International master in Industrial Management Computer Supported PM.

International master in Industrial Management

Computer Supported PMComputer Supported PM

International Master in Industrial Management

Provide students with business skills for pursuing managerial careers

Requirements: Engineering-based educational background Fluency in english

Programme accredited by the Top Industrial Managers Europe (TIME)

Erasmus Mundus Scholarship for non-european gifted students

Duration is four semesters (multicultural experience): Spain Italy

Sweden Master thesis

Content of IMIM program

Finance, accounting, marketing, corporate strategy, organisational behaviour…

Supply chain management, logistics, distribution, quality…

Advanced marketing, HR, entrepreneurship, project management…

Master thesis

International factor: our edition is composed of 38 students from 21 countries!

Computer supported PM Introduction

Reasons to use software tools in PM Best Practices Possible Pitfalls

Coffee Break

Market reviewMicrosoft Project software demonstration

Reasons to use PM toolsReasons to use PM tools

Reasons to use PM Software

Project management software is a term covering many types of software:

SchedulingCost control and budget managementResource allocationCollaboration softwareCommunicationQuality managementDocumentation or administration systems

PM Software

Scheduling

Critical path Calculation

InformationProvider

Reasons to use PM Software

SchedulingSchedule a series of events, and the complexity

of this task.

Helps the company to deal with the following challenges:DependenciesDeal with uncertaintiesArrange tasks to meet various deadlinesJuggling multiple projects simultaneously to

meet the variety of requirements

Critical path calculation

In many complex schedules, there will be a critical path, or series of events that depend on each other, and whose durations directly determine

the length of the whole project.

Information provider

Tasks lists for people, and allocation schedules for resources.

Overview information on how long tasks will take to complete.

Early warning of any risks to the project.Information on workload, for planning holidays.Historical information on how projects have

progressed, and in particular, how actual and planned performance are related.

Main features of PM software

Software moduleFlexibilityAccountabilityManaging resourcesWorld-Wide communication

Reasons to Use PM Software

Quick start

Thorough picture

Good training tool

Objective tracking

Great ideas kept in-house

Valuable marketing tool

Best practicesBest practices

Best Practice

A technique or methodology that, through experience and research, has reliably led to a desired or optimum result

A practice which is most appropriate under the

circumstances; considered acceptable or regulated in business.

PM Best PracticesBuild a best-practice library of methods

Projects benefit from repeatable standard functions

Don´t have historical project data?Training Program Outsource with a consulting firm

International Project Management Standards

CAPM Best PracticesTrain the organization to use the CAPM before

actually implementing it.

State clear the objectives to be achieved, before

introducing data to any CAPM software.Need of knowledge in management processes and

the business.Need of understanding the technical limitations.The CAPM software must be compatible with other

IT systems already in use by the company.

Standardize the location of information storage.

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CAPM Best PracticesMake sure that CAPM is really necessary,

sometimes it makes the project more complicated than it is.

Keep it modest and adaptable.

Incorporate sound project management methods.

Limit the reporting requirements.

Plan and track projects, not maintenance activities.

IT cannot drive organizational change,

There should be experience on the project Staff.

Quality in processes lead to quality in results.17

PM Standards

Project Management Body of Knowledge (PMBOK)

Developed by The Project Management Institute (PMI)

5 key process areas (process-based approach) Initiating, Planning, Executing, Controlling and

Monitoring and Closing.

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Projects IN Controlled Environments (PRINCE2)

Created for the UK Government Standards8 key process areas (process-based approach)

Starting Up a Project , Planning, Initiating a Project, Directing a Project, Controlling a Stage, Managing Product Delivery, Managing Stage Boundaries, Closing a Project.

PM Standards

Possible pitfallsPossible pitfalls

Pitfall # 1 Flexibility issues

Issue: Market place is dynamic and organizations sometimes change to

catch up.

Consequences: No system can anticipate the future so

unseen events cannot be forecasted.

Solution: Use flexible software for lasting success.

Pitfall # 2Organizational resistance to change

Issue: Software may impose a special framework, methodology or

structure.

Consequences: It may not match how employees work. It may lead to frustration and inefficiency.

Solution:

Use simple packages with easy customizable features where possible.

Pitfall # 3Software bugs, technical issues &

complexity Issue:

Hard coded solutions require top talents. Large IT programming and configuration efforts.

Consequences: Time / cost overruns. Recruitment problems. Reduced opportunity for success.

Solution: Use PM software that can be managed by the

existing talent within the organization.

Pitfall # 4Best practice violation and

incompatibilities Issue: Software not derived from and/or inconsistency with sound PM methods.

Consequences: May divert attention from objectives and

deliverables. Poorly managed projects which fall short of

project goals.

Solution: Select software suitable for company projects

and based on best practices.

Pitfall # 5Too narrowly focused or not

focused enough Issue:

Lack of richness. Partial solution of PM problems. Inclusion of redundant modules.

Consequences: Underutilization and waste of resources. Double investments.

Solution: Examine the size and number of projects, that a

company might undertake, and select software that meets those parameters.

Pitfall # 6Decreased level of interpersonal contact

Issue: Over reliance on software to the detriment of human problem solving

skills and relationships.

Consequence: Complacency and lack of innovation.

Solution:

Tackle problems in the traditional method when it is more cost effective and advantageous.

Market Review Market Review

PM Software Product Market

Macro Level Comparison

Web Based Desktop Based

Implementation

As a web application As a program running on a desktop

Access Through Web Browser/Intranet Through desktop operating system

User Generally Multi UserSlower User response

Generally Single User Faster User response

ServerDependency

Project Data not available when server is offline

Server Independent.

Functional Capabilities

collaborative function

Mostly Available Mostly Not Available

Issue Tracking

Mostly Available Mostly Not Available

Other Functions

PPM, Resource ManagementDocument Management

PPM, Resource ManagementDocument Management

PM Software Products

Top 10 PM software available

In the Market Microsoft project Intellisys Project Open Mind Project Kick Start Rational Plan Multi Service desktop Milestone Minuteman Fast track schedule Fusion desk professional

Microsoft PM

MS Project

Intellisys

Task Juggler

Openworkbench

Trac

VPMi

Collaborative & Resource Management Tools

Dash Board

Timelines

Forums

Email Integrations

RSS feed

Resource Details

Timesheets

Materials / Supplies

Import Resources

FUNCTION NOT AVAILABLE

Micro Level Comparison

MS Project

Intellisys

Task Juggler

Open Workbench

Trac

VPMi

Project Management Tools

Task Management

Task Feedback

Gantt Charts

Interactive Gantt Charts

Mind Maps

Reporting

Statistics

Work Load

Financials

Document ManagementCommon functions To All : Scheduling, CPM, Budgeting, Project templates

Micro Level Comparison

MS Project

Intellisys

Task Juggler

OpenWorkbench

Trac

VPMi

System Requirements

Windows (Vista, XP)

Mac OS X

Linux

cost$600 $159 Free Free Fre

e$30/User/Month

Not Compatible

Micro Level Comparison

Conclusion