Installation BOM Extraction-Final Draft

SAP IMPLEMENTATION PHASE II (COST ESTIMATION)

INSTALLATION BOM EXTRACTION BUSINESS BLUEPRINT DOCUMENT

Version 1.0

for

Mitsubishi Elevator ETA India Pvt. Ltd(Formerly ETA MELCO Engineering Co. Pvt. Ltd)

“This is a hardcopy of document maintained on electronic media. It is the latest version.

June 2013

Business Blueprint – Installation BOM Extraction

DOCUMENT RELEASE NOTICE

Notice No. : Client: Mitsubishi Elevator ETA India Pvt LtdProject: SAP Implementation Phase II (Cost Estimation)Document details: - Installation BOM Extraction Business Blueprint Document

Prepared By: Sateesh S

Name Version No. Description

Installation BOM Extraction – Business Blueprint Document

1.0 Document for sign off includes As is & To be Business Processes

Revision details:Action taken

(add/del/chg)

PrecedingPage No.

NewPage No.

RevisionDescription

The documents or revised pages are subject to document control.

Please keep them up-to-date using the release notices from the distributor of the document.

These are confidential documents. Unauthorized access or copying is prohibited.

Authorized by: Mr. Chellavelu V (TCS) Date:

Reviewed by: Mr. Vijayananda Sana (TCS) Date:

Approved by: Mr. Nagarajan R Date:


DOCUMENT REVISION LIST

Notice No. :

Client: Mitsubishi Elevator ETA India Pvt Ltd

Project: SAP Implementation Phase II (Cost estimation)

Document details: Ver. 1.0

Release Notice Reference (for release):

Rev.No

RevisionDate

Revisiondescription

PageNo.

Prevpage No

ActionTaken

Addenda/New page

ReleaseNotice reference

3


PREFACE

Purpose of this Document

The purpose of this document is to determine the business process requirements for the SAP Implementation Project Phase II (Cost Estimation) at Mitsubishi Elevator ETA India Pvt Ltd and to provide the required functions in SAP. This document summarizes the findings of the SAP implementation partner TCS consulting team that has conducted requirement analysis of product development process of Mitsubishi Elevator ETA India Pvt. Ltd for the SAP ECC 6.0 system. The information was gathered through a series of “As Is‟ study and documents, “To be‟ process discussion, SAP Best Practices and TCS consulting experience. Inputs from Business Core Team in terms of “As Is‟ document, requirement sharing and Business Process walkthrough were key contributing factors for authoring this document. Any critical change requirement post this blueprint phase needs to be presented as a separate annexure to this document and after the development phase it will not be considered as part of this implementation in order to avoid impact in project duration. This document is the base for understanding the “To be business processes‟. The information will include Processes to be implemented in SAP. The document covers inherent assumptions, governing factors, output and reporting requirements for a particular business process. The gaps identified in the business process are documented. This document would be used by TCS consultants to define, synchronize & implement the required solution in the SAP system. Mitsubishi Elevator ETA India Pvt. Ltd would use the document to understand the coverage of their business process and also to trace it to the requirements given. This document would also be the base for creating test case scenarios for User Acceptance Testing (UAT) and formal sign off.

This is not an end user document and the intended usage of this document presupposes basic understanding of “To be” solution in SAP.

Intended Audience

This document is intended for the usage of the Cost estimation team of Mitsubishi Elevator ETA India Pvt Ltd & TCS Consulting team involved in the Project.

Related Documents / References

No. Title Version Author

1 AS-IS Process Document – Installation AS-IS 1.0 Mr. Nagarajan R

Contents

4


1.0 INTRODUCTION..........................................................................................................................................................6

1.1 DESCRIPTION.................................................................................................................................................................61.2 ABBREVIATIONS............................................................................................................................................................61.3 REFERENCES.................................................................................................................................................................71.4 ORGANIZATION OF THIS DOCUMENT............................................................................................................................71.5 OVERVIEW....................................................................................................................................................................7

1.5.1 Objective:................................................................................................................................................................................7 1.5.2 Scope........................................................................................................................................................................................8

1.6 INTEGRATION IN SAP...................................................................................................................................................8 1.6.1 Material management............................................................................................................................................................8 1.6.2 Production Planning..............................................................................................................................................................8 1.6.3 Project Systems......................................................................................................................................................................8

2.0 ORGANIZATION STRUCTURE................................................................................................................................9

2.1 DESCRIPTION.................................................................................................................................................................92.2 CHANGES TO EXISTING ORGANIZATION:....................................................................................................................122.3 SPECIAL CONSIDERATIONS:........................................................................................................................................12

3.0 MASTER DATA...........................................................................................................................................................13

3.1 INTRODUCTION............................................................................................................................................................133.2 EXPECTATIONS............................................................................................................................................................133.3 DESCRIPTION...............................................................................................................................................................143.4 SPECIAL CONSIDERATIONS.........................................................................................................................................293.5 CHANGES TO EXISTING ORGANIZATIONS...................................................................................................................293.6 SOLUTION IN SAP.......................................................................................................................................................303.7 GAPS..........................................................................................................................................................................303.8 WORKAROUND SOLUTIONS.........................................................................................................................................303.9 AUTHORIZATION REQUIREMENTS...............................................................................................................................303.10 MIGRATION REQUIREMENTS:......................................................................................................................................30

4.0 BUSINESS PROCESSES............................................................................................................................................31

4.1 EXPECTATIONS............................................................................................................................................................314.2 DESCRIPTION...............................................................................................................................................................314.3 SOLUTION IN SAP.......................................................................................................................................................324.4 GAPS...........................................................................................................................................................................324.5 SPECIAL CONSIDERATIONS.........................................................................................................................................324.6 CHANGES TO EXISTING PROCESSES............................................................................................................................324.7 WORKAROUND SOLUTIONS.........................................................................................................................................334.8 SYSTEM CONFIGURATION CONSIDERATIONS..............................................................................................................334.9 AUTHORIZATION REQUIREMENTS...............................................................................................................................334.10 MIGRATION REQUIREMENTS.......................................................................................................................................33

5.0 REPORTS & INFORMATION SYSTEM.................................................................................................................34

5.1 Description.................................................................................................................................................................34

5


1.0 INTRODUCTION

1.1 Description

This document depicts the SAP enabled “To be” version of the business process of Mitsubishi Elevator ETA India Pvt. Ltd. The document contains how the business processes will be handled in the “To be” SAP scenario along with the business benefits and organizational changes required for implementing the SAP enabled business processes. The document also highlights the reporting requirements of Mitsubishi Elevator ETA India Pvt. Ltd with respect to the process under reference. The solution is evolved based on the detailed study of the business processes and functions of Mitsubishi Elevator ETA India Pvt. Ltd and with the inputs from the series of discussions conducted for this purpose.

1.2 Abbreviations

Abbreviations Used

Description

ASAP Accelerated SAP

CO Controlling

ECC ERP Central Component

FI Financial Accounting

G/L General Ledger

GI Goods Issue

GR Goods Receipt

MM Material Management

NA Not Applicable

SE Sales Engineer

PO Purchase Order

PR Purchase Requisition

PS Project Systems

SD Sales and Distribution

SAP Systems Applications and Products in Data Processing

CS Customer Service

WBS Work Breakdown Structure

SED Sales Engineering Department

6


Abbreviations Used

Description

DARWIN A legacy system

1.3 References

SAP – Systems Applications and Products in Data Processing

Blue Print Document – Sales & Distribution (SD)

Blue Print Document – Project systems (PS)

Common Business Framework

1.4 Organization of This Document

This document consists of five sections -

Section 1 - Introduction:

Description about the contents of the document

Section 2 - Organization Structure:

Organization Structure consists of sales related organization structure.

Section 3 - Master data:

Customized tables created for installation material, man hours, and steel material details maintained by

Mitsubishi Elevator ETA India Pvt Ltd.

Section 4 - Business Process:

Inquiry

Quotation

Easy Estimator Transaction

Section 5 – Reports and Information Systems:

1.5 Overview

1.5.1 Objective:

The objectives of the SAP Implementation project Phase II are as follows:

To conceptualize, develop and seamlessly integrate the Cost Estimation Process and functions of

Mitsubishi Elevators ETA India Pvt Ltd operations in the SAP system.

To conceptualize and create a centralized architecture to provide an online transactional and information system, for decision making for personnel at various levels.

7


To streamline the business processes and also usher in standardization for most of the processes, with the basic objective of maximizing business benefits.

To adopt the best business practices built into SAP ECC 6.0.

To integrate SAP ECC 6.0 applications with the other systems indicated in the IT blueprint

To try and bring down the transactional costs of doing business and also better utilize resources of all types.

1.5.2 Scope

The scope of the SAP Implementation Phase II includes the following modules:

PS (Project Systems)

SD (Sales & Distribution)

ABAP (Custom Developments)

1.6 Integration in SAP

The Cost Estimation transaction is fully integrated with SD \ CS modules of SAP ECC 6.0. The

continuous exchange of information with other application areas in the ECC 6.0 System ensures a real

time database. Fully integrated processing helps us to minimize the use of Non-SAP systems &

optimize maintenance operations within the company. The broad level integration areas with Cost

estimation transaction are mentioned below.

1.6.1 Material management

By Assignment of distribution chain (sales organization / distribution channel) to plants customers can

be serviced from desired plants for a particular sales organization, through the distribution channel.

Logistics part of the sales and distribution mainly involves material management. Route and shipping

point are mainly derived based on the parameters of material master.

1.6.2 Production Planning

MRP

1.6.3 Project Systems

Line item of the Sales contract will have a project created automatically based on the WBS and network

and this will take care of all the activities of the project right from the placing the order of the

components to the factory till the end of installation.

8


2.0 ORGANIZATION STRUCTURE

2.1 Description

A proper organization structure for ETA MELCO is required to ensure ease of use of sales and distribution module and system scalability to incorporate future changes to the organization structure.

DEFINITION OF ORGANIZATIONAL UNITS

The organization structure in the Sales and distribution module of SAP includes the following Organizational Units:

Sales organization Distribution channel Division Sales office Sales district

Sales group

Sales Organization:

Distribution Channel:

It is the channel through which goods or services reach customers.

Division:

It represents a product line or spectrum of products. A division is used to group materials or services

which belong to a product line.

9


Sales Area:

Sales area is combination of sales organization, distribution channel and division.

Sales Offices:

Sales office = Area office

Codes of sales offices are mapped similar to plant codes.

New sales offices can be added in future if required.

Sales Districts:

Sales district = branch office.

New sales districts can be added in future if required.

10


Sales Group:

Sales groups are directly linked to offices, and consists of sales personal

New sales groups can be created in future if required.

11


Enterprise Structure

2.2 Changes to Existing Organization:

None

2.3 Special Considerations:

None

12


3.0 MASTER DATA

3.1 Introduction

Master data is the set of data which is commonly used across the entire organization and all business

processes. Information about Installation material, steel material, and men hours required in order to

execute the project, does not change frequently & the users do not have to re-enter those information

instead the same data flows from the repository previously created. Hence it is efficient to store the

information in the system and can be called and accessed whenever required.

Installation Material Master

Four kinds of material are required for installation of a unit, like Electrical, Mechanical, Steel and Man

efforts.

3.2 Expectations

The purposes of maintaining the customized table for Installation BOM extraction are as follows:

To fetch the Installation material with quantity

To fetch the Steel material along with size, quantity details

To fetch the planned man hour required and

To upload the obtained output to respective project to perform the installation execution.

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3.3 Description

Materials Master Matrix:

Various kinds of Electrical/Mechanical/Steel materials are required for installation of a unit, with different combinations for different equipment categories. Based on this all the Installation material is maintained in the Materials matrix table.

Base Man Hours Matrix:

Man efforts are calculated in terms of number of hours, based on number of stops per unit, man hours are pre-estimated and the same is maintained in Base Man Hours matrix table.

Electrical Mechanical and Steel Materials:

Determination of Fixed Quantity: Values for materials with fixed quantity are maintained in Installation material master matrix, so they can be picked directly from the table without help of any formulae.

Determination of Variable Quantity:

Variable quantity values are determined based on the formulae mentioned below. These formulae are maintained for different materials with naming convention V1 to V25 where they represent the material and are programmed to run in the background on selection of respective material.

Formulae:

V1

X1) Ceiling Type

Ceiling

No of Tube light fitting No. of spot

X2) Capacity Capacity Capacity light bulb450kg to 1050kg

1150kg to 1600kg

S11 3 3 NIL

14


N11 NIL NIL 6

N21 4 6 4

N31 6 8 NIL

N41 6 8 4

N91 6 8 NIL

N101 6 8 NIL

N111 6 8 NIL

V2

X1) Simplex 2.5sqmm lug pin type 2Nos

2.5sqmm lug ring type 2Nos

X2) Group 2.5sqmm lug Pin type 6 Nos

2.5sqmm lug ring type 6 Nos

V3

X1) Lift Type a) Nexway 10sqmm lug pin type - 4

X2) Capacity 450kg to 1000kg 10sqmm lug ring type - 12

6 sqmm lug pin type - 2

6 sqmm lug ring type - 6

b) Nexway 10sqmm lug pin type - 4

1150kg to 1350kg 10sqmm lug ring type - 4

16sqmm lug ring type - 8

6 sqmm lug pin type - 2


15


c) Elenessa 10sqmm lug pin type - 4

450kg to 1050kg 10sqmm lug ring type - 4

d)Elenessa 16sqmm lug pin type - 4

1275kg& 1600kg 16sqmm lug ring type - 4

e) Common .. 6 sqmm lug pin type - 2


V4

X1) Stops

Wire tie 200mm 2pkt(100 Nos) per every 10 stops

Wire tie 100mm 1pkt(100 Nos) per every 10 stops

Rawal plug 1pkt(100 Nos) per every 10 stopsWood screws 1pkt(100 Nos) per every 10 stopsBlind rivets 1pkt(100 Nos) per every 10 stops

V5

X1) Stops a) Thermos small 3 Nos per stop

b) Thermos big 1 Nos per stop

16


V6

X1) Shaft height Number of truff = Shaft height(mm)2400mm ( fractions to be considered as 1 no.)

V7

I SL.No NexwayAnchor bolts Qty

X1) Lift Type 12mm 16mmX2) Rail size

a)Cwt rail

No of Span x 4

-X3) Span 3kg, 5 kg

X4) Openings T75-3B(8kg)

b)Car rail No of Span x

4-

T75-3B(8kg)

c)

Car rail

-No of Span x

4

T89/B(13 kg)T127-1/B(18kg)

d) Openings Openings x 8 - Emergency exit no of exitx8

e) separator beam Rear side NIL

Car side No of

spanx2 f) Fixed Qty 50 20

II SL.No ElenessaAnchor bolts Qty

12mm 16mm

a)

Car rail

-No of

Spanx4

T89/B(13kg)T127-1/B(18kg)T127-2/B(24kg)

b)Car rail No of

Spanx4-

T75-3B(8kg)

c) CWT Rail

T75-3B(8kg)No of

Spanx2

T89/B(13kg) No of

17


Spanx4

T127-2/B(24kg)

d) OpeningsOpenings x

8-

emergency exitno of exitx8

e) separator beam No of

spanx2 f) Fixed Qty 30 10

V8 Shaft height(mm) x 4 kg

X1) Shaft height Piano wire length(wt) =

235000

V9 6mm drill bit RCCX1) Stops 2Nos per every 10 stops

V10

X1) Stops Hand gloves 10 pairs per every 10 stops

V11

X1) OpeningsMasking tape 1 No per Openings

V12

X1) Shaft Height GL wire for cable guard(kg)= Shaft height(mm)

+2000mm *

1 kg

2 15000

V13

X1) Shaft heightGI plumb wire(kg) = Shaft height x 14kg

7000

V14

18


X1) Stops Banian waste 2kgs per every 10s/o

V15

X1) OpeningsPolythene sheet 3kgs per every 10 openings

V16

X1) Stops Gray paint and thinner0.25 ltrs per stop

V17

X1) Stops Redoxide1ltr per every 10s/o

V18

X1) Span Welding rod pkt (5.2kg) for every 6 span

V19

X1) Lift typeX2) With meld

X3)Without meld

X4) Capacity 1) Nexway without Meld -- 7AH Batteries 4Nos2) Nexway with Meld -- 17AH Batteries 4Nos

3)Elenessa with or without Meld -- 7AH Batteries 4 Nos (up to 1050 kg)

4) Elenessa 1275kg,1600kg with Meld---- 17AH Batteries 4 Nos.V20

X1) Openings Anchor Fasterners Qty

X2)Entrance typenarrow jam/full wall frame

SL.No Entrance typeQty

10mm Anchor Fasterners

a narrow jam no of frame x 4 emergency exit no of exitx4b full wall frame no of frame x 8

c no frame no frame

19


opening x2 d fixed qty Openingsx2

V21

X1 Group = yes/No Nexway

X2 Machine Room Size (AM x BM) in

mm

NO

2.5 sqmm wire

length(mtrs)=

(AM+BM) mts

1000

Each in color Red and Black

YES

2.5 sqmm wire

length(mtrs)=

(AM+BM) *2 mts

1000

Each in color Red and Black

Elenessa

NO

2.5 Sqmm wire length(mtrs) = 15 mtrs

YES

2.5 Sqmm wire length(mtrs) = 30mtrs

20


V23

X1)Machine Room Size (AM x BM) in mm

X2) Lift type (AM + BM)x3

a) Nexway

Bare Copper wire length(kg) =

5000

OR

Bare GI wire length (kg) = ( AM+BM ) X 3

8000

OR

Bare GI strip length (kg) = (AM+BM) / 1250

b) Elenessa Bare Copper wire length (kg) = 6kg

OR

21


Bare GI wire length (kg) = 4kg

OR

Bare GI strip (kg) =12kg

V24

X1)Machine Room Size (AM x BM) in mm

Number of Trunking = AM + BM

2400When two or more control panel in one line: Number of trunking = AM + BM + No of panels

2400

V25

X1) Lift Type Counter Weight NumbersX2) Capacity NexwayX3) CWT = Rear / Side Capacity

(Kgs)40 kgs

X4) STOPS Counter Rear Counter Side

1to 20 stops 21 to 51 stops 1to 20 stops21 to 51

stops450 22 -- 22 --550 25 28 24 26600 27 30 27 30700 32 35 32 35750 35 38 35 38900 39 -- -- --1000 42 -- -- --1150 -- -- -- --1350 -- -- -- --

Capacity 60 kgs

22


(Kgs) Counter Rear Counter Side

1to 20 stops 21 to 51 stops 1to 20 stops21 to 51

stops450 -- -- -- --550 -- -- -- --600 -- -- -- --700 -- -- -- --750 -- -- -- --900 -- 29 26 291000 -- 32 28 321150 30 35 30 351350 34 40 34 40

Variable Description of corresponding Material with variable quantity.

V1 Tube light 2 ft, Spot Light Fitting, Spot Light Bulb

V2 Lug 2.5sqmm Pin type, Lug 2.5sqmm Ring type

V3 Lug 6sqmm Pin type, Lug 6sqmm Ring type ( hole 8mm )

Lug 10sqmm Pin type, Lug 10sqmm Ring type ( hole 8mm )

Lug 16sqmm Pin Type, Lug 16sqmm Ring Type (hole 8mm )

V4 Rawal Plug( 1pkt 100 nos ), Wire tie 200mm, Wire tie 100mm

Wood Screws (1 pkt 100 nos ) (size 35x8 ), Blind Rivet (AL 4 X10) ( 1 pkt 100 nos )

V5 Thermo Small, Thermo big

V6 Truff

V7 Anchor bolts 16mm, Anchor bolts 16mm

V8 Piano wire

V9 Drill bit 6mm RCC

V10 Hand gloves

V11 Masking tape 2"

V12 GI wire cable guard(3.25mm 12swg)

V13 GI wire plumb

V14 Bunion waste

V15 Polythene sheet

23


V16 Paint grey, Thinner

V17 Paint Red oxide

V18 Welding Rod 3.2mm (5.2 kg )

V19 Batteries Exide SMF 7 AH, Batteries Exide SMF 17 AH, Batteries NS40Z

V20 Welding Fastener 10mm

V21 2.5 sqmm cable Red ,2.5 sqmm cable Black

V22 6 sqmm cable green,10 sqmm cable red,10 sqmm cable blue,

10 sqmm cable yellow,16 sqmm cable red,16 sqmm cable blue

16 sqmm cable yellow

V23 Bare copper wire( for earth 8 SWG),Bare GI wire (8swg), Bare GI strip ( 25x3 mm )

V24 Trunking Big( 2.4mt length)

V25 Counter Weight 40Kgs,Counter Weight 60Kgs

X1,X2…Xn Parameters (or their values) used in the formulae to derive the quantity values.

Where V1…..V25 are the Electrical/Mechanical materials, and

X1……Xn are the input parameters used in the formulae.

Steel Materials:

Below listed are various steel materials used in the installation process, and are maintained in the Materials matrix. There exists different combinations based on equipment category, equipment type etc.., and the same is maintained in the Materials Master Matrix

Sl.NO Steel Material Description

1 Wall bracket

2 Car rail bracket

3 Combination rail bracket

4 CWT rail bracket

5 Additional support angle for CWT rail

bracket

6 Bearing plate

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7 Template support angle

8 Cleat for template angle support

9 Cleat for separator beam

10 Separator beam

11 SILL angle

12 Cleat for SILL angle

13 Cleat for fixing header

14 Pit screen

15 Pit ladder

Weight/Size/Quantity Determination:

It is determined based on below formulae, and are programmed to run in the background on the selection of respective material.

I FORM I ( NEXWAY-S (AW) & (AP )

1)Wall bracket Type I

a) CWT on rear side

Number of wall brackets= Span nos x 4 orb) CWT on car side

Number of wall brackets= Span nos x 1 +Number of separator beam cleats = span nos x 2 orc) CWT on side with deep cabin

Number of wall brackets= Span nos x 3

2) Car bracket Type II,Type III & Type IV

Number of car brackets =Span nos x 2

3) Combination Bracket Type V

Number of Bracket = Span nos x 1 With CWT Bracket Type VI = 0

4) CWT Brackets Type VI

25


Number of CWT brackets = Span nos x 2

5) Bearing Plate--- 4 Nos

6) Sill Angle --- No of Openings x 1

7) Template Support Angle --- 2 Nos

8) Additional Support Angle for CWT rail bracket --- Span Nos x1

9) Cleat for Template --- 4 Nos

10) Cleat for Sill Angle --- No of Openings x 4

11) Cleat for Header --- No of Openings x 2

12) Cleat for Separator Beam --- Span Nos x 2

13) Separator Beam --- Span Nos x 1

14) Pit Screen ---- One number

15) Pit Ladder ---- One number

16) Governor guard ---- One number

Items 5 to 16 can be selected as :-- required or not requiredwhen request is first made.

II FORM 2 ( ELENESSA )

1) Wall brackets Type I

Number of wall brackets =Span nos x 3

2) Car brackets Type II , Type III & Type VIII

Number of car brackets = Span nos x 1

26


3) Combination bracket Type IV,Type V,Type VI & Type VII

Number of combination brackets = Span nos x 1

4) CWT brackets Type VII or VIII











27


Items 5 to 13 can be selected as :-- required or not required

when request is first made.

III FORM 3 (ELENESSA EXTENDED SERIES )

1) Wall bracket Type I

a) CWT on the rear side

Number of wall brackets = Span nos x 4 orb) CWT on car side Number of wall brackets = Span nos x 3


a) CWT on rear side

Number of car brackets = Span nos x 2 orb) CWT on car side

Number of car brackets = Span nos x 1

3) Combination bracket Type V ( To be able to order in addition type II car bracket one number per span ) CWT on car side

Number of combination bracket = Span nos x 1

4) CWT bracket Type VI , VII & VIII

a) CWT on rear side


b) CWT on car side

Number of CWT bracket = Span Nos x 1

28













IV FORM 5 - NEXWAY (GPM 4M)

1)Wall bracket Type I

a) CWT on rear side

Number of wall brackets= Span nos x 4 Orb) CWT on car side

Number of wall brackets= Span nos x 1 +Number of separator beam cleats = span nos x 2


Number of car brackets =Span nos x 2

3) CWT Brackets Type V


29


4) Bearing Plate--- 4 Nos












Base Man Hours Matrix:

This table contains number of stops, base hours for various activities, and total hours.

Upon the inputs provided, number of total man hours required are directly pulled from this matrix.

30


3.4 Special Considerations

Items in materials matrices to be modifiable based on the changes in future and the history of

modifications to be captured over the period of time.

3.5 Changes to Existing Organizations

New Master data to be maintained for material matrices within the SAP system

3.6 Solution in SAP

Master Data

The data captured in the Maintenance master is as follows:

Required Details Fields Maintained Expected Results

Materials Master

Matrix.

(Installation Electrical,

Mechanical and Steel

Materials)

(Table 1)

Equipment Type

Equipment Code

Equipment Category

Material Type

Material

Units of Measurement

Store / Purchase

Fixed/Variable

Quantity

Quantity per unit

Pre defined Installation electrical,

mechanical and steel material with

pre defined or variable quantity

details.

Base Man Hours

Matrix

(Table 2)

Number of Stops

Total number of Man

hours

Pre defined Man hours.

3.7 GAPS

N/A

3.8 Workaround Solutions

2 Customized data table will be created and used for master data maintenance

3.9 Authorization Requirements

Role Name Role Description Transaction Name Nature of authorizations required

31


To be decided Person responsible for maintaining Installation material Matrices.

Create, Change, Display

3.10 Migration Requirements:

None

32


4.0 BUSINESS PROCESSES

Introduction

Extraction of Installation BOM involves pulling of electrical, mechanical, steel material and man hours required for performing execution of Installation.

4.1 Expectations

To obtain the output showing the details of Installation material BOM required which can be further uploaded in excel format to SAP Project Systems (PS).

The output is expected to show the details:

Installation BOM with list of both electrical and mechanical materials form Look-up matrix with quantity

Pre defined required Steel materials form Look-up matrix with size and weight details and

Pre defined Man hours form Look-up matrix.

4.2 Description

To describe the process in detail, it is classified into two stages mainly

Extraction of Installation BOM

Upload of the output in excel sheet to SAP Project Systems (PS)

Extraction of Installation BOM:

It involves following steps

Electrical, Mechanical and Steel materials:

A Look–up matrix is maintained as master data in customized tables, which maintains the electrical mechanical and steel materials.

Based on the type of equipment the respective set of electrical and mechanical and steel materials list is pulled from customized Installation master matrix table.

These materials may have fixed or variable quantities, fixed values are directly pulled from matrix table where as the variable values are determined upon the execution of formulae in back-end of the transaction.

Man Hours:

A look - up matrix is maintained in customized table (Man Hours Master Matrix) that maintains the pre defined man hours required for respective number of stops.

Based on the input, number of stops the respective total man hour value is extracted from the Base Hours Master matrix.

Automatic Upload of the Installation BOM to Project:

After creation of Sales Contract, Installation BOM (Bill of Material) can be generated via Easy Estimator upon feeding the required inputs like contract number, equipment type and equipment code etc.., and by pulling the data from look up tables/logics/formulae.

The same will be updated in pre - defined template in background that is to be pushed to PS module and will be updated to respective project.

Upon verification of materials list the upload of Installation BOM to respective Project will take place automatically.

33


4.3 Solution in SAP

4.4 Gaps

None

4.5 Special Considerations

None

4.6 Changes to Existing Processes

The Sales transactions during quotation creation will include SAP Easy estimation transaction.

4.7 Workaround Solutions

None

34


4.8 System Configuration Considerations

None

4.9 Authorization Requirements

Role Name Role Description Transaction Name Nature of authorizations required

To be decided Person responsible for Extracting Installation BOM.

Easy Estimator Create, Change, Display

4.10 Migration Requirements

None

35


5.0 REPORTS & INFORMATION SYSTEM

5.1 Description

Additional reports will be developed in the system based on the requirements.

36

Installation BOM Extraction-Final Draft

Documents

hardcopy of document

document control

document release notice

document revision listnotice

business process requirements

business process walkthrough

particular business

sap system