INSITE Consortium Conference 2012 INSITE at the Georgia Institute of Technology OFMS, Inc. DBA INSITE September 20-21, 2012 Georgia Institute of Technology John Holcombe Facilities Information Systems Manager Amanda Jones Architectural Designer Rosemarie White Campus Space Coordinator
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INSITE at the Georgia Institute of Technology · INSITE Consortium Conference 2012 INSITE at the Georgia Institute of Technology OFMS, Inc. DBA INSITE September 20-21, 2012 John Holcombe
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INSITE Consortium Conference 2012
INSITE at the
Georgia Institute of Technology
OFMS, Inc. DBA INSITE September 20-21, 2012
Georgia Institute of Technology
John Holcombe
Facilities Information Systems Manager
Amanda Jones
Architectural Designer
Rosemarie White
Campus Space Coordinator
ICC 2012 Georgia Institute of Technology
• Institute Profile
• 21,500 students
• 237 Buildings (including leased facilities)
• 14.7 million GSF
• Approx. 900 floor plans (> 99% of total GSF)
OFMS, Inc. DBA INSITE 2
ICC 2012 Georgia Institute of Technology
• Capital Planning and Space Management
• Campus Planning
• Master Planning
• Landscape Planning
• Space Planning
• Focus on Sustainability
OFMS, Inc. DBA INSITE
• Focus on Sustainability
• Space Management
• Classroom and Event scheduling
• Space Accounting
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ICC 2012 History of CAFM at Georgia Tech
• Mainframe Building and Room Inventory
• Manual data entry
• Hand-drawn floor plans
• Manually computed square footage
• INSITE
•
OFMS, Inc. DBA INSITE
• Initial implementation - 1995
• Loaded existing mainframe data
• Student assistants using INSITE CAD
• Hard-copy floor plans & Excel
spreadsheets for ICR Space Study
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ICC 2012 History of CAFM at Georgia Tech
• INSITE
• Full implementation – 2000
• Visual-FM drawings by full-time staff
member
• All campus buildings drawn,
including residence halls
OFMS, Inc. DBA INSITE
including residence halls
• Transition to PDF floor plans for ICR
Space Study
• Current
• Approximately 100 Net-FM users
• Space Survey module used for ICR
Space Study
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ICC 2012 INSITE Audience at Georgia Tech
• Internal to our organization
• Management
• Planners
• External
• Institute Space Committee
• Campus architects
•
OFMS, Inc. DBA INSITE
•
• IT engineering staff
• Architectural firms working on campus projects
• College and School facility and space managers
• ICR space surveyors
• Campus GIS Map
• Web site users
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ICC 2012 Web Site Reports
7OFMS, Inc. DBA INSITE
ICC 2012 Web Site Reports
8OFMS, Inc. DBA INSITE
Web site: www.space.gatech.edu/spaceaccounting
ICC 2012 Web Site Reports
9OFMS, Inc. DBA INSITE
ICC 2012 Web Site Reports
10OFMS, Inc. DBA INSITE
ICC 2012 Web Site – Space Profile Reports
11OFMS, Inc. DBA INSITE
ICC 2012 Space Survey Module
• Internal space audits
• Configuration changes identified
• Organization assignment
• Room use
• Principle Investigators
• Occupants
OFMS, Inc. DBA INSITE
• Occupants
• Identify vacant or underutilized space
• Biennial ICR Space Study (2010 & 2012)
• Functions
• Data is extracted for use in CRIS
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ICC 2012 Space Survey Module
13OFMS, Inc. DBA INSITE
ICC 2012 Space Survey Module
14OFMS, Inc. DBA INSITE
ICC 2012 Space Survey Module
15OFMS, Inc. DBA INSITE
ICC 2012 Space Audit Initiative
• 2009 Space Audit
• Inefficient
• All updates manually by John or through spreadsheet upload
• 2012 Space Audit
• Used Space Survey Module
•
OFMS, Inc. DBA INSITE
• John updated physical plan changes & sent survey link
• Auditor entered all information
• Reduced mistakes, no interpretation required
• Data entry work was spread throughout Space Audit team
• Future Space Audits
• Would like to use tablet or iPad to input data in the field