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SYED AOUN ABBAS MC110403781 GENCO, III THERMAL POWER STATION, MUZAFARGARH INTERNSHIP REPORT SUBMITTED TO INSTRUCTOR MGTI619 DEPARTMENT OF MANAGEMENT SCIENCES SUBMITTED BY STUDENT ID MC110403781 SESSION 2011-2015 Intern ship report (VU PAKISTAN) 1 | Page
80

internship report

Jan 11, 2016

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Aoun Bukhari

internship report at Northern Power Generation Company, Ltd.
Thermal Power Station, Muzaffargarh. 1350mw
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Page 1: internship report

SYED AOUN ABBAS MC110403781

GENCO III THERMAL POWER STATION MUZAFARGARH

INTERNSHIP REPORT

SUBMITTED TO

INSTRUCTOR MGTI619 DEPARTMENT OF

MANAGEMENT SCIENCES

SUBMITTED BY

STUDENT ID MC110403781

SESSION 2011-2015

VIRTUAL UNIVERSITY OF PAKISTAN

Intern ship report (VU PAKISTAN) 1 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 2 | P a g e

DEDICATIONEvery challenging work performed by a person needs self efforts and the guide line of the elders

I thank GOD who gave me the strength to achieve my destination

I dedicate my whole work to my mother and brothers who encouraged and supported me to

complete my education in that time where nothing was in favor of me

DEDICATIONEvery challenging work performed by a person needs self efforts and the guide line of the elders

I thank GOD who gave me the strength to achieve my destination

I dedicate my whole work to my mother and brothers who encouraged and supported me to

complete my education in that time where nothing was in favor of me

SYED AOUN ABBAS MC110403781

ACKNOWLEDGEMENT

No pain no gain If you want to achieve something desired

It is only possible if you work hard and have a strong determination Without help of GOD I am

nothing and I want thankful to ALLAH almighty who gave the brain and healthy body to achieve

my destination Due to this I am able to complete my internship program

You cannot achieve your goals in solo flight mode Team work and cooperation of the staff

members is required They guide you towards your goals

During my period of internship in TPS Muzaffargarh I learnt a lot from the officers and other

staff members They provided me each and every information they know Writing the names of

each one is difficult So I would like to appreciate collectively all those people in enhancing my

knowledge about the given organization and my relatives who provided me a golden chance to

do the internship in TPS Muzaffargarh

Intern ship report (VU PAKISTAN) 3 | P a g e

SYED AOUN ABBAS MC110403781

Thanks to all

EXECUTIVE SUMMARY

After doing Bcom I decided to take admission in MBA 35y in Virtual University of Pakistan a

top ranking institution providing the quality education through internet and modern means of

communication I completed my study work and after that it was mandatory to complete the

intern ship in any reputed organization of Pakistan for the period of six to eight weeks

So i started my endeavor and decided to do internship in thermal power station in Muzaffargarh

It was established to meet the increasing need of nation for energy in 1998 NPGCL generates

electricity under a License granted by National Electric Power Regulatory Authority (NEPRA)

pursuant to the Regulation of Generation Transmission and Distribution of Electric Power Act

1997 (NEPRA Act) Its actual capacity is 1370 MW and known as GENCO iii Company uses

furnace oil and gas to generate power Npgcl comprises of eight generating blocks situated

At Muzaffargarh Faisalabad Multan and Lahore All the generating companies are operated

according to WAPDA rules established by the WAPDA authorities

I tried to understand the basics of the organization by visiting human resource and admin

department as well as finance department I describe working and functions of those departments

in this report In this report I did SWOT analyses I also provided the conclusion at the end of

report

Intern ship report (VU PAKISTAN) 4 | P a g e

SYED AOUN ABBAS MC110403781

TABLE OF CONTENTS

Contents Numbers

(1)INTRODUCTION OF WAPDA 10-11

(2)INTRODUCTION OF PEPCO 12-14

(3)INTRODUCTION OF NEPRA 15

(4)THERMAL GENERATION 16

(5)VISION AND MISSION OF NPGCL 17

(6)NORTHERN POWER GENERATION COMPANY LIMITED 18

(61)Background 18

(62)IntroductionProduct line 18-21

(63)Head office addressDepartments 22

(64)Objectives 23

(65)Competitors 24

(66)Hierarchy 25-28

(67)Comment on structure 29-30

(68)Profile of BOD and sr Management 31

Intern ship report (VU PAKISTAN) 5 | P a g e

SYED AOUN ABBAS MC110403781

(7)INTERNSHIP ACTIVITY PLAN 32-33

(8)TRAINING PROGRAM 34-35

(9)ANALYSIS OF MANAGEMENT FUNCTIONS 36-42

(10)CRITICAL ANALYSIS 43-44

(11)SWOT ANALYSIS 45

(111)Strength 45

(112)Weaknesses 46

(113)Opportunities 47

(114)Threats 48

(12)CONCLUSION 49

(13)RECOMMENDATIONS 50

(14)REFERENCE amp SOURCES 51-52

(15)FINANCIAL INFORMATION OF NPGCL 53-60

Intern ship report (VU PAKISTAN) 6 | P a g e

SYED AOUN ABBAS MC110403781

(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

Intern ship report (VU PAKISTAN) 7 | P a g e

SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

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SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

Intern ship report (VU PAKISTAN) 15 | P a g e

SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

Intern ship report (VU PAKISTAN) 16 | P a g e

SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

Intern ship report (VU PAKISTAN) 20 | P a g e

SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

Intern ship report (VU PAKISTAN) 21 | P a g e

SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

Intern ship report (VU PAKISTAN) 22 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 23 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 2: internship report

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 2 | P a g e

DEDICATIONEvery challenging work performed by a person needs self efforts and the guide line of the elders

I thank GOD who gave me the strength to achieve my destination

I dedicate my whole work to my mother and brothers who encouraged and supported me to

complete my education in that time where nothing was in favor of me

DEDICATIONEvery challenging work performed by a person needs self efforts and the guide line of the elders

I thank GOD who gave me the strength to achieve my destination

I dedicate my whole work to my mother and brothers who encouraged and supported me to

complete my education in that time where nothing was in favor of me

SYED AOUN ABBAS MC110403781

ACKNOWLEDGEMENT

No pain no gain If you want to achieve something desired

It is only possible if you work hard and have a strong determination Without help of GOD I am

nothing and I want thankful to ALLAH almighty who gave the brain and healthy body to achieve

my destination Due to this I am able to complete my internship program

You cannot achieve your goals in solo flight mode Team work and cooperation of the staff

members is required They guide you towards your goals

During my period of internship in TPS Muzaffargarh I learnt a lot from the officers and other

staff members They provided me each and every information they know Writing the names of

each one is difficult So I would like to appreciate collectively all those people in enhancing my

knowledge about the given organization and my relatives who provided me a golden chance to

do the internship in TPS Muzaffargarh

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Thanks to all

EXECUTIVE SUMMARY

After doing Bcom I decided to take admission in MBA 35y in Virtual University of Pakistan a

top ranking institution providing the quality education through internet and modern means of

communication I completed my study work and after that it was mandatory to complete the

intern ship in any reputed organization of Pakistan for the period of six to eight weeks

So i started my endeavor and decided to do internship in thermal power station in Muzaffargarh

It was established to meet the increasing need of nation for energy in 1998 NPGCL generates

electricity under a License granted by National Electric Power Regulatory Authority (NEPRA)

pursuant to the Regulation of Generation Transmission and Distribution of Electric Power Act

1997 (NEPRA Act) Its actual capacity is 1370 MW and known as GENCO iii Company uses

furnace oil and gas to generate power Npgcl comprises of eight generating blocks situated

At Muzaffargarh Faisalabad Multan and Lahore All the generating companies are operated

according to WAPDA rules established by the WAPDA authorities

I tried to understand the basics of the organization by visiting human resource and admin

department as well as finance department I describe working and functions of those departments

in this report In this report I did SWOT analyses I also provided the conclusion at the end of

report

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TABLE OF CONTENTS

Contents Numbers

(1)INTRODUCTION OF WAPDA 10-11

(2)INTRODUCTION OF PEPCO 12-14

(3)INTRODUCTION OF NEPRA 15

(4)THERMAL GENERATION 16

(5)VISION AND MISSION OF NPGCL 17

(6)NORTHERN POWER GENERATION COMPANY LIMITED 18

(61)Background 18

(62)IntroductionProduct line 18-21

(63)Head office addressDepartments 22

(64)Objectives 23

(65)Competitors 24

(66)Hierarchy 25-28

(67)Comment on structure 29-30

(68)Profile of BOD and sr Management 31

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(7)INTERNSHIP ACTIVITY PLAN 32-33

(8)TRAINING PROGRAM 34-35

(9)ANALYSIS OF MANAGEMENT FUNCTIONS 36-42

(10)CRITICAL ANALYSIS 43-44

(11)SWOT ANALYSIS 45

(111)Strength 45

(112)Weaknesses 46

(113)Opportunities 47

(114)Threats 48

(12)CONCLUSION 49

(13)RECOMMENDATIONS 50

(14)REFERENCE amp SOURCES 51-52

(15)FINANCIAL INFORMATION OF NPGCL 53-60

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(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

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The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

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This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

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d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

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(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

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SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 3: internship report

SYED AOUN ABBAS MC110403781

ACKNOWLEDGEMENT

No pain no gain If you want to achieve something desired

It is only possible if you work hard and have a strong determination Without help of GOD I am

nothing and I want thankful to ALLAH almighty who gave the brain and healthy body to achieve

my destination Due to this I am able to complete my internship program

You cannot achieve your goals in solo flight mode Team work and cooperation of the staff

members is required They guide you towards your goals

During my period of internship in TPS Muzaffargarh I learnt a lot from the officers and other

staff members They provided me each and every information they know Writing the names of

each one is difficult So I would like to appreciate collectively all those people in enhancing my

knowledge about the given organization and my relatives who provided me a golden chance to

do the internship in TPS Muzaffargarh

Intern ship report (VU PAKISTAN) 3 | P a g e

SYED AOUN ABBAS MC110403781

Thanks to all

EXECUTIVE SUMMARY

After doing Bcom I decided to take admission in MBA 35y in Virtual University of Pakistan a

top ranking institution providing the quality education through internet and modern means of

communication I completed my study work and after that it was mandatory to complete the

intern ship in any reputed organization of Pakistan for the period of six to eight weeks

So i started my endeavor and decided to do internship in thermal power station in Muzaffargarh

It was established to meet the increasing need of nation for energy in 1998 NPGCL generates

electricity under a License granted by National Electric Power Regulatory Authority (NEPRA)

pursuant to the Regulation of Generation Transmission and Distribution of Electric Power Act

1997 (NEPRA Act) Its actual capacity is 1370 MW and known as GENCO iii Company uses

furnace oil and gas to generate power Npgcl comprises of eight generating blocks situated

At Muzaffargarh Faisalabad Multan and Lahore All the generating companies are operated

according to WAPDA rules established by the WAPDA authorities

I tried to understand the basics of the organization by visiting human resource and admin

department as well as finance department I describe working and functions of those departments

in this report In this report I did SWOT analyses I also provided the conclusion at the end of

report

Intern ship report (VU PAKISTAN) 4 | P a g e

SYED AOUN ABBAS MC110403781

TABLE OF CONTENTS

Contents Numbers

(1)INTRODUCTION OF WAPDA 10-11

(2)INTRODUCTION OF PEPCO 12-14

(3)INTRODUCTION OF NEPRA 15

(4)THERMAL GENERATION 16

(5)VISION AND MISSION OF NPGCL 17

(6)NORTHERN POWER GENERATION COMPANY LIMITED 18

(61)Background 18

(62)IntroductionProduct line 18-21

(63)Head office addressDepartments 22

(64)Objectives 23

(65)Competitors 24

(66)Hierarchy 25-28

(67)Comment on structure 29-30

(68)Profile of BOD and sr Management 31

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SYED AOUN ABBAS MC110403781

(7)INTERNSHIP ACTIVITY PLAN 32-33

(8)TRAINING PROGRAM 34-35

(9)ANALYSIS OF MANAGEMENT FUNCTIONS 36-42

(10)CRITICAL ANALYSIS 43-44

(11)SWOT ANALYSIS 45

(111)Strength 45

(112)Weaknesses 46

(113)Opportunities 47

(114)Threats 48

(12)CONCLUSION 49

(13)RECOMMENDATIONS 50

(14)REFERENCE amp SOURCES 51-52

(15)FINANCIAL INFORMATION OF NPGCL 53-60

Intern ship report (VU PAKISTAN) 6 | P a g e

SYED AOUN ABBAS MC110403781

(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

Intern ship report (VU PAKISTAN) 7 | P a g e

SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 4: internship report

SYED AOUN ABBAS MC110403781

Thanks to all

EXECUTIVE SUMMARY

After doing Bcom I decided to take admission in MBA 35y in Virtual University of Pakistan a

top ranking institution providing the quality education through internet and modern means of

communication I completed my study work and after that it was mandatory to complete the

intern ship in any reputed organization of Pakistan for the period of six to eight weeks

So i started my endeavor and decided to do internship in thermal power station in Muzaffargarh

It was established to meet the increasing need of nation for energy in 1998 NPGCL generates

electricity under a License granted by National Electric Power Regulatory Authority (NEPRA)

pursuant to the Regulation of Generation Transmission and Distribution of Electric Power Act

1997 (NEPRA Act) Its actual capacity is 1370 MW and known as GENCO iii Company uses

furnace oil and gas to generate power Npgcl comprises of eight generating blocks situated

At Muzaffargarh Faisalabad Multan and Lahore All the generating companies are operated

according to WAPDA rules established by the WAPDA authorities

I tried to understand the basics of the organization by visiting human resource and admin

department as well as finance department I describe working and functions of those departments

in this report In this report I did SWOT analyses I also provided the conclusion at the end of

report

Intern ship report (VU PAKISTAN) 4 | P a g e

SYED AOUN ABBAS MC110403781

TABLE OF CONTENTS

Contents Numbers

(1)INTRODUCTION OF WAPDA 10-11

(2)INTRODUCTION OF PEPCO 12-14

(3)INTRODUCTION OF NEPRA 15

(4)THERMAL GENERATION 16

(5)VISION AND MISSION OF NPGCL 17

(6)NORTHERN POWER GENERATION COMPANY LIMITED 18

(61)Background 18

(62)IntroductionProduct line 18-21

(63)Head office addressDepartments 22

(64)Objectives 23

(65)Competitors 24

(66)Hierarchy 25-28

(67)Comment on structure 29-30

(68)Profile of BOD and sr Management 31

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SYED AOUN ABBAS MC110403781

(7)INTERNSHIP ACTIVITY PLAN 32-33

(8)TRAINING PROGRAM 34-35

(9)ANALYSIS OF MANAGEMENT FUNCTIONS 36-42

(10)CRITICAL ANALYSIS 43-44

(11)SWOT ANALYSIS 45

(111)Strength 45

(112)Weaknesses 46

(113)Opportunities 47

(114)Threats 48

(12)CONCLUSION 49

(13)RECOMMENDATIONS 50

(14)REFERENCE amp SOURCES 51-52

(15)FINANCIAL INFORMATION OF NPGCL 53-60

Intern ship report (VU PAKISTAN) 6 | P a g e

SYED AOUN ABBAS MC110403781

(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

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SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

Intern ship report (VU PAKISTAN) 13 | P a g e

SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

Intern ship report (VU PAKISTAN) 14 | P a g e

SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

Intern ship report (VU PAKISTAN) 15 | P a g e

SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

Intern ship report (VU PAKISTAN) 16 | P a g e

SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

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(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 5: internship report

SYED AOUN ABBAS MC110403781

TABLE OF CONTENTS

Contents Numbers

(1)INTRODUCTION OF WAPDA 10-11

(2)INTRODUCTION OF PEPCO 12-14

(3)INTRODUCTION OF NEPRA 15

(4)THERMAL GENERATION 16

(5)VISION AND MISSION OF NPGCL 17

(6)NORTHERN POWER GENERATION COMPANY LIMITED 18

(61)Background 18

(62)IntroductionProduct line 18-21

(63)Head office addressDepartments 22

(64)Objectives 23

(65)Competitors 24

(66)Hierarchy 25-28

(67)Comment on structure 29-30

(68)Profile of BOD and sr Management 31

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SYED AOUN ABBAS MC110403781

(7)INTERNSHIP ACTIVITY PLAN 32-33

(8)TRAINING PROGRAM 34-35

(9)ANALYSIS OF MANAGEMENT FUNCTIONS 36-42

(10)CRITICAL ANALYSIS 43-44

(11)SWOT ANALYSIS 45

(111)Strength 45

(112)Weaknesses 46

(113)Opportunities 47

(114)Threats 48

(12)CONCLUSION 49

(13)RECOMMENDATIONS 50

(14)REFERENCE amp SOURCES 51-52

(15)FINANCIAL INFORMATION OF NPGCL 53-60

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SYED AOUN ABBAS MC110403781

(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

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SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

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SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

Intern ship report (VU PAKISTAN) 22 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 23 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 6: internship report

SYED AOUN ABBAS MC110403781

(7)INTERNSHIP ACTIVITY PLAN 32-33

(8)TRAINING PROGRAM 34-35

(9)ANALYSIS OF MANAGEMENT FUNCTIONS 36-42

(10)CRITICAL ANALYSIS 43-44

(11)SWOT ANALYSIS 45

(111)Strength 45

(112)Weaknesses 46

(113)Opportunities 47

(114)Threats 48

(12)CONCLUSION 49

(13)RECOMMENDATIONS 50

(14)REFERENCE amp SOURCES 51-52

(15)FINANCIAL INFORMATION OF NPGCL 53-60

Intern ship report (VU PAKISTAN) 6 | P a g e

SYED AOUN ABBAS MC110403781

(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

Intern ship report (VU PAKISTAN) 7 | P a g e

SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

Intern ship report (VU PAKISTAN) 8 | P a g e

SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

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d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

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(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

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stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 7: internship report

SYED AOUN ABBAS MC110403781

(1) INTRODUCTION OF WAPDA

ldquoWAPDA is the abbreviation of Water and Power Development Authority It was established in

1958 by an act of parliamentrdquo It is an sovereign body under the administrative control of

Federal Government of Pakistan The authority is consisted of a chairman and 3 members

relating to their areas

Since 2007 WAPDA has been divided into two different entities to reduce the load of work ie

WAPDA and Pakistan Electric Power Company (PEPCO) WAPDA is in charge for water and

electricity produced with it On the other side PEPCO is in charge of thermal power generation

transmission distribution and billing To meet the needs of the country in both water and thermal

sectors with a prime goal to put Pakistan on the track of development by providing 247

electricity WAPDA has planned to construct water storage dams during the next years The

building of these dams will not only help address water challenge but also produce cheap and

clean hydroelectricity so that the bill burden imposed by government will be reduced and nation

will prosper fast

WAPDA is one of the largest employers of human resources in public sector of Pakistan It has

160000 employees which make it 2nd largest organization of Pakistan after Pakistan army Over

the years WAPDA has built-up a dams of Technical know-how and expertise which has made it

a modern and progressive organization

Intern ship report (VU PAKISTAN) 7 | P a g e

SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

Intern ship report (VU PAKISTAN) 13 | P a g e

SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

Intern ship report (VU PAKISTAN) 14 | P a g e

SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

Intern ship report (VU PAKISTAN) 15 | P a g e

SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

Intern ship report (VU PAKISTAN) 16 | P a g e

SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

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(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

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(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

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The end

Intern ship report (VU PAKISTAN) 59 | P a g e

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 8: internship report

SYED AOUN ABBAS MC110403781

The prime aim behind the establishment of WAPDA was to investigate plan and run the projects

for irrigation drainage impediment of water logging and recovery of salty land as an sovereign

body responsible for development of water and power resources in Pakistan

Now the main focus of the authorities is to locate those areas where new reservoirs can be built

and new barren lands will become fertile lands This will strengthen our agriculture sector It has

to keep an eye on Indus water treaty and to settle the water disputes between INDIA and

PAKISTAN

It is run through an act which is known as ldquoWATER AND POWER DEVELOPMENT

AUTHORITY

ACT 1958 Pakistan Act No XXXI of 1958rdquo

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SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

Intern ship report (VU PAKISTAN) 20 | P a g e

SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

Intern ship report (VU PAKISTAN) 21 | P a g e

SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

Intern ship report (VU PAKISTAN) 22 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 23 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 9: internship report

SYED AOUN ABBAS MC110403781

(2) INTRODUCTION OF PEPCO

ldquoPEPCO is the abbreviation of Pakistan Electric Power Company PEPCO was created in May

1998 as a Management Company owned by Government of Pakistan Pakistan Electric Power

Company is a Registered Company since May 1998 under Companies Ordinance 1984 (owned

by Government of Pakistan) and started functioning since 1999 It is a Management Company

under the ownership of Government of Pakistan working under the Ministry of Water amp

Powerrdquo

The Pakistan Electric Power Company (PEPCO) has been assigned the task of managing the

shift of WAPDA from a bureaucratic structure to a corporate commercially viable and

productive structure

It has the following responsibilities which include

support of IPPs (independent power plants)

Restructuring of WAPDA

Improved regulation of power sector

Privatization of selected corporate organizations of power generation

Intern ship report (VU PAKISTAN) 9 | P a g e

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

Intern ship report (VU PAKISTAN) 13 | P a g e

SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

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SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 10: internship report

SYED AOUN ABBAS MC110403781

This company is also responsible for for restructuring WAPDA Power Functions into twelve

companies creating business association among them help them become independent in their

working but with strict check and balance improving their working conditions and keep in view

that generation companies do not waste the resources of the nation and reporting to Secretary

Ministry of Water and Power There was manual system of recording all the transactions but

now the companies are moving towards the online data entry of all the records

Government of Pakistan has observed many differences in power sector of Pakistan Because it

was giving too much loss to the government of Pakistan which is literally the loss of the tax

payer of Pakistan So to regulate all the issues government formed an independent body to

eliminate the corruption and corrupt practices It was observed by the government that WAPDA

is not meeting its responsibilities sufficiently because of burden of work So to reduce the burden

of work from hydro electricity and thermal electricity

PEPCO has prepared the conceptual structure and is following a comprehensive strategy

whereby WAPDAs vertical-monolithic Power Wing has been restructured into twelve (12)

different independent entities under Companies Ordinance 1984

These are 4 generation(GENCOrsquos) one transmission(NTDC) and eight distribution companies

Pakistan Electric Power Company (PEPCO) showed new face of Pakistans power sector with

the crisis management objectives to improve the efficiency of the power sector and to meet

customers supplies on a sustainable and environment friendly basis The basic objectives of

PEPCO are bringing the transparency in the overall industry reduce load shedding constructing

new grid stations to minimize the load on national grid reducing line losses minimizing tripping

and theft control improvement of generation units and to improve customer services and

development of an integrated automated power planning system for generation transmission and

distribution to ensure that the national grid system will not bear extra burden fault isolation and

upgrade relying

Its core objective are as follows

a ) To boost the value of assets of electricity generation organizations in Pakistan

b ) Remove the barriers in generation transmission and distribution

c ) Close eye on the design and implementation of the Manpower

Intern ship report (VU PAKISTAN) 10 | P a g e

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

Intern ship report (VU PAKISTAN) 22 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 23 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 11: internship report

SYED AOUN ABBAS MC110403781

d ) Evolution of the new ways to produce cheap electricity

e ) Leadership of early business operations by the newly formed corporations

f ) Privatization decisions are decided by this authority

National demand of electricity has increased and would continue to grow with the development

of population in Pakistan which is 20 caror Based on the present generation capacity the hydel-

thermal mix in the country is not ideal for the development of the industry and other sectors The

electricity demand since 2002 had been grown at an average rate of about 8 due to more use

of air conditioners in the summer season The load forecast prepared by authorities in

collaboration with PEPCO Planning and Development Division Government of Pakistan shown

that the power demand would grow at an average rate of 5 per year To meet this projected

load no additional generating capacity is added But now government is trying its best to reduce

the short fall of supply and demand

Intern ship report (VU PAKISTAN) 11 | P a g e

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(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

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stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 12: internship report

SYED AOUN ABBAS MC110403781

(3) INTRODUCTION of NEPRA

ldquoNational Electric Power Regulatory Authority (NEPRA) was created to regulate the Power

Sector in order to encourage competitive power market to ensure dependable power supply at

affordable price to electricity consumers in Pakistanrdquo Major tasks of NEPRA include

1) Issuance of licenses to those who want to invest in power sector for creating new

plants

2) Setting the prices of electricity and at what rate to sell

3) To bring in the international standards in power sector

Basic theme of the bringing the NEPRA by the GoP was to bring in the clearness in the

power sector so that there would be no corrupt practices on electricity prices

Pakistan is trying to bring the new technology and means of generation during the 21st century

The World is moving towards various source to generate the electricity

Electricity is generated marketed and sold in Pakistan Pakistan has to straight away start

working towards creating an environment that will not only enable but also attract international

investors and it is only possible if we are sincere with the money of tax payer by the government

and its regulatory departments If we do not enhance our production our economy will suffer

The NEPRA reflects the wish of the Government to establish an independent controller body to

improve the efficiency and availability of electric power services by protecting the interest of the

Intern ship report (VU PAKISTAN) 12 | P a g e

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

Intern ship report (VU PAKISTAN) 14 | P a g e

SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

Intern ship report (VU PAKISTAN) 16 | P a g e

SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

Intern ship report (VU PAKISTAN) 20 | P a g e

SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

Intern ship report (VU PAKISTAN) 22 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 23 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

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AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

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13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 13: internship report

SYED AOUN ABBAS MC110403781

stakeholder the operator and the consumers and to do so with a view to promoting competition

and to deregulate power sector activities where there is competition

(4)THERMAL GENERATION

ldquoPepcorsquos Thermal Power Generation is mainly dependent upon generation of power from its

Steam Generators Gas Turbines (simple as well as Combined Cycle Units) installed at various

Power Stations situated in Sindh Punjab and Balochistan provinces native Gas amp Coal is the

main fuel whereas Furnace oil and HSD ( high speed diesel) are also used as alternative fuel

As per Government of Pakistan policy all thermal power generation has been reformed and four

corporate companies namely Jamshoro Power Generation Company Limited (GENCO-i) head

quarter at Jamshoro district Dadu Sindh Central Power Generation Company Limited

(GENCO-ii) head office at Guddu district Jacobabad Sindh and Northern Power Generation

Company Limited (GENCO-iii) headoffices at Muzaffargarh and Lakhra Power Generation

Company Limited (GENCO-iv) Sindh have been formed and registered Functioning of

GENCOs has startedrdquo

Each of the above is producing below the installed capacity due to wear and tear of plants and

corruption also Thermal generation uses gas and furnace oil as input to generate the electricity

Thermal power station Guddu

a Location

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Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

Intern ship report (VU PAKISTAN) 14 | P a g e

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(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

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(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 14: internship report

SYED AOUN ABBAS MC110403781

Thermal Power Station Guddu is situated in the province of sindh It is near the bank of SINDH

river It is 8 km from kashmoor and 45 km from sadiqabad

b Fuel (Gas amp F Oil) Supplies

Natural gas is provided through Bhit Shat Gas field

Furnace oil is received through Railway and oil tankers from Karachi

This information about TPS GUDU was just to give you the idea about thermal generation But

my concern is TPS Muzaffargarh where I did my internship

(5) (GENCO-III) NORTHERN POWER GENERATION COMPANY LIMITED

MISSION STATEMENT

Our mission is to bring the assurance of energy to our customer with world class

quality and commitment for satisfaction as we in our hunt for excellence

VISION STATEMENT

To fully enable the reform and reorganization of the Pakistan Power Sector and to

change the fourteen (14) Corporate entities (CEs) into independent and commercially

viable enterprises thru induction of effective corporate management best business and

utility practices and well-engineered systems and bridge the ever growing supply-

demand gap so as to meet customers electric energy requirement on a sustainable and

environmentally friendly basis thru best utilization of resources in an efficient ethical

and customer friendly manner with responsibility to the community and the Nation

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SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

Intern ship report (VU PAKISTAN) 20 | P a g e

SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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SYED AOUN ABBAS MC110403781

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SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 15: internship report

SYED AOUN ABBAS MC110403781

(6) NPGCL(NORTHERN POWER GENERATION COMPANY)

NPGCL means

ldquoNorthern Power Generation Company Limitedrdquo

Its name simply represent that itrsquos the authority which deals with the generation of electricity

(61) BACKGROUND

Northern Power Generation Company Limited owns and operates thermal power generation

facilities located at Muzaffargarh Multan and Faisalabad Installed capacity of the generating

plants is 1350 MW which has declined over the years to dependable capacity of 1169 MW

Complex pattern of internal and external factors limit operating and financial performance of the

company The company has been operating with a negative bottom line which has restrict

sustainability

Government of Pakistan goals to address the countryrsquos power sector issues by introducing Power

Sector Reform Program As part of the program the public sector thermal power generation

companies (GENCOs) including NPGCL were required to develop and implement Business

Plans to effectively respond to constraints and barriers to satisfactory performance

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SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

Intern ship report (VU PAKISTAN) 16 | P a g e

SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

Intern ship report (VU PAKISTAN) 17 | P a g e

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

Intern ship report (VU PAKISTAN) 18 | P a g e

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

Intern ship report (VU PAKISTAN) 19 | P a g e

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

Intern ship report (VU PAKISTAN) 20 | P a g e

SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

Intern ship report (VU PAKISTAN) 21 | P a g e

SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 23 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 16: internship report

SYED AOUN ABBAS MC110403781

Thermal generation is second major source to produce the electricity in Pakistan It is evident

that electricity produced by water power is not sufficient to meet the demands of the nation So

government tried towards the thermal generation Although it is too much costly but filling the

demand gap

Russia and China helped Pakistan to build the thermal power station at Muzaffargarh

(62) INTRODUCTION of NPGCL

NPGCL established as public ltd Company in 1998 and its head office at TPS

MUZAFFARGARH Mehmood Kot road in the province of punjab Npgcl comprises of eight

generating blocks situated at MUZAFFARGARH FAISALABAD MULTAN amp LAHORE

Northern Power Generation Company Limited (NPGCL) is a subsidiary of WAPDA It was

incorporated in October 15 1998 under Companies Ordinance 1984 and started its business from

1st March 1999 The Company took over properties rights assets obligations and liabilities of

thermal power generation at Muzaffargarh Faisalabad Multan Shahdara owned by WAPDA

through Business Transfer Agreement It is providing the employment opportunities in

government sector of Pakistan

ldquoLICENSED POWER PLANTS( product line)rdquo

Thermal power station Muzaffargarh

Natural gas power station Multan

Gas turbine power station Faisalabad

Steam power station Faisalabad

59 mw gtps Shahdara Lahore (non licensed) standby position

These above are considered to be the product line of Northern Power Generation Company

Limited

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TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

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(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 17: internship report

SYED AOUN ABBAS MC110403781

TPS MUZAFFARGARH

a Location

It is situated 3 km near MUZAFFARGARH city and 45 km from Multan at Mehmood

kot raod in the province of Punjab

b Fuel

Dual fuel facility (Gas amp Furnace Oil) has been made for all the machines Furnace oil is

transported through Railway Wagons and oil tankers through road

c Number of Plants

This power plant contains 6 units In block 1 there are three units In block 2 there is only one

unit called unit 4 and in block 3 there are two units 5amp6

It is important to note here is that generation companies are just concerned to the generation of

electricity They sell their product to NTDC(NATIONAL TRANSMISSION amp DISPATCH

COMPANY LIMITED PAKISTAN)

It is considered to be the 3rd largest thermal power plant in south Asia

SPS( STEAM POWER STATION) FAISALABAD

a Location

This Power Station is situated at about 10 Km from Faisalabad city on Faisalabad-Sheikhupura

road Nishatabad railway station is 04 Km in the West and Rakh branch canal flows close to the

power station in the East

b Fuel

Dual fuel combustion provision (Gas amp Furnace Oil) has been made for all the machines

Requirement of Gas on 70 load factor is about 22 MMBTU

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GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 18: internship report

SYED AOUN ABBAS MC110403781

GTPS ( GAS TURBINE POWER STATION) FAISALABAD

a Location

This Power Station is situated (adjoining SPS) at about 10 Km from Faisalabad city on

Faisalabad-Sheikhupura road Nishatabad railway station is 04 Km in the West and Rakh branch

canal flows close to the power station in the East

b Fuel

Dual fuel combustion provision (Gas amp HSD Oil) has been made for all the machines

NGPS (NATURA GAS POWER STATION) MULTAN

a Location

Power Station is located at Piranghaib about 1 kilometer towards North from Piranghaib Railway

station and at a distance of 8 Km from Multan city towards East

b Fuel

Dual fuel ignition provision (Gas amp Furnace Oil) has been made for all the machines 15

MMBTU gas is allocated and the short fall is met with by furnace oil firing

Here important point to note is that power plant situated in Multan is not functioning due to the

lack of gas to the plant so we can say that it is not adding value in overall generation of NPGCL

GTPS ( GAS TURBINE POWER STATION) SHAHDARA

aLocation

This Power Station is situated at Shahdara on right reservoir of river Ravi Lahore

b Fuel (Gas) Supplies

both resources are used to generate the electricity in the given territory

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These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

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SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

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SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

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(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

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(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

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At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

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Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

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SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

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GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

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AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

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SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

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13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 19: internship report

SYED AOUN ABBAS MC110403781

These details were just to give the overview of the licensed power plants This will give you the

additional information about the NPGCL

(63) HEAD OFFICE ADDRESS OF NPGCL

The head office of NPGCL is situated in Thermal Power Station Muzaffargarh about 3 kilometer

from city at Mehmood Kot Road The phone numbers are given below

a) 066-9200166

b) 066-9200177

c) info npgcl compk

DEPARTMENTS OF NPGCL

Finance department

HR amp Admin department

Technical department

MMS department

Security and intelligence department

Fire brigade

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(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

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15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 20: internship report

SYED AOUN ABBAS MC110403781

(64) OBJECTIVE OF NPGLC

This is considered to be a backbone of the thermal generation sector for specific areas of

Pakistan It is contributing a lot in thermal generation and to provide the safe electricity to the

people of Pakistan It has following short but comprehensive objective

To increase the production of electricity

To stop load shedding in constituent areas

To earn profit

Improved customer services

To fully utilize the available generation resources

Reducing the line losses and theft of electricity with collaboration of NTDC

To enhance the performance of the subsidiary organizations

To bring the transparency in financial matters of the company

These are prime objective of the organization in competitive environment

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SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

Intern ship report (VU PAKISTAN) 21 | P a g e

SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

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The end

Intern ship report (VU PAKISTAN) 59 | P a g e

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 21: internship report

SYED AOUN ABBAS MC110403781

(65) COMPETITORS Of NORTHERN POWER GENERATION COMPANY(GENCO-

III)

It is a company working independently but under the ownership of the government of Pakistan

So if we look literally we can say that here is no competitor of this company But if we look in

detail it has to compete with other generation companies

Detail of competitors is as under

a) GENCO-i

b) GENCO-ii

c) GENCO-iv

d) IPPs(Independent Power Projects)

SR ldquoPROJECT NAMErdquo GROSS CAPACITY (MW)

1 Hub Power Project 1292

2 Uch Power Limited 586

3 AES Pak Gen (Pvt) Limited 365

4 AES Lalpir Limited 362

5 Tapal Energy Limited 126

6 Southern Electric Power Company Limited 1152

7 Saba Power Company Limited 114

8 Rousch (Pakistan) Power Limited 412

9 Liberty Power Project 235

10 Kohinoor Energy Limited 132

11 Japan Power Generation (Pvt) Limited 120

12 Habibullah Coastal Power (Pvt) Co 140

13 Gul Ahmed Energy Ltd (GAEL) 138

14 Fauji Kabirwala Power Company 157

Intern ship report (VU PAKISTAN) 21 | P a g e

SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Intern ship report (VU PAKISTAN) 24 | P a g e

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

Intern ship report (VU PAKISTAN) 25 | P a g e

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

Intern ship report (VU PAKISTAN) 26 | P a g e

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

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SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 22: internship report

SYED AOUN ABBAS MC110403781

15 Altern Energy Limited 29

e) RPPs( Rental Power Plants)

(66) ORGANIZATIONAL STRUCTURE

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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SYED AOUN ABBAS MC110403781

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

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SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 24: internship report

SYED AOUN ABBAS MC110403781

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Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 25: internship report

SYED AOUN ABBAS MC110403781

Briefly I will try to explain this hierarchy in my own words so that you will be able to understand

it easily

Firstly I will explain the CEO(chief executive officer) It is called the head of organization and

he is responsible for each and every task He is 20 or 21 grade officer appointed by the

government

He has following subordinates who work under his command

Finance director

Directors maintenance and management

Chief engineer ( thermal Faisalabad)

Chief engineer technical director

Hr and admin director

Manger security

These are the main figures in image one All these have their subordinates who work under their

chain of command Under the chain of command of chief engineers of various departments

resident engineers are the subordinates of them These resident engineers belong to the various

holding companies of GENCO-III as mentioned in licensed power plants of NPGLC

Same is the case with HR and ADMIN directors People who provide the administration services

are under direct command of this director These include naid qasid sweeper mali butlers

junior clerks senior clerks head clerks store helpers superintendents assistant directors steno

typists deputy manger admin etc

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Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

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SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

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SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 26: internship report

SYED AOUN ABBAS MC110403781

Under the command of finance director there are also naid qasid sweeper mali butlers junior

clerks senior clerks head clerks accounts assistant accounts officer clerks and deputy manger

accounts

(67) COMMENT ON STRUCTURE

Structure refers to a chart which show the reporting relationship between the employees of

company

This is a billion dollar company and having huge properties and valuable assets So it is not easy

to maintain each and every matter of company lonely or single handedly So there is a need to

form such a hierarchy that will suit the organization to perform its working smoothly

I personally watched the company it is a huge one and only a CEO cannot run all its operations

and he has delegated some of his powers to the lower staff members to him This organization is

using flat structure and chain of command

Each and every member has some powers to initiate a work There is no need to get permission

for every matter from CEO Only those matters are referred to CEO which are beyond the

control of the juniors This is the major reason that organization is working very smoothly

without any brake

This structure provides advantages to the overall organization Due to this structure decision

making at the lower level about their matters becomes easy Collaboration between the various

staff members enhances There is clear chain of command and so this reduces the

communication barriers

As you have seen the overall chart of the organization and you have notices that how CEO has

delegated some of his powers to the lower staff and this is the main reason of the success of an

organization

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And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 27: internship report

SYED AOUN ABBAS MC110403781

And if you look at the book of financial powers of WAPDA for GENCOs you will see that how

easily the work is done in the organization and there is no conflict between the various

departments of the organization

So I appreciate this structure of the huge organization having various holding companies

working under the same chain of command of the organization And I personally seen that each

and every department and sub departments are working efficiently without any delay process

Every single member in organization has certain limits which he cannot cross and this is the

reason that among all GENCOs GENCO-III is earning a large volume of profit for the

government

Intern ship report (VU PAKISTAN) 27 | P a g e

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(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 28: internship report

SYED AOUN ABBAS MC110403781

(68) ldquoProfile of BOD and Sr Management(old)rdquo

Prof Abdul Hameed

Dean Faculty of Electrical Engineering University of Engineering and Technology Lahore

Director BOD TEVTA (2002‐04) Chairman Bismillah Education Trust Regional Director

National Institute of Power (1992‐98) Council Member IEE (UK) Council Member IEEE (Pak)

Mr Abdul Rasheed Mir

14 years as CEODirector Grayrsquos Leasing Ltd 13‐years as ChairmanDirector Friend

swear(Pvt) Ltd

Khawaja Muhammad Younis

30 Years as Director Mahmood Group of Industries Member Executive Committee (FPCCI)

Member Central Executive Committee (APTMA) Director Punjab Social Security Health

Management Company President DGKhanamp Bahawalpur Chamber of Commerce amp Industry

Mr Muhammad Rafiq Butt

35 Years as power plant engineer presently working as GM (DampD)

Mr Muhammad Naeem Akhtar

33frac12 Years as power plant engineer presently working as CE(MMS)

Mr Ghulam Mustafa Tunio

34 years as power plant engineer presently working as CEO (GENCO‐III)

Strictly confidential ( Source-GENCO-III Presentation by CEO)

Intern ship report (VU PAKISTAN) 28 | P a g e

SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

Intern ship report (VU PAKISTAN) 29 | P a g e

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

Intern ship report (VU PAKISTAN) 30 | P a g e

SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

Intern ship report (VU PAKISTAN) 31 | P a g e

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

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(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

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(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

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(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

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(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

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At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

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Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

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3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

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GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

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AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

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3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

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13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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SYED AOUN ABBAS MC110403781

(7) INTERNSHIP ACTIVITY PLAN

As you have imposed the requirement of internship to complete the degree requirements and after

the completion of intern ship process the university will grant the degree So after the completion

of the study and earning 93 credit hours there was a need of further 3 credit hours in shape of

internship So I used my resources to do the internship in NPGCL(GENCO-III)

A huge organization in public sector and owned by the government to produce the electricity and

serve its customers As my specialization was in management subject so I decided to start my

internship at HRampADMN department of the organization

Hr and admin department is the heart of the organization Because all the managerial functions of

CEO are performed by this department It is a huge organization and this department is one of

the element of the organization to control all the functions of each and every person working in

the organization I spent my time in communication and collaboration section which is normally

known as filing section of the department Prime task of this branch is to covey the rules and

regulations to the overall organization All the hiring and firing of the employees is done in this

branch It has also many sub branches like pension branch establishment branch and other

matters relating to the organization This branch guides the other branches how to do the work

Concisely it was a good experience for me to work in this branch

I started my internship from 28-04-2015 to 30-05-2015 in the above mentioned department

There are almost 400-500 employees working in this branch

Another branch where I spent my time was the finance directorate of the GENCO-III This is

also another very important branch of the organization All those matters relating to the figures

are deal in this branch Budgeting banking tariffs accountancy billing and taxation matters are

handled in this branch of the organization although my time span spent in this branch was just 15

days but I got basics of this branch and its operations

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I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

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(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

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(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

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(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

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(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

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At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

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Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

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3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

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GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

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AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

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3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

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13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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Page 30: internship report

SYED AOUN ABBAS MC110403781

I started my internship from 1-06-2015 to 15-06-2015 in the above mentioned branch or

department of the organization

There are almost 200-250 employees in this branch

It was a great time I spent in the organization and all the staff members helped me a lot to deliver

their view points about the organization and its functions

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(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

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(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

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(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

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(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

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(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

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At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

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(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

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Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

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3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

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NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

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GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

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AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

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3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

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ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

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13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

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The end

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SYED AOUN ABBAS MC110403781

(8) TRAINING PROGRAM

In both branches of the organization in short span of time I learnt few things which I want to

show you

In admin department I noticed that how the correspondence among the various branches of the

organization took place Firstly supervisor taught me how to maintain the diary of the

correspondence There were two type of registers in the every section of the branch One of them

was the receipt and other was dispatch register

Suppose you receive a letter from the finance department to inquire something firstly you will

check the noting number of the letter which is assigned by the head clerk according to the

records maintained The number mentioned on the letter is dispatch letter number of the previous

department and now when is come to the other department they record this letter in their receipt

or diary register This type of circle keeps moving

Supervisor showed me the case of accident took place at the gate of power house and showed me

how the matter will be dealt and how to convey this message to the concerned officials I was

assigned to provide my opinion to find the guilty person after reading all the file

I got the training about the rules and regulations of the organization These are called the

WAPDA employment rules 1958 They gave the circumstances and told me to apply those rules

on such circumstances

I got knowledge about the pension and other funds of the organization They gave me the book

of rules and assigned me the task to understand those rules and then try to present your views on

the rules Basically I tried to understand the theoretical concepts of running an organization And

gave my opinion on right or wrong basis

Various rules like TADA accommodation free electricity supply book of financial powers and

many rules were taught to me in the internship duration

In finance department I used to describe about the basics of accounting to the accounts manger I

got knowledge about cash book and its types and after it I was assigned the task to present all the

learning material in front of a officer

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Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

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(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

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b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

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All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

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1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

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1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

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d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

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(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

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These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

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(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

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(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

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(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

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(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

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(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

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The end

Intern ship report (VU PAKISTAN) 59 | P a g e

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 32: internship report

SYED AOUN ABBAS MC110403781

Basically I was assigned with a very few tasks to do but the focus of the supervisors was to give

me as much information as possible about the organization in short span of time

In a branch the accounts assistant told me sort out the debit and credit notes of the organization

and I done it efficiently Further out the debit note I was assigned to separate the debit note of

various department and try to tally their figures with the supporting documents

I was assigned the task to write a letter to CEO relating to furniture and other stationary items of

the branch and I completed it with the supervision of the officers I also got information about

annual confidential report of employees I also made a rough annual confidential report of an

employee XYZ I was assigned a task that you will go to the bank with the staff member and try

to understand the account opening process I observed it and kept in mind all the key points of

the account opening process I was assigned another task just to observe that how the noting of

the letter of a subject matter are written and how they move to the lower to top level

I was the man who was responsible to complete the log book It is a book to keep the record of

the distance traveled by a vehicle on official duty and judge whether there is some

malfunctioning by the drivers of the wagon And I did my work efficiently and got good gestures

from the boss

I was assigned a task to maintain the attendance register of the employees of a particular section

This is the whole training program I described what I felt and did in the given period of time and

I feel that I just understood the basics of the branches in the short time limit Officers told me

that if you want to understand the whole functionality the period of 6-8 weeks is not sufficient

The time required to understand the complete of a branch is minimum 7-12 months But I am a

lucky one to be the part of the organization for a limited time period

Intern ship report (VU PAKISTAN) 32 | P a g e

SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

Intern ship report (VU PAKISTAN) 33 | P a g e

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

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Intern ship report (VU PAKISTAN) 60 | P a g e

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SYED AOUN ABBAS MC110403781

(9) ANALYSIS OF MANAGEMENT FUNCTIONS

a Planning

Planning plays a very vital role in each and every step of life Without planning there is no

chance to achieve the objectives defined by anyone Same is the case with the business you are

running Without planning you will be eliminated from the market because the targets set by you

will not be achieved So if you ask from 100 people about planning they will answer you the

same that there is no way to escape from hurdles without planning

As NPGCL is a government organization and running with the taxes of a nation There is a huge

planning involved to earn the desired objectives The top officers in the meeting of board of

directors make a long discussion on planning to achieve the desired out come Goals are defined

and resources are allocated to achieve those goals

About planning I will say that this huge organization having billion of rupees assets and revenue

is not running without planning Each and every step by the senior executives is due to the

planning and time consuming sessions of brain storming

1048707Organizations planning strategies

Strategic planning means defining the direction and making decision on the

basis of available resources And it is a reality that majority of us have no

planning Due to which we are unable to meet the desired goals Same is the

case with the organization and we see in books and listen by the experts of

management that there are few types of business strategies which can be used

to achieve the directions of the organization These can be accusation merger

growth product differentiation strategies So GENCO-III should use the

growth strategy because there are a lot of chances for this organization for

growth

1048707Decision making process

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SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 34: internship report

SYED AOUN ABBAS MC110403781

Once you do the planning of your goals next thing to consider is your

decisions on such planning Decision may be centralize or decentralize But is

essential as planning Time span for making a decision is very vital If you

loose that time you are fired And I think that the decision making is the

mentioned organization is very slow Which is not a good sign for the growth

of company Although the structure of organization is flat that the responsible

person can make decisions at spot but due to the negligence of the officers the

process becomes slow There is still to improve the decision making process of

the GENCO-III We are running the government organizations on temporary

basis and we are not visionary to for caste the future needs of people in and

outside the organization

Intern ship report (VU PAKISTAN) 34 | P a g e

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 35: internship report

SYED AOUN ABBAS MC110403781

b Organizing

In simple word organizing means the a process of identifying and grouping of the

work to be performed in order to achieve the organizational objectives In

organizing we delegate the responsibilities to the concerned personals In the

organization where I did my training the tasks are clearly defined and

responsibilities are assigned to each one according to his rank and scale Without

organizing an organization cannot achieve its planning objectives

1048707 Organizational design

Organizational design includes the below mentioned points which are essential in

the organization process It is the structure of the organization in which we

perform our duties

1048707 Departmentalization

It comes into the basics in which jobs are grouped and tasks are assigned

to the lower level staff from the CEO GENCO-III is divided into

various departments These are as under

i Material management

Material management is important because whole of the organization depends upon the material

Material is the blood for the production

ii Management information system

The company works with paper-based information and reporting systems which has become a

cause of lower results by affecting quality and timeliness of information

iii Finance department

Intern ship report (VU PAKISTAN) 35 | P a g e

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

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Intern ship report (VU PAKISTAN) 60 | P a g e

Page 36: internship report

SYED AOUN ABBAS MC110403781

All the finance relating activities are done in this department of the organization In this there

are also sub departments working under the umbrella of finance director

iv Business strategy unit

A Business Strategy Unit is proposed to be set up to take up the task of implementation the

corporate strategy function

v Marketing department

Generation transmission and distribution related matters are handled in this segments of the

power market

vi Monitoring and surveillance

It is the most important department of (Genco-III) Northern Power Generation Company

Limited Each and every move of the company is monitored by this department And I personally

seen the effectiveness of the department All the subsidiary companies are also monitored under

this department

vii Distribution department

This department deals with the distribution of the electricity to the NTDC by adding the profit

margin per unit

viii Training center

All the training to the staff of NPGCL is the responsibility of this department Because without

training we cannot avail the upcoming opportunities in the market and we will be unable to solve

the present problems in the organization

ix HR management department

All the activities relating to hiring firing etc are controlled in this department

Intern ship report (VU PAKISTAN) 36 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 37: internship report

SYED AOUN ABBAS MC110403781

1048707 Span of control

It deals with number of levels of employees in the organization The

span of control in GENCO-III is clearly defined and there Is no

ambiguity in it

1048707 Chain of command (Organizational Hierarchy chart)

In the organization of power generation there is a huge chain of

command but the responsibilities are defined according to the pay scale

of the employee from CEO to a worker Further you can see the chart in

the above pages of the report

1048707 CentralizationDecentralization

Decision making is in centralize form The major decisions are made in

the meetings of board of directors and the juniors have to convey the

proceedings of the meeting to the lower level staff to achieve the

organizational goals All the lower level staff has to work according to

the instructions of the top management

1048707 Formalization

It means that up to the what extent the jobs tasks rule and procedures

are explicitly mentioned and conveyed to the whole organization I have

an analysis that the formalization policies are clearly defined in the

shape of books which is called the WAPDA rules and regulation 1958

1048707 Work specialization

It means that how the activities are sub divided into various tasks to be

performed In GECO-III there is high degree of work specialization and

division of labor is very much clear

1048707 Managing change and innovation

According to my point of view the organization called GENCO-III is not

made to manage the change and innovation because all the things are done

in pre structured manner Authorities are reluctant to mange the change

and innovation

Intern ship report (VU PAKISTAN) 37 | P a g e

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 38: internship report

SYED AOUN ABBAS MC110403781

1048707 Managing IT and communication

I think the organization is very keen to mange the IT and communication

Because the input is oil and is directly connected to the international

market So vigilance cell in organization is very active in this

issue

c Leading

Leading is the ability of a person in an organization to influence others by his

acts and interpersonal skills

1048707 Leadership style(s)

In this organization I was unable to see the the transactional and

transformational leadership style There was a routine work by CEO of the

NPGCL But I have seen the participative style of leadership in the

organization Participative leadership increases employee morale because

employees make contributions to the decision-making process

1048707 Power and politics

That is the point which I have seen a lot in the whole organization at each and

every level of the organization Everyone tried to influence the organization as

the authority designated to him Nepotism was the major hurdle in the

organization to achieve the objectives

1048707 Motivation

Government has announced many incentives for the employees like Group life

insurance qualification pay generation allowance to motivate the employees

of the organization These motivational factors are the key of relief for the

employees generating the electricity

Intern ship report (VU PAKISTAN) 38 | P a g e

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 39: internship report

SYED AOUN ABBAS MC110403781

d Controlling

It means the check and balance over the goals set and whether the employees

are achieving them or not

1048707 Controlling approach

In the organization where I did my internship each and every thing is closely

monitored Strict controlling approach in used by the organization

1048707 Controlling standards

As you know that this is a very sensitive work to produce the electricity So

international controlling standards are used by the organization

1048707 Controlling of operations

This is also an important part in the controlling Controlling of operations

means controlling of the result set by you Operations to produce electricity

are well monitored by the experts Proper SOPs are used to operate the power

plant

1048707 Controlling of performance

Goals set by the organization are closely monitored eg actual capacity of

plant Capacity attained by the operations and deviation from the target

1048707 Controlling of informationknowledge

Knowledge of oil prices information relating to improvement of technical

know how bank interest rates for loans disposal of scrap at the highest cost

budgeting forex rate these types of information are closely observed by

NPGCL in the market to compete

Intern ship report (VU PAKISTAN) 39 | P a g e

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 40: internship report

SYED AOUN ABBAS MC110403781

(10) CRITICAL ANALYSIS

The critical analysis of the GENCO-III is mentioned on the basis of some valuable factors

Before going towards the analysis we should keep the following things in mind

1) Working environment

2) Collaboration between departments

3) Level of ethics

4) Sexual harassment

5) Nature of decision making

6) Use of technology

I personally looked that there is good working environment in the organization Each and every

person is very cooperative and helps the other members to perform his duties In the sad and

happy moments of life they share all those moments Due to this working environment there is a

good cooperation among the departments of the organization

Rotten eggs are every where in the life of the human beings These elements are the stain on the

face of the organization but these are supported by the top officials and share the amounts of

corruption and on the other hand majority of the staff are good Muslims

I have never seen the 4th element in organization Gender respect is very high in the organization

I am not satisfied with the 5th element because they make decision on the running term basis and

do not look in future

This organization is using the old technology due to which we are facing a lose in production

And I am not seeing it future bright if modern means are not used

Intern ship report (VU PAKISTAN) 40 | P a g e

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 41: internship report

SYED AOUN ABBAS MC110403781

These were the main points to access an organization and its working Due to the limit of word I

think it is enough for you to grab the image of the organization

Intern ship report (VU PAKISTAN) 41 | P a g e

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 42: internship report

SYED AOUN ABBAS MC110403781

(11) SWOT ANALYSIS

If you want to know about the organization this analysis is very essential for you Because it

will help you a lot in all type of dealings with the company The company SWOT analysis of

NPGCL(GENCO-III) is described as under

(111) STRENGTHS

1 The largest Generation Company in Public Sector owned by the government of Pakistan

2 Generation can be made both due to gas and furnace oil

3 These are established in such a way and places to fulfill the electricity requirements

4 A huge land is available if there is need to expand the generation plants for future

5 Input can be delivered both from railway and road

6 Highly qualified skilled labor available in the power plants which is the key to success

7 Established infrastructure

8 Experienced amp dedicated engineers available to serve the nation

9 Most sophisticated technology is used to generate power

10 Great coordination among the various departments of generation plants inside and outside

the territory

11 Highly efficient market cell is working here in the department

12 Communication of the situation time to time to the government about the history and

situation of plant

Intern ship report (VU PAKISTAN) 42 | P a g e

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 43: internship report

SYED AOUN ABBAS MC110403781

(112) WEAKNESS

1 The plant is emitting extra heat than the prescribed standards due to depreciation

2 Lack of capital investment in the power plant

3 Brain drain of skilled manpower to abroad and Rental Power Plants due to low salaries as

compared to private sectors

4 Lack of proper maintenance due to non availability of spare parts and delay approvals of

shutdown of the units

5 No Management development program

6 Ineffective performance appraisal system

7 Delayed decision making

8 Ineffective material management system

9 Non availability of GAS

10 Corruption is at its peak

11 Use of poor oil with mixture of water and other poor chemical

12 Due to the privatization issue employee have less trust over company

13 Delay tactics to solve issues

14 No safety measure for employees

15 Continuous issues with Pakistan state oil

Intern ship report (VU PAKISTAN) 43 | P a g e

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 44: internship report

SYED AOUN ABBAS MC110403781

(113) OPPORTUNITIES

1 Global corporate best practices

2 Use of land for expansion

3 locality of Furnace Oil Refinery

4 Modification Rehabilitation of Plant in process

5 Improvement of transmission line to reduce the line losses

6 Improvement is marketing strategies

7 Quick transportation means

8 Improved share in market

9 Building to the trust level between the stake holders of the company

Intern ship report (VU PAKISTAN) 44 | P a g e

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 45: internship report

SYED AOUN ABBAS MC110403781

(114) THREATS

1 Influence of Oil Mafia is the major threat for plant because they will exploit the oil

prices

2 Lack of Fuel Supply can be dangerous and it can completely shutdown the generation if

not available

3 Political influences is creating nepotism

4 Security lapses

5 Lack of interest of public for jobs in such type of companies

6 Privatization of power plant

7 Loss on share capital due to lack of trust

8 Lack of loyalty of employees over company

9 Poor HRM policy

10 Deterioration in technology

11 Environmental issue

12 Fluctuation in the oil prices

Intern ship report (VU PAKISTAN) 45 | P a g e

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 46: internship report

SYED AOUN ABBAS MC110403781

(12) CONCLUSION

I tried to provide careful analysis of the department of the company I took information of these

departments in GENCO(-III) NPGCL Although the seven weeks training duration was very

short period for study of an organization but I learned a lot due to the help of the managers I

worked in different departments of the company during my internship training The working

hours for duty were 9am to 1pm

I started my training from HR and admin department and spent almost 35 days of my training

under the supervision of HR admin manager Director HR of heads this department During my

internship in this department I leaned bout different function of HR I also learned about all the

activities regarding selection recruitment

I learned the WAPDA rule about various issues like TADA medical long term advances car

and house loans pension policies and transportation Although time was too short but it was a

great experience for me

I spent 15 days in finance directorate I joined the office the accounts in it I got information

about billings and tariffs I got knowledge how budget is made for the whole organization and

how to get its approval

I carefully described the SWOT analysis keeping in view all the things that will happen in future

So that was the end of the period of seven weeks

Intern ship report (VU PAKISTAN) 46 | P a g e

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 47: internship report

SYED AOUN ABBAS MC110403781

(13) RECOMMENDATIONS

o Take steps to satisfy the stakeholders

o Improved training of the working staff

o Online attendance system should be introduced

o Implementation of international safety measures

o Communication gap between upper level and lower level employees must be reduced

o Give more powers in organizational hierarchy

o Pay concentration for the low level employees

o Improve collaboration between different departments

o Steps to increase productivity

o Hire skillful and talented staff

o Use of latest technology in work environment

o Make better plan for eliminate the line loses

o Pay procedure should be clear

o Provide user friendly working environment

o Reduce work load to the employees

o Regular reconciliation is made to keep the records streamline

o Use of online accounting software

o Wapda employees may be motivated to compete

o Efficient and motivated employees should be rewarded

Intern ship report (VU PAKISTAN) 47 | P a g e

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 48: internship report

SYED AOUN ABBAS MC110403781

(14) REFERENCE amp SOURCES

(1) INTERNAL SOURCES

Mr Shokat Khan (assistant manager accounts) at NPGCL ( GENCO-III)

Mr Kyzar Hayat ( superintendent HRampADMN)

Mr Sharif Qsirani ( accounts assistant)

Mr Muhammad Sufyyan ( assistant accounts)

Mr Akthar Rana ( head clerk in establishment branch)

(2) Web Page

httpwwwntdccompk httpwwwnepraorgpk

wwwwapdagovpk wwwpepcogovpk

httpwwwnepraorgpklic_gencoshtm

httpwwwntdccompkIPPsphp

(3) Drawing section of GENCO-III

(4) Emails from the concerned staff at GENCO-III

(5) Financial records of the organization

Intern ship report (VU PAKISTAN) 48 | P a g e

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 49: internship report

SYED AOUN ABBAS MC110403781

At the end I recognize the importance of the above mentioned sources used in preparation of the

report I grabbed the basics from the above sources and tried my best to link all the information

and the experience during the internship at GENCO-III in my own words Because without the

aid of official websites of the organizations it was difficult for me to get the information about

the generation structure in Pakistan

Intern ship report (VU PAKISTAN) 49 | P a g e

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 50: internship report

SYED AOUN ABBAS MC110403781

(15)FINANCIAL INFORMATION OF NPGCL

NORTHERN POWER GENERATION COMPANY LIMITED

BALANCE SHEET

AS AT DEC 31 2013

EQUITY AND LIABILITIES Dec 2013

Rupees

CAPITAL AND RESERVES

AUTHORIZED SHARE

CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10

each

50000000000

ISSUED SUBSCRIBED

AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for

cash

500000

Intern ship report (VU PAKISTAN) 50 | P a g e

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 51: internship report

SYED AOUN ABBAS MC110403781

Deposit for shares 1789936

2366

Unappropriated loss

(19850301316

)

(1950438950)

NON CURRENT

LIABILITIES

Long term loans

23630637428

Deferred liabilities

4794242694

Deferred grant 100722

5743

29432105865

CURRENT LIABILITIES

Current portion of long term loans 9724

0725

Trade amp other payables 7448495

Intern ship report (VU PAKISTAN) 51 | P a g e

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 52: internship report

SYED AOUN ABBAS MC110403781

3922

Provision for taxation

-

74582194647

CONTINGENCIES AND

COMMITMENTS

-

102063861562

Intern ship report (VU PAKISTAN) 52 | P a g e

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 53: internship report

SYED AOUN ABBAS MC110403781

NORTHERN POWER GENERATION COMPANY LIMITED

PROFIT AND LOSS ACCOUNT

HALF YEAR ENDED DEC 31 2013

Dec 2013

Rupees

Sales 52909791500

Cost of sales (54966799798)

Intern ship report (VU PAKISTAN) 53 | P a g e

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 54: internship report

SYED AOUN ABBAS MC110403781

GROSS LOSS (2057008298)

Administrative and other expenses (399837153)

(2456845451)

Other income 57554810

(2399290640)

Financial and other charges (43485476)

LOSS BEFORE TAXATION (2442776116)

Provision for taxation -

LOSS FOR THE YEAR (2442776116)

LOSS PER SHARE - BASIC (48856)

EQUITY AND LIABILITIES NOTE 2012 2011

Rupees Rupees

CAPITAL AND RESERVES

Intern ship report (VU PAKISTAN) 54 | P a g e

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 55: internship report

SYED AOUN ABBAS MC110403781

AUTHORIZED SHARE CAPITAL

5000000000 (2011

5000000000)

ordinary shares of Rs10 each

50000000000

50000000000

ISSUED SUBSCRIBED AND

PAID UP CAPITAL

50000 (2011 50000)

ordinary shares

of Rs 10 each issued for cash 4

500000

500000

Deposit for shares 5 1789936

2366

178993

62366

Unappropriated loss

(13149659845

)

(9382294335)

4750202521

8517568031

NON CURRENT LIABILITIES

Long term loans6

17690599693

21527323705

Deferred liabilities 7

Intern ship report (VU PAKISTAN) 55 | P a g e

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

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SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 56: internship report

SYED AOUN ABBAS MC110403781

3784855855 3190566729

Deferred grant 8 63524

8922

3534

67623

22110704470

25071358057

CURRENT LIABILITIES

Current portion of long term loans6

4048

1986

107223

3655

Trade amp other payables 9 5644221

5802

474093

86175

Provision for taxation

-

6916

31807

56482697788

49173251637

CONTINGENCIES AND

COMMITMENTS10

-

-

83343604779

82762177725

Intern ship report (VU PAKISTAN) 56 | P a g e

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 57: internship report

SYED AOUN ABBAS MC110403781

ASH FLOW STATEMENT

FOR THE YEAR ENDED JUNE 30 2012

NOT

E

2012 2011

Rupees Rupees

CASH FLOWS FROM OPERATING ACTIVITIES

Cash generated from operations 30

7489654080

6651554173

Finance cost paid

(322283910)

(954584939)

Income tax paid

(677218)

(667122817)

Employees retirement benefits paid

(167000191)

(87439992)

Net cash flows from operating activities

6999692761

4942406425

CASH FLOWS FROM INVESTING ACTIVITIES

Additions in property plant amp equipment

(16295895)

(512249304)

(Increase) Decrease in capital work in progress

(2614556858)

(7220195854)

(Increase)Decrease in long term advances

(4004137)

(10473368)

Income on bank deposits received

Intern ship report (VU PAKISTAN) 57 | P a g e

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

Intern ship report (VU PAKISTAN) 60 | P a g e

Page 58: internship report

SYED AOUN ABBAS MC110403781

13638951 43201162

Decrease in long term deposits

-

557033903

Deferred income

281781299

353467623

Net cash flows from investing activities

(2339436640)

(6789215838)

CASH FLOWS FROM FINANCING ACTIVITIES

Short term loan

-

(623000000)

(Decrease)Increase in long term loans

(4868475681)

2635748766

Net cash flows from financing activities

(4868475681)

2012748766

NET INCREASE(DECREASE) IN CASH AND

CASH EQUIVALENTS

(208219560)

165939353

CASH AND CASH EQUIVALENTS

AT THE BEGINNING OF THE YEAR

630671158

464731805

CASH AND CASH EQUIVALENTS

AT THE END OF THE YEAR 21

422451598

630671158

Intern ship report (VU PAKISTAN) 58 | P a g e

SYED AOUN ABBAS MC110403781

The end

Intern ship report (VU PAKISTAN) 59 | P a g e

SYED AOUN ABBAS MC110403781

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SYED AOUN ABBAS MC110403781

The end

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Intern ship report (VU PAKISTAN) 60 | P a g e