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8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 +
01 I$!R"D#C!I"$
010 (C"PE
This Integrated Project Management Plan has been prepared for the Kamojang 5 Geothermal
Power Plant Project to define the roles of the different organiations in!ol!ed in the project and
to facilitate co"ordination between the #lient$ the #onsultant and the #ontractor$ in order toensure efficienc% and effecti!e management towards the completion of the Kamojang 5 Project$
respecting the budget assigned to the project$ according to the contractual specifications and
within the contractual time frame& 'pecificall%$ as stated in the Technical Proposal$ the Integrated
Project Management Plan aims to(
)& *efine organiation$ structure and basic targets of the Project+
,& Pro!ide proper references on rules$ constraints and obligations to be followed during Project
e-ecution$ in order to guarantee the correct approach from the technical$ operational and
administrational point of !iew+
.& *efine the guidelines for all acti!ities of the #ontractor/s Project Management Team$ of the
#onsultant Project Management nit and of the P& T& Pertamina Geothermal 1nerg% 2PG13 personnel assigned to the Project$ including engineering re!iew$ control of e4uipment
manufacturing and super!ision of construction$ site erection and commissioning&
The #onsultants 6PI"IT7 and 1# 1lectroconsult operate a 4ualit% s%stem consistent with
these re4uirements& 6ccordingl%$ the present Integrated Project Management Plan has been
prepared to ensure that all Management tas8s re4uired for the implementation of the Project are
co!ered and fulfilled& These tas8s include but are not restricted to(
• 9rganiation of the sta8eholders and their acti!ities+
• #ontract management$ monitoring and administration$ including monitoring of #ontract
costs$ accounting and certification of #ontractor/s in!oices+
• 9rganiation of the #onsultants and of the #ontractor$ with staff allocation+
• #ontrol of drawings and documents issued b% the #ontractor+
• :ualit% assurance programs and material control+
• 'uper!ision and monitoring of #ontractor/s site acti!ities+
• 1ffecti!e communications and document control and filing s%stems$ including
correspondence format and routing 2to be based on PG1/s base communication flow3$
drawings submission and appro!al procedures$ internal s%stem for design appro!al$
correspondence filing and numbering$ reporting&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00
*r% steam from wells will be transported to steam turbine and au-iliaries through separator$
steam recei!er and demister& 'eparator$ steam recei!er and demister will be installed outdoors$
nearb% the powerhouse&
,v/ Cod *ater Rein6ection
Fluids discharged from steam lines drainages$ from demisters$ from cooling towers$ from powerhouse blow"down tan8s$ etc& will be collected in the basin near #i8aro ri!er and then
pumped through the cold reinjection s%stem&
,vi/ Pipeine Brid8es
Pipeline bridges$ steel or concrete made$ will be pro!ided&
,vii/ Civi *orks
#i!il wor8s related to pipeline supports and foundations for separator$ demister$ etc& will be
pro!ided&
91 Power Pant Faciities and (yste7s
,i/ "utine of Pant Layout
The power plant consists of steam gathering s%stem$ steam turbine$ generator$ cooling s%stem
including condenser and cooling tower$ control room$ electrical e4uipment$ switch%ard$
au-iliar% e4uipment$ and ancillar% facilities such as firefighting s%stem$ administration
building$ wor8shop$ store$ etc&& 'ome of the abo!e mentioned parts are in common with the
e-isting unit of Kamojang C&
,ii/ Layout of the Faciity
The area of the power plant is about CD 000 mE& It is located on the side of a hill and has alread%
been terraced&
,iii/ Powerhouse
The e-isting powerhouse is con!entional multi"le!el pitched roof structure$ consisting of steel
portal frames and reinforced concrete floors and foundations& It will be e-tended with the same
characteristics& 'upport for the main generation plant contained within this building will be
separated from the powerhouse structure and floors to limit the transmission of operation
sourced !ibrations to the building structure&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00
& Turbine hall crane sied to pro!ide the hea!iest handling during plant maintenance&
The e-isting crane has to be e-tended to the area of the new turbine+
& 1mergenc% diesel generator s%stem capable of meeting the starting and operational
demands for essential ser!ices re4uired to maintain the generating unit and the steam
field in a safe condition and read% to be re"started once start"up power is re"
established+
D& 6ir conditioning and !entilation s%stem to pro!ide filtered and ;,' free air at positi!e
pressure to electrical$ instrument and control rooms&
Electrical balance of plant will comprise the following plant and equipment:
)& Generator circuit brea8er 2G#73 t%pe 'F will be pro!ided to ser!e as main
protection and switching<s%nchroniing de!ice for the generators& #onnections from
the G#7 to generator step"up and unit au-iliar% transformer will be isolated phase bus
duct 2IP73 or medium !oltage cables+
,& Medium !oltage switchgears rated at &. 8A will deli!er power from the unit
au-iliar% transformer to large motoried pumps such as hot well pumps& It will alsoser!e as the connection point for the ser!ice transformers that reduce further the
!oltage from &.8A to 0&C 8A&
.& ow !oltage switchboards rated at 0&C 8A include the essential switchboard and unit
switchboard& The essential switchboard will ha!e a connection to a common
emergenc% diesel generator and pro!ide main suppl% to the au-iliar% *# s%stem+
C& Plant and F#B' *# and P' s%stem to pro!ide continuous au-iliar% power suppl% to
MA H A switchgear$ ;A switch%ard e4uipment$ protection rela%s$ metering s%stem$
emergenc% lube oil pumps and other essential *# loads+
5& Plant and F#B' control and monitoring s%stem+
& Protection rela%s and metering s%stem+
& Plant and F#B' distributed control s%stem pro!iding all the functions re4uired for
safe start"up and shutdown of the turbine generating units and F#B'$ including dut%
selection$ fault detection and control actions$ e4uipment and plant en!ironmental
monitoring$ balance of plant operation and securit%$ condition monitoring$ and
maintenance support+
D& #ables$ cable tra%s and conduits+
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 )
21 PR"4EC! "RGA$I&A!I"$
210 C"$(#L!A$!;( PR"4EC! "RGA$I&A!I"$
The #onsultant/s Project Management and *esign Team for the Kamojang 5 Project consists of a
multi"disciplinar% team who will operate efficientl% and effecti!el% towards the completion of the
Project within budget$ according to specifications and within the time frame& The ProjectManagement will ensure that the staff personnel assigned to each position is suitabl% 4ualified in
terms of e-perience$ academic achie!ement and character and that together the% will form an
integrated team capable of dri!ing the project forward& The Project Management will pro!ide full
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00
-1 I$F"R)A!I"$ 'A$DLI$G A$D REP"R!I$G
-10 'A$DLI$G "F C"RRE(P"$DE$CE
6ll incoming<outgoing correspondence 2e"mails$ letters$ Minutes of Meetings$ drawing registers$
etc&3 must be properl% registered and filed to allow an eas% identification& 6 dedicated project
communication document shall be agreed with the 1mplo%er and with the #ontractor andfinalied during the 8ic8"off meeting& This document shall define the procedures proposed for
handling all correspondence& 6ll parties shall appl% these procedures when handling the project
correspondence& In particular the following issues shall be defined(
-1010 Inco7in8 Correspondence
a1 Fiin8*etails for all incoming correspondence addressing$ receipt$ registering$ numbering s%stem
and archi!ing shall be defined in the abo!e mentioned communication document&
91 Distri9ution*etails for all incoming correspondence distribution to all interested parties shall be defined
in the abo!e mentioned communication document&
-1012 "ut8oin8 Correspondence
a1 Fiin8*etails for all outgoing correspondence addressing$ receipt$ registering$ numbering s%stem
and archi!ing shall be defined in the abo!e mentioned communication document&
91 Distri9ution*etails for all outgoing correspondence distribution to all interested parties shall be defined in
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 (0
?1 PR"4EC! )A$AGE)E$! D#RI$G !'E !E$DERI$G
(!AGE
?10 D"C#)E$!( F"R @#ALI!< C"$!R"L
In addition to the specific information that could be re4uested b% the 1mplo%er in the letter for the
in!itation of tenders and<or in the Technical 'pecifications$ the Tenderer shall in an% case pro!ide
the 1mplo%er and the #onsultant$ together with the bid$ with the following documents(
?1010 !echnica variations fro7 the !ender Docu7ents
This document shall specif% !ariations$ remar8s$ comments and proposals for change of the
technical re4uirements included in the Tender *ocuments&
@hether technical !ariations are re4uested or not$ the Tenderer has to compl% with there4uirement in written form 2in case no !ariations are en!isaged$ a formal declaration will be
pro!ided3$ in order to gi!e e!idence of the performed e!aluation of the Tender *ocuments&
?1012 Prei7inary Pro6ect "r8aniation Chart
6 preliminar% Project 9rganiation #hart$ prepared as 7loc8 *iagram$ must be submitted$
showing all positions and functions$ including the ones for :ualit% #ontrol$ 1n!ironment$ ;ealth
and 'afet% issues$ and all those re4uired b% the Technical 'pecifications&
1-ternal positions and functions 2sub"suppliers < subcontractors3 in!ol!ed in the implementation
of the different Project acti!ities must also be highlighted&
?101- 4o9 description and duties of the personne indicated in the Pro6ect
"r8aniation Chart
For each position foreseen in the organiation chart$ the Tenderer is re4uired to pro!ide the
rele!ant professional information$ in order to allow the e!aluation of the staff proposed to perform
the specific tas8s within the Project&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 ()
Furthermore$ in case that the site installations of the Tenderer are located on a mine area$ that is
controlled b% the ?ational 6uthorit% for Mines and Geothermal Besources$ the Tenderer will ha!e
to pro!ide information on the la%out of the installations$ temporar% buildings$ firefighting s%stem$
safet% e4uipment of the site and of the other related facilities that the Tenderer has to arrange for
the performance of the wor8<ser!ice$ in order to enable the 1mplo%er to control the compliance of
the re4uirements&
The 1mplo%er will ha!e to ensure$ with his own organiation and in particular with his site
representati!e$ the pre!ention of accidents and of fires and the h%gienic conditions of the Projectsite& 6ll acti!ities shall be performed in accordance with the ;ealth and 'afet% Plan&
?10102 Previous e5perience on si7iar works
The Tenderer has to prepare a list of the similar accomplished wor8s<ser!ices$ including the
following(
• name and characteristics of project+
• duration of the wor8s performance+
• location of the performed wor8s+
• amount of the Project+
• t%pe of contract award 2as contractor or subcontractor3&
?12 REFERE$CE (!A$DARD( F"R 'EAL!' A$D (AFE!<
The Tenderer will ha!e to submit the following documents(
a3 documents of his own 'afet% Management '%stem+
b3 identification of the ris8s related to the acti!ities to be carried out at the 1mplo%er/s
installations$ if applicable+
c3 inde- of the fre4uenc% and entit% of the accidents$ occurred in the last three %ears$
indicating the most fre4uent causes+
d3 plan for safet% control to be implemented during the performance of the acti!it%
scheduled in the #ontract&
The detailed description of the re4uirements for the abo!e item a3 is indicated here below&
?1210 Docu7ents of the (afety )ana8e7ent (yste7
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 (,
+1 PR"4EC! )A$AGE)E$! AF!ER !'E C"$!RAC!
A*ARD
+10 I$!EGRA!ED @#ALI!< PLA$
The #ontractor shall submit to the 1mplo%er the Integrated :ualit% Plan after the #ontract award&
That document shall contain all the information necessar% to complete the project in compliance
with all the #ontract specifications and re4uirements&
The Integrated :ualit% Plan shall contain at least the information listed hereinafter(
+1010 Description of the works%services ,scope and fied of appicationH as stated in
the Contract/
The preliminar% draft of the Integrated :ualit% Plan shall be submitted b% the #ontractor during
the 8ic8"off meeting$ where the content of the document will be discussed and the time limit for
the issue of the final plan will be defined& The definiti!e Integrated :ualit% Plan will be submittedto the 1mplo%er for appro!al& 9nce the Integrated :ualit% Plan is appro!ed$ it can be modified b%
written authoriation of the 1mplo%er onl%&
*uring the 8ic8"off meeting$ the criteria for chec8ing and appro!al of the #ontractor/s documents
b% the 1mplo%er in the !arious project phases will be defined&
*uring the meeting the 1mplo%er shall suppl% the #ontractor with the list of applicable laws for
en!ironmental issues which are related to the Project& Then the 1mplo%er shall constantl% update
the abo!e mentioned list$ informing the #ontractor about an% !ariations&
*uring the meeting the 1mplo%er will submit to the #ontractor the name of the Project Manager
and the !arious le!els of interface between the 1mplo%er and the #ontractor will be defined&
The topics discussed during the 8ic8"off meeting and the agreed actions shall be recorded on the
specific notes of meeting$ undersigned b% the Parties&
Information about the contents of the Integrated :ualit% Plan is gi!en below&
+1012 Fina Pro6ect "r8aniation Chart
In the submitted bloc8 diagram all the lin8s between the Project organiation and the 1mplo%er/s
permanent staff$ as described in the '%stem manuals of the 1mplo%er$ shall be defined&
The diagram shall show the hierarchical le!els$ the functional lin8s$ the control interfaces$ etc&
8/13/2019 Integrated Proiect Management Plan Kamojang
pon re4uest of the 1mplo%er$ during the #ontract acti!ities$ the #ontractor shall(
" submit health certificates$ 4ualification and s8ill certificates for each staff assigned to
special acti!ities+
" submit the list of the basic Training #ourses$ concerning :ualit%$ ;ealth$ 'afet% and
1n!ironment$ in compliance with the tas8s of the emplo%ed professional profiles&
#ertifications of attendance can be re4uested upon re4uest of the 1mplo%er&
The #ontractor shall also characterie the needs and foresee the rele!ant training of the personnel&
pon re4uest of the 1mplo%er$ the #ontractor shall submit all new proposals about new operators
4ualification to the 1mplo%er for appro!al&
The #ontractor shall declare in written form that the personnel belonging to the sub"suppliers<sub"
contractors or part time personnel ha!e the suitable s8ills concerning the acti!ities&The #ontractor is responsible$ through his own organiation$ for appl%ing the safet% standards and
precautions that are necessar% for the wor8 < tas8 assigned b% the 1mplo%er$ in order to pre!ent
an% accidents or e!ents which are li8el% to put in danger the safet% of the personnel&
The #ontractor shall own all the technical de!ices that are re4uired for the e-ecution of the
wor8<tas8 2suitable for the particular wor8ing en!ironment3&
The #ontractor shall own all the necessar% safet% clothing and indi!idual and collecti!e safet%
de!ices&
The responsibilities for the safet% of personnel shall be clearl% defined also in relation with the
law in general and with mining laws in particular&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 ),
" Aerif%ing the inspection reports of the #ontractor and ma8ing sure that the
1mplo%er recei!es copies of all the reports
" ?otif%ing the ?on #onformit% reports to the 1mplo%er and the identification of
the rele!ant items
@hen inspections and trials are carried out$ the #ontractor shall ma8e a!ailable to the 1mplo%er/s
inspector the following documentation(
" #ertificates and reports rele!ant to pre!ious tests and trials
" Technical documentation including construction and outline dimensions
drawings&
In absence of such documentation$ the 1mplo%er/s inspector might not proceed with the
acceptance of the suppl%&
The attendance of the 1mplo%er/s inspector to the inspection<test acti!ities shall in no case relie!e
the #ontractor from his responsibilities&
The 1mplo%er/s inspector shall ha!e the right to(
" *eclare not ade4uate an% tool$ instrument$ material$ scaffolding$ e4uipment
and<or wor8<ser!ice not compl%ing with the specifications& 6n% wor8<ser!ice
declared not suitable or defecti!e and not compliant with the specifications shall
be repaired at #ontractor/s cost+
" Inspect e4uipment coupling$ pressure tests e-ecution$ piping fabrication and
assembling$ electrical and instrumentation s%stems and other items as re4uired+
" Inspect at an% moment an% e4uipment$ tool$ instrument$ material$ scaffolding or
e4uipment used for painting& The application techni4ues and materials shall be
submitted for e-amination and appro!al& 6n% trial shall be carried out in the
presence of the 1mplo%er/s representati!e& The #ontractor shall submit to the1mplo%er for appro!al$ before an% test$ a written procedure including all the
forms for the test results&
" #arr% out additional controls against official ?on #onformit%& In such a case$ the
#ontractor shall ma8e a!ailable to the 1mplo%er/s inspector his own control
e4uipment$ in operational condition such as to permit to carr% on the control&
c3 ?on" destructi!e controls 2?*T3
The #ontractor shall ma8e a!ailable at site the complete e4uipment for radiographic and
ultrasonic tests of welding as well as a full time 4ualified operator for rele!ant techni4ues&
8/13/2019 Integrated Proiect Management Plan Kamojang
The #ontractor shall submit also a detailed description of e4uipment and en!ironment conditions
meaningful for the special processes&
+10102 Reportin8 7ethod
The #ontractor shall plan the Aerif%ing Inspections needed for e!aluating the efficienc% of his
:ualit% Management$ ;ealth 'afet% and 1n!ironment 2;'13 Plans applied in the #ontract&In particular$ the Aerif%ing Inspections shall be carried out following a dedicated procedure and
on the base of a program defining items and acti!ities to be inspected&
The Aerif%ing Inspections shall be carried out b% 4ualified personnel$ not directl% in!ol!ed in the
acti!ities to be inspected& The results of the Aerif%ing Inspections shall be recorded in a dedicated
boo8 2Aerif%ing Inspection 7oo83 made a!ailable to the 1mplo%er&
6 cop% of this boo8 shall be submitted to the 1mplo%er$ if so re4uired&
The 1mplo%er has the right$ if deemed necessar%$ to carr% on the Aerif%ing Inspections b% his
own$ at the #ontractor and sub"supplier<subcontractors offices$ b% notif%ing the #ontractor in
ad!ance&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 *,
The #ontractor$ while carr%ing out his acti!ities$ shall compl% with all the ;ealth$ 'afet% and
1n!ironmental rules of the applicable aws&
The #ontractor shall also compl% with all the 'tandards and #odes mentioned in the 1mplo%er
technical specifications&
6t the dates stated at the 8ic8"off meeting$ the #ontractor shall submit to the 1mplo%er all the
documentation listed herein under&
+1010+10 For7s for the (afety and 'eath Docu7ent
The 1mplo%er is responsible towards the aw for the e!aluation of the ris8s and the rele!ant
pre!ention and protection measures& To this aim the 1mplo%er shall prepare a 'afet% and ;ealth
*ocument 2';*3$ which shall be countersigned b% the #ontractor and his subcontractors for
acceptance and responsibilit%&
The #ontractor and his subcontractors shall therefore suppl% the 1mplo%er with the ade4uate
documentation prepared in standard forms&
The #ontractor is responsible for the subcontractors to compl% with the re4uirements&
In the 'afet% and ;ealth *ocument 2';*3$ the ris8s originated b% the acti!ities are described andthe situations to be coordinated are underlined+ measures and procedures to assure safet% and
health of the wor8ers are shown&
7efore starting the wor8s<ser!ices li8el% to be haardous$ specific =@or8 Permits>$ released b%
the 1mplo%er$ are re4uired&
The aim of the permit procedure is to assure that(
" the wor8<ser!ice has been studied$ programmed and authoried at a ade4uate
responsibilit% le!el+
" the ade4uate safet% measures ha!e been ta8en and the responsibilities ha!e been
attributed+
" the personnel in!ol!ed has been full% informed about the wor8<ser!ice to becarried out$ the ris8s in!ol!ed and the safet% measurements to be ta8en+
" the operati!e conditions and timing for the wor8<ser!ices to be carried out ha!e
been stated and communicated&
?o wor8<ser!ice$ including use of free flames or welding or other acti!ities that could generate
ignition points$ shall be permitted if not dul% authoried b% the @or8 Permit&
+1010+12 (pecia (afety Prescriptions '(E 7eetin8
6 ;'1 meeting shall be held$ at least once per month$ attended b% the 8e% personnel of the
#ontractor and his subcontractors&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 *
1 PR"4EC! ACC"#$!I$G (#PERI(I"$ A$D
)A$AGE)E$!
The 1mplo%er$ the #onsultant and the #ontractor will discuss and agree the procedural details and
documentation to enable pa%ment re4uests to be processed and paid&
10 F"R)A! "F )"$!'L< I$"ICI$G D"C#)E$!(
6fter award of the #ontract$ the 1mplo%er and the #onsultant will co"ordinate with the #ontractor
to agree the format of the Monthl% in!oicing documents$ the re4uired supporting documentation
and the procedures for compiling the information&
12 )"$!'L< I$"ICI$G PR"CE((
Aerification and appro!al of in!oicing documents submitted monthl% b% the #ontractor$
constructed in accordance with the contractual clauses and terms will be the responsibilit% of the1mplo%er/s Project Manager$ with the assistance of the his staff$ who will pro!ide the re4uisite
information on progress& The amounts in!oiced will then be entered into a Monthl% 'tatement$
together with Aariation 9rders and #laims 2if an%3$ which will alread% be held in the Monthl%
'tatement$ from regular updating of cost monitoring data& These costs will then be compared with
the #ontractor statements$ and agreement reached with the #ontractor on an% appropriate
adjustments to the statements$ if necessar%&
In order to 8eep proper and ordinate trac8 of the #ontractor/s in!oicing progress$ the 1mplo%er
and the #onsultant will prepare and 8eep up to date$ throughout the project lifetime$ the
following controlling documents(
• #ontract Milestones schedule and report 2for milestones associated with pa%ments3
• In!oice schedule and report
1- )"$!'L< PA<)E$! CER!IFICA!E(
The 1mplo%er 6ccount 'uper!isor$ with the assistance of the Project Manager$ will prepare the
format of the monthl% pa%ment certificates$ and the certificates themsel!es will thereafter be
confirmed and signed b% the 1mplo%er/s representati!e& The% will then be discussed with the
1mplo%er/s project Manager for their agreement and then submitted to the #ontractor for
pa%ment within the contractuall% agreed time limit& The corresponding data will also be submitted
in computeried format for updating of the 1mplo%erQs s%stem&
8/13/2019 Integrated Proiect Management Plan Kamojang
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 +
1 C"$!RAC!#AL )A$AGE)E$! A$D A((I(!A$CE
10 GE$ERAL
The essential part in the management of claims and !ariation orders or an% other form of
contractual assistance is the monitoring of the #ontractorQs operations and the maintenance of
accurate and detailed site records& It is !er% important that the 1mplo%er and the #onsultant
maintain a clear picture of the #ontractorsQ wor8 methods$ and of an% changes in conditions
necessitating changes in plant or e4uipment$ and that he records labor usage$ plant a!ailabilit% etc&
and maintains a general o!er!iew record in a concise form for later reference if needed&
@ritten field instructions ma% be gi!en to the #ontractorsQ staff in response to minor or immediate
construction problems$ such as a need to amend a structure to ta8e account of unsuitable
materials& 'uch instructions would be gi!en orall% onl% in emergenc%$ and would in this case be
confirmed later in writing& Full% detailed instructions will be issued on standard 'ite Instruction
forms&
The 1mplo%er and the #onsultant shall monitor all acti!ities of the #ontractor carried out on anagreed da%"wor8 basis and maintain records of the acti!ities& The records will be agreed with the
#ontractor on a regular basis&
The management of claims will be carried out b% the 1mplo%er/s Project Manager$ supported b%
the #onsultant&
12 PREPARA!I"$ A$D I((#E "F ARIA!I"$ "RDER(
@ritten proposals ma% be submitted b% the #ontractor to the 1mplo%er&
9n receipt of written appro!al in principle from the 1mplo%er for a change in the wor8s$ the
#ontractor will prepare design$ modif% e-isting wor8s and prepare estimates for the wor8s as
necessar%& The 1mplo%er$ with the assistance of the #onsultant$ will then e-amine the proposaland respond with written appro!al$ disappro!al or comments& In case of appro!al$ the 1mplo%er$
again with the assistance of the #onsultant$ will issue a !ariation order for the wor8 to the
DOCUMENT TITLE Interate! "ro#ect Manaement "$an RE%ISION "&'E
DOCUMENT NO. …….. 00 +*
1212 Desi8n Contro
The detailed design and associated drawings will be prepared at due timer b% the #ontractor and
b% his 'ub"contractors& ;owe!er$ an% special proposals made b% the #ontractor and adopted in
the construction contract$ together with the e4uipment arrangement drawings$ recess plans
including the embedded parts$ routing of the main pipes and dimensions of the main au-iliar%
e4uipment will onl% be 8nown as the wor8 progresses& These inputs will ha!e to be integrated into
the detailed design drawings& In this respect it is important that contracts for the suppl% ofe4uipment be awarded simultaneousl% with the progress of the ci!il wor8s$ so that the
manufacturers submit their e4uipment arrangement drawings$ loading schedules and recess plans
sufficientl% earl% to be integrated into the ci!il design& In addition to integration of the
manufacturers/ e4uipment arrangement drawings into the project drawings$ their design wor8$
calculations and supporting documentation will be subject to substantial re!iew prior to appro!al&
The se4uence of design acti!ities will be defined b% the #ontractor in coordination with the
preliminar% construction program$ and with the design and manufacturing programs for the
e4uipment& Target dates for the receipt of the suppliers/ drawings for e4uipment must be
confirmed during or shortl% after contract negotiations with the suppliers&
6 continuous and detailed follow"up and e-pediting of these target dates throughout the project
de!elopment is !ital to pre!ent an% dela%s in the completion of the detailed design carried out b%the #ontractor and in the issue of construction drawings& To this purpose$ the #ontractor shall
prepare and periodicall% submit to the 1mplo%er and the #onsultant an up to date detailed
schedule and report of the e-pected supplier/s drawings and documents&
121- Factory Inspections
The #ontractor shall follow up the manufacturing of all e4uipment part of the contractual scope$
in order to !erif% their compliance with the specification re4uirements and with the appro!ed
manufacturersQ drawings&
Inspections will include a chec8 of the 4ualit% of materials$ wor8manship$ the manufacturing processes$ construction details$ e4uipment features$ testing procedures$ and shop test results& To
this purpose$ the #ontractor will ma8e periodic !isits to the manufacturers/ plants and$ when
re4uired$ to their sub"contractors/ plants& The inspection !isits will be carefull% scheduled in order
to best accomplish the foregoing purpose& The inspections will include but not necessaril% be
limited to the following general categories and wor8 stages(
) Be!iew and e!aluation of materials test certificates for all materials entering into the
construction of the e4uipment for which specific re4uirements are shown in the
specifications or on the manufacturer/s drawings&
, Aerification of welding procedure 4ualifications and welder and welding operator
4ualifications&
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. @hen re4uired$ witnessing non"destructi!e tests of materials and welds and e!aluation of
test results& Magnetic particle or ultrasonic inspection will be re4uired on all critical
welds&
C Inspection of steel castings at the foundries$ including witnessing and e!aluation of
ph%sical tests and applicable non"destructi!e tests& Inspection of defects in castings$
preparation of ca!ities for weld repairs and inspection of repairs$ which ma% include
radiograph% or other non"destructi!e testing&
5 Inspection and e!aluation of shop tests as re4uired on materials$ parts and sub"
assemblies during and upon completion of manufacture and during and on completion of
final shop assembl%&
9n the initial inspection !isit to the main manufacturer/s plant$ copies of certified materials test
reports should be obtained for all materials allocated to these contracts& 6s additional materials
are allocated later during the manufacturing period$ test reports will be obtained concurrentl% with
the allocations& The data on the materials test reports will be chec8ed b% the Inspector against the
re4uirements for materials stipulated in the specifications or on the re!iewed drawings&
Inspection reports will be issued at completion of each inspection& The reports will show the
project name$ contract number$ name of item2s3 co!ered b% the report$ unit number$ name and
location of manufacturer and all of the inspection dates which were in!ol!ed in the particularreport& Beports will describe clearl% the particular materials$ parts$ or components which were
inspected& ?omenclature gi!en in the drawings and specifications will be used in identif%ing
parts&
1ach report will describe the stage of the part or component or item at the time of the inspection$
the t%pe of inspection made and the results of the inspection& Measurements ta8en during
inspection will be recorded in the report& Tests witnessed will be described and results gi!en or
attached& 6ll defects$ sub"standard or 4uestionable conditions$ discrepancies or deficiencies will
be full% described in the report& The report will also indicate results of discussion of such
conditions with the manufacturer and the steps which the manufacturer proposed to rectif%
deficiencies&
The intent of periodic and fre4uent reporting is to 8eep the 1mplo%er currentl% informed ofconditions encountered during inspections and to bring to his attention all conditions which ma%
re4uire anal%sis and decision as such conditions occur&
Factor% inspection occurrences will also be indicated in the monthl% Material 'tatus Beport
submitted b% the #ontractor&
121? )onitorin8 of Pro8ress
6 full e-pediting ad!isor% ser!ice will be pro!ided b% the #ontractor to minimie the ris8 of
dela% to the project& This will include re!iews of the #ontractorsQ manufacturing plans$ fre4uent
monitoring of progress and ad!ice on meeting deli!er% dates& 1arl% warnings of possible dela%s
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will allow correcti!e action to be ta8en or reprogramming where necessar%$ to minimie the
effects on the o!erall project&
@hen the fabrication and suppl% programs are recei!ed for the main suppl% contracts$ the
1mplo%er and the #onsultant will re!iew these for their practicalit%$ identif%ing critical functions
and possible areas of dela% in relation to the re4uired completion dates of the project& @or8ing
bac8wards from mandator% deli!er% dates$ manufacturing schedules shall be chec8ed b% the
#ontractor and design deadlines identified& *esign deadlines for a particular lot or item of
e4uipment will then be compared to similar deadlines in other lots and modified accordingl% sothat$ where there are interfaces$ one manufacturer/s wor8 does not suffer dela% while awaiting
data or other input from another manufacturer&
*esign schedules must also be carefull% coordinated with the planned progress of the ci!il wor8s
if o!erall timel% implementation of the project is not to be jeopardied& The critical timing for
installation of the mechanical wor8s into the ci!il wor8s$ e&g& the installation of embedded turbine
parts in the first stage concrete$ will be identified and coordinated& This also applies to all other
installations of au-iliaries$ piping cables$ etc&
1- A(>B#IL! DRA*I$G( A$D )A$#AL(
1-10 As 9uit Drawin8s
pon completion of the project$ the #ontractor will submit to the 1mplo%er the new and complete
set of all detailed design drawings$ which had been pre!iousl% re!iewed and appro!ed b% the
#onsultant and include accordingl% re!isions made during the construction&
The as"built drawings will consist mainl% of the set of drawings pre!iousl% designated as =Issued
for #onstruction=$ but up"dated and adapted to =6s"7uilt= conditions&
'ubmission of as"built drawings b% the manufacturers will be a prere4uisite for the release of
ta8ing"o!er certificates to the #ontractor&
1-12 "perations and )aintenance )anuas
The #ontractor will prepare a draft format of the 9perations and Maintenance 29HM3 Manuals
for re!iew with the 1mplo%er and the #onsultant& pon agreement$ the #ontractor shall then be
re4uested to follow this format when preparing the final manuals& The 9HM Manuals will include
as attachment the following documents(
6s built drawings
:ualit% documentation
icenses
Factor% inspection and commissioning reports
#ertificates
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9ther records and an% other documentation necessar% to ensure that the facilities shall be
operated and maintained according to the manufacturers re4uirements&
The plant 9HM Manuals prepared b% the #ontractor will integrate and complete those recei!ed
from the e4uipment suppliers and are not intended as a mere collection of !endor/s manuals& The
plant 9HM manuals will detail procedures to be followed during the whole plant start"up$ normal
operation and normal shut"down$ as well as in the e!ent of emergenc% or abnormal conditions$ brea8down$ failure or trip$ and will pro!ide se4uential chec8ing procedures to identif% the source
of an% fault and then refer to the indi!idual manufacturer/s brochure for rectification information&
The operating procedures will be supported b% diagrams$ charts etc&$ and the% will contain
instructions for automatic and manual operation& In particular$ the #ontractor shall define a
dedicated section of the control s%stem 9HM manual$ to be added to the !endor/s manual$
detailing the single actions and se4uences to be put in place b% the plant personnel operating from
the ;MI$ to start"up the entire power plant from a complete e-tended<short shut down state to a
full load power condition connected to the electrical networ8&
Moreo!er$ manuals will contain full details of the duties and responsibilities of the operation and
maintenance staff$ gi!ing procedures and guides for routine operation$ ser!icing$ maintenance and
major o!erhauls for the entire plant and for single e4uipment& 'tandard procedural forms will be
included&
The 1mplo%er and the #onsultant will chec8 the 9HM Manuals prepared b% the #ontractor$ to
ensure that the information supplied is complete and correct& The 9HM Manuals will be prepared
in separate !olumes for the project components& The 1mplo%er and the #onsultant will chec8 that
besides the procedures for regular operation$ inspection and monitoring of the conditions of the
component parts$ the manuals will comprise instructions for dealing with emergenc% cases&
The 1mplo%er and the #onsultant will chec8 that at least the following information is pro!ided b%
the #ontractor(
) #i!il and structural la%out drawings with descripti!e te-ts$ gi!ing sufficient details of the
structures to enable operation and maintenance personnel to identif% 8e% areas of the
wor8s and to understand their functional re4uirements& These drawings should be prepared from a selection of as"built drawings with functional diagrams and additional
e-planator% drawings and s8etches prepared as re4uired& 'pecification data and design
details should be included as appropriate& The drawings included are not intended to gi!e
complete structural details of the wor8s but will be cross"referenced to appropriate as"
built drawings for further information&
, Manuals from the e4uipment manufacturers gi!ing details of the function of the
e4uipment and of the controls&
. #ompilation of pumping$ transmission$ switch"gear$ motors and control e4uipment
manuals from indi!idual e4uipment suppliers$ gi!ing details of the functions of their
e4uipment&
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C #ompilation of a list with the addresses of all suppliers and sub"suppliers&
5 #ompilation of a list of special tools and their handling and of re4uired lubricants$ etc&
#ompilation of a list of protecti!e coatings$ indicating the thic8ness of la%ers$ coating
materials and applications$ and guidelines for reconditioning of worn or damaged
coatings&
'ubmission of o!erall 9HM Manuals for the whole plant and for main components
comprising e4uipment from more than one manufacturer& These manuals will detail procedures and operating instructions$ specificall% defined b% the #ontractor in addition
and integration to the single s%stem manuals$ to be followed during the whole pant start"
up$ normal operation and normal shut down$ as well as in the e!ent of emergenc% or
abnormal conditions$ brea8down$ failure or trip$ and will pro!ide se4uential chec8ing
procedures to identif% the source of an% fault and then refer to the indi!idual
manufacturer/s brochure for rectification information& *iagrams$ charts etc& will support
the operating procedures$ and the% will contain instructions for automatic and manual
operation&
6 coordinated schedule for the procedures$ to gi!e an o!erall pre!enti!e maintenance program$
will be prepared b% the #ontractor and re!iewed b% the #onsultant for agreement with the
1mplo%er& This will indicate the e-tent of inspections re4uired at !arious regular inter!als$ theinspection procedures$ the fre4uenc% of routine ser!icing$ maintenance and major o!erhauls$