Intro to meeting facilitation

Intro to Meeting Facilitation

Take 5 minutes and write about a successful meeting you participated in.

Describe what the meeting was about. What key decisions needed to be made? What happened that enabled the meeting to

be a success?

What makes a successful meeting?

• Design & Plan• Guide & Manage:

Engage Participants

Acquire Support Make Decisions

• Record • Accountability

What does a Facilitator do?

What makes a successful facilitator?

What

WhyHow

Focus on Outcomes

• Who are they• What’s in it for

them• The type of

involvement they need to have

Your Participants

?

• Information and materials• Room arrangements• Supplies

Other Considerations

• Ground Rules• Review the objectives and agenda• Listen, engage and include• Summarize

Guide & Manage

Challenging Participants

Description:RamblerInterruptsAssumed Expert

Strategy: 1. Locate “pause” moment2. Acknowledge their point3. Ask for thoughts from

others

The Monopolizer

Description:Joker/WisecrackQuestions within questionsTopics out of context

Strategy:1. Acknowledge them

momentarily2. Reiterate topic being

discussed and goal The Distractor/Attention

Seeker

Description:Finds fault on everything NegativeGripe

Strategy:Don't coax or show pityTalk about benefits Turn it back to them

The Skeptic

Description:Side conversationsMuttering to themselves

Strategy:1. Call on them2. Restate the last opinion or

remark of the group 3. Ask them their opinion

The Sniper

What are your key takeaways?

Good Reads

Fin