Innovative Methods for Teaching Computerized Document Production 1 presented by: Harpreet Kochhar and Michelle Rivers.

Innovative Methods for Teaching Computerized Document Production

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presented by: Harpreet Kochhar and Michelle Rivers


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Harpreet Kochhar, BA, MA (English), MA (Education) Professor and Coordinator, Office Administration Program

Michelle Rivers, BASProfessor, Office Administration Program

Co-authors of COLLEGE KEYBOARDING 18th Canadian Edition


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AGENDA

– Introduction– Textbook editing process– How we teach Computerized Document

Production course


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Durham College - Office Administration

• Common first year• Three 2nd yr specialty options: Executive, Legal, Medical• 1st yr intake averages about 150 students• Teaching at Durham College’s Office Administration -

10+ yrs • College Keyboarding textbook used for many years

Durham College Office Administration Program Guide


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Office Admin Curriculum: Keyboarding only, Lessons 1-25 are same in both texts 1-25 & 1-55Keyboarding1st year, semester 12 hpw X 14 wks

Office Admin Curriculum: Basic Word ProcessingLessons 26-55 used for Computerized Document Production Level I1st year, semester 14 hpw X 14 wks

Office Admin Curriculum: Advanced Word ProcessingLessons 56-120 used for Computerized Document Production Level 21st year, semester 25 hpw X 14 wks


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Four-tiered multi-faceted skills approach throughout built into each lesson:– Skill: Keyboarding – Skill: Microsoft Word Software– Skill: Office Documents and Procedures– Skill: Communications


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College Keyboarding 18th Edition


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Skill: Keyboarding


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Skill: Microsoft Word Software


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Skill: Communication


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Skill: Office Procedures and Documents


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The Textbook ProcessEvery single word is read, checked, tested, vetted, re-checked by many

people:• Co-authors • Developmental Editor• Acquisitions Editor/Publisher• Technical Reviewers • KPD Software Experts• Copy Editor• Proofreading Editor• Content/Production Editor• Our students: 150+ each year


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Acquisitions Editor

TEAM

Copy and Production Managing

Editor

Executive Marketing Manager


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150+ students working through each document and drill provide invaluable feedback for revision and clarification at the instructional level


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Correction

Revision

Clarification


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More Details

Visual References

Canadian Content


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Canadian Content

Updated Terminology

Clarification


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Balanced cultural, gender and geographical national representation


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Million Eyes - Reviewed


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New Additions:• Module 1 covers Alphabetic keys and Module 2 covers Figure and Symbol Keys

• Module 3 introduces Word 2010 Basics, not Word 2007 Basics

• Module 4, “Correspondence Review” – students assess and edit their own work.

• Module 12 “Reports with Bibliography and Citations” teaches students the important skill of creating a bibliography

• Module 15 “Meeting, Travel, and News Documents,” covers Minutes with Track Changes, Itinerary, and Agenda. All essential components, especially for Exec. Admins.

• Module 16 “Legal and Medical Documents” sneak preview of each specialty. Great for one-year certificate programs that don’t have the second-year specialization program.

• NEW REFERENCE GUIDES: Three new reference guides include: Windows 7, File Management, and Web Based Computing: Cloud computing and Web 2.0.

• Projects


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How We Teach• We use WebCT• Everything is electronic• Files uploaded by Friday 2 p.m. the week before they

are used. Students read/print as needed, they decide when to print, minimal printing

• Absent students – follow WebCT site


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We post• Subject outline• Faculty timetable and contact information• Weekly lesson plan for each week• Weekly lab instructions• Weekly quiz - multiple-choice true/false, marked

by WebCT, password protected, time-limited• Announcements• Samples, text files, additional handouts• Web links


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PLAN COMP 2320 Week 1 - 2011 COMPLETE

ITEM/DESCRIPTION

SECT

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SECT

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SECT

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DAY ONE Greetings – Self-Introduction & contact information Course Outline (handout)

Go over entire course outline in detail

How the course will run most weeks: First class of week:

1.Performance Assessment on previous week’s material. 2.Lecture. 3.Lab: there will be a solutions manual available at the front of the

classroom with the lab solutions in for you to check your work as you complete documents. Your teacher will collect one un-announced document for grading.

Second class of week: 1.In-class Lab Assignment – submitted by the end of the DAY, late

assignments are NOT accepted. KPD2 software – sign in, try out an assessment within it, teacher-selected.

Discuss the use and how students will now complete and submit their labs. Lecture – Lesson 61, 62, 63 – Home, Insert, Page LayoutTab Commands

Lab – hand out and discuss lab. Check the solutions manual as you work. DAY TWO Work on Week 1 Lab 1 for submission via KPD2 by the end of day two’s

class.

Subject Outline Lesson Plan


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Computerized Document Production Level 2• 1st year, semester 2• 5 hpw X 14 wks• Delivered twice per week: 2 hrs/3 hrs or 3 hrs/2 hrs• Established routine – students know exactly what to expect

First class:

•KPD Warmup•Take up lab• Quiz• Assessment• Lecture• Lab

First class:

•KPD Warmup•Take up lab• Quiz• Assessment• Lecture• Lab

Second class:

• Lecture continued and/or review

• Lab work• Extra help

Second class:

• Lecture continued and/or review

• Lab work• Extra help


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Students complete the Module Warmup through KPD while faculty get set up


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Take up Lab• Students open submitted

assignments from WebCT or KPD• Faculty open Word solution

document or KPD and display on presenter

• Students identify and correct errors in their documents with a pen, promotes self-correction, proofreading

• Another opportunity to review difficult concepts


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Quiz in WebCT• Instant feedback• *Attendance strategy* assessments and

quizzes: no make-ups, end of term ends with a bonus assessment & quiz/drop lowest quiz mark


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Module Assessment• Choose an assessment from

previous week’s module content

• Use KPD software • *Learning strategy* gives

students a week to practise concepts from the previous week’s Module, promotes attendance, for marks


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Module Lecture• Demonstrate with presenter while students follow along - “show & do”• *Lecture strategy* have students type & format

a letter before teaching letter format guidelines, show them what they’re missing, what they didn’t think of


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Lab Instructions• End the first class with

the Lab instructions, time permitting they can start lab

• Decide if you will allow students to work at home or not, KPD can be done via Web Reporter

RIVERS

REQUIRED WORK – YOU COMPLETE ALL DOCUMENTS BEFORE THE DUE DATE, NO LATE ASSIGNMENTS ARE ACCEPTED. MAKE SURE YOU PRINT THE RESULTS OF YOUR WORK EACH TIME YOU COMPLETE A SESSION. ABSOLUTELY NO LATE ASSIGNMENTS ARE ACCEPTED.

LESSONS 61-63: Complete all assignment work within KPD2 unless instructed otherwise.

1) 61-d1, page 301 2) 62-d1, page 309 3) 62-d2, page 309 4) 63-d1, page 315


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Second Class• Continue lecture for difficult concepts or review lecture• *Learning strategy* incorporate into review a tip or two here

and there, demo a shortcut, demo common mistakes & solutions

• Lab work time for students to practise, practise, practise• Extra help – faculty assist one-on-one, individualized learning• Students bring questions to this period• Some students bring in work completed and check it all

against the solution binder prior to submission


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Classroom Strategies• Solution Binder – remains in the room for students to compare their own work against, helps to promote proofreading, self-evaluationand self-correcting• KPD submission – Web Reporter• File submission to WebCT Assignment Folder, helps prevent

plagiarism, also backup for students in case of lost files• Grading – assigning many documents, selecting one unannounced

document for printing and submission for grading