Internship Report Format

INTERNSHIP REPORT

WRITING FORMAT

i

TABLE OF CONTENT

1. REPORT FORMAT 1

1.1 Language 1

1.2 Font 1

1.3 Title and Subtitle 2

1.4 Numbering 2

1.5 Line / Body Text Spacing 3

1.6 Tables, Figures and Captions 3

1.7 Margins 3

1.8 Pagination 4

1.9 Printing Paper 5

1.10 Others 5

2. REPORT CONTENT 6

2.1 Front Page 6

2.2 Abstract 7

2.3 Acknowledgement 7

2.4 Table of Content 7

2.5 Lists of Tables and Figures (Illustrations / Photographs) 8

2.6 Lists of Abbreviations, Symbols and Specialized Nomenclature 8

2.7 Main Text of the Report 8

3. REFERENCE STYLE 9

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APPENDICES

A Font / Title and Subtitle / Numbering / Line / Body Text Spacing / Margins

B Front Page

C Abstract

D Acknowledgement

E Table of Content

F List of Tables

G List of Figures

H List of Abbreviations, Symbols and Nomenclature

I References

1

CHAPTER 1 REPORT FORMAT

This Report Format section contains the guideline for the entire report writing including the

font type, texts, paragraphs, f igures and hard cover style including the illustrations in the

appendices.

1.1 Language

The language used should be simple and direct to the subject. The entire text of this report is to be

typed using Times New Roman font type.

1.2 Font

(a) CHAPTER, (font size 16), (UPPER CASE), (bold), (Centered)

(b) TITLE, (font size 14), (UPPER CASE), (bold), (Centered)

(c) Subtitles, (font size 13), (Title Case), (bold), (Flush left)

(d) Sub-Subtitles and Text, (font size 12), (Title Case), (bold), (Flush left)

(e) Body text, (font size 12), (1.5 spacing), (Sentence case), (Justified)

Note:

Refer to Appendix A for the details.

2

1.3 Title and Subtitle

All titles and subtitles must be clearly numbered and bold. The chapters are numbered

numerically, i.e. Chapter 1, Chapter 2, Chapter 3 and so on. The Subtitles should not be

indented but arranged in a structured manner not more than four levels as follow:

1 First level (Title of the topic) – level 1

1.1 Second level (Title of the subtopic) – level 2

1.1.1 Third level (Title of the sub-subtopic) – level 3

1.1.1.1 Fourth level (Title of the sub-sub-subtopic) – level 4

Sub-topics beyond level four are not allowed. Hence, should be labeled using alphabets and

Romans. Refer to 1.4 below for details.

1.4 Numbering

(a) An example of numbering is shown in Appendix A.

(b) Indents are not used in numbering, neither in text. All should be aligned/flushed left.

Note:

(a) Numbering using alphabet (a, b, c, …) is only allowed after sub-sub-sub-title.

(b) Numbering using Roman style (i, ii, iii, ….) is only allowed after the alphabets have been

used.

Example:-

1.1.1.1......

(a) ......

(i) .......

(ii) ……

(b) ……

3

1.5 Line / Body Text Spacing

Use JUSTI FY alignment with 1.5 spacing for the entire body text throughout the report.

For new entries of sub-titles, hit the ENTER key for TWO times, and start typing at the second

line. After the subtitle, enter only once and start typing the text, m eaning to say that the gap

between the subtitle to text should be closer as compared to the distance from text end of the

previous subtitle to the current sub title. Pleaserefer to Appendix A for the example on text

spacing (one row means one time enter key ). The text bo dy should not be indented for each

paragraph, but hit th e enter key twice before stating the following new paragraph.

1.6 Tables, Figures and Captions

Use CENTRE alignment with SINGLE S PACING for legends, captions of figures and tables

with Times New Rom an font, size 10. The captions for tables should be on top and at the

bottom for the f igures to the width o f the enti re margin and prevent m ore than a line caption

(set it justified if it exceeds more than a line – refer Figure 1). The so urce of the table / figure

is to be included in the caption. The caption shou ld be very little spaced from the table and

figure. The full word of Figure and Table need to be typed at the beginning of the caption.

The figures and tables are to be placed horizontally centre of the page and no text is allowed

on their left and right sides. The word Figure X: or Table X: is to be bold and the remaining

caption text is normal. Refer to the Appendix F and Appendix G.

1.7 Margins

All pages should be set with the sam e margin. The left m argin should be 4 cm (for binding

purpose) and 2.5 cm for the top, right and bottom margins. Please refer to Appendix A.

4

1.8 Pagination

The page number 1 should only begin with the first page of Chapter 1.

Pages should be numbered consecutively throu ghout the report, including pages of figures,

tables and appendices. The pre liminary pages should carry page numbers in small Roman

numerals (i, ii, iii, etc.).

Table 1.1: Arrangement of preliminary pages for internship report.

No Subject Example Page Number

a. Front Page Appendix B without page number

b. Abstract Appendix C i

c. Acknowledgement Appendix D ii

d Table of Content Appendix E Roman numeric

l. List of Tables Appendix F Roman numeric

m. List of Figures Appendix G Roman numeric

n. List of Abbreviations, Symbols & Nomenclature Appendix H Roman numeric

5

Page numbers should be centred at the bottom of the page and the page numbers should

appear by themselves and are not to be enclosed in parentheses, hyphens, etc.

Each appendix should be identified in sequence separately in alphabetical order (Appendix A,

Appendix B, …. etc.). Do not provide page number for the appendices and they should be

placed at the end part of report.

1.9 Printing Paper

(a) PLAIN white A4 (210mm x 297mm) PAPER

(b) Good-quality with at least 80 gms.

(c) Photographic illustration must be printed in good quality and high-resolution mode.

1.10 Others

All figures (picture, chart, diagram, etc.) must be clear. Scanned figures are allowed, but, must

be in high resolution mode with fine cropping.

6

CHAPTER 2 REPORT CONTENT

This section basica lly guides the au thor in p reparing the en tire repor t content including the

graphical illustrations which can be found in appendices. The REPORT CONTENT should be

divided into appropriate chapters and they are show here.

2.1 Front Page

See Appendix B.

7

2.2 Abstract

The abstract should be written in one paragraph within a page. See Appendix C.

.

2.3 Acknowledgement

Most repo rts will inclu de a brief statement of thanks in recognition of special assistance

(including f inancial) an d guidance given by individuals, in stitutions or government bodies.

See Appendix D.

2.4 Table of Content

See Appendix E.

8

2.5 Lists of Tables and Figures (Illustrations / Photographs)

These lis ts consist of the exact titles (includi ng num bering) of all tables and figures that

appear in the report. All tables, figures shoul d be numbered consecutively throughout the text

separated by chapter. See Appendix F and Appendix G.

2.6 List of Abbreviations, Symbols and Nomenclature

This list is non-compulsory, depending on the subject of the report. All scientific symbols and

Nomenclature should follow the standard of SI-system . All symbols or abbreviations,

notations or terminology found in the text should be listed on this page. They are listed in the

alphabetical order. See Appendix H.

2.7 Main Text of the Report

The m ain body of the report is usually arranged into consecutively numbered chapters or

sections.

9

CHAPTER 3 REFERENCE STYLE

Any report which m akes use of other’s work, either in direct quotation or by reference, must

contains a bibliography listing of all the sources. Only work directly cited or quoted in the text

should be included in the bibliography.

See separate documet.

CHAPTER 1 TITLE

Introductory Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

1.1 Sub-Title (font 13; Times New Roman; Bold)

Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

1.1.1 Sub-Sub Title (font 12; Times New Roman; Bold)

Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

1.1.2 Sub-Sub-Title (font 12; Times New Roman; Bold)

1.1.2.1 Sub-Sub-Sub-Title (font 12; Times New Roman; Bold)

(a)……………….

(i)……………………

(ii)………………………

(iii)……………………

(b)………………………….

Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

3 Rows; Font 12 1.5 Spacing

3 Rows; Font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing

2 Row; font 12 1.5 Spacing

2 Rows; font 12 1.5 Spacing

APPENDIX A

Font 14, Times New Roman; Bold

Font 16, Times New Roman; Bold

2.5 cm

4 cm 2.5 cm

2.5 cm

1 Row; font 12 1.5 Spacing

2 Rows; font 12 1.5 Spacing

QUALITY AND PERFORMANCE INVESTIGATION OF TiAlN

COATED DRILL TOOLS

3 Rows; font 12 1.5 Spacing

X Rows; font 12 1.5 Spacing

X Rows; font 12 1.5 Spacing

3 Rows; font 12 1.5 Spacing

Font 14; Arial

Font 14; Arial

Font 16; Arial

APPENDIX B

ABSTRACT

Text text text text te xt text text text text text text text text text text text text text text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text text texttext te xt text tex t text text text text text text text text text text text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text text text text te xt text text text tex t text text text text text text text te xt text text text

text text tex t tex t text text text text text text text tex t text text text tex t tex t text texttex t

text……..

3 Rows; Font 12 1.5 Spacing

3 Rows; Font 12 1.5 Spacing

APPENDIX C 2.5 cm

4 cm 2.5 cm

2.5 cm

ACKNOWLEDGEMENT

I would like to thank for….

3 Rows; Font 12 1.5 Spacing

3 Rows; 1.5 Spacing

APPENDIX D 2.5 cm

4 cm 2.5 cm

2.5 cm

TABLE OF CONTENT

Abstract i

Acknowledgement ii

Table of Content iii

List of Tables iv

List of Figures v

List Abbreviations vi

1. TITLE 1

1.1 Subtitle 2

1.2 Subtitle 3

1.2.1 Sub-Subtitle 4

1.2.1.1 Sub-Sub-Subtitle 5

1.3 Subtitle 6

2. TITLE 7

2.1 Subtitle 8

2.2 Subtitle 9

REFERENCES 12

APPENDICES

A List of Respondents

2 Rows; font 12 1.5 Spacing

2 Rows; font 12 1.5 Spacing

APPENDIX E

1 Row; font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing

2.5 cm

4 cm

2.5 cm

2.5 cm

LIST OF TABLES

1.1 Text Text Text Text Text Text Text Text 3

2.1 Text Text Text Text Text Text 9

3.1 Text Text Text Text Text Text Text Text 12

3.2 Text Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text Text

15

3.3 Text Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text

21

3.4 Text Text Text Text Text Text 23

3.5a Text Text Text Text Text Text Text 26

3.5b Text Text Text Text Text Text Text Text Text Text Text Text Text

Text

28

3.6a Text Text Text Text Text Text Text 29

3.6b Text Text Text Text Text 30

2 Rows; font 12 1.5 Spacing

4 cm

APPENDIX F

1 Row; font 12 1.5 Spacing 1 Row; font 12 1.5 Spacing

2.5 cm

2.5 cm

2.5 cm

Separate by chapter

LIST OF FIGURES

1.1 Text Text Text Text Text Text Text 18

1.2 Text Text Text Text Text Text Text

19

2.1 Text Text Text Text Text Text Text 21

2.2 Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text

22

2.3 Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text

23

3.1 Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text

31

3.2a Text Text Text Text 33

3.2b Text Text Text Text Text 34

3.3 Text Text Text Text Text Text Text Text 35

2 Rows; font 12 1.5 Spacing

Separate by chapter

4 cm

APPENDIX G

1 Row; font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing

2.5 cm

2.5 cm

2.5 cm

LIST OF ABBREVIATIONS

ANOVA - Analysis of Variance

ASEAN - Association of Southeast Asian Nations

AT - Annual Turnover

F - F Test (ANOVA)

H - H Test (Kruskal Wallis Test)

HU - Highly Used

IT - Information Technology

LU - Least Used

M - Million

MU - Moderately Used

NOYP - Number of Years in Operations

NOE - Number of Employees

NU - Not Used

MITC - Melaka International Trade Centre

MNC - Multinational Company

SD - Standard Deviations

SME - Small Medium Enterprise

U - U Test (Mann Whitney Test)

2 Rows; font 12 1.5 Spacing

APPENDIX H 2.5 cm

4 cm 2.5 cm

2.5 cm

REFERENCES

Campbell, W.G. (1986). “Form and Style: Thesis, Reports, Term Papers.” Boston, Mass:

Houghton Mifflin.

Reynolds, M.M. (1985). “Guide to Thesis and Dissertations: An International Bibliography of

Bibliographies.” Phoenix, Ariz.: Onyx Press.

Turabian, K.L. (1982). “A Manual for W riters of Tom Papers, Thesis, and Dissertations.”

London: Longman.

SEE SEPARATE DOCUMENT FOR REFERENCES STYLE etc.

2 Rows; font 12 1.5 Spacing

APPENDIX I 2.5 cm

4 cm 2.5 cm

2.5 cm

1 Row; font 12 1.5 Spacing

1 Row; font 12 1.5 Spacing