International-Collaboration-DP-Dappert-v02

Digital preservation and curation

within an international setting –

Focus on collaboration

Angela Dappert

University of Portsmouth

[email protected]

Overview

• My career path and examples of collaboration

• Collaboration in digital preservation in the UK and Europe

Career path

• M.Sc. in Medical Informatics (Heidelberg) • M.Sc. in CS and IT (UT Austin) • PhD on conceptual modelling in digital preservation

(Portsmouth)

• A variety of activities gives you a broad perspective ▫ Software development Emulation and migration ▫ Business and system analysis ▫ Project management Digital repository ▫ Metadata specification ▫ Digital collection curation Stabilisation, workflows, policy, register ▫ Research Conceptual modelling (Planets, E-ARK) ▫ Consulting Life-cycle, reviews, boards, specifics, policy, funding ▫ Community building Membership organisation ▫ Standards work Digital metadata standards ▫ Dissemination and training In-house, project, international, online

Legal Deposit UK

• Legal Deposit Libraries ▫ British Library ▫ National Library of Scotland ▫ National Library of Wales ▫ Bodleian Libraries, Oxford ▫ University Library, Cambridge ▫ Library of Trinity College, Dublin

• Legal Deposit Libraries (Non-Print Works) Regulations 2013 ▫ Websites in the UK domain web archive ▫ Blogs ▫ Twitter and Facebook social media content ▫ e-journals and pdf journal articles ▫ Articles/chapters from e-books ▫ CD-ROMs ▫ Not:

Private messages sent via Facebook and Twitter Pure video streaming sites, such as YouTube

Digital Library for LD UK

• Custom-built technical infrastructure, incl. storage and preservation ▫ Pre-dating commercially available system ▫ Built to very large scale

• Shared repository infrastructure ▫ Replication in Wales, Scotland, London and Yorkshire

▫ Distributed ingest

• Access to other LD Libraries provided by BL and NLS • Shared collection responsibility

• Angela: Business analysis, project management,

metadata specification

EU funded research

• Horizon 2020: EU Research and Innovation programme

• 80 billion € over 7 years (2014 to 2020)

• + matching private investment

• Emphasis shifting from research to providing a shared infrastructure for Europe

For example E-ARK • FP7 programme, pre-dating Horizon 2020 • 3 year project, February 2014 to 31st January 2017 • 3+3 million €, 50% co-funded • Harmonisation of currently fragmented archival digital preservation approaches

▫ Ease adoption of end-to-end solutions, esp. for small archives ▫ Overarching methodology

addressing business and operational issues, and technical solutions for ingest, preservation and re-use.

• Reference data structures (SIPs, AIPs, DIPs), workflows and tools • Electronic records management systems and databases • Pan-European solution • Accommodating national regulations, guidelines and recommended practices

• Angela: Leading ERMS work on

▫ SIP requirements and specification ▫ support pilot implementation ▫ Feedback to MoReq for digital preservation

Digital Preservation Coalition

• Membership organisation UK and Ireland

• ≈ 50 members

• Create a responsive political and institutional climate

• Develop competent and responsive workforces

• Enable improved tools, processes and capacity

A responsive political and

institutional climate

• Engage with public policy development

• Communicate good practice and innovation

• Provide communications

• Provide policy and good practice exchange

• Share user requirements for long-term access

▫ Training ▫ Best practice

sharing

Develop competent and responsive

workforces • Understand training needs • Deliver

▫ Events and materials ▫ Online webinars, fora, and materials ▫ Specialist briefing days

• Scholarships for career development, reducing the risks to training providers

• Career development through exchange programmes • Analysis of the labour market • Curriculum development • Accreditation of training courses and practitioners

Enable improved tools, processes

and capacity

• Accessible, authoritative publications

• Standards development

• Research and articulate members’ needs to vendors, developers and research funders

• Expertise and practitioner networking

• Informal consultancy and mutual support

• Assure quality

Digital Preservation Coalition:

Member services and research

• Angela: Head of Research and Practice

• Maximise the benefits that accrue from DPC membership by offering direct support to members; ▫ Develop strategic programme of member services. ▫ Advise on practical issues affecting the digital preservation life-cycle. ▫ Undertake onsite observations and interviews. ▫ Facilitate knowledge exchange.

• Develop and support a portfolio of research projects in digital preservation; ▫ Champion members’ needs in projects. ▫ Contribute to funding proposals.

• Co-ordinate and deliver research commitments.

▫ Contribute to and advise on externally funded projects. ▫ Lead research contributions. ▫ Develop and deliver research outputs. ▫ Manage project funded staff and influence project management.

Collaboration - Dimensions

• Alignment – collaboration

• Across departments – organisations – nations

• Thematic

• Digital object type

▫ e.g. PrestoCentre

Advantages and disadvantages

• + ▫ Knowledge sharing ▫ Dividing the work ▫ Sharing resources / cost and benefits ▫ Acceleration of development ▫ Coping with the increasing amount of digital material ▫ Creation of rich collaborative collections

• -

▫ Interdependence: Your choices affect others. Others’ failures affect you.

▫ Loss of control, loss of fine-tuning ▫ Sensitive material, commercial interests

Manifestations of collaboration

• Shared infrastructure: best as modular functions • Content aggregation:

▫ Management, digital preservation and access shared ▫ Measure total coverage, avoid duplication

• Open source repository and preservation software • Research • Standards • Shared legal and regulatory framework • Shared language and concepts • Common values, goals, and themes • Accreditation: FE and HE curricula and degrees • Trickle-down:

from large players to medium-sized organisations

Agents of collaboration

• Research:

▫ National: JISC, research councils

▫ EU projects: P7, Horizon 2020

Planets, SCAPE, TIMBUS, E-ARK

• Standards: PREMIS, METS, Microsoft Open Office formats

▫ International working group and maintenance activity

▫ Shaped by research project outputs: e.g. PREMIS Environments

▫ Shaped by international user community

Agents of collaboration

• Services:

▫ DataCite, CrossRef, ORCID ▫ Internet Memory Foundation, Internet Archive

• Dedicated organisations: ▫ DPC Digital Preservation Coalition UK ▫ DCC Digital Curation Centre UK ▫ NCDD Netherlands Coalition for Digital Preservation ▫ Nestor Network of Expertise in long-term Storage ,

Germany ▫ OPF Open Preservation Foundation, world-wide ▫ Presto Centre

Content aggregation and / or

shared infrastructure • Europe: Europeana • USA: Digital Public Library of America • Ireland:

▫ Digital Repository of Ireland, e-infrastructure to preserve the nation’s social and cultural data

• Portugal: ▫ RCAAP: single entry point for Open Access scientific and

scholarly publications ▫ RODA Digital Archive:

Directorate-General of Portuguese Archives (DGARQ), 2 national archives, 16 regional archives, standard and regulatory organisation for all Portuguese archives

• Sweden: digital preservation information package standards for archives, agencies, municipalities

Content aggregation and / or

shared infrastructure • UK:

▫ Legal Deposit Libraries ▫ Universities

Shared services and platforms, such as in the White Rose Research Online (WRRO) open access repository for the Universities of Leeds, Sheffield and York

Shared thesis system ETHOS held at the BL ▫ Data centres

EDINA and MIMAS provide shared platforms , encouraged by research councils

• CLOCKSS network ▫ A sustainable, geographically distributed dark archive for web-

based scholarly publications ▫ Escrow for trigger situations ▫ Nearly 200 publishers and 250 supporting universities

• Thank you