
Matrimonial Web Portal
Matrimonial
Diversity
Diversity is strength
Increased Diversity
Inclusion & Engagement of member diversity(professional, home makers, business, youth, women, seniors etc.)
We can do a lot more with the women power.
Increased Diversity
Women’sDay
HealthAwareness
25% Women Membership
Increased Diversity
youth, the color and power of the
next decade and our future…
Bring them ON!
focused leadership
youth events youth groups
youth networking
education programs
meet & greet
20% Youth Membership
Students Programs
Mentor
?But wait…There’s More!
We are in this together!
H O W W E O P E R AT E
THE SECRET OF CHANGE IS TO FOCUS ALL OF OUR ENERGY, NOT ON FIGHTING THE OLD, BUT ON BUILDING THE NEW
Leadership Culture!
Standing Committees…
S.No Project/Program
1 Chapters Coordination Committee
2 Adopt-A-Student Committee
3 Technology (Web and Mobile Portals)
4 NRIVA Help line Committee5 Membership Committee
6 Seethamma Trust Project7 Social Media Committee
8 NRIVA Branding Committee9 GMR Project Committee
10 Education Committee
11Vasavi Community Center and Temple Project Committee
12 New Chapters Development Committee
13 Vasavi Services Committee14 Womens Committee
15 Business - IT Technology group
16 Business - Real Estate Group
17 Business - Equity Investment Group18 Matrimonial Committee19 Legal & Immigration20 Cultural Committee21 Vasavi Vani - Newsletter
22 Vasavi Jayanthi Celebrations Committee
23 Health and Fitness Service Committee
24 Finance & Fundraising Committee25 Spiritual Committee
26 Vision 2020 Admin and Public Relations
27 Matching grants Committee28 Conference Committee29 Youth Committee
VISION 2020 - ROLES & RESPONSIBILITIES
• Support Execution
• Collaborate
• Contribute
• Responsible
• Execution Accountability
• Delivery Accountability
• Leadership
• Budget
• Risk Mgmt.EC
LeadSC
Chair(s)
ChaptersSC
Members
EC(Delivery
Responsibility)
BOARD(Advisory)
Each EC Member will OWN and DRIVE one or more initiatives in the Vision 2020
President • Establish and Guide the Vision 2020 and roadmap
• Align the long term goals with the 2 year (term) vision and roadmap
• Ensure the continuity of vision and roadmap across the terms (2018-19 to 2020-21 etc.)
• Oversee the NRIVA Vision 2020 Program
• Drive the overall planning, execution, resources and provide support to the EC and SC.
EC Lead • Accountable for the Program/Projects Vision, Roadmap, Budget, Planning and Execution
• Build the Standing Committee, Coach and provide Budget, Resources and Leadership support to achieve the accountable programs/projects
• Owns one of more Vision 2020 programs/projects and collaborates with other EC Members
• Drive reviews with Standing Committee Chairs and extend necessary support
SC Chair • Works with the EC Lead in planning and Execution of the Vision 2020 Programs/Projects
• Create details supporting the Vision 2020 in terms of the activities, milestones and budgets
• Conducts weekly, monthly, quarterly conference calls/meetings with the SC and EC Leads
• Maintains the program documentation, plans and operational information
SC Member • Contribute for portion of the program/project, technical, functional, material, deliverables etc.,
• Actively participates and coordinates with the volunteers, as available
Chapters • Participates as per their availability for the portion of the program/projects that they sign-up
Everyone (Board, EC, Standing Committees, Volunteers) comes from Chapters
VISION 2020 - ROLES & RESPONSIBILITIES
PROGRAMS AND BALANCED BUDGET
STRATEGIC & OPERATIONAL PROGRAMS
ROADMAP OF ALL PROGRAMS WITH KEY MILESTONES, BUDGETS & FUND RAISING
FormCommittee
NRIVA Branding
Goal of NRIVA Branding is to create and maintain a unique, consistentway to execute NRIVA chartered activities with observed set ofguidelines, tool kit, banners, backdrops representingNRIVA Values and Principles “Connecting to Serve” and DHARMAM-SEELAM-AHIMSA
EC Lead: Ravi EllendulaSC Chair: Uday Kiran JonnalaBudget of $ TBD
Jan Feb Mar Apr May Jun Jul
DefineGoals & Scope
Shipments Recvd.
Key activities include forming the branding team, understanding the current chapter program executions on different NRIVA activities, working on designs, vendor selection, getting the quotes, finalizing the purchase and implement & training for all NRIVA chapters.
DesignOptions
Approved Designs Order Placed
Sourcing & Quotes
Implement
Branding Revisit & Refresh
May 2019 Refresh 1
Branding Revisit & Refresh
May 2020 Refresh 2
Material Orders and Making
Vasavi Atmarpana Day /Service Campaign
Vasavi Services
Encourage and involve each chapter to celebrate Vasavi AtmarpanaDay to spread Vasavi Matha message and serve the communitieswhere we live thru Seva Days. Develop campaign framework that canbe adaptable to each chapter irrespective of its size and capabilities.
EC Lead: Ramesh BapanapalliSC Chair: Srinivas ChittimallaBudget of $ TBD
Key activities include perform Vasavi Atmarpanana days, design and execution of a campaign to deliver service day in local chapters (e.g soup kitchen, food bank, community shelter, food/cloth drive, etc.)
Report Out
Jan-Mar Apr-June Jul-Sep Oct-Dec
Service Campaign
Publish Reports
Publish Reports
Report Out
Fund Committees
NRIVA GMR VF Fund
Objective is to develop a sustainable funding vehicle to help theneedy citizens, by providing financial support. This is secured incollaboration with the GMR VF Fund matching grants, which is setupto help the underprivileged Indians in the field of Education, Health,and other services.
EC Lead: Satish Solleti
The goal of this project is to setup the collaboration and secure funds over 5 year period.
Budget: TBD
Jan-Mar Apr-June Jul-Sep Oct-Dec
Setup MOU
80G Certification
Governance / Guidelines
Fund Raising 2018
1st Disbursement
Key Activities include setting up MOU between NRIVA and GMR VF, 80G certification, develop fundraising strategy, establish governance and initiate the application processing and funds disbursements.
• Around 5K might be required for seeking 80G certification• Hire an accountant/clerk in India to manage the accounts/transactions - $2K per year
Funding Approach / Source of Funds
Solicitation
Ready to Operate
100K Target
Processing
Finalize Plans for 2019-22
National and International Campaigning
Adopt a Student
Adopt A student program is designed to help the unprivilegedstudents in continue to pursue professional education(medicine, engineering, Law, MCA) advancing through degree,intermediate, high school and elementary education.
EC Lead: Bala Labishetty
A minimum 100 students adopted by the program over 2018-19-20 of which at least 30 arein Professional Education (Medicine, Eng., Law and Business Mgmt.), and 25% are in USA
Budget of TBD
Jan-Mar Apr-June Jul-Sep Oct-Dec
Planning Budget Sponsors Verify Progress
Approval
Campaign
Award
Key Activities include campaign development, budget, building student and sponsordatabase, firm up the selection process, establish milestone dates, review and distributeawards, monitor on-going progress and provide updates to sponsors.
25K 75K 50KBudget >>>
• Activities and Milestones over the 2018-19-20 period• Budget Requirement Milestones and Fund Raising Milestones, if applicable
SC Chair: Prashant Veerabomma
Membership Committee
Outreach development to increase the life memberships to 3000families, subscription membership to 20,000 emails, increase diversityby bringing women memberships up by 25% and youth membershipsby 20%.
EC Lead: Krishna Mohan GopuSC Chair: Ramki ChowdavarapuBudget of TBD
Key activities include communication channel streamlining, data validation and consolidation, data collection streamlining, membership benefits identification and proposition, member self-service portal & members only arena and publication of members directory.
Jan-Mar Apr-June Jul-Sep Oct-Dec
Portal Production LaunchMember Benefits
Member Portal Reqs.
Campaigns
Subscription Process
Legal / By-Laws
Life Member Data Validation
Member Info Updates
Marketing Campaign
Consolidate/Validate
Member Directory / Portal
Incentive Campaign
Updated Member Directory
Year End Tax Receipts
Membership Drive Membership Drive Membership Drive Tax Receipts
NRIVA Bhavan
Objective Construct a Choultry/Community Center. This facility willserve the NRIVA community members and also can be used for otherservice activities in India. EC Lead: LN Rao Chilakala
SC Chair: TBDBudget: TBD
Key activities include MOU between NRIVA and Sitamma Trust, Outline Amenities offered, Quote from Builders, Develop Donor Packages, Fund Raising, Construction, Facility Maintenance
Jan-Mar Apr-June Jul-Sep Oct-Dec
Initial Planning.
Develop Donor Package & Fundraising
MOU Quote From Builders And Finalize
Construction
Build Team & Plan Activities
Social Media
Streamline WhatsApp groups, create standard guidelines, access toonly life members, constant monitoring mechanism and create localchapter WhatsApp groups guidelines. EC Lead: Ravi Ellendula
SC Chair: TBDBudget of $ TBD
Key activities include developing WhatsApp Group Chat Etiquette Guide an standardized WhatsApp groups
Jan-Mar Apr-June Jul-Sep Oct-Dec
WhatsApp Etiquette Guide
Global WhatsApp & Develop Budget
Report Out
Implementation
Build Team & Plan Activities
BIG – Business Interest Group
Jan-Mar Apr-June Jul-Sep Oct-Dec
BIG Guidelines
Develop Budget
Report Out
Implementation
Basically three main areas - Platform, Investment and Knowledge.Provide a platform and an opportunity to all NRIVA business interestgroup members to enhance their knowledge, wealth andentrepreneurial spirit in whichever job or business they are in.
EC Lead: Dinkar KarumuriSC Chair: Sam Tallam
Key activities include developing technology platform, identify investment pools based on interests, provide knowledge resources to all the members of business community and help build funds for NRIVA
Build Team & Plan Activities
Public Relations/Media
Work as per the Set guidelines for Public Relations and Media conceptand coverage for NRIVA Activities.
EC Lead: TBDSC Chair: TBDBudget of $ TBD
Key activities include developing public relations and media coverage for NRIVA acitvities as per the set guidelines by EC and Board
Jan-Mar Apr-June Jul-Sep Oct-Dec
PR and Media Guide
Global WhatsApp & Develop Budget
Report Out
Implementation
2019 Convention Planning
Conference Committee
Study, Plan and Coordinate the Biennial, Regional, and MiniConventions. Compile and Store all the convention related materialand source documents etc. at a central location.
EC Lead: Vijay PallerlaSC Chair: Vasu GampaBudget of $ TBD
Key activities include Biennial convention presentation, Regional Convention Plan, Lessons learned document, Convention related documents
Jan-Jun Jul-Dec Jan-Jun Jul-Dec
Biennial Convention Presentation Regional Convention
2018 2019
Mini/Cruise Convention
2019 Convention
Joint Meeting High Lights
• NRIVA Firsts!– Oath taking Ceremony for Board,
EC, Standing Committees, Chapter leads
– Standing Committees, and Chapter Leads, Volunteers invited
– Visit to Convention center on second day
– Vision established– 750 members signed up for Cruise
to Alaska– Strategy for NRIVA Women and
youth programs– Strategy for NRIVA Branding– Strategy for Regional Conferences
• Others:– Increase life memberships and
speed up process for GMR grants
• Feasibility study to build legacy for NRIVA thru long term vision – Build NRIVA temple and
community center/retreat in India and USA
• Continue our flagship programs– Vasavi Seva Days– Vasavi Jayanthi Celebrations– Matrimonial– Helpline and other activities– Technology strategy
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