Institute Affiliations with Local Technical Groups: Model Affiliation Program John Durrant, P.E. Managing Director, Engineering and Lifelong Learning [email protected]Presidents & Governors Forum Headquarters Orientation Reston, VA Sunday September 18, 2011
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Institute Affiliations with Local Technical Groups: Model Affiliation Program John Durrant, P.E. Managing Director, Engineering and Lifelong Learning [email protected].
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Institute Affiliations with Local Technical Groups: Model Affiliation Program
John Durrant, P.E.Managing Director, Engineering and Lifelong Learning
TECHNICAL REGION Institutes (new in 1997)Technical Activities Committees
CORE FUNCTIONSBoard of Direction
CommitteesSociety Operations
Headquarters Staff
Geographic Region – The Sections & Branches
The local home to all ASCE Members Primary avenue for delivery of lifelong learning to
practitioners through local technical groups (LTGs) ASCE’s Institutes provide the technical support network to
meet member needs for continuing education and research & development
Desired Outcome: Active relationship between LTGs and the respective Institutes providing Technical organizational support Collaborative opportunities thru Institute-Only Members such as
contractors, geologist, owners, etc. (each Institute determine).
ASCE Institutes
The Technical Region: 8 Institutes 109,149 ASCE Members
Responsible for:
85% of ASCE Publications
90% of ASCE Technical Events
75% of ASCE Webinars
General Mission of Each ASCE Institute
Supporting Lifelong Learning
Advancing their Discipline by Encouraging Research & Development
Promoting Professionalism
Serving the ASCE membership by delivering programs, services, and products
Being Nimble, Flexible and Entrepreneurial
Out-Reach to: Section/Branch Technical Groups through Model
Affiliation Program Student Organizations, creating awareness Engineers without Borders, technical support
Promoting professionalism “Raising the bar” thru continuing education Collegial interaction
ASCE Strategic Plan Infrastructure Sustainability
Important Efforts for the Entire Technical Region
Different Approaches to Collaborating with the Sections and Branches Early On
Local Technical Groups Different strengths and needs
SEI Established a Local Activities Division Board representation, regional meetings, etc.
G-I Chapter formation
TCIALG – Task Committee on Institute Affiliations with Local Groups in 2003 – 2004
TCIALG – Task Committee on Institute Affiliations with Local Groups
Defining relationships and Guiding principles
Primary affiliation is between Institutes and local Section or Branch technical groups.
Institute affiliation efforts shall include regional programs and activities with Sections and Branches that do not have technical groups.
Existing organizational and financial arrangements between Sections, Branches and their Technical Groups will be respected.
TCIALG – Task Committee on Institute Affiliations with Local Groups
Defining relationships and Guiding principles
Primary focus of affiliations is products and services, enhanced two-way communication, and local member involvement in Institute activities.
Affiliation activities will be designed to attract new ASCE and Institute Only members into both local groups and Institutes.
Affiliations will seek new sources of revenue for participating groups.
Institute Only members will pay fees in accordance with Section/Technical Group and Institute policies.
Products and services will be affordable.
TC-IALG Meeting July 13, 2003 – Mid year reportWork to be done:
Define array of potential future organizational-operational relationships
Identify future relationships that should be pursued or developed
Review Governing Document needs Prepare sample agreements Finalize content and details for focus group
WebConferences
A Process Was Established….
Step #1 of previous Process
Meet with your Section/Branch Officers.
Request their initial approval and assistance in planning the affiliation.
Request their guidance as to whether the Institute should be approached through the
Section/Branch governing body or directly by the Technical Group leaders.
Step #2 of previous Process
Contact the Director of the Institute you desire to affiliate with to request initial assistance in planning the affiliation. The request should include the following: Name of the Section/Branch Names and Contact Information for the Section/Branch Officers
and Technical Group Leaders Estimated Total & Active Membership of the Technical Group Potential Membership of the Institute Chapter and Plans for
Soliciting Member Participation Summary of the Current Activities of the Technical Group Statement of the Objectives for Future Development of the
Institute Chapter
Step #3 of previous Process
Prepare a specific proposal to convert your Technical Group into an Institute Chapter. Address: Proposed Resolution of all Issues identified by your Section/Branch
and by the Institute Revisions to your Section/Branch Bylaws or Operating Rules to:
Establish the Institute Chapter Allow Institute-only Members to Participate in Institute Chapter Activities
Bylaws or Operating Rules for the Institute Chapter, as needed
Send the completed proposal to: Your Section/Branch Officers for their Review and Approval The Institute Director for Review and Approval by the Institute
Leadership
Step #4 of previous Process
Obtain written approval from: The Section/Branch Officers The Institute Leadership
Send written notification with the names, titles & contact
information for the Chapter Officers to: The Institute Director The ASCE Geographic Services Director The Chair of the ASCE Committee on Geographic Units
The Section/Branch Technical Group thereafter becomes:
ABC Institute Chapter of the XYZ Section/Branch of ASCE
2010: Model Affiliation ProgramStep1: Identify Technical Groups
Prioritize based on number of institute members Request president to name a local discipline liaison
Step2: Liaison to liaison (volunteers) discussions Discussions of why affiliate and how Go-No Go decision based on information obtained
Step 3: One Page Memorandum of Understanding Between Section or Branch and Institute Bylaws (a problem in the past) are between Section and ASCE
Step 4: Local Chapter- off and running with support
Possible Services Provided by Institutes
Knowledge/Technology Transfer Speakers, webinars, publications, conferences, short courses Support of local events tailored to practitioner needs
Collaborative Forums Institute-Only members such as contractors, geologists, etc. Supporting local policy initiatives Support regionally focused technical seminars
Activities Journal of Engineering Mechanics Journal of Nanomechanics and
Micromechanics Annual Engineering Mechanics Conference Theodore von Karman + 5 Other Medals
To be a premier organization representing engineering mechanics by effectively serving the needs of the world-wide engineering community and promoting both research and application of scientific and mathematical principles to address a broad spectrum of existing and emerging engineering and societal problems.
Technical Activities Committee
Technical Councils
Cold Regions
Computing & IT
Disaster Reduction
Lifelines Earthquake Engineering
Forensic
Wind Engineering
Divisions Aerospace Energy Geomatrics Pipelines
In Summary
ASCE’s 1997 Strategic Plan changed its organization in large part to meet the needs of its young members
Vision 2025 and BOK can markedly change Professionalism of Civil Engineers – young members will be most affected by such changes
Institutes provide young members with access to the technologies needed for career advancement
Membership in ASCE gives young members exposure to fellow Civil Engineers who represent both colleagues and potential employers
After Graduation Join ASCESelect the Institute that best reflects your
career interestsNow you are ready to build your career!