Financial Services Financial Services Introduction to Peoplesoft General Ledger
8/6/2019 Intro to GL Training
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Financial ServicesFinancial ServicesIntroduction to PeoplesoftGeneral Ledger
8/6/2019 Intro to GL Training
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O verviewO verview
GL summarizesBudget check populates Budget ledgers
Budget plans and authorizesAvailable amount is checked
BIBudge
t GL
A
O
AR
COR
AY
TI
D
JE
8/6/2019 Intro to GL Training
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P eoplesoft ModulesP eoplesoft Modules /Interfaces/InterfacesH RMSBudgetAsset management
PurchasingGeneral Ledger Accounts Payable
Accounts ReceivableCORE and TIDMARK
8/6/2019 Intro to GL Training
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InterfacesInterfacesEntry in module is summarized and postedto the GL through a system interfaceProcedures must run and budget is verified
8/6/2019 Intro to GL Training
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LedgersLedgersGeneral Ledger ± ACTUALS ± MACCRUAL ± does not budget check ± FACCRUAL ± Compensated Absence only
Budget Ledger ± ALL_YEARS ± Appropriations
± Estimated revenues ± Encumbrance ± Budget Actuals ± Available
8/6/2019 Intro to GL Training
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8/6/2019 Intro to GL Training
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Accounts AccountsN atural classification of an itemElectricity, Water and Gas
Accounts are grouped into Objects for both budget and financial reporting purposesElectricity, Water and Gas are grouped as theobject Utilities
Classification of an item should be accurate ± not based upon how it is budgetedCity has approximately 1,360 accounts/objects
8/6/2019 Intro to GL Training
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DeptI
DDeptI
D
Function/ActivityWorkflow934 DeptID¶s in system
8/6/2019 Intro to GL Training
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Project/Grants
Project/GrantsWhat makes a project/capital project ± Funding source ± Brick and mortar (55 508xxx accounts) ± Repair ± Equipment
What makes a grant ± CFDA
8/6/2019 Intro to GL Training
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J ournal EntriesJ ournal Entries
Source ± PAY ± H RMS ± AP ± Accounts Payable ± AR ± Accounts Receivable ± TID ± Tidmark ± COR - CORE
Bank wires and AC H
± CW ± In
± WT ± OutCorrections ± Same JE # - effective date
Descriptions
8/6/2019 Intro to GL Training
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System reportsSystem reportsBudget transactions ± Budget Transaction Detail
Queries ± E1_FK_GLPOSTI N GACTIVITY ± E1_FK_GL_TRIAL_BALA N CE
± AP/AR (Financial Services ± ElizabethBriones)
N VISIO N ± I N PROGRESS
8/6/2019 Intro to GL Training
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Wh ere to Get More InformationWh ere to Get More Information(Ivonne Nila):(Ivonne Nila):
List of GL accounts ± e1_accounts_allList of Funds ± e1_fundsList of Projects ± e1_projects_allList of DeptID¶s ± e1_department
List of Vendors/Customers ± e1_vendor_information ± e1_customer List of Class ± e1_class
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