Instructions for Incoming Students to Complete their Housing Agreement

For New &For New & Transfer Students Transfer Students

2012-13 Academic Year2012-13 Academic Year

Online Housing ContractOnline Housing Contractand Request Formand Request Form

The 2 ThingsThe 2 ThingsA New Student Needs to DoA New Student Needs to Do

To Secure On-Campus Housing:To Secure On-Campus Housing:

Pay the $100 Housing Deposit at Student Accounts Pay the $100 Housing Deposit at Student Accounts (tel: 607-746-4625) or through BroncoWeb.(tel: 607-746-4625) or through BroncoWeb.

Complete the online Contract and Request Form Complete the online Contract and Request Form (link available at Residence Life Home Page).(link available at Residence Life Home Page).

There is usually a one-workday lag (in order to update the There is usually a one-workday lag (in order to update the computer) between paying the deposit and being able to fill computer) between paying the deposit and being able to fill out the contract. out the contract. (If you pay the deposit Monday, you can fill out the contract Tuesday.(If you pay the deposit Monday, you can fill out the contract Tuesday. If you pay the deposit Friday, you can fill out the contract Monday.) If you pay the deposit Friday, you can fill out the contract Monday.)

Go to the Residence Life Home Page for Go to the Residence Life Home Page for information and the link to the online contract.information and the link to the online contract.

Be sure to look at the information and links for Be sure to look at the information and links for New & Transfer Students, New & Transfer Students, notnot Returning Students. Returning Students.

Login ID = Your Student ID # (“800-number”)Login ID = Your Student ID # (“800-number”)

Password = Your Birthday Password = Your Birthday (for example: 7/10/1989)(for example: 7/10/1989)• Don’t type a 0 before single digitsDon’t type a 0 before single digits• Do type all 4 digits of the birth yearDo type all 4 digits of the birth year• Do type the slash marks between month/day/year.Do type the slash marks between month/day/year.

Under your name on the postcard you receivedUnder your name on the postcard you received

Log In

Towards the top of the screen, you should see Towards the top of the screen, you should see your Name and 800-number.your Name and 800-number.

First, click on “My Emergency Contacts” in the First, click on “My Emergency Contacts” in the left-hand navigation bar.left-hand navigation bar.

Click on “Add New” and you’ll get:Click on “Add New” and you’ll get:

Add Emergency Contact Info

Fill out the requested information and click “Save Changes”.Fill out the requested information and click “Save Changes”. You’ll get a screen like this with the information you You’ll get a screen like this with the information you

supplied:supplied:

If you need to correct the information, click “Edit” and make your If you need to correct the information, click “Edit” and make your changes.changes.

If you want to add an additional contact, click “Add New” and enter If you want to add an additional contact, click “Add New” and enter information for another Emergency Contact.information for another Emergency Contact.

Otherwise, click on “My Home” in the left-hand navigation, which will Otherwise, click on “My Home” in the left-hand navigation, which will take you back to the main page.take you back to the main page.

Find the correct term: 2012-13 Academic Year.Find the correct term: 2012-13 Academic Year. As a new student to SUNY Delhi, you would As a new student to SUNY Delhi, you would

click on the 2012-13 Contract and Request Form click on the 2012-13 Contract and Request Form for for New and Transfer StudentsNew and Transfer Students..

In order to fill out the contract and request form, you must agree that In order to fill out the contract and request form, you must agree that you are aware that you are entering a binding contract for the full you are aware that you are entering a binding contract for the full 2012-2013 academic year (fall 2012 and spring 2013 terms) and 2012-2013 academic year (fall 2012 and spring 2013 terms) and that you have read, understand and accept all terms of the 2012-13 that you have read, understand and accept all terms of the 2012-13 Housing Policy Guide (link provided).Housing Policy Guide (link provided).

Agree to Terms and Conditions of the Contract

Check the top of each new page and each new Check the top of each new page and each new section for important information.section for important information.

Tips to Pay Attention To

Female

123 Main St

Anytown

NY

12345

123-456-7890

Female Birth Date: 7/20/1989

Nursing

555-555-5555

[email protected]

If you roll over an If you roll over an underlinedunderlined question question you will see additional information. you will see additional information.

Tips to Pay Attention To

Questions marked with an asterisk Questions marked with an asterisk mustmust be answered before you can proceed to be answered before you can proceed to the next page.the next page.

Tips to Pay Attention To

If you try to go to the next screen without If you try to go to the next screen without answering a required question, you will answering a required question, you will receive an error message reminding you receive an error message reminding you to answer the required question.to answer the required question.

Tips to Pay Attention To

Student Information PageStudent Information Page Check the Check the

information information for accuracy.for accuracy.

If necessary, If necessary, update your update your information information through through BroncoWeb.BroncoWeb.

123 Main St

Anytown

NY12345

Female Birth Date: 7/20/1989

Nursing

555-555-5555

Please supply your cell phone number, personal email Please supply your cell phone number, personal email address, and a number where we can text message you.address, and a number where we can text message you.

While these sections are optional, if you do choose to supply this While these sections are optional, if you do choose to supply this information, please complete each section.information, please complete each section.

Type Type just the numbers just the numbers – do not type any symbols like (, ) -, etc.– do not type any symbols like (, ) -, etc.Do not type the “1” at the beginning.Do not type the “1” at the beginning.

The Office of Residence Life uses multiple forms of communication to contact students. The Office of Residence Life uses multiple forms of communication to contact students.

We will use your personal email address to contact you until your Delhi Student Email We will use your personal email address to contact you until your Delhi Student Email becomes active.becomes active.

Text messages will only provide limited, non-emergency information, so it is important for Text messages will only provide limited, non-emergency information, so it is important for students to read other forms of communication that are sent from the campus. This students to read other forms of communication that are sent from the campus. This service is provided at no additional cost to students, however your service provider's service is provided at no additional cost to students, however your service provider's standard text message rate may apply. standard text message rate may apply.

The Higher Education Opportunity Act and SUNY Delhi require that The Higher Education Opportunity Act and SUNY Delhi require that students living on campus have the option to confidentially designate students living on campus have the option to confidentially designate someone of their choosing to be notified within 24 hours if the student someone of their choosing to be notified within 24 hours if the student is determined to be missing. This person can be the same individual or is determined to be missing. This person can be the same individual or a different individual from the emergency contact that you provided.a different individual from the emergency contact that you provided.

While this section is optional, if you do choose to supply this While this section is optional, if you do choose to supply this information, please complete each section.information, please complete each section.

Please indicate information about any vehicle you might be Please indicate information about any vehicle you might be bringing to campus.bringing to campus.

Roommate RequestsRoommate Requests are are optionaloptional. Use it only if you . Use it only if you have a specific person in mind that you would like to have a specific person in mind that you would like to room with.room with.

If you do If you do notnot have a specific person in mind that have a specific person in mind that you would like to room with, skip this page and go you would like to room with, skip this page and go on to the next.on to the next.

Roommate RequestsRoommate RequestsOptionalOptional

Roommate RequestsRoommate Requests To request someone as a roommate (s)he To request someone as a roommate (s)he

must either already be a student at SUNY must either already be a student at SUNY Delhi or, if they’re an incoming student, have Delhi or, if they’re an incoming student, have already paid a housing deposit for 2012-13.already paid a housing deposit for 2012-13.

You may request up to 2 different people as You may request up to 2 different people as roommates. roommates.

Roommates must all be the same gender.Roommates must all be the same gender. It must be a mutual request—both people It must be a mutual request—both people

must request each other.must request each other. Requests must be in before June 1Requests must be in before June 1stst. Requests . Requests

made after June 1made after June 1stst will most likely will most likely notnot be be honored due to a lack of availability.honored due to a lack of availability.

Roommate RequestsRoommate Requests It is YOUR responsibility, not that of It is YOUR responsibility, not that of

Residence Life, to make sure your and Residence Life, to make sure your and your friend(s)’s roommate requests are your friend(s)’s roommate requests are done correctly and on time.done correctly and on time.

If you have any questions, you should If you have any questions, you should contact the Office of Residence Life for contact the Office of Residence Life for assistance.assistance.

Although every effort will be made to give Although every effort will be made to give you the preferences you indicate, requests you the preferences you indicate, requests are honored based upon availability. are honored based upon availability. Requesting something is not a guarantee Requesting something is not a guarantee we will be able to fulfill your request.we will be able to fulfill your request.

Click “select” and you will get this box:Click “select” and you will get this box:

To request a roommate…To request a roommate…

Enter the first Enter the first two letterstwo letters of your friend’s of your friend’s first and last names. first and last names. (For some reason, this (For some reason, this seems to work better than typing in the full name.)seems to work better than typing in the full name.)

Click “Search”.Click “Search”.

Sa

Sk

If someone matches, you’ll see something like this:If someone matches, you’ll see something like this:

You may get more than one name returned in the You may get more than one name returned in the search. Click the arrow on the right for a drop search. Click the arrow on the right for a drop down of all the names returned. down of all the names returned.

If your friend is not listed, check with him/her to If your friend is not listed, check with him/her to see if (s)he has paid the housing deposit for SUNY see if (s)he has paid the housing deposit for SUNY Delhi yet.Delhi yet.

If your friend’s name is there, select it and If your friend’s name is there, select it and click “Confirm” and you’ll get this:click “Confirm” and you’ll get this:

It will say “unconfirmed” until this person also It will say “unconfirmed” until this person also selects you as a roommate. Once your friend selects you as a roommate. Once your friend requests you as a roommate, it will say requests you as a roommate, it will say “confirmed” here. Both people must select “confirmed” here. Both people must select each other for the request to go through.each other for the request to go through.

If you made a mistake and do NOT want this If you made a mistake and do NOT want this person as a roommate, you can click “Select” person as a roommate, you can click “Select” again and you’ll get this screen:again and you’ll get this screen:

Click “Delete” to remove the roommate request.Click “Delete” to remove the roommate request. If you want to, click “Search” to try to find a If you want to, click “Search” to try to find a

different person.different person.

Sally

Roommate RequestsRoommate Requests

AfterAfter you complete the contract, log back in and select “ you complete the contract, log back in and select “Edit Edit Preferences.Preferences.” Make sure that the answer to both these ” Make sure that the answer to both these questions is “yes”:questions is “yes”:

Both students must request each other for the request to go through.Both students must request each other for the request to go through.

• Does your friend’s name appear after the Does your friend’s name appear after the words “First Choice for Roommate”? words “First Choice for Roommate”?

• Does the word “confirmed” appear after Does the word “confirmed” appear after your friend’s name?your friend’s name?

To Avoid Disappointment….To Avoid Disappointment….

Remember: Both requests must be in before June 1Remember: Both requests must be in before June 1stst..

It is important that the It is important that the studentstudent (not a parent)(not a parent) answer answer these questions these questions honestlyhonestly, so we can do a better , so we can do a better job matching roommates.job matching roommates.

Roommate Matching InformationRoommate Matching Information

There are several rules regarding overnight guests. There are several rules regarding overnight guests. Please refer to the 2012-13 Housing Policy Guide.Please refer to the 2012-13 Housing Policy Guide.

This is the page This is the page where you can tell where you can tell us about your us about your housing housing preferences. preferences.

We house students We house students primarily in the primarily in the order in which we order in which we receive their receive their housing deposits. housing deposits. If your first choice is If your first choice is available when it is available when it is your turn to be your turn to be assigned, we will assigned, we will give it to you. give it to you. Sometimes we Sometimes we have to go to lower-have to go to lower-ranked choices due ranked choices due to availability.to availability.

Housing Preferences PageHousing Preferences Page

Please rank the halls in your order of preference.Please rank the halls in your order of preference. Please do Please do NOTNOT repeat a hall in your ranking. repeat a hall in your ranking.

Ranking the HallsRanking the Halls

It does nothing to increase your chance of receiving that hall as an It does nothing to increase your chance of receiving that hall as an assignment, and it provides less input from you if we have to go to a assignment, and it provides less input from you if we have to go to a lower-ranked choice when making your assignment.lower-ranked choice when making your assignment.

Please note that in fall term Please note that in fall term MurphyMurphy andand O’Connor HallsO’Connor Halls will will almost certainly be almost certainly be triple rooms—3 people in a roomtriple rooms—3 people in a room..

DuBois, Gerry and Russell HallsDuBois, Gerry and Russell Halls will be almost entirely will be almost entirely double double rooms—2 people in a roomrooms—2 people in a room..

Ranking the HallsRanking the Halls

Transfer Students OnlyTransfer Students Only

Transfer Students may indicate an interest in living inTransfer Students may indicate an interest in living in Catskill Hall or the Riverview Townhouses. Catskill Hall or the Riverview Townhouses.If applying to live in the Riverview Townhouses, you must first read and If applying to live in the Riverview Townhouses, you must first read and agree to accept the terms and conditions set forth in the “2012-13 agree to accept the terms and conditions set forth in the “2012-13 Riverview Housing Guide” (link provided).Riverview Housing Guide” (link provided).

OptionalOptional There are 3 different optional areas for special There are 3 different optional areas for special

interest housing available to new students:interest housing available to new students:

Special Interest HousingSpecial Interest Housing

• Golf-related majors (males) housed in Russell HallGolf-related majors (males) housed in Russell Hall• Nursing majors (females) housed in DuBois HallNursing majors (females) housed in DuBois Hall• Veterinary Science majors (females) housed in DuBois HallVeterinary Science majors (females) housed in DuBois Hall

The Veterinary Science section is a Living Learning Environment The Veterinary Science section is a Living Learning Environment (LLE) that requires an additional $50 charge per term to cover (LLE) that requires an additional $50 charge per term to cover expenses related to a resource room, peer mentors and social expenses related to a resource room, peer mentors and social programs. programs.

There is no additional charge related to the Nursing or Golf areas.There is no additional charge related to the Nursing or Golf areas.

8a – Associate Degree Nursing

Special Interest HousingSpecial Interest Housing

Be sure to appropriately rank the hall associated with the Be sure to appropriately rank the hall associated with the special interest housing you request: Russell Hall for Golf, special interest housing you request: Russell Hall for Golf, DuBois Hall for Nursing or Vet Sci LLE.DuBois Hall for Nursing or Vet Sci LLE.

For Example: If your first choice is to live in the Vet Sci LLE, you not only need For Example: If your first choice is to live in the Vet Sci LLE, you not only need to select the Vet Sci LLE, you also need to rank DuBois Hall as your first to select the Vet Sci LLE, you also need to rank DuBois Hall as your first choice. If you select the Vet Sci LLE and rank Murphy Hall first and DuBois choice. If you select the Vet Sci LLE and rank Murphy Hall first and DuBois Hall second, we will consider your first choice to be to live in Murphy Hall and Hall second, we will consider your first choice to be to live in Murphy Hall and the Vet Sci LLE in DuBois Hall as your second choice.the Vet Sci LLE in DuBois Hall as your second choice.

8a – Associate Degree Nursing

OptionalOptional If you want to request special accommodations If you want to request special accommodations

due to medical circumstances you may indicate due to medical circumstances you may indicate this here.this here.

You will need to provide the Office of Residence You will need to provide the Office of Residence Life with written verification from an appropriate Life with written verification from an appropriate licensed authority separately licensed authority separately (fax 607-746-4086)(fax 607-746-4086). We . We will contact you to let you know if your request will contact you to let you know if your request has been approved or denied.has been approved or denied.

Special Needs HousingSpecial Needs Housing

In order to complete your housing application, In order to complete your housing application, you you must sign your contractmust sign your contract, indicating you agree that you , indicating you agree that you are aware you are entering a are aware you are entering a binding contract for the binding contract for the full academic yearfull academic year (fall 2012 & spring 2013 terms) (fall 2012 & spring 2013 terms) and that you have read, understand and accept all and that you have read, understand and accept all terms of the 2012-13 Housing Policy Guide (link terms of the 2012-13 Housing Policy Guide (link provided).provided).

Sign the ContractSign the Contract

When you see this screen, you will know you have When you see this screen, you will know you have completedcompleted your your application for housing.application for housing.

Housing assignments will begin to be made Housing assignments will begin to be made in late Junein late June. . You can You can log back onto this site to see your housing assignment once it log back onto this site to see your housing assignment once it has been made.has been made.

REMEMBER TO LOGOUTREMEMBER TO LOGOUT, especially if you are using a public , especially if you are using a public computer.computer.

CompletedCompleted

You will be able to change some of your You will be able to change some of your answers later if you want by logging in and answers later if you want by logging in and selecting the “Edit Your Preferences” option.selecting the “Edit Your Preferences” option.

Making ChangesMaking Changes

Thank you for viewing Thank you for viewing this slideshow and for this slideshow and for choosing SUNY Delhi choosing SUNY Delhi

Residence Life.Residence Life.

We look forward to We look forward to your arrival this fall.your arrival this fall.