INTRODUCING B R ANDS SAFE THE POLICY RESPONSIBILITIES AND ACCOUNTABILITIES

INTRODUCING

THE POLICY

RESPONSIBILITIES AND ACCOUNTABILITIES

PACIFIC BRANDS, SPORTS & LEISURENewmarket Distribution Centre - QLD

• To develop and implement across all Pacific Brands sites, a common platform for the systematic management of risk.

• To achieve certification to Australian Standard 4801 - Occupational Health and Safety Management Systems…….

BRANDSSAFE…..a history

……The 500 Day Race

• Commitment through defined Policy, Standards and Procedures.

BRANDSSAFE…..delivers

• Defines accountability for health and safety.

• Provides for the participation of all employees in management of a safe and healthy workplace.


BRANDSSAFE…..commitment through defined Policy,

Standards and Procedures






DUTY OF CARE

Compliance with all relevant statutes imposed by public authorities.

BRANDSSAFE…..defines accountability for health and safety

To provide and maintain a healthy and safe workplace for all employees, contractors and

visitors.

Duty of Care in the Workplace

A Shared Responsibility

Employers’ Duties

Consult and Co-operate with Safety Representatives and other Employees

Provide and Maintain a Safe Workplace, Plant and Systems of Work

Ensure the Safe Use and Handling of Plant and

Substances in the Workplace

Provide adequate Personal Protective Equipment where

Hazards are present

Report all significant Incidents and/or Injuries

to the relevant Govt Authority

Provide Information, Instruction, Training and

Supervision

Employees’ DutiesCo-operate with Employer on all Health

and Safety Matters

Follow the Instructions given by the Employers’

Representative, ie; Manager/Supervisor

Correct and Report all identified Hazards

immediately.

Use Personal Protective Equipment in the correct manner and properly

maintain it

Report all incidences of Injury or Risk of Injury

Must not put at risk their Own, or any Other Persons,

Health and/or Safety

Responsibilities are Binding

Corporations who fail to meet their Duty of Care are liable for fines of up to $187,500, and up to 6 months imprisonment of

their responsible officer

Persons who fail to meet their Duty of Care are liable for fines of up to $37,500 or

6 months imprisonment

Where this results in multiple deaths, Persons

are liable for fines of up to $150,000 or 3 years

imprisonment

Where this results in multiple deaths, Corporations are liable for fines of up to $750,000 and, up to 3 years imprisonment of

their responsible officer

Responsibilities• Follow standard safe work procedures• Identify and report hazards• Follow reasonable instructions• Act responsibly for the safety of self and others• Participate in OHS improvement activities• Wear designated personal protective equipment• Ensure tools are in a safe condition before use• and other responsibilities and accountabilities as

defined in BRANDSSAFE

BRANDSSAFE…..accountability for ALL EMPLOYEES

Key Activities• Report all unsafe situations immediately to

Supervisor/Manager• Take corrective action within own ability and

report to supervisor• Report all injuries, near miss and plant or

equipment damage• Support fellow employees• Support OHS committees• Ask about and keep informed of work hazards• Attend training as requested

Accountability Mechanisms• Processes of Supervision• Current knowledge of OHS Committee and

discussions

……..• and other responsibilities and accountabilities as

defined in BRANDSSAFE






BRANDSSAFE…..provides for the participation of all employees

Via the Site Safety Committee which…..• Provides a forum for safety discussions• Assists in developing measures to improve WH&S• Encourages active participation in WH&S issues• Reviews incidents and develops recommendations• Considers the WH&S training needs

Safety Committee Representatives are your elected workplace health and safety representatives.

Vicki BrownOHS Key Contact

Jane WynessPick and Pack

John WaltonPacific Brands

Leisure & Fitness

Alan PatchStock Control

Luke ThomsonReceiving

Renae FranklinSite Logistics Manager

Chris LoganOHS Coordinator

Queensland

Aliette CorbuttValue Adding

/Rework/Credits

OHS Representatives

Management Representatives

Your Safety Committee Representatives…..

Access to BRANDSSAFE

BRANDSSAFE can be accessed via:

Hard Copies - available from your manager

• Intranet

• King Gee - Quality Procedures Module

http://brands/

BRANDSSAFE…..The 500 Day Race

Certification by March 04

WithBRANDSSAFE

together we can do it

The End

Any Questions?

STAFF OHS INDUCTION MANUAL

PACIFIC BRANDS SPORTS & LEISURENEWMARKET DISTRIBUTION CENTRE

117 Mina Parade

Newmarket Qld 4051

Phone: 3361 6999

CORPORATE STRUCTURE

Pacific Brands is a leading manager of consumer brands in Australia and New Zealand, marketing some of the most recognised brands including Berlei, Bonds,

Clarks, Dunlop, Everlast, Grosby, Holeproof, Hush Puppies, King Gee, Slazenger, Sleepmaker and

Tontine.

Pacific Brands generated approximately $1.5 billion in sales in 2003 through the talents of more than 6,400

employees.

Pacific Brands is organised into four key operating Groups:

• Underwear & Hosiery

• Outerwear & Sport

• Home Comfort

• Footwear

The Outerwear & Sport Group, which the Newmarket Distribution

Centre services, is one of Australia’s leading suppliers of

workwear, casual clothing, sports clothing and footwear, sporting

equipment and hard goods (bicycles and bicycle helmets).

The leading brands in the Outerwear & Sport Group who

we service are:

• King Gee

• Stubbies

• Repco

• Rosebank

• Malvern Star

SITE STRUCTURE

Pick & PackSupervisor

Day shift Receiving Supervisor

Night shiftSupervisor

Stock ControlSupervisor

VA/ReworkSupervisor

Credit returnSupervisor

PBFL BikesSupervisor

Site LogisticsManager

State Sales Managers

Active Warehouse & Despatch

Manager

Bulk Warehouse & VA/Rework/Credit

Manager

OHS/Rehabilitation Coordinator

Sales Personnel

Special Projects Manager

Pick & PackStore

persons

DespatchStore

persons

ReceivingStore

persons

Night shiftStore

persons

Stock ControlStore

persons

Credit Store

persons

VA/ReworkStore persons

PBFL BikesStore

persons

GENERAL INFORMATION

COMPANY PROPERTY

COMPANY OPERATIONS

LEAVE

CODE OF CONDUCT

COMPANY PROPERTY

• Under no circumstances are employees permitted to use and/or remove any Pacific Brands property, without the appropriate authorisation from the Accountable Manager.

• Pacific Brands reserves the right to search bags and vehicles.

COMPANY OPERATIONS • We operate 2 shifts within the warehouse area.

The day shift is primarily involved with the receiving, picking, reworking and despatching of goods. Whilst the nightshift is involved with stock replenishment to the active warehouse.

• Management & administration staff, including sales and warehouse staff primarily work to normal business operating hours.

• Your manager will confirm your hours of work with you.

CODE OF CONDUCT

• Your manager will advise re the Pacific Brands Code of Conduct policy & procedure.

LEAVE

• Please consult your manager for more information in regard to leave entitlements.

• If you are away from work sick please ensure to advise your supervisor/manager as early as possible.

SITE ORIENTATION ACCESSENVIRONMENT, HEALTH AND SAFETY INDUCTION REQUIREMENTVEHICLESMEAL BREAK AMENITIESOTHER AMENTIESRESTRICTED ACCESSEMERGENCY PROCEDURESFIRST AIDOHS NOTICEBOARDS AND INFORMATION

ACCESS

• Access on site for all employees is via reception or the main warehouse entrance.

• Time clocks are situated in both locations.

• The Site Manager permits no children under the age of 16 on site without prior authorisation.

ENVIRONMENT, HEALTH & SAFETY INDUCTION REQUIREMENT

All new employees, or staff undergoing a change in their role, must undergo a Staff OHS Induction. (Reference BRANDSSAFE 2-6-001 Training Procedure).

The purpose of our Staff OHS Induction is to raise Environmental, Health and Safety awareness to all employees at our site. Our aim is to work positively towards Environmental, Health and Safety best practice.To that end, it is necessary for all employees, contractors and visitors to understand and comply with Pacific Brands policies and procedures.

Failure to comply with these policies, procedures and safe work practices may result in:

• Counselling

• Formal written warning

• Dismissal

VEHICLES

• Queensland road laws apply on site. The speed limit on site is 8 kph and seat belts are to be worn where fitted. Pedestrians always have the right of way.

• On site there are two designated car-parking areas – one at the front of the building and the other at the rear of the building. Vehicles are to be parked in one of these areas.

MEAL BREAK AMENITIES •

•

•

•

OTHER AMENTIES

• Toilets, washing facilities and drinking water are located throughout the site. You will be shown the nearest location of these facilities in relation to your work area during your induction to site.

RESTRICTED ACCESS

• Access to the bulk warehouse, where mobile plant is operating is prohibited unless authorisation has been given.

EMERGENCY PROCEDURES • On induction to site new employees will be given a copy of our

Emergency and Fire Evacuation Guide - NEWSAFE E003, this booklet includes general emergency information, procedures and the site emergency map. You will also be required to a view a presentation outlining our procedures.

• Emergency exits and fire fighting equipment are located throughout the building. All equipment and exits are signed for ease of identification. You will be familiarised with the nearest location exits and equipment when inducted to site. Fire fighting equipment should only be used if you are trained in its use and it is safe to do so.

EMERGENCY PROCEDURES CONT.• We have a trained team of staff who will respond in the event

of an emergency – the Emergency Control Organisation (ECO). You will be advised of the area wardens in the area in which you are working during your site induction.

• Should an emergency situation arise directions given by the ECO must be followed at all times.

• Our training provider Queensland Fire & Rescue Service provide training to all staff in the use of fire equipment and general information about emergency procedures. You will be required to attend the next scheduled training session.

FIRST AID• First aid treatment is available to all employees on

site. Contacting one of our trained first aiders throughout the site can provide this service. After treatment they will request that you fill in an incident report for our records. All injuries, including first aid, are to be reported to your Manager/Supervisor.

• First aid facilities are available from the first aid room opposite the canteen. Emergency response first aid kits are available at reception and at the main warehouse entry; these kits are for emergency response use only.

FIRST AID CONT.

• Contact details for first aid personnel in your work area is provided in the Emergency and Fire Evacuation Guide - NEWSAFE E003. Photographs of all first aiders can be found on the OHS notice boards.

OHS NOTICEBOARDS AND INFORMATION

• There are 2 main OHS noticeboard areas, one is opposite the canteen, and the other is in the hallway between the bulk and active warehouse. An additional small noticeboard also exists in the administration area at the front of the building.

• Relevant OHS information/communication will posted on these boards. The First Aid Room also holds copies of current manuals, procedures and forms.

OCCUPATIONAL HEALTH & SAFETYCLOTHING AND FOOTWEARSMOKINGBRANDSSAFE ALL EMPLOYEES OHS RESPONSIBILITIESGENERAL OHS AND CONDUCT RULESOHS COMMITTEEOHS COORDINATORSOHS ISSUE RESOLUTIONINCIDENT/HAZARD REPORTING SYSTEINJURY MANAGEMENTHOUSEKEEPINGMOBILE PLANTHAZARDSSUBSTANCES ON SITE

CLOTHING AND FOOTWEAR

• It is compulsory to wear a high visibility outerwear garment in all areas of the warehouse.

• Appropriate enclosed footwear must be worn in the warehouse.

• Please refer to the site uniform and footwear policies for further details.

SMOKING

• Outside tables with umbrellas to the rear left side of the canteen.

• Outside barbecue area at rear of warehouse parking lot.

Employees, visitors and contractors on site are not permitted to smoke in any part of the building.

Smoking is only permitted in the designated areas located outside of the building itself, the designated areas are:

• Outside tables with umbrellas to the rear left side of the canteen.

• Outside barbecue area at rear of warehouse parking lot.

ALCOHOL AND DRUGS

• Entry will be denied to anyone possessing or under the influence of alcohol or non-prescribed drugs. Consummation of alcohol on the site during business hours is not allowed.

ELECTRICAL

• Always use caution when handling any electrical equipment.

• Report any suspected faults or damage to equipment or electrical cords to your supervisor/manager.

• Ensure that electrical cords do not introduce a trip/fall hazard.

BRANDSSAFE ALL EMPLOYEES OHS RESPONSIBILITIES

•Follow standard safe work procedures •Identify and report hazards•Follow reasonable instructions•Act responsibly for the safety of self and others•Participate in OHS improvement activities•Wear designated personal protective equipment•Ensure tools are in a safe condition before use

Per BRANDSSAFE OHS Responsibility and Accountability - Procedure 2-1-005 all employees are responsible for the following:

Key Activities • Report all unsafe situations immediately to

Supervisor/Manager;

• Take corrective action within own ability and report to supervisor;

• Report all injuries, near hits and plant or equipment damage;

• Support fellow employees;

• Support OHS committees;

• Ask about and keep informed of work hazards;

• Attend training as requested.

Other relevant BRANDSSAFE responsibilities will be outlined dependent on your position.

GENERAL OHS & CONDUCT RULES

• Observe all posted safety signage.

• Safe work practices and standard operating procedures must be adhered to at all times.

• Pedestrians must use designated walkways.

• All plant and equipment undergoing maintenance, repair, and/or deemed to be potentially hazardous must be isolated, locked-out and tagged.

GENERAL OHS & CONDUCT RULES

• Lockout tags may only be removed by the person who has applied them.

• If you are leaving the site at any time please ensure to advise your supervisor/manager or reception of your absence. In the case of an emergency we need to establish who needs to be accounted for on site.

OHS COMMITTEE • In accordance with BRANDSSAFE Employee Consultation –

Procedure 2-3-001 this site is required to have a OHS Committee given that it is a requirement that all Pacific Brands sites with 20 or more employees have a OHS consultative forum.

• The aim of the OHS Committee is to provide a forum, which allows for a planned and structured cooperation between management and employees, in the development, implementation, and review of policies and procedures to deliver improved management of OHS.

• Committee meetings will be held in the First Aid room at 1.30pm on the first Thursday of every month unless otherwise notified.

OHS COMMITTEE Cont.• Prior to each meeting an agenda outlining the topics to be

discussed will be distributed and posted on the OHS noticeboards. The agenda invites employees to see their OHS representative if they wish to have input into the topics, or raise other safety related issues for discussion in the meeting. The minutes of every meeting are posted on the site OHS noticeboards. All employees are encouraged to read the OHS minutes to keep informed about the current safety issues on site.

• Photographs and designated work area responsibility of the OHS Committee members is posted on the OHS noticeboards.

OHS COORDINATORS

• Should you want advise or assistance in regard to an OHS issue we have on site a dedicated OHS Coordinator, who is also our trained and certified Workplace Health & Safety Officer (WHSO).

• A State OHS Coordinator is also available for consulting in regard to more complex or hazardous issues.

OHS ISSUE RESOLUTION • In all cases safety issues should be reported to

your Manager/Supervisor for their attention and subsequent resolution of. If for any reason you feel that an OHS issue has not been resolved satisfactorily the BRANDSSAFE Issue Resolution - Procedure 2-3-002 exists to ensure an acceptable resolution is reached. Please see your Manager/Supervisor, OHS Committee Representative or the Site OHS Coordinator if you feel an issue has not been resolved satisfactorily.

INCIDENT/HAZARDREPORTING SYSTEM

• An injury (regardless of severity – this includes minor first aid treatment);

• A near hit or high potential of an incident having occurred;• Damage to company, personal property or the

environment.

An incident/hazard report form must be completed for all incidents and identified hazards, including:

Every reported or reportable event is documented and where necessary, fully investigated. Employees who have been involved in, or have witnessed an incident may be required to give a statement as part of the investigation process.

All incidents shall be reported to the designated Accountable Manager. Reference BRANDSSAFE 2-9-001 – Incident & Hazard Reporting and Investigation.

Blank incident report forms are available on the OHS Noticeboards, in the First Aid room and from Supervisors/Managers.

INCIDENT/HAZARDREPORTING SYSTEM Cont.

INCIDENT/HAZARDREPORTING SYSTEM Cont.

• We have a trained team of people who carry out incident/hazard investigations and risk assessments.

• Dependant on your role you may be required to attend corporate training in Incident & Hazard Reporting and Investigation, and Hazard Identification, Risk Assessment, and Risk Control procedures.

INJURY MANAGEMENT • Pacific Brands and its employees are committed to

effective injury management strategies to ensure that work places are free from hazards and risks to health and safety.

• As required by state legislation we have on site a trained/certified Rehabilitation Coordinator who will assist and monitor workers throughout the rehabilitation process.

• Where injuries or illness occur, employees are assisted in their rehabilitation so that they can make a durable return to meaningful work in the shortest practicable time. Suitable duties will be made available to injured workers that are consistent with medical advice.

INJURY MANAGEMENT Cont.• Pacific Brands will also

assist any employee who has a non-work related injury to attend the workplace wherever practicable.

• For further details on Injury Management please refer to our Injury Management Policies and Principles document - NEWSAFE IM 001 or contact the Rehabilitation Coordinator. WORKPLACE HEALTH & SAFETY OFFICER, AND

REHABILITATION COORDINATOR

VICKI BROWN

HOUSEKEEPING

• We aim to provide a safe, clean and tidy work environment; therefore we place a strong emphasis on good housekeeping practices.

• Housekeeping must be of an appropriate standard and all debris, surplus gear and materials in working areas and surrounds must be cleaned up, disposed of or put away appropriately each day.

HOUSEKEEPING Cont.

• Working areas, stairways, walkways, fire equipment and safety exits must be kept clear of obstructions at all times.

• All materials, gear and debris from elevated locations and platforms must be lowered/brought down and not thrown or dropped down.

MOBILE PLANT • Per Queensland Legislation all Mobile Plant Drivers are required to be licensed.

A copy of licenses will be required for our records. Licenses must be carried at all times whilst working.

• Under no circumstances are unlicensed/unauthorised personnel to use mobile plant.

• A 5 kph speed limit (walking pace) applies to all mobile plant used whilst on site.

• When entering/exiting an aisle or walkway the driver must slow down and sound the horn. Particular care should be taken crossing the pedestrian walkway in the bulk warehouse. Drivers are to stop and check that the walkway is clear prior to crossing.

• All drivers working at heights MUST wear a harness & lanyard fall arrest system.

MOBILE PLANT Cont.• When vehicles, machinery or mobile equipment is not in use, it

must be safely parked where it will not obstruct roadways, aisle ways, exits, emergency equipment, escape routes or pedestrian walkways.

• Mobile plant is NOT allowed in the Active Warehouse or the VA area during normal working shift hours without authorisation from a warehouse manager, who will implement appropriate control measures.

• Only authorised personnel are allowed to re charge Mobile Plant batteries. Drivers should refer to SWP003 & SWP004 for safe work procedures for battery charging and acid spill clean up.

HAZARDS

Via the process of a Business Risk Profile, the following were identified as the primary hazards existing at this site.

Mobile PlantPlease be aware that there is significant movement of mobile plant within the warehouse area, in particular the bulk warehouse, receiving and despatch areas. Access to the bulk warehouse, where mobile plant is constantly operating is prohibited unless authorisation has been given.

HAZARDS Cont.

Please be alert to the movement of mobile plant throughout areas of the warehouse.

HAZARDS Cont.

Working at Heights

When working at height persons must be protected against the risk of fall. Depending on the circumstances this may require the erection of guardrails and/or the wearing of a fall arrest system such as a safety harness and lanyard.

Reference BRANDSSAFE 2-12.001 – Working at Heights.

HAZARDS Cont.

Manual Handling

Many of the incidents/injuries on site are caused by manual handling activities involving:Lifting, Pushing, Pulling, Turning or Repetition.

You will be required to view a video presentation “Back Care - Safe Lifting/Carrying Techniques” NEWSAFE MH001.

HAZARDS Cont.

Daily Start Up ExercisesPrior to start of shift you are encouraged to participate in our exercise program.

Stretching/warm up exercises relevant to work group functions are performed as a group prior to starting work.

This initiative has enabled us to reduce the number of strain injuries on site.

HAZARDS Cont.

• Size, weight, grip, footing.

• Remember to bend with yours knees, not with your back when lifting a load.

• Frequency, awkwardness or obstructions.

• Need for mechanical aids for lifting or moving work.

No matter how small a lifting task is, you should consider the following:

THE CORRECT WAY TO LIFT AN OBJECT

SUBSTANCES ON SITE

All substances on site are monitored and Material Safety Data Sheets (MSDS) are required for their use/storage. MSDS are kept by area and a full listing of all substances is kept in the first aid room. We do not keep any notifiable quantities of hazardous substances on this site.

INTRODUCING B R ANDS SAFE THE POLICY RESPONSIBILITIES AND ACCOUNTABILITIES

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