The Midwest Clinic International Band and Orchestra Conference Performance Trip Chicago - December 2017
The Midwest Clinic International Band and Orchestra Conference
Performance TripChicago - December 2017
Agenda
When is the Trip
Trip Activities
Cost of Trip & Timeline
Music Booster President IntroductionFundraising Committee UpdateMidwest
Performance Trip Parent Information Meeting
What is Midwest?
● Held in Chicago● Began in 1946 as a 6 hour meeting of
120 music directors in a YMCA gym● Exists today as the largest conference
of it’s kind with over 17,000+ attendees annually
● Over 40 concerts, 90 clinics, 400+ companies, colleges, and other exhibitors in 75,000 sq. ft. exhibit hall
● Takes place at the McCormick Place Convention Center
● Instrumental Music Teachers ● Fine Arts Administrators ● Professional and Amateur
Musicians ● Military Musicians ● College and University
Teachers, Students and Administrators
● Music Industry Representatives ● Composers and Arrangers ● Grade School and High School
Music Students ● Conductors
What is the Midwest Clinic? Who attends?
● Wide variety of ensembles○ Chamber music groups○ Middle school bands and
orchestras○ High school bands and
orchestras○ Prominent youth orchestras○ College bands and orchestras○ Military bands and orchestras○ International bands and
orchestras■ Australia■ Canada■ China■ Colombia■ Japan
PERFORMANCES AT MIDWEST
● Rigorous and competitive application process○ Audio recordings○ Video recordings○ Professional recommendations○ Past concert programs○ Roster factors
● Familiar performing ensembles include:○ Wootton HS Orchestra (2006)○ HSGTO (2009)○ CMS Band (2009)○ MSGTO (2012)
About Midwest Performance Video
● Being invited to perform at Midwest is a TREMENDOUS honor and something our students should be extremely proud of
When is the trip?
Trip Dates
● Depart early morning December 20
● Return mid-day December 23
Trip activities &“The Midwest Journey”
The Journey...
● Opportunity to work with guests as we prepare
● 1 hour concert program○ Spanning all developmental
levels○ Premier numerous works○ Opportunity to work with
professional soloists and conductor - UPDATE
○ Preview concert at UMBC on December 14 @ 7:00pm
A trip to perform at Midwest is more of a journey than a destination
UMBC’s Earl and Darielle Linehan Concert Hall
at the conference...
● Our performance● Dress rehearsal● Time in the exhibit hall
○ Colleges○ Instrument makers○ Music industry companies○ Music publishers○ Lots of free stuff!
● Attending performances and Clinics○ Professionals○ Students from around the globe
Additional Activities
Chicago Symphony Concert
Art Institute of Chicago
GIORDANO’S!
Additional Activities
Lincoln Park Zoo Lights Exhibition
William Harris Lee Violin Shop Visit
and Tour
General Itinerary
Wednesday, December 20
● Early morning departure from AHS
● Arrive and check-in to hotel● Rehearsal (5:00pm CT)● Dinner● Bed
Thursday, December 21
● Breakfast● Dress rehearsal (7:30am)● Performance (8:30am)● Time at conference● Lunch at McCormick food court● Time at conference● Dinner at Giordano’s● Chicago Symphony concert
(8:00pm)
General Itinerary
Friday, December 22
● Breakfast● Time at Art Institute of Chicago● Lunch at AIC food court● Tour William Harris Lee Violins● Dinner● Visit Lincoln Park Zoo lights● Depart Chicago
Saturday, December 23
● Travel● Arrive at AHS early afternoon
Inclusions & Costs
● Travel by Coach Buses● 2 Nights @ Hyatt Regency
McCormick Place● 5 meals● All Activities● All Taxes/Gratuities● Chaperones
Inclusions● Copy of professionally
made program● Professional recording
of the concert
Cost
● $775 per student before any sponsorship and fundraising efforts
Fundraising and Sponsorship Drive
Restaurant Nights
● Ledo’s Pizza: Tuesday, October 17, 4-8pm (20% return)● Chipotle: Tuesday, November 28, 4-8pm (20% return)● Ledo’s Pizza: Monday, December 18, 4-8pm (20% return)
Sponsorship and Donation Drive (100% return)
● Local businesses● Friends and family● Employers
Check or Electronically via PayPal
We accomplished this together, we won’t leave anybody behind...
No student will be denied this opportunity based on financial circumstance.
Please contact me privately regarding any financial concerns.
Payment Schedule● Friday, September 8
○ Return Commitment Letter and $50 payable to AHS Music Boosters● Friday, September 29
○ First installment of $200 due payable to Atholton High School● Friday, October 27
○ Second installment of $250 due payable to Atholton High School● Friday, November 17
○ Third installment of $150 due payable to Atholton High School○ All forms due
● Friday, January 26○ Final Payment due (dependent on fundraising efforts)○ Payable to Atholton High School
Chaperones & Safety
Chaperones & Safety
Higher than HCPSS requirement of 1:25
Chaperone Ratio 1:10
Via us and the travel agency
Emergency Line
This is not a “free trip.” Carefully selected based on interest, commitment, and need.
Constant Work
Next Steps
Next Steps● Start grinding away on fundraising efforts● Payment schedule● Watch for guest badge request email● Watch for additional CD request email● Medical and permission forms● Pledge night on Monday December 18, 6:00pm