IFS-Präsentation 01/20 IFS Presentation Stephan Tromp IFS Managing Director NRA Conference, Atlanta, 22.10.2008
Jan 20, 2015
IFS-Präsentation 01/20
IFS PresentationStephan Tromp
IFS Managing Director
NRA Conference, Atlanta, 22.10.2008
IFS-Präsentation 01/20
Content
1. Introduction & IFS Organisation2. Position of IFS in the Supply Chain3. IFS Content4. IFS eTools5. Next Steps
IFS-Präsentation 01/20
1. Introduction & IFS Organisation
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Goals of the IFS
A common food safety standard with an uniform evaluation system
Cost reduction for both retailers (wholesalers) and suppliers
Reduction of the amount of audits per year -> one audit done by an approved IFS auditor -> accepted by everybody
Accreditation of qualified certification bodies and approval of competent auditors
Strong enforcement of food law (Traceability/ GMO/ Allergene e.g.)
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Who we are
1. IFS Board Responsible for the strategic development
of the IFS Standards2. IFS Working Group
Responsible for the content development of the IFS Standards and the IFS Auditor examination processes
3. IFS Management Responsible for the continuous
development and the international recognition of the Standards
4. IFS Offices Berlin, Paris, Mailand
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IFS - A retailer network
Germany
France
Italy
IFS2004
IFS 2007
IFS2003
Poland
Austria
Switzerland
SpainHalf of retailers working with IFS Others supporting auditor qualification process
140 retailer have access to the IFS database140 retailer have access to the IFS database
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Retailers
German, French and Italian retailers and wholesalers
Furthermore a lot of other retailers accept IFS:Migros (Switzerland), COOP (Switzerland) Spar (Austria and Hungary), Billa (Austria)Members of POHID (Polish Retail Organisation)Eroski (Spain), Woolworth (South Africa), Superunie (The Netherlands), AHOLD (The Netherlands), Wal-Mart (USA), Tesco (UK), Delhaize (Belgium) etc.
9 of the 10 biggest European retailers are present in the IFS working groups and support the IFS!
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> 9.500 IFS certificates through 65 CB’s and over 730 approved auditors.
North America
50
South America
400 Africa
100
Asia
800
Europe
8.500
Status 02/2008
France
1250Germany
3000
Italy
1250
IFS is based in Europe but used worldwide
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IFS more than a food safety standard
Match completely concerning food safety and quality customer satisfaction assessment, research and development, good manufacturing, hygienic aspects, traceability, GMO, allergen, packaging material
Describes a specific level which is to fulfil
Implement EU-food-legislation – one of the strongest food law worldwide
Standard is designed to fit the customers demands
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IFS is a managed standard
Contract with every IFS certification body Checking the qualification of every auditor
every two years Uniform report saves time and money Quick adoption of new regulation and
customer requirements possible World wide audits in the native language
most available eTools (Database, Software, eLearning)
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2. Position of IFS in the Supply Chain
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Work flow at the supply chain
PRE-
FARM
GATE
POST
FARM
GATE
Growers
Farmers
Food Packing and Processing
Retail
StoresConsumers
REQUIREMENTS
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Quality Assurance System
Safety is only one part in the definition of quality, fulfillment of fitness for use criteria, sustainable and ethical aspects are requested by customer
A vertical integrated Quality Assurance System - from farm to fork - is the backbone of any efficient QA network
International (horizontal) comparability must be secured by an International Audit Standard
Traceability „from the table to the stable“ is needed for transparency
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IFS in the supply chain
IFS Food: Post-Farm Food-Production
GlobalG.A.P.: Pre-Farm Farm
Production
Packaging
IFS Logistics: Transport / Storage
Logistic
Outlets
IFS Food Guideline Wholesale: C&C-markets
Quelle: METRO Group
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Current Situation
Horizontal Food Safety-Standards
GlobalG.A.P. (PreFarm),
IFS, BRC, SQF (PostFarm) etc. Vertical QS-Systems
QS, KAT/GGE etc. Interests and main goals are the same
Ensure food safety
Adopting retail requirements (no competition area)
Double effortsChecks and auditsDevelopment and meetings
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Horizontal & vertical qualitysystems
Meat Fruit and vegetables
EggPoultry and rabbit
Prozess 1Prozess 1
Prozess 2Prozess 2
Prozess 3Prozess 3
Prozess 4Prozess 4
ProductionProduction
RetailRetail
TRANSPORTTRANSPORT
Po
st-Fa
rm G
ate
Pre
-Fa
rm G
ate
Quelle: METRO Group
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3. IFS Standard
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IFS Standard
Part 1: Audit Protocol Type of audits, Certification process, Scoring of
requirements, Major, KO, Audit frequency, IFS Food versus IFS Logistic, Product categories
Part 2: Requirements 251 requirements diveded in five chapters
Part 3: Requirements for accreditation bodies,
certification bodies and auditors
Part 4: Layout auditreport and action plan
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Number of requirements IFS 5Number of requirements IFS 5
251
Only one checklist no subdivision in foundation level, higher level or recommendations
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Scoring of requirements
Result Explanation Points
A Full compliance 20 points
B (deviation) Almost full compliance 15 points
C (deviation) Small part of the requirement has been implemented
5 points
D (deviation)Requirement has not been implemented
0 points
The auditor shall explain all scorings with B, C and D in the audit report.When the auditor decides that a requirement is not applicable, then:N/A: Not applicable, with a short explanation
Only one level of requirements: no different checklists for foundation, higher or
recommendation levels
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Major non-conformity
Definition:
When there is a substantial failure to meet the requirements of the standard, which includes the legal requirements of the production and destination countries. A major can also be given when the identified non-conformity can lead to a serious health hazard. A major non-conformity can be given to any requirement which is not defined as KO requirement.
A Major will subtract 15% of the possible total amount of points.
No certificate awarding is possible
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KO (Knock Out)
If a KO is not fulfilled by the company : no certification possible, withdrawal of certification or suspension of certification. Complete new audit necessary, shall be scheduled not earlier than 6 weeks after the audit where a KO was issued.
Result Explanation Awarded scores
A Full compliance 20 points
B (deviation)
Almost full compliance 15 points
C (deviation)
Small part of the requirement is implemented
No “C” scoring is possible
KO (=D) The requirement is not implemented
50 % of the possible total amount of points is subtracted => No certificate awarding is possible
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KO (Knock Out)
KO-Requirements in the IFS Food, Version 5 1.2.4 Corporate structure and processes – responsibility
of the senior management 2.1.3.8 HACCP analyse – monitoring system of each CCP 3.2.1.2 Personnel hygiene 4.2.2 Raw material specifications 4.2.3 Finished products (recipe) specifications 4.9.1 Foreign bodies management 4.16.1 Traceability (including GMO and allergens) –
Traceability system 5.1.1 Internal audit 5.9.2 Crisis management procedure (recall/withdrawal) 5.11.2 Corrective actions
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Handling of non conformities
Non conformities :
KOs (no certification possible) Majors non conformities (no certification
possible / if only one to be solved before certification)
All others deviations : to be solved till next IFS audit latest action plan (with corrective actions, deadlines
and responsibilities) to be approved by CB (on IFS database)
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Scoring, Conditions for issuing audit report and certificate
Non conformities
Status Action company
Report form Certificate
Total score is ≥ 75 and < 95% of total amount of points
Approved at Foundation IFS Food level after reception of the action plans
Send action plan within 2 weeks of receiving the preliminarily report.
Report including action plan gives status
Yes, certificate at foundation level, 12 months validity
Total score is ≥ 95% of total amount of points
Approved at higher IFS Food level after reception of the action plan
Send action plan within 2 weeks of receiving the preliminarily report.
Report including action plan gives status
Yes, certificate at higher level, 12 months validity
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Part 2: Requirements IFS 5Part 2: Requirements IFS 5
I
F
S
1. Senior management 1. Senior management
responsibilityresponsibility
2. Quality management 2. Quality management
system system
3. Resource management3. Resource management
4. Production process4. Production process
5. Measures, analysis, improvements5. Measures, analysis, improvements
Food safety
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Accreditation bodiesISO/IEC 17011
EN 45011(ISO/IEC Guide 65)
Certification bodies
Supplier Supplier Supplier Supplier
Accreditation (assessment)
Certification (audit)
International Accreditation Forum (IAF)
European Accreditation (EA)
Part 3: Systemof accreditation and certification
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Requirements Explanations/remarks
Education and min. experience
4 possibilities
General audit experience≥10 complete audits in the food processing industry in different companies / past 2 years
Food hygiene trainingQualified training on the basis of the Codex General Principles for Food Hygiene (including HACCP)
Quality assurance and quality management knowledge
Practical experience (during job experience) and/or theoretical skills (recognised training, part of the university degree, etc.)
Specific and practical knowledge for each applied product scope
10 audits under 45011 accreditation and/or second party audits for retailers per scope or 2 years professional experience for the scope
LanguageNative language and other language(s) (details of experience shall be provided
In-house trainingParticipation at an IFS in-house training provided by the certification body
Requirements for auditors by application
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4. IFS eTools
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www.ifs-online.eu
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IFS eTools
IFS-Auditportal
Industry Sector
CB Sector
Retail Sector
IndustryAuditXpresswith additional checklists QS/GGE/GlobalGap
CB Version
Industry Version
CB Retailer
XML-InterfaceKAT QS Others
• Research• check status of their suppliers and reports (my audit)• statistics online available
responsible for company data and audit report
Data exchange between IFS and different standards
Internal audits are analysed by AuditXpress industry
AuditXpress CB-file could use as benchmark but not change
CB
use
Au
ditxpre
ss-CB
to m
ad
e a
uditre
port
Final audit report has to be uploaded into the
database as PDF and as AuditXpress CB-file only
by CB
• Verification of their own certification status• Own management tool to check the certification status / report of their subcontractors• Can upload certificates from other standards• Direct link with other standards and their data
• Retailer can ask for access to the full audit report
• Industry decides to give or give not
• Reports available as PDF or original AuditXpress
CB-file
Auditors
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Global daily working tool for quality managers / buyers
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IFS database
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IFS software
Uniform audit reports and data– Software Update IFS Food Version 5– Software Update IFS Logistic
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Export to the www
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5. Next steps
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Next steps
Development of guidelines for wholesalers (C&C) Separate IFS standard for brokers Review of the IFS Logistic Standard Further expansion of the IFS retailer network Cooperation with further countries and their retailer federations Cooperation with the European Egg Consortium Development of IFS “House and personal care products”
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Thank you for your attention !
Contact:Mr. Stephan Tromp
General Manager IFSPhone: 0049-(0)30-726-250-
70Fax: 0049-(0)30-726-250-79
E-Mail: [email protected]