Electronic Reporting for Urology Physician Practices
Instructions and Reporting RequirementsModule 5Electronic
ReportingForFacilitiesMarch 2014
North Carolina Central Cancer Registry
State Center for Health StatisticsDivision of Public
HealthDepartment of Health and Human Services1908 Mail Service
CenterRaleigh, NC
27699-1908http://www.schs.state.nc.us/units/ccr/
North Carolina Central Cancer Registry
Welcome back!
Im Ashanti Scott-Prince and I will be your narrator for this
training session. The North Carolina Central Cancer Registry has
produced this training, along with the previous trainings, to guide
you on how to use the New Case Abstract form for facilities.
1
Part V User AccountsandPasswords
You are now entering training Module 5 which will review Part V:
User Accounts and Passwords as identified in the Electronic
Reporting for Facilities training manual.
As noted in Module 1, the North Carolina Central Cancer Registry
(NCCCR) collects, processes, and analyzes data on all cancer cases
diagnosed among North Carolina residents. This is primarily a
cancer surveillance activity, monitoring the incidence of cancer
among the various populations of the state.All health care
providers are required by law to report cases to the NCCCR (as in
nearly all other states). Traditional data collection for central
cancer registries has been primarily from hospitals. As medical
advances have occurred, diagnosis and treatment of certain cancers
has moved from the acute care setting to being fully cared for
within the physician/clinic office and, therefore, never received
and counted. Examples include melanoma of the skin; prostate
cancer; and many hematopoietic malignancies like chronic
lymphocytic leukemia, polycythemia vera and myelodysplastic
syndrome. The NCCCR supplements hospital data with reports from
physician/clinic offices who diagnose cases that are not seen in a
hospital. In addition, death certificates and pathology laboratory
reports are used to help identify cases that are missed in this
routine reporting by hospitals and physician/clinic offices. Any
duplicate reports are consolidated in the data editing process. The
purpose of this concerted effort is to alleviate under-reporting or
a delay in reporting which can adversely affect incidence rates and
research from incomplete data collection.
Please ensure you have your Electronic Reporting for Facilities
training manual open to follow along (or printed out to use for
note taking).We will now resume the training.
2Part V: User Accounts and PasswordsAccounts are granted only to
staff designated by the primary contact for the facility.
Once accounts are established, designated staff may only enter
cases for the facility under which they have been granted
affiliation.
Section V: User Accounts and Passwords introduction:
To begin, it is important to understand that the NCCCR will have
a primary contact at the facility. For example, this is often the
Health Information Manager, office manager, a designated physician,
or other staff person.
Accounts are granted only to staff designated by the primary
contact for the facilities.
Once accounts are established, designated staff may only enter
cases for the facility under which they have been granted
affiliation.3Part V: User Accounts and PasswordsSection V.1:
Request a User ID and Password Each designated staff person must
personally request his or her own user ID and password by sending
an email to the Eureka Accounts Representative. The NCCCR
Representative for your facility will provide the contact
information to you.
Passwords cannot be shared.
The abstractors initials for the person reporting the case is
tied directly to the accounts user ID.
First, we will review Section V.1: Request a User ID and
Password.
Each designated staff person must personally request his or her
own user ID and password by sending an email to the Eureka Accounts
Representative. The NCCCR Representative for your facility provide
the contact information to you.
Passwords cannot be shared.
The abstractors initials for the person reporting the case is
tied directly to the accounts user ID.4Part V: User Accounts and
PasswordsSection V.1: Request a User ID and Password -continuedTo
request a user id and password, submit the following information to
the Eureka Accounts Representative:Users:Full name (first, middle
initial and last) Contact information including: Phone number Email
addressThe facilitys contact information including:The facility
nameStreet addressPhone number Specialty, if applicableThe
facilitys primary contact person. This may be the Health
Information Manager, office manager, a designated physician, or
other staff person.
To request a user id and password, submit the following
information to the Eureka Accounts Representative:
Users full name (first, middle initial and last) and contact
information includingPhone numberEmail address
The facilitys contact information including:The facility
nameStreet addressPhone numberSpecialty, if applicable
The facilitys primary contact person. This may be the Health
Information Manager, office manager, a designated physician, or
other staff person.
5Part V: User Accounts and PasswordsSection V.1: Request a User
ID and Password continuedAccessing the New Case Abstract form
requires two separate passwords. Each facility is also assigned a
unique Facility Identification Number (FIN) that is entered for
each case to specify the facility reporting the case.
Allow three to five business days to receive account
information. The following information will be sent to the user via
email:User name and password to access the NCCCR Secure Access SSL
VPN page.User name and password to access the NCCCR Eureka
database.Facility Identification Number (FIN)
Accessing the electronic reporting form requires two separate
passwords.
Each facility is also assigned a unique Facility Identification
Number (FIN) that is entered for each case to specify the facility
reporting the case.
Allow three to five business days to receive account
information. The following information will be sent to the user via
email:User name and password to access the NCCCR Secure Access SSL
VPN page.User name and password to access the NCCCR Eureka
database.Facility Identification Number (FIN)6Part V: User Accounts
and PasswordsSection V.1: Request a User ID and Password
continuedWhat to expect with your first login to the VPN page and
EurekaYou will be prompted to:Change your password to one that you
designateSelect a security question that is used in the management
of passwordsPassword RulesMust be mixed caseMust contain at least
one numberMay contain special characters (#, $, %, *, etc.)Must be
eight characters in lengthExample: EacP4w*3
What to expect with your first login to the VPN page and
Eureka:
You will be prompted to change your password to one that you
designate
You will also be asked to select a security question that is
used in the management of passwords
Please note the Password Rules:Must be mixed caseMust contain at
least one numberMay contain special characters (#, $, %, *,
etc.)Must be eight characters in lengthExample: EacP4w*3
7Part V: User Accounts and PasswordsSection V.2: Managing
Passwords
Eureka RequirementsRequirements to protect the security and
integrity of the data
Eureka Options for Managing PasswordsFor the user to manager
his/her own passwordsExample: Forgotten PasswordUser may change
password at any time or request a new password without the aid of
an administratorKeep any written/recorded passwords in a secure
location.
Once you have your passwords, there are requirements for
managing them.
These are reviewed in Section V.2: Managing Passwords in the
manual.
Eureka has certain requirements for password management to
protect the security and integrity of the data.
In addition, Eureka provides the user several options for
managing his/her own passwords.
If the current password has been forgotten, a user may change
his/her password at any time or request a new password without the
aid of an administrator.
Be sure to keep any written/recorded passwords in a secure
location.
8Part V: User Accounts and PasswordsSection V.2: Managing
Passwords continued Required Password ChangesChange password every
30 daysLogin to EurekaSystem will prompt you to change password
before continuing.Last ten password are retainedA previous password
can be reused only after nine other passwords have been used.
Exception: North Carolina CCR Secure Access SSL VPN pageNo
password changes required.Password will remain the same once you
have designated a password for this page.
Required Password Changes:
Passwords for the Eureka database are required to be changed
every 30 days. When you login to Eureka, the system will prompt you
to change your password before continuing with the login process.
The last ten passwords are retained. A previous password can be
reused but only after nine other passwords have been used.
There is one exception to this rule: The system does not
required password changes to the North Carolina CCR Secure Access
SSL VPN page. Once you have designated a password for this page, it
will remain the same.
9Part V: User Accounts and PasswordsSection V.2: Managing
Passwords continued Disabled Accounts due to Failed Login
AttemptsAccount disabled after three failed consecutive attempts to
loginTo unlock user accountSend email requesting account reset to
[email protected] temporary password will be sent via
emailLog in using temporary passwordSystem will prompt you to
change your password to one you designate.Send all other support
questions to the Eureka Accounts RepresentativeContact information
will be provided at time of account set up
Continuing with Section V.2: Managing Passwords
Disabled Accounts due to Failed Login Attempts:
Eureka will disable the users account if three consecutive
attempts have been made to login to Eureka with an incorrect
password. To unlock the user account, an email requesting the
account to be reset must be sent to [email protected].
You will receive a generic password via email. Upon your next
login to Eureka, you will be prompted to change your password to
one that you designate.
All other support questions should be sent to the Eureka
Accounts Representative.
Contact information for the Eureka Accounts Representative will
be provided at the time your account is created with the NCCCR.
10Part V: User Accounts and PasswordsSection V.2: Managing
Passwords continuedTo Change a Password:At the login screen for
Eureka, click on Change PasswordEnter your user name and current
(old) passwordEnter your new password and enter a second time to
confirmClick on LoginIf you have Forgotten Your Password:At the
Login screen for Eureka, click on Forgot Password?An email will be
sent to the user containing a generic password. The user will be
prompted to change this password when attempting to login.
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Continuing with Section V.2: Managing Passwords
First, as you follow along please see the screen shots on this
slide or in the manual with matching yellow boxes indicating the
location for each of the following steps on the Login screen.
To Change a Password:A user can only change his/her password if
his/her account is active and has not been disabled due to failed
login attempts. At the login screen for Eureka, click on Change
PasswordEnter your user name and current (old) passwordEnter your
new password and enter a second time to confirmClick on Login
If you have Forgotten Your Password:At the Login screen for
Eureka, click on Forgot Password?An email will be sent to the user
containing a generic password. The user will be prompted to change
this password when attempting to login.
Note: You must contact the Eureka Accounts Representative for
any other password problems, including password problems on the
North Carolina CCR Secure Access SSL VPN page.
11Part V: User Accounts and PasswordsSection V.2: Managing
Passwords continued To Change Your Security Question:Login to
Eureka using your user name and passwordClick on Help from the menu
bar at the top of the screenClick on Change Security QuestionFollow
the prompts to change your security question and/or answer
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Continuing with Section V.2: Managing Passwords
Again, as you follow along please see the screen shots on this
slide or in the manual with matching yellow boxes indicating the
location for each of the following steps.
To Change Your Security Question:Login to Eureka using your user
name and password (use guide in previous slides)Click on HELP from
the menu bar at the top of the screenClick on CHANGE SECURITY
QUESTIONFollow the prompts to change your security question and/or
answer
12Part VUser Accounts and PasswordsCompleted
This completes the training module for Part V: User Accounts and
Passwords. Please close when you are ready and move to the next
link to access the training module for Part VI: Accessing the New
Case Abstract Form.
Thank you! 13