CHIRAG 1140692 Microsoft Soft Excel 2007 Microsoft Excel 2007 is the newest version of Microsoft Office’s worksheet (spreadsheet) program. Technically a worksheet is a single document inside a workbook but we often use the terms worksheet, spreadsheet and workbook interchangeably.They can also contain graphics and charts.If you’re worried about capacity, Excel 2007 now accommodates 1 million rows and 16,000 columns. In MS-Excel, Ribbon has 7 tabs which are different from MS-Word. The columns are lettered A to Z and then continuing with AA, AB, AC and so on. The rows are numbered 1 to 1,048,576. The combination of a column coordinate and a row coordinate make up a cell address . For example:- the cell located in the upper-left corner of the worksheet is cell A1.MS-Excel has a wide range of other tools and functions which are used in formatting the documents. Getting Started with Ms-Excel 1 CGC GHARUAN(MOHALI)
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Microsoft Soft Excel 2007
Microsoft Excel 2007 is the newest version of Microsoft Office’s worksheet
(spreadsheet) program. Technically a worksheet is a single document inside a
workbook but we often use the terms worksheet, spreadsheet and workbook
interchangeably.They can also contain graphics and charts.If you’re worried about
capacity, Excel 2007 now accommodates 1 million rows and 16,000 columns.
In MS-Excel, Ribbon has 7 tabs which are different from MS-Word. The columns
are lettered A to Z and then continuing with AA, AB, AC and so on. The rows are
numbered 1 to 1,048,576. The combination of a column coordinate and a row
coordinate make up a cell address.
For example:- the cell located in the upper-left corner of the worksheet is cell
A1.MS-Excel has a wide range of other tools and functions which are used in
formatting the documents.
Getting Started with Ms-Excel
Method
Click the start button in the lower left corner.
Point on All Programs.
Click on Microsoft office Excel 2007.
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There is a difference between MS-EXCEL and MS-WORD-
MS-WORD MS-EXCEL
- The extension of word file is .docx
- MS-Word is a word processor.
- It does not have auto fill facility
- It has a special feature of mail
merge.
- It has four alignments.
- The extension of excel is .Xls
- MS-Excel is a data analysis tool.
- It has auto fill facility that helps in
data entry.
- It does not have a special feature
of
Mail merge.
- It has six alignments.
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Microsoft Excel 2007 Window appears as following:-
There is a difference between workbook and worksheet-
Workbook Worksheet
- It is a collection of worksheet.
- It is a parent of worksheet.
- A single file has only one
workbook.
- It is a collection of columns.
- It is a child of worksheet.
- A single file can have number of
worksheet.
Quick Access Toolbar
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The quick access toolbar is a customizable toolbar that contains common
commands that you may want to use by default Save, Undo and Redo appear. We
can place the quick access toolbar above or below the ribbon. To change the
location of the quick access toolbar, click on the error at the end of the toolbar.
Ribbon
The ribbon is the panel at the top portion of the document It has eight tabs:
Home, Insert, Page Layouts, Formulas, Data, Review, View and Acrobat. Each tab
is divided into groups. The groups are logical collections of features designed to
perform functions that you will utilize in developing or editing your Excel
If you have text that appears in a single cell and you want to increase the height of
the cell without expanding the row or column, you can use the Wrap text option.
1. Select the appropriate cells
2. Select the Home command tab.
3. Go to the Alignment group.
4. Click WRAP TEXT
the text wrap is applied.
To remove the text wrap, click WRAP TEXT again.
AUTO SUM
The AutoSum feature is a shortcut to using Excel's SUM function. It provides a quick way to add up columns or rows of numbers in a spreadsheet.
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The syntax for AutoSum is the same as the SUM function.
=SUM( Number1, Number2, ... Number255 )
Up to 255 numbers can be entered into the function.
SHORTCUTS
The Down Arrow Key ( )
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Move one cell down in worksheet.
For example: - A19 to A20, S87 to S88.
The Up Arrow Key ( )
Move one cell up in worksheet.
For example: - P19 to P18, S87 to S86.
The Tab Key / Right Arrow Key ( )
Move one cell right to worksheet.
For example: - J1 to K1, O22 to P22.
The Shift + Tab Key / Left Arrow Key ( )
Move one cell left in worksheet.
For example: - K25 to J25, P65 to O65
Page Up
Moves one screen up in a worksheet.
Alt + Page Up: - Moves one screen to the left in a worksheet.
Ctrl + Page Up: - Moves to the previous sheet in a workbook.
Ctrl + Shift + Page Up: - Selects the current and previous sheet in a
workbook.
Page Down
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Moves one screen down in a worksheet.
Alt + Page Down: - Moves one screen to the right in a worksheet.
Ctrl + Page Down: - Moves to the next sheet in a workbook.
Ctrl + Shift + Page Down: - selects the current and next sheet in a
workbook.
Ctrl + Home Keys
Moves to the beginning of a worksheet.
For example: - O78 to A1, C56 to A1.
F5 Key / Ctrl + G keys
Displays the Go To dialog box.
Use the Go To feature to quickly jump to a specified cell in the
worksheet. Press F5 to display the Go To dialog box, type the cell
reference (such as Z57) in the Reference box, and click OK.
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Ctrl + Right Arrow Keys
Moves to the right of the current data region (data region: A range of
cells that contains data and that is bounded by empty cells or datasheet
border) in a worksheet.
Ctrl + Left Arrow Keys
Moves to the left of the current data region in a worksheet.
Ctrl + Up Arrow Keys
Moves to the left of the current data region in a worksheet.
Ctrl + Down Arrow Keys
Moves to the left of the current data region in a worksheet.
AUTOMATIC RE-CALCULATION
This is used when we are doing some calculation in excel.if we make changes to the data of the cell then the result would be automatically recalculated.
It can be explained by considering an example:
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If we change the data of any cell the sum would automatically recalculated
BODMAS
This is used to calculate the expression. The expansion of the bodmas is brackets
of division,multiplication,addition,subtraction
The expression we need to follow bodmas.eg:-
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POINT MODE
Example of point mode :To calculate the total of subjects we use method as
=left arrow key + left arrow key + left arrow key +……….
The Microsoft Office Window Frame contains several components.
Feature Description
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Status display Contain various additional option that can be calculated and displayed. The display allows the output of multiple values and it also displays the action has performed on the worksheet.
View button Provide the options to display the worksheet in any of the three types of views that have been provided by default :Normal, Page Layout and Page Break
Zoom Out Button Allows you to view contents in a worksheet in a smaller size.
Zoom slider Allows you to magnify or minimize the worksheet instantaneously to any desired size.
Zoom In Button Allows you to have an enlarged view of contents in a worksheet.
Zoom Button Allows you to select or set the zoom percentage in the Zoom dialog box.
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Shortcut Keys Description
F2 Edit the selected cell.
F5 Go to a specific cell.
F7 Spell check selected text or document.
F11 Create chart.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + 5 Strike through highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + Z Undo last action.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks / windows.
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Ctrl-Home Moves the cursor to the first row and first column .
Ctrl + Right arrow Move to the last column of the excel sheet.
Ctrl + Left arrow Move to the first column of the excel sheet.
Ctrl + up arrow Move to the first row of the excel sheet.
Ctrl + down arrow Move to the last row of the excel sheet