INTERNATIONAL CERTIFICATION SERVICES Master List of Documents INTERNATIONAL CERTIFICATIONS SERVICES Page : 1 of 59 Issue : 01 Rev.No : 42 Date : 27/08/2013 I] A - Certification Manual Sr. No. ID No. Title Issue No. Rev . No. Rev. Date Distri butio n Retention Period Location of Document Responsible Person Remarks 1. CM Quality System Manual 01 CM 0 List of Contents 01 61 27/08/2013 ** Current Rev. till further Rev. + Previous Rev. Certificati on Cell Head of Certificatio n Cell CM 1 ISO Guide 62 & 66 01 03 25/01/2001 * Deleted CM 2 Revision Status Record 01 61 27/08/2013 * Current Rev. till further Rev. + Previous Rev. Certificati on Cell Head of Certificatio n Cell CM 3 Policy, Objectives, Responsibilities & Organization Management 01 24 01/06/2013 ** - do - - do - - do - Documents are part of ICS quality system. Copy-holder shall replace new issues and revisions by withdrawing / destroying proceeding issues & revisions. Prepared by:_______________________________ (Sign) Name: Manager – System Documentation Date: 27/08/2013 Approved by:___________________________ (Sign) Name: Chairman & Managing Director Date: 271/08/2013
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INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
INTERNATIONAL CERTIFICATIONS SERVICES Page : 1 of 59 Issue : 01
Rev.No : 42 Date : 27/08/2013
I] A - Certification Manual Sr. No.
ID No. Title Issue No.
Rev. No.
Rev. Date Distribution
Retention Period
Location of Document
Responsible Person
Remarks
1. CM Quality System Manual 01 CM 0 List of Contents 01 61 27/08/2013 ** Current Rev.
till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
CM 1 ISO Guide 62 & 66 01 03 25/01/2001 * Deleted CM 2 Revision Status
Record 01 61 27/08/2013 * Current Rev.
till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
CM 3 Policy, Objectives, Responsibilities & Organization Management
01 24 01/06/2013 ** - do - - do - - do -
Documents are part of ICS quality system. Copy-holder shall replace new issues and revisions by withdrawing / destroying proceeding issues & revisions. Prepared by:_______________________________ (Sign) Name: Manager – System Documentation Date: 27/08/2013
Approved by:___________________________ (Sign) Name: Chairman & Managing Director Date: 271/08/2013
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
INTERNATIONAL CERTIFICATIONS SERVICES Page : 2 of 59 Issue : 01
Rev.No : 42 Date : 27/08/2013
Sr. No.
ID No. Title Issue No.
Rev. No.
Rev. Date Distributio
n
Retention Period
Location of Document
Responsible Person
Remarks
CM 3 ANNEX 1
Organisation Structure 01/06/2013 ** - do - - do - - do -
CM 3 ANNEX 2
Organisation Structure For Certification
01/06/2013 ** - do - - do - - do -
CM 3 ANNEX 2A
Organization Structure For Inspection
23/08/2013 ** - do - - do - - do -
CM 3 ANNEX 3
Objectives for 2013 05 30/01/2013 ** - do - - do - - do -
CM 4 Operational Requirements
01 11 23/08/2013 * - do - - do -
CM 4 Annex A
Cross Reference ICS Ref. Document & ISO/IEC 17021
01 01 24/12/2011 * - do - - do -
CM 4 Annex A
Cross Reference ICS Ref. Document & ISO/IEC 17021
01 00 23/08/2013
CM 5 Management System for Certification
01 34 23/08/2013 *** - do - - do -
CM 5 Annex A
Organization Structure 01/06/2013 *** - do - - do -
CM 5 Annex B_Cert
Activity Flow Chart 1 Activity Flow Chart 2
01 34 23/08/2013 *** - do - - do -
CM 5 Annex B_Insp
Activity Flow Chart 1 Activity Flow Chart 2
01 34 23/08/2013
CM 5 General Terms & 08 01/06/2013 *** - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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Annex C Conditions_FA/16 CM 5
Annex D ICS Objectives for 2013
05 30/01/2013 *** - do - - do -
CM 5 ANNEX E
Organization Structure For Inspection
01/06/2013 ** - do - - do -
CM5 Annex F
Conformity assessment Process – Certification of Management System
01 34 23/08/2013
CM5 Annex G
Conformity assessment Process – Inspection & Verification
01 00 23/08/2013
CM 6 Accreditation Group Of Industries & Service
01 01 28/12/1999 * - do - - do -
CM 7 Training & Qualification and Selection Of Audit Personnel
01 26 08/01/2013 ** - do - - do -
CM 8 Document Control 01 12 01/06/2013 ** - do - - do - CM 8
Annex A Master List of Documents
01 42 27/08/2013 ** - do - - do -
CM 9 Order Administration 01 10 24/12/2011 ** - do - - do - CM 10 Quality Records 01 04 18/07/2011 ** - do - - do - CM 10
Annex 1 Master List of Quality Records
01 01 19/07/2011 ** - do - - do -
CM 11 Technical Advisory Committee
01 12 20/11/2010 **** - do - - do -
CM 11 Annex 1
Organisation Structure
01/06/2013 **** - do - - do -
CM 11 Annex 2
Organisation Structure for
01/06/2013 **** - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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Certification CM 11
Annex 2A Organisation Structure for Inspection
23/08/2013 **** - do - - do -
CM 11 Annex 3
Impartiality 1 0 23/01/2008 **** - do - - do -
CM 12 Quality Management System Certification Process
01 19 26/04/2012 ** - do - - do -
CM 12A Certificate Procedures – EMS
01 16 26/04/2012 ****&AM
- do - - do -
CM 12B Hazard & Critical Control Point – Certification Process
01 19 26/04/2012 ****&AM
- do - - do -
CM 12B Annex 1
List Of Codex Product Standard List
01 03 07/07/2008 ****&AM
- do - - do -
CM 12B Annex 2
Guideline for Time Allocation with respect to FSMS/HACCP Audits
01 04 28/02/2009 ****&AM
Deleted
CM 12B Annex 3
Pre Requisite Program
01 02 11/11/2005 ****&AM
Current Rev. till further Rev. + Previous Rev.
Certification Cell
CM 12B Annex 4
Food Safety Regulatory Requirements & Code of Practices for Various Industries
01 01 07/07/2008 ****&AM
- do - - do -
CM 12B Annex 5
Rules for qualification of FSMS auditor according to product/service
01 03 05/03/2013 ****&AM
- do - - do -
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category CM 12B
Annex 6 Classification of food chain categories
01 01 28/07/2011 ****&AM
Deleted
CM 12C Occupational Health & Safety Management System – Certification Process
01 07 08/01/2013 ****&AM
Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
CM 12C Annex 1
Audit Duration 01 00 DELETED reqts added to Annex_IV_OHSAS
****&AM
- do - - do - - do -
CM 12C Annex 2
OHS Competence 01 0 DELETED reqts added to CM 7
****&AM
- do - - do - - do -
CM 12D Product Certification CM 12E CE Marking 01 03 04/03/2010 ****&
AM - do - - do - - do -
CM 12F Information Security Management System
01 04 13/12/2011 ****&AM
- do - - do - - do -
CM 12G Social Accountability 01 00 24/12/2011 ****&AM
- do - - do - - do -
CM 12H Ship Recycling Management System
01 02 26/062012 ****&AM
- do - - do - - do -
CM 12 H Annex 1
Audit Duration - SRMS
DELETED reqts added to Annex_IV_SRMS
****&AM
- do - - do - - do -
CM 12 H Annex 2
SRMS Competence 01 02 26/06/2012 ****&AM
- do - - do - - do -
CM 12I Certification Procdure – GMP/cGMP/GAP
01 01 17/07/2012 ****&AM
- do - - do - - do -
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CM12I Annex 1
List of Standards / Guidelines
01 00 04/06/2012 ****&AM
- do - - do - - do -
CM12I Annex 2
Pre Requisite Program
01 00 04/06/2012 ****&AM
- do - - do - - do -
CM121 Annex 3
Regulatory Requirements & Code of Practices for Various Industries
01 00 04/06/2012 ****&AM
- do - - do - - do -
CM12I Rules for qualification
of Audit Team according to product/service category for GMP/cGMP/GAP
01 01 17/07/2012 ****&AM
- do - - do - - do -
IM12J INSPECTION, VERIFICATION & CERTIFICATION SYSTEM MANUAL
01 01 23/08/2013 ****&AM
- do - - do - - do -
CM 13 Outsourcing 01 06 23/01/2008 * - do - - do - - do - CM 14 Control of Certificate 01 18 24/12/2011 ** - do - - do - - do - CM 15 Confidentiality &
Independence 01 01 21/04/2003 * - do - - do - - do -
CM 16 Complaints & Appeals 01 14 01/06/2013 * - do - - do - - do - CM 17 Management Review
& Internal Audits 01 09 01/06/2013 ** - do - - do - - do -
CM 18 Continual Improvement
01 01 02/01/2007 * - do - - do - - do -
Annexure – I
Abbreviation: 1 2 30/08/2000 AB, MD, MC,
- do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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DM Annexure
– II Accreditation Scope_JAS-ANZ (QMS & EMS)
1 2 16/06/2001 AB, MD, ED, DM
- do - - do - - do -
Annexure - IIA
Accreditation Scope_NABCB (QMS)
1 2 31/01/2003 AB, MD, ED, DM
- do - - do - - do -
Annexure – III
List of JAS – ANZ Procedures
DELETED
Annex– IV_QMS-EMS
Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for Quality Management System)
1 8 10/12/2010 MD, ED, DM, AM, SM, OM
Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
Annex– IV_EMS
Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for Environmental Management System)
1 0 20/10/2008 MD, ED, DM, AM, SM, OM
Deleted
Table 2 -Guide for auditor time for initial assessment (audit stage 1 &audit stage 2 together) (Auditor Time Chart for Environmental Management System)
Deleted combined as common Annex IV
Table 3 - Examples of Linkage business sectors and
Deleted combined as common
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complexity categories of environmental aspects
Annex IV
Table 4: Multisite Certification
Deleted combined as common Annex IV
Annex– IV_OHSAS
Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for OHSAS Management System)
1 0 08/01/2013 MD, ED, DM, AM, SM, OM
Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
Annex– IV_ISMS
Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for Information Security Management System)
1 1 10/12/2010 MD, ED, DM, AM, SM, OM
Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
Annex-IV_HACCP-FSMS/ GMP/ cGMP/ GAP
Guideline for Time Allocation with respect to HACCP / FSMS / GMP/ cGMP/ GAP Audits
1 2 04/06/2012 MD, ED, DM, AM, SM, OM
- do - - do - - do -
Annex-IV_SRMS
Guideline for Time Allocation with respect to SRMS Audits
1 2 27/06/2012 MD, ED, DM, AM, SM, OM
- do - - do - - do -
Annexure- V
Mark of Prestige – Artwork – Certification
1 8 24/01/2011 MD, ED,
- do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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& Accreditation Mark (JAS-ANZ)
DM, AM, SM, OM,
Clients
Annexure - VA
Mark of Prestige – Artwork – Certification & Accreditation Mark (NABCB)
1 5 24/06/2008 MD, ED, AB, DM
- do - - do - - do -
Annexure VB
Figure 1 – Certification & Accreditation Mark_RvA
1 1 12/04/2004 MD,ED,
AB,DM
- do - - do - - do -
Annexure VB _DAC
Mark of Prestige – Artwork – Certification & Accreditation Mark (DAC)
1 1 30/01/2013 MD, ED, AB, DM
- do - - do - - do -
Annexure V_GMP/cGMP/GAP
Mark of Prestige – Artwork – Certification & Accreditation Mark
1 0 04/06/2012 MD, ED, AB, DM
- do - - do - - do -
Annexure -VI
List Of NABCB Procedures
DELETED
Annexure – VII
EMS Clauses-Cross References
DELETED
I] B – Inspection Manual Sr. No.
ID No. Title Issue No.
Rev No.
Rev Date Distributio
n
Retention Period
Location of Document
Responsible Person
Remarks
2. IM Inspection Manual
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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IM 01 Certification Of Materials, Components & Equipments (CMCE)
01 00 01/06/2001 MD, DM, AM
Current Rev. till further Rev. + Previous Rev.
Inspection Cell
Head of Inspection Cell
RP 01 Recommended Practices
01 01 31/12/1999 MD, DM, AM
- do - - do - - do -
INSM Inspection System Manual
DELETED – NEW MANUAL ADDED AS IM12J
*** - do - - do - - do -
ERDMP Manual For Emergency Response and Disaster Management Plan for Oil & Gas Industry
01 01 01/06/2013 - do - - do - - do -
I] C – Administration Manual 3. AM Order Administration Remarks AM 5 Order Administration
System 01 01 15/07/199
9 MD,
DM, AM Current Rev. till further Rev. + Previous Rev.
Admin Dept
Head of Admin Dept.
I] D – Finance Manual Sr. No.
ID No. Title Issue No.
Rev No.
Rev Date Distribution
Retention Period
Location of Document
Responsible Person
Remarks
4. FM Finance Manual
Under Construction
II] A - Work Instructions (Certification) Sr. ID No. Title Issue Rev Rev Date Distri Retention Location of Responsible Remarks
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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No No. No. bution
Period Document Person
1. WI Work Instructions WI/C/01 Opening Meeting 01 03 17/11/2008 # Current Rev.
till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/02 Closing Meeting 01 02 17/09/2004 # - do - - do - - do - WI/C/03 Audit Check List –
General 01 00 11/10/1999 # - do - - do - - do -
WI/C/04 Documents Check List 01 00 15/07/1999 # - do - - do - - do - WI/C/05 Document Review
Check List 01 00 15/07/1999 # - do - - do - - do -
WI/C/13 Guidelines – HACCP 01 00 01/05/2000 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/14 Verification Matrix – Inspection
01 00 15/07/1999 # - do - - do - - do -
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WI/C/15 Selection of Auditors, Specialists, Review & Approvals.
01 18 10/09/2010 # - do - - do - - do -
Annex-A to WI/C/15
Initial Competency Analysis
01 05 04/03/2010 # - do - - do - - do -
WI/C/16 Document Check list ISO 9001: 2000
01 00 25/01/2001 # Deleted
WI/C/17 Audit Matrix – ISO 9001: 2000
01 01 16/05/2003 # Deleted
WI/C/18 Document Review Checklist - ISO 9001:2000
DELETED
WI/C/19 Checklist/ Verification – Hospitals ISO 9000:1994
01 01 21/08/2001 # Deleted
WI/C/19A Checklist/ Verification – Hospitals ISO 9001: 2008
01 01 10/12/2010 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/20 Checklist Poultry Farm 01 00 10/07/2001 # - do - - do - - do - WI/C/21 Certification 01 00 20/07/2001 # - do - - do - - do - WI/C/22 Checklist Certification-
EMS 1st Stage Audit 01 01 09/01/2002 # - do - - do - - do -
WI/C/23 Surveillance Audit Checklist
01 01 19/07/2004 # - do - - do - - do -
WI/C/24 ICS _ Introduction 01 01 17/09/2004 # - do - - do - - do - WI/C/25 Checklist – Transition /
Transfer ISO 9001:2000 01 00 08/02/2003 # DELETED
WI/C/26 Guidelines for Audit Planning
01 02 05/12/2007 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/27 Activities Involved in 01 00 14.11.2003 # - do - - do - - do -
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Multisite Audit WI/C/28 Guidelines for Audit
Sampling 01 00 29.03.2004 # - do - - do - - do -
WI/C/29 Guidelines for Evaluation of Auditors used by Certification Cell
01 00 29.03.2004 Certification
cell
Deleted
WI/C/30 Sector Codes 01 00 22/07/2004 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/31 Risk Categorization for HACCP
01 04 26/06/2006 ***** Deleted
WI/C/32 OHSAS Checklist 01 00 15/04/2004 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/ 32A OHSAS Checklist (Additional)
01 01 10/12/2010 # - do - - do - - do -
WI/C/33 OHSAS Assessment Process
01 00 15/04/2004 # - do - - do - - do -
WI/C/34 Guidelines for IMS Auditing
01 03 13/12/2011 # - do - - do - - do -
WI/C/35 Checklist for Auditing of Food Safety Management System
01 04 26/06/2006 ***** - do - - do - - do -
WI/C/36 Guidelines for Approval of Audit Plan
01 00 04/03/2005 Certification
cell
- do - - do - - do -
WI/C/37 Guidelines for Contract Review-Marketing Handbook
01 02 10/12/2010 # - do - - do - - do -
WI/C/38 IAF / NACE Description 01 06 24/12/2011 # - do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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Of NABCB Scope WI/C/39 Applicable Statutory
Regulations 01 00 20/09/2006 # - do - - do - - do -
WI/C/40 Scope Of Registration / Certification
01 00 15/12/2006 - do - - do - - do -
WI/C/41 Applicable Indian Standards For Personal Protective Equipments In Plant
01 00 15/12/2006 # - do - - do - - do -
WI/C/42 Checklist for Information Security Management System
01 01 28/04/2008 # - do - - do - - do -
WI/C/43 Re-review Instructions 01 00 02/05/2007 # - do - - do - - do - WI/C/44 Procedure for Additional
Special Audit 01 00 10/05/2007 # - do - - do - - do -
WI/C/45 Evaluation of Auditor Mandays
01 00 12/05/2007 Certification Cell
- do - - do - - do -
WI/C/45_ISMS
Evaluation for auditor Mandays_ISMS
01 00 28/04/2008 # - do - - do - - do -
WI/C/46 Allotment of Standard Industrial Code
01 00 10/09/2007 # - do - - do - - do -
WI/C/47 Procedure for Review of Surveillance & Stage-1 Audit Report
Under Construction
WI/C/48 Non-value & value added corrective action
01 00 05/10/2007 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/49 Guidelines for Technical Expert
01 01 17/11/2007 # - do - - do - - do -
WI/C/50 Procedure for Auditor Evaluation
01 00 03/10/2007 # - do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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WI/C/51 Guidelines on Reporting of Exclusions, Verification of Design & Development and Outsourcing
01 01 10/12/2010 # - do - - do - - do -
WI/C/52 Guidelines for Auditor Occupancy
01 00 17/11/2007 # - do - - do - - do -
WI/C/53 Guidelines for Structure of ISO 9001:2008 Audit Reports
01 01 10/12/2010 # - do - - do - - do -
WI/C/54 Guidelines for ISO 9001:2008 clause 1.2 Application
01 01 10/12/2010 # - do - - do - - do -
WI/C/55 Information for Granting Initial Certification
01 01 20/01/2009 # - do - - do - - do -
WI/C/56 Documents to be submitted to certification cell incase of 1st Stage, 2nd Stage and Surveillance Audit
01 00 17/11/2007 # - do - - do - - do -
WI/C/57 Manday Calculation for TS 16949
Under construction
WI/C/58 Guidelines for Categorisation of Risk for ISMS
01 00 28/04/2008 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/C/59 Time Frame for Certification Process
01 00 07/08/2008 # - do - - do - - do -
WI/C/60 Guidelines for Categorization of Risk & Non Conformity for FSMS-HACCP
01 01 31/01/2009 # - do - - do - - do -
WI/C/61 Guidelines for Use of ICS and Accreditation
01 03 03/08/2009 # - do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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Bodies Logos by the Certified Clients.
WI/C/62 Guidelines for issue & usage of Holograms
01 00 12/06/2009 # - do - - do - - do -
WI/C/63 Guidelines for use of ICS-DAC Logo
01 00 30/09/2011 # - do - - do - - do -
WI/C/64 Prerequisite programmes on Food Safety – Part 1: Food manufacturing Audit check list ( ISO/TS 22002-1 : 2009)
01 00 31/3/2012 # - do - - do - - do -
WI/C/65 Guidelines for Communication with External and Interested Parties
01 00 27/06/2012 # - do - - do - - do -
WI/C/66 Guidelines for Competence Management
01 00 16/04/2013 # - do - - do - - do -
II] B - Work Instructions (Inspection) Sr. No.
ID No. Title Issue No.
Rev No.
Rev Date Distribution
Retention Period
Location of Document
Responsible Person
Remarks
2. WI Work Instructions TPI / CC &
CA / 001 Procedure For Handling Of Customer Complaints
01 1 DELETED ## Current Rev. till further Rev. + Previous Rev.
Inspection Cell
Head of Inspection Cell
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
INTERNATIONAL CERTIFICATIONS SERVICES Page : 17 of 59 Issue : 01
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TPI / APP / 001
Procedure For Consideration & Resolution Of Appeals
01 0 DELETED
## - do - - do - - do -
TPI / DOC / 001
Procedure For Control Of Documents & Records
01 1 DELETED ## - do - - do - - do -
TPI / EQP / 001
Procedure For Dealing With Defective Equipment
01 1 01/06/2013 # - do - - do - - do -
TPI / HIS/ 001
Procedure For Avoiding Deterioration Or Damage To Inspection Items Under Custody
01 1 01/06/2013 ## - do - - do - - do -
TPI / IQA / 001
Procedure For Internal Audit And Management Review For T P I
01 1 DELETED ## - do - - do - - do -
TPI / SFT / 001
Procedure For Ensuring Safety During Performance Of Inspection Jobs
01 1 01/06/2013 # - do - - do - - do -
TPI / TRG / 001
Procedure For Training Of Personnel In T P I For Performance Of Inspection Jobs
01 3 DELETED ## - do - - do - - do -
TPI / IR & IRN / 001
Procedure For Job Allocation & Review Of Inspection Reports & Issue Of Inspection Release Notes
01 5 01/06/2013 # - do - - do - - do -
WI/I/01 Sampling 01 0 30/10/2010 # - do - - do - - do - WI/I/02 Calibration Check 01 1 01/06/2013 # - do - - do - - do - WI/I03 Selection of
Reviewers 01 1 DELETED # - do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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WI/I04 Audit For Retail Outlets 01 0 15/02/2011 # - do - - do - - do - WI/I/05 Review of WPS, PQR &
Welder Qualification Card
01 0 18/02/2011 # - do - - do - - do -
WI/I/06 Inspection of Tank Trucks
01 1 01/06/2013 # - do - - do - - do -
WI/I07 Inspection of Retail Visual Identity (RVI)
01 1 01/06/2013 # - do - - do - - do -
WI/I/08 Third Party Inspection of City Gas Distribution Pipelines
01 3 01/06/2013 # - do - - do - - do -
WI/I/09 Vendor Inspection 01 1 01/06/2013 # - do - - do - - do - WI/I/10 Casting & Forging 01 1 01/06/2013 # - do - - do - - do - WI/I/11 Third Party Inspection
of City Gas Distribution Pipelines (Backfilling)
01 1 01/06/2013 # - do - - do - - do -
WI/I/12 Pipeline Lowering
01 0 11/07/2011 # Deleted merged with WI/I/11
Deleted merged with WI/I/11
Deleted merged with WI/I/11
WI/I/13 Pipeline Trenching
01 3 01/06/2013 # - do - - do - - do -
WI/I/14 City Gas distribution through PE
01 0 06/07/2011 # - do - - do - - do -
WI/I/15 Gas Transportation Main Line
01 0 06/07/2011 # - do - - do - - do -
WI/I/16 TECHNICAL SPECIFICATION FOR INSTALLATION OF ABOVE
01 0 06/07/2011 # - do - - do - - do -
INTERNATIONAL CERTIFICATION SERVICES Master List of Documents
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GROUND GI /Cu PIPING FOR DOMESTIC AND COMMERCIAL CONSUMERS
WI/I/17 TECHNICAL SPECIFICATION FOR CGD
01 0 06/07/2011 # - do - - do - - do -
WI/I/18 Under Construction WI/I/19 Under Construction WI/I/20 PNGRB Regulations-
ERDMP 01 0 08/07/2011 # - do - - do - - do -
WI/I/21 ERDMP – EMERGENCEY RESPONSE DISASTER MANAGEMENT PLAN
01 2 01/06/2013 # - do - - do - - do -
WI/I/22 Specific Hygienic and Sanitary Practices to be followed by Food Business Operators engaged in manufacture, processing, storing and selling of Milk and Milk Products
01 0 04/06/2012 # - do - - do - - do -
WI/I/23 General Requirements on Hygienic and Sanitary Practices to be followed by all Food Business Operators applying for License
01 0 04/06/2012 # - do - - do - - do -
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WI/I/24 Sanitary And Hygienic Requirements For Food Manufacturer/ Processor/Handler
01 0 04/06/2012 # - do - - do - - do -
WI/I/25 Specific Hygienic and Sanitary Practices to be followed by Practices to be followed by Food Business Operators engaged in catering / food service establishments
01 0 04/06/2012 # - do - - do - - do -
WI/I/26 Sanitary And Hygienic Requirements For Street Food Vendors And Units Other Than Manufacturing/Processing
01 0 04/06/2012 # - do - - do - - do -
WI/I/27 GMP Checklist as per Food Drug & Cosmetic Act
01 0 04/06/2012 # - do - - do - - do -
WI/I/28 Checklist For GMP For Drug Industry
01 0 04/06/2012 # - do - - do - - do -
WI/I/29 Checklist for GMP for Pharmaceutical Manufacturing Facilities
01 0 04/06/2012 # - do - - do - - do -
WI/I/30 Specific Hygienic and Sanitary Practices to be followed by Food Business Operators engaged in manufacture, processing, storing and selling of Meat and
01 0 04/06/2012 # - do - - do - - do -
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Meat Products WI/I/31 GMP Audit Checklist
For Manufacturers As Per Australian Pesticides And Veterinary Authority
01 0 04/06/2012 # - do - - do - - do -
WI/I/32 ICS- FSSAI- General Food Establishment Inspection report
01 0 04/06/2012 # - do - - do - - do -
WI/I/33 GMP-Inspection_Performa_ Checklist as per WHO
01 0 04/06/2012 # - do - - do - - do -
WI/I/33 Check Points for Technical Certification of New Old Installed PNG Service Pipe Line
01 0 26/06/2012 # - do - - do - - do -
WI/I/34 Basis For Computation Of Mandays For Erdmp Audit
01 03 18/06/2013 # - do - - do - - do -
WI/I/35 Acceptance Criteria Of Sample For Food / Gmp
01 01 16/04/2013 # - do - - do - - do -
WI/I/36 Work Instruction - Electro Fusion Machine used for jointing of PE Pipelines.
01 00 17/07/2012 # - do - - do - - do -
WI/I/37 Competence Requirements
01 00 23/08/2013 # - do - - do - - do -
WI/I/38 Check Points for Inspe ction Plan Approval
01 00 05/08/2013 # - do - - do - - do -
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II] C - Work Instructions (Administration) Sr. No.
ID No. Title Issue No.
Rev No.
Rev Date Distributio
n
Retention Period
Location of Document
Responsible Person
Remarks
3. WI Administration Instructions
WI/A/01 Scale Of Fees 01 13 01/10/2011 MD, SM, DM, AM
Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
WI/A/01_ UGANDA
Scale of Fees for UGANDA
01 01 21/09/2011 MD, SM, DM, AM
- do - - do - - do -
WI/A/02 Planned Schedule of Activities
01 02 15/02/2005 MD, DM, AM
- do - - do -
WI/A/03 Pay scale – Region India
01 00 23/08/2001 MD, DM, AM
3 years HR Dept. Head of HR Dept.
WI/A/05 Checklist –Internal Audit
01 08 16/07/2013 *** 3 years Certification Cell
Head of Certification Cell
WI/A/06 Checklist – Internal Audit – HO
01 02 23/06/2006 MD, ED, DM
Deleted
WI/A/07 Corrective Action Request – category
01 00 16/02/2002 MD, ED, DM
Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
WI/A/08 Information Technology 01 00 16/02/2002 MD, - do - - do - - do -
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Management DM, AM
WI/A/09 Chart of Authorities 01 00 09/05/2002 MD, DM, AM
- do - - do - - do -
WI/A/10 Checklist_Internal Audit_ Inspection
Under construction
WI/A/11 Guidelines for preparing the Marketing Plan
01 00 18/12/2003 MD, DM, AM
Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
WI/A/12 Guidelines for preparing the operating Plan
01 00 18/12/2003 MD, DM, AM
- do - - do - - do -
WI/A/13 Inputs for MRM 01 00 15/07/2004 ## - do - - do - - do - WI/A/14 Guidelines for Planned
Dialogue 01 00 04/03/2005 MD,
SM, OM, DM, AM
- do - - do - - do -
WI/A/15 Guidelines for Travel & Subsistence Expenses
01 04 Under construction
WI/A/16 Communications 01 01 04/08/2008 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
WI/A/17 Performance Appraisal 01 00 30/04/2005 # Current Rev. till further Rev. + Previous Rev.
HR Dept. Head of HR Dept.
WI/A/18 Station Mileage Under construction
WI/A/19 Guidelines for Overseas Deputation Allowance
01 01 01/03/2013 # Current Rev. till further
Admin Dept.
Head of Admin Dept.
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Rev. + Previous Rev.
WI/A/20 Guidelines for Accreditation Audit at Branches
01 00 02/05/2006 # - do - - do - - do -
WI/A/21 Cross Frontier Operations
01 00 12/06/2006 MD, DM, AM
- do - - do - - do -
WI/A/22 Scale of Fees Empanelled Auditors
Under construction
WI/A/23 Procedure for Rolling Shield
01 01 02/01/2007 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
WI/A/24 Guidelines for Property Purchase
Under construction
WI/A/25 Guidelines for issue of Loan
Under construction
WI/A/26 Performance Criteria 01 01 17/01/2013 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
WI/A/27 Training Expenses Calculation & Buy Back
01 00 16/10/2007 # - do - - do - - do -
WI/A/28 Guidelines for use of Hologram
01 01 17/12/2010 # - do - - do - - do -
WI/A/29 Internal Audit_Finance Dept.
01 00 01/02/2008 # 3 years - do - - do -
WI/A/30 Customer Focus Under Construction
WI/A/31 Leave Procedure 01 20/12/2010 # Current Rev. till further Rev. +
HR Dept. Head of HR Dept.
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Previous Rev. WI/A/32 Discrepancy of
Impartiality 01 01 05/03/2010 # - do - - do - - do -
WI/A/33 Purchase 01 01 18/10/2010 # - do - - do - - do - WI/A/34 Risk Analysis 01 01 09/08/2010 # - do - - do - - do - WI/A/35 Retirement Age 01 00 29/10/2009 # - do - - do - - do - WI/A/36 Training Identification 01 00 17/02/2010 # - do - - do - - do - WI/A/37 Attendance Monitoring Under
CHL_I_34 Checklist for 01 00 21/08/201 ### - Do - - Do - - Do -
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Pneumatic Test 3 CHL_I_35 Checklist for Visual 01 00 21/08/201
3 ### - Do - - Do - - Do -
CHL_I_36 Checklist for Coated Pipe Steel
01 00 21/08/2013
### - Do - - Do - - Do -
CHL_I_37 Checklist for Coated Pipe Steel
01 00 21/08/2013
### - Do - - Do - - Do -
CHL_1_38 Checklist for CVT 01 00 22/08/2013
### - Do - - Do - - Do -
III] D – Formats (Administration) Sr. No
ID No. Title Issue No.
Rev No.
Rev Date Distribution
Retention Period
Location of Document
Responsible Person
Remarks
3. FA/01 Weekly Time Sheet 01 03 21/03/2009 ### 3 years Admin Dept.
Head of Admin Dept.
FA/02 Document Checklist 01 00 15/05/1999 ### - do - - do - - do - FA/03 ICS Personnel Check
list 01 05 28/10/2010 ### - do - - do - - do -
FA/04 TAC Members Checklist 01 01 20/10/2010 MD, DM, TM
- do - - do - - do -
FA/05 Interview/Selection Checklist/Record
01 03 30/06/2011 ### Till employee exists two years after separation
HR Dept Head of HR Dept.
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FA/06 Annual Operating Plan 01 01 18/12/2003 ### 3 years Admin Dept.
Head of Admin Dept.
FA/07 Annual Assessment Form
01 04 14/12/2011 ### Till employee exists two years after separation
- do - - do -
FA/08 Annual Marketing Plan 01 01 18/12/2003 ### 3 years - do - - do - FA/09 Strategy & Plan 01 00 02/02/2002 ### - do - - do - - do - FA/10 Fax Message 01 00 15/05/1999 ### Current + last
year - do - - do -
FA/11 Leave Application Form 01 03 01/04/2010 ### Till employee exists two years after separation
HR Dept. Head of HR Dept.
FA/11A Application for One day Leave / Late coming / EG
01 01 08/12/2008 ### Deleted
FA/12 Appointment Letter 01 11 05/01/2010 MD, DM, AM
Deleted
FA/12A Salary Appraisal letter 01 04 05/01/2010 MD, DM, AM
Deleted
FA/12C Contract Agreement 01 01 24/08/2011 MD, DM, AM
Current + last revision
HR Dept. Head of HR Dept.
FA/12R Regular Appointment Letter
01 00 01/04/2010 MD, DM, AM
- do - - do - - do -
FA/12_R-C/ Annex-A
Roles & Responsibility 01 00 01/04/2010 MD, DM, AM
- do - - do - - do -
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FA/12_R-C/ Annex-B
Salary Structure 01 00 01/04/2010 MD, DM, AM
- do - - do - - do -
FA/12_R-C/ Annex-C
ICS Standard Terms & Condition of Appointment.
01 01 24/08/2011 MD, DM, AM
- do - - do - - do -
FA/13 Confidentiality Agreement
01 02 19/03/2009 MD, DM,
- do - - do - - do -
FA/14 Contract Agreement 01 10 04/11/2009 MD, DM, AM
Deleted
FA/14Empanelled
Contract Agreement 01 00 03/03/2009 MD, DM, AM
Deleted
FA/14_Specialist
Specialist Contract Agreement
01 00 02/07/2009 MD, DM, AM
Deleted
FA/14_Retainer
Retainership Agreement 01 00 31/08/2009 MD, DM, AM
Deleted
FA/14_Overseas
Overseas Contracts 01 01 01/04/2010 MD, DM, AM
Current + last revision
HR Dept. Head of HR Dept.
FA/15 Induction of New Employees
01 03 16/06/2013 ### - do - - do - - do -
FA/16 General Terms and Conditions (to be attached to quotation)
01 08 01/06/2013 ### current cycle plus one full certification cycle.
Admin Dept.
Head of Admin Dept.
FA/17 Training Plan 01 01 13/04/2004 ### 3 years HR Dept. Head of HR Dept.
FA/21 Participant Feed Back Form
01 00 15/01/2001 ### Current year + last year
Admin Dept.
Head of Admin Dept.
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FA/22 Assessment Of Employees-Confidential Report
01 00 02/07/2001 ### 3 years HR Dept. Head of HR Dept.
FA/23 Curriculum Vitae on ICS Format (online)
01 01 23/03/2009 ### Current + last revision
- do - - do -
FA/23_ Annex-A
CV on ICS Format 01 00 19/03/2010 ### Current + last revision
FA/44 Purchase Order 01 00 28/02/2007 ### Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
FA/45 Guest House Feedback Form
01 00 19/09/2007 ### - do - - do - - do -
FA/46 Training Calculation & Buy Back
01 00 16/10/2007 # - do - - do - - do -
FA/47 Auditor Award Assessment Form
01 00 05/12/2008 MD, DM, AM
- do - - do - - do -
FA/48 Training Evaluation 01 00 14/05/2008 # Current Rev. till further Rev. + Previous Rev.
HR Dept. Head of HR Dept.
FA/49 Complaint Form 01 01 21/03/2009 # Current Rev. till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
FA/50 Complaint Investigation Report
01 02 24/01/2011 # - do - - do - - do -
FA/51 Internal Audit Plan 01 00 04/8/2008 # - do - - do - - do - FA/52 Auditors Document
Checklist 01 00 12/08/2008 # - do - - do - - do -
FA/53 Station/Dept. Input For CO Mgmt. Meeting
Under Construction
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Agenda FA/54 AGENDA FOR
MANAGEMENT REVIEW MEETING, 2008
01 00 9/12/2008 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
FA/55 Attendance Register 01 00 06/02/2009 # - do - - do - FA/56 Outdoor Visit Log
Register 01 01 26/02/2009 # - do - - do -
FA/57 Supplier Questionnaire 01 00 21/03/2009 # - do - - do - FA/58 Purchase Indent/
requisition 01 00 21/03/2009 # Deleted
FA/59 List of Approved Suppliers
01 00 21/03/2009 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
FA/60 Performance Evaluation of Suppliers
01 00 21/03/2009 # - do - - do - - do -
FA/61 Ticket Requisition Form 01 00 04/04/2009 # - do - - do - - do - FA/62 Occupancy Log For
Auditors/Surveyors 01 01 20/02/2010 # Current Rev.
till further Rev. + Previous Rev.
Certification Cell
Head of Certification Cell
FA/63 Occupancy Log For Marketing
01 00 08/04/2009 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
FA/64 Occupancy Log For Planners (Back Office)
01 00 08/04/2009 # - do - - do - - do -
FA/65 Occupancy Log For Finance
01 00 08/04/2009 # Current Rev. till further Rev. + Previous Rev.
Finance Dept.
Head of Finance Dept.
FA/66 Monthly Summary 01 00 10/04/2009 # Current Rev. Admin Head of
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Sheet till further Rev. + Previous Rev.
Dept. Admin Dept.
FA/66a MRM Data Input 01 01 17/04/2010 # - do - - do - - do - FA/67 Employee Log Sheet 01 02 20/04/2010 # - do - - do - - do - FA/68 Station Performance
Review 01 00 20/10/2009 # - do - - do - - do -
FA/69 Interview Conducted 01 01 08/10/2010 # Current Rev. till further Rev. + Previous Rev.
HR Dept. Head of HR Dept.
FA/70 Training Matrix 01 01 25/10/2010 # - do - - do - - do - FA/71 Checklist – Stationary
for new employee 01 00 27/04/2010 # - do - - do - - do -
FA/72 No Dues Declaration from Exit Employee
01 00 28/04/2010 # - do - - do - - do -
FA/73 Indemnity Bond from Employee
01 00 15/06/2010 # - do - - do - - do -
FA/74 Minutes of Meeting (MOM)
01 00 19/07/2010 # Current Rev. till further Rev. + Previous Rev.
Admin Dept.
Head of Admin Dept.
FA/75 Tender/Bid Opening Form
01 00 01/08/2010 # - do - - do - - do -
FA/76 Loan Agreement 01 00 20/08/2010 ## - do - - do - - do - FA/77 Salary Calculations 01 00 27/09/2010 ## - do - - do - - do - FA/78 Leave Card 01 00 27/09/2010 ## - do - - do - - do - FA/79 ICS Employee List 01 00 01/10/2010 ## - do - - do - - do - FA/80 Manpower Requirement
Status 01 00 08/10/2010 ## - do - - do - - do -
FA/81 Stationary Stock 01 00 15/10/2010 ## - do - - do - - do - FA/82 Software (Development
/ Change) Notification 01 00 22/11/2010 ## - do - - do - - do -
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FA/83 Application for AWARD
NOMINATION - EDUCATION
01 00 22/11/2010 ## - do - - do - - do -
FA/84 Authorisation letter to carry and use equipments for inspection
01 00 20/04/2011 ## - do - - do - - do -
FA/85 Authorisation letter for carrying out inspection
01 00 20/04/2011 ## - do - - do - - do -
FA/86 Checklist for TAC Meeting
01 00 23/07/2011 ## - do - - do - - do -
FA/87 Affirmative Action 01 01/08/2013 ## - do - - do - - do - FA/88 Competence
Review_Station & Cert cell and related fucntions
01 00 22/12/2011 ## - do - - do - - do -
FA/89 Declaration of training received and provided
01 00 10/01/2012 ### -do- -do- -do-
III] E – Formats (Finance) Sr. No
ID No. Title Issu No.
Rev No.
Rev Date Distribution
Retention Period
Location of Document
Responsible Person
Remarks
4. FF/01 Representation 01 01 08/03/2001
### Current Rev. till further Rev. + Previous Rev.
Finance Dept.
Head of Finance Dept.
FF/02 Weekly Expense Sheet 01 03 11/10/2008
### - do - - do - - do -
FF/03 Outstation Travel Exps. 01 03 11/10/2008
### - do - - do - - do -
FF/04 Draft Invoice 01 01 08/03/200 ### - do - - do - - do -
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1 FF/05 Invoice 01 01 08/03/200
1 ### - do - - do - - do -
FF/06 Invoice & Payment Status Report
01 01 08/03/2001
### - do - - do - - do -
FF/07 Station Cash Book 01 02 01/04/2010
### - do - - do - - do -
FF/08 Station Bank Book 01 01 01/04/2010
### - do - - do - - do -
FF/09 Sales Register 01 02 01/04/2010
### - do - - do - - do -
FF/10 Purchase Register 01 02 01/04/2010
### - do - - do - - do -
FF/11 Monthly Expense Budget
01 00 08/03/2001
### - do - - do - - do -
FF/12 Fixed Asset Register 01 00 30/07/2001
### - do - - do - - do -
FF/13 Request For Issuance of Credit Note
01 01 08/03/2001
### - do - - do - - do -
FF/14 Annual Budget 01 02 07/02/2008
### - do - - do - - do -
FF/15 Payment / Receipt/ Journal Voucher
01 01 01/06/2000
### - do - - do - - do -
FF/16 Receipt Voucher 01 01 01/06/2000
### - do - - do - - do -
FF/17 Form 16 (A) –TDS – IT Format
- As per Govt. Noti.
MD, DM, AM
- do - - do - - do -
FF/18 Purchase Order 01 00 02.02.2002
### - do - - do - - do -
FF/19 Request Form for Issuance / Cancellation of DD/ P.O / BG
01 00 02/09/2006
MD, DM, AM
- do - - do - - do -
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FF/20 Request Form for Personal Loan
01 00 18/08/2006
MD, DM, AM
- do - - do - - do -
FF/21 Employees Declaration for TDS u/s.192
01 00 18/08/2006
MD, DM, AM
- do - - do - - do -
FF/22 Daily – Monthly collection Report
01 01 01/04/2010
### - do - - do - - do -
FF/23 Sales Order Request 01 00 26/06/2009
### - do - - do - - do -
FF/24 Requisition For Invoice 01 00 26/06/2009
### - do - - do - - do -
FF/25 Requisition For Fund 01 01 25/03/2010
### - do - - do - - do -
FF/26 Debit Note 01 00 26/06/2009
### - do - - do - - do -
FF/27 Job Card 01 00 26/06/2009
### - do - - do - - do -
FF/28 1st Outstanding Reminder Letter
01 00 16/03/2011
### - do - - do - - do -
FF/29 2nd Outstanding Reminder Letter
01 00 16/03/2011
### - do - - do - - do -
FF/30 3rd Outstanding Reminder Letter
01 00 16/03/2011
### - do - - do - - do -
FF/31 Certificate for Financial Risk Management System
01 01 16/03/2011
## - do - - do - - do -
FF/32 Presentation to TAC as per ISO 17021 & IS0 17020 requirements related to Finance
01 00 01/08/2013
## - do - - do - - do -
Legend:
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AB – Accreditation Body MD – Managing Director ED – Executive Director (Certification) DM – Manager Documentation DT – Director Technical
SM – Station Manager TAC – Technical Advisory Committee OM – Manager Operations AM – Activity Manager PM – Project Manager