INLINE SITE INSPECTION FORM - Calendar Club of Canada

Inline Site Inspection 2012 – 2013

Inline Site Inspection 2012 © Store Display Page 1 of 22 519-442-3153 EXT 140

INLINE SITE INSPECTION FORM

The Store Display and Merchandising Departments use this information to develop a custom layout, product plan and marketing graphics specific to the configuration of your store.

Mall Name:______________________Store#:__________________

Concept: Calendars______ Games_____ Toys_______ Other_______________________

Prepared by:________________________________ Date Complete:__________

Overall Store Size:____________Square Footage Sales Area Size:____________Square Footage

Time Sensitive!

We require two weeks lead time prior to shipping the product and fixtures from the day we receive all required documentation.

It is CRITICAL that you begin the site inspection process as soon as possible.

Delays in receiving your completed site inspection complete with photo’s can result in delayed store openings. If you have questions or concerns about store access, please contact Gerry VanDyken: 226-388-6046.

What to Do? All Operators of Inline stores must complete a site inspection, which consists of the following: 1 – Draw a floor plan of the store/ space provided. 2 – Draw a store front elevation 3 – Photograph the store/ space provided. 4 – Measure and provide all dimensions and data requested on this form.

Please take your time, be comprehensive and accurate.

What you will need! Laser Measuring Device (This will save you time and be more accurate) Tape measure (preferably 30’ or longer) ¼” graph paper that has been provided for you Pencil and pen Digital camera (high resolution 5+ mega pixel) - colour photos only Simple electrical tester to test outlets for power (available at hardware stores)



Creating Your Floor Plan & Check List How to Draw a Floor Plan

• Use ¼” graph paper provided for you • Drawing Scale: Small Stores (less than 1200 sq ft) make your drawing to scale. ¼” = 1’ • (one box on paper equals one square foot in the store) For Larger Stores (more than 1200 sq ft) Make your drawing to scale ¼” = 2’ • (one box on paper equals two square feet in the store) • Label all walls, doors, windows in feet and inches on EACH page of the floor plan. • Never round up! Give exact measurements in feet and inches. DO NOT USE METRIC. • Do a rough draft first. Double check all of your dimensions and then make a final drawing. • Use PEN for your FINAL drawing - no pencil please. • Label OVERALL sales area separately on the floor plan. • If you have preferences or ideas about where each concept should be placed in a multi concept store,

please indicate this on the floor plan or in your notes. • If you use any symbols on the drawing, include a legend to explain • Make your drawing neat, clear and comprehensive. • Review the Floor Plan Example on the next page. • Number multiple pages in the top right corner when faxing so that they can be easily matched up. Number

them in the following order – Right to Left, Top to Bottom. Floor Plan check list, have you included?

All walls All Storage/Stockroom areas Dressing rooms Hallways Traffic Direction **(NEW)** Sightline impediments **(NEW)** Columns Placement of the column in feet and inches relative to the nearest 2 walls and any other column or built in

fixtures. Doors/Rolling Gates All windows including raised floor display windows/cases if any Window ranking Graphic Holders/Fixtures and/or Back Lit Graphic Panels The POS area and any other built in fixtures Placement of the POS/Built in fixture relative to the nearest 2 walls and any other pillars or built in

fixtures Ledges, wide window seats or other built in features that would affect the placement of fixtures. Baseboards –When measuring please take the baseboard into consideration as they effect the placement of

the fixtures. Measure from baseboard to baseboard not wall to wall. Bulkheads – If any bulkheads are lower than 8’ please indicate this on the floor plan and in Sales Area

Section #3. Floor and wall electrical outlets (note any dead outlets) Light positions in the window Phone Jacks and Thermostats



Floor Plan Example

Note Traffic arrow



New App for Smart Phone users: My Measures Pro My Measures Pro App. maybe a useful tool for capturing complicated parts of your store. First you take a photo of an

object or area you would like to dimension, and then add dimensions, arrows, angles, and text. Save the image and

send via email or up load to your computer as a picture file.

Features:

• store dimensions on a photo

• add arrows, angles and text

• organize photos/files in folders

• multiple folder and file sharing

• fractions are supported

• export photo with dimensions to photo library

• send photo with dimensions via email

• supported portrait and landscape orientation

• backup, restore or migrate entire library



Creating Your Store Front Elevation & Check List How to Draw a Store Front Elevation

• Use ¼” graph paper provided. • Drawing Scale: Make your drawing to scale. ¼” = 1’ • (one box on paper equals one square foot in the store) • Label all surfaces, doors, windows in feet and inches on the Store Front Elevation. • Never round up! Give exact measurements in feet and inches. • Do a rough draft first. Double check all of your dimensions and then make a final

drawing. • Use PEN for your FINAL drawing - no pencil please. • If you use any symbols on the drawing, include a legend to explain • Make your drawing neat, clear and comprehensive. • Review the Store Front Elevation Example on the following page

Store Front Elevation check list, have you included?

The entire storefront Traffic Direction **(NEW)** Floor to ceiling, side lease line to side lease line Bulkhead Dimensions and surface material details Window Ranking **(NEW)** Existing Signs Dimensions and functionality Windows Dimensions - Detail overall size of each window and individual panes within each

window if applicable. Distances from the bottom of the window to the floor Distances from the top of the window to the bulkhead. Distances from the lease line (side) and other openings Store Entrance Overall dimension Type of door (Roll Gate or Doors) What it is made of (Wood, Wood & Glass, Metal, If other please specify) How it opens (Fold Back, Slide Open, Roll Up, If other please specify) How it operates (Electric, Manual, If other please specify)







Your Store/Area Photograph Check List Important information for photographing the Store/Area

Use a high resolution digital camera (5+ mega-pixels) - colour only. Thoroughly photograph both the interior and exterior of your store.

Store Photographs, have you included?

Pictures of overall space Shots of walls, floors and ceiling surfaces All walls, including built out areas such as stock rooms, dressing rooms or hallways All Columns All doors photographed from both sides The front of the store from different angles. ALL windows, photographed from both the inside and the outside Any permanent graphic holders, light boxes, etc. The POS area Any built in fixtures Existing shelving or walls with grooves or slats for hanging shelves Ledges, wide window seats or other built in features that could affect the placement of fixtures All details and unusual features Storage and Back Room areas

Photo Identification Digital Images Please be sure to complete the following

Change the name format to Store Number, Mall Name, and Image Number. See page 8 for details Key the photo’s of your store into your floor plan Digital image numbers match corresponding location on the floor plan Separate picture for each window Send Digital Images through yousendit.com FTP site. See page 8 for details

How to send your Store photos through the FTP Site. Store Photographs continued

• DO NOT send any images with the camera default filenames. • Digital images must be saved in JPEG format and use the naming structure described below;

Store Number, Mall Name, Image Number Sample Digital Image File Name

831FictionMall01.jpg 831FictionMall02.jpg

• To Upload Folders, store photos folder must be sent to a Compressed/Zipped Folder first. How To Compress or Zip your photo’s for uploading to Calendar Clubs FTP

• Right click on the folder containing your store photos. • Select the “send to” option from the menu. • Select the “Compressed or (zipped)” option it will automatically compress the file with the exact same name.



To Use the FTP site:

• Simply type in the site name http://dropbox.yousendit.com/CalendarClub and type the Store Number and Mall Name in the subject line OR visit www.calendarclubcanada.ca and click upload store photos.

• Click the browse button and locate your named folder and click it, if the file is not Compressed/Zipped you will have to load each photo individually up to 5 photos per e-mail.

• If you have more than one zipped folder simply click the Add another file link. • When finished click the SEND IT button

• FAX the form and drawing. • FAX the Site Inspection form and the drawing to: 1-519-442-4602 ATT: Store Display • Write the Store number and the Mall name on the fax cover sheet.

Please no printed photographs! MAIL or COURIER hard copy photographs, this form, and drawings to: Calendar Club of Canada Attn: Store Display PO Box 374 Paris, ON N3L 3T5



Store Front Q & A *(NEW)* Store Approach & Sightlines Traffic flow, main approach direction and sightline impediments to the store are important. Pleas observe and consider this as you answer the following questions and when you indicate the direction and impediments on the store floor plan and window section If you were standing outside the store, facing the front entrance – what direction is the majority of the traffic coming towards the store from?

a) The right b) The left c) Straight on d) Other (describe).

___________________________________________________________________________________________________ * indicate this with arrows on the store floor plan (see floor plan example for reference)

Are there any sightline impediments for the store front? Yes? No?

If yes please explain and indicate them on the store floor plan.

a) ___________________________________________________________________________________________________

Entrance 1) Does the Mall have any Store Front Sign type or Sign size restrictions? Yes No

a) If yes, what are the restrictions?

___________________________________________________________________________________________________

___________________________________________________________________________________________________

b) Do we require mall approval? Yes No

c) If yes, please provide the Contact Name_____________ Phone # __________________ E-mail _________________

2) Are there any bulkheads? Yes No

a) If yes, number the bulkheads on the store front elevation using the corresponding BH# from below and give the dimensions

and material of the bulkhead here.

b) Can a Letters Only Sign be attached directly to the bulkhead or will it require a backer panel?

(See sign specs on page 17 to learn more about letter only signs.)

i) Directly to bulkhead? Yes No

ii) Require a backer panel? No Yes

(i) Standard Panel for Calendars + Games, Calendars +Game & Toys is: 131.5” x 23.75”

(ii) Calendar Club only is 96” x 23.75”

Bulkhead # Length Height Material

BH#1

BH#2

BH#3



Store Front Q & A continued

(iii) Custom Size _____ x _______

c) If there is no bulkhead, will you require top hang signs? Yes No

If no, please explain ______________________________________________________________

If yes, number the doorways on the store front elevation using the corresponding DW# from below and give the

dimensions and material of the doorway here.

Doorway # Width Height Material

DW#1

DW#2

DW#3

3) Is the main Store entrance doorway in good working order?

4) Is there a functioning lock with a key? Yes No

Note: If you wish to have the door re-keyed, it will be up to you to discuss this with the mall and at your own expense.

5) Is there any other door that is accessible to the customers? Yes No

If yes;

Does it work? Yes No a) Does it require a sign? Yes No_______________________________________________________________________

If yes, please indicate dimensions and material in the grid on Question 2 a) above and include an elevation drawing of this

area of the store.

c) Is there a functioning lock with a key? Yes No

d) Does the key match the front doors? Yes No

e) What are the dimensions of the door? _____Height _____Width

d) What is it made of? Wood Wood & Glass Metal Other:_____________________

e) Where does it lead? Outside Back Hall Mall Other:________________________

Windows 6) Are there windows in the storefront? Yes No

If yes, number the windows on the store front elevation and the floor plan using the W# and give the dimensions of the

window, the distance from the floor, ceiling and between windows here:

Window # Height Width Distance

from Floor Distance

from Ceiling * Distance Between

(NEW) Window Ranking

W#1

W#2

W#3

W#4



Window # Height Width Distance

from Floor Distance

from Ceiling * Distance Between

(NEW) Window Ranking

W#5

W#6

W#7

W#8

W#9

W#10

*If there are multiple windows please indicate if there is any distance between them. (NEW) Considering the direction and sightlines from outside the store, rank the windows on their visual impact

potential for the store. “1” would be the best or have the most impact. Rank each window accordingly.

7) Are there lights in the Window area? Yes No

(If you answered Yes to this question please indicate the position and quantity of the lights on the floor plan)

8) Are there graphic hanging fixtures in the window? Yes No

If Yes, what type?

a) Track

b) Suspended grill or grid

c) Eye Hooks

d) Other (describe)

___________________________________________________________________________________________________

Are there any restrictions in the hanging area? Yes No

If Yes, What are they? a) Bulkhead

b) Lights

c) Other (describe)

___________________________________________________________________________________________________

Window Detail

Window # Enclosed or Open to Store? Depth of Window (if Enclosed)

W#1

W#2

W#3

W#4



Window # Enclosed or Open to Store? Depth of Window (if Enclosed)

W#5

W#6

W#7

W#8

W#9

W#10

2) Are the lights functioning? Yes No

3) Do the lights in the window operate on a separate switch/breaker from the other store lights? Yes No

Graphic Holders & Inserts 4) Are there any Graphic Holders or Back Lit Holders on the Store Front or in the Sales Area? Yes No

If yes please indicate the exact size of the actual Graphic Inserts (not the frames) in the spaces below.

Use the HOW TO Measure Graphic Inserts Instructions below.

Graphic Holder

#

Graphic Insert Width

Graphic Insert Height

Distance from Floor

Distance from

Ceiling

Type of Graphic Insert Required

(Backlit or Other)

Location (Store Front or

Sales Area)

GH#1

GH#2

GH#3

GH#4

GH#5

GH#6

(Using the GH# above Indicate the location of all Graphic Holders or Back Lit Holders on the Floor Plan and or Storefront

Elevation)

HOW TO Measure Graphic Inserts The Graphic The most IMPORTANT thing to remember when measuring for Graphic Inserts is to MEASURE THE GRAPHIC SIZE, NOT

the frame or holder. If there is no graphic inside the frame, measure the inside of the frame or the Clear Acrylic Cover or Diffuser

Panel. (See the Back Lit Sign example below)



Store Front Q & A continued

The Frame or Holder All Graphic Holders have some type of frame. Look carefully at

the holder to see how the Graphic Insert fits into the frame.

Typical Frame Types include:

Hinged Frame – The frame has a side or top hinge and a closing

mechanism, which allows you to open the frame up to take out and

insert the graphic.

Slip Frame – The frame has a slot at the top or side which allows

you to “slip” the graphic in.

Sales Area Q & A 1) How large is the actual sales area? _______Length _______ Width _______________Total Square Feet 2) What is the floor to ceiling height of the sales area? _______________________________________ 3) Does the Mall have Shopping carts? Yes No 4) Are there any areas where the ceiling is lower than 8’ ie Interior bulkheads? Yes No

a) If yes;

b) What are the heights of these areas? ________________________________________________

c) Describe these areas:

___________________________________________________________________________________________________

___________________________________________________________________________________________________

___________________________________________________________________________________________________

___________________________________________________________________________________________________

5) Are there dressing rooms or other built out areas? Yes No

If yes describe in detail including dimensions and evaluate how easily they may be removed:

a) ___________________________________________________________________________________________________

___________________________________________________________________________________________________

___________________________________________________________________________________________________

___________________________________________________________________________________________________

6) Are there any columns (floor to ceiling poles) within the sales area? Yes No

If yes please indicate the exact width, height and shape of each column in the spaces below.

Choose the TWO MOST RELATIVE “Distances from” headings below, measure the distances and indicate these

measurements in the space provided.

Back Lit Graphic Holder Example



Sales Area Q & A continued

Column #

Width Height Shape

(round or rectangular)

Distance from

Side Wall

Distance from End

Wall

Distance from other

Column

Distance from POS

Counter

Distance from______________________________

C#1

C#2

C#3

C#4

C#5

(Using the C# above Indicate the location of all the columns and all of the relative “Distance from” measurements and items on

the Floor Plan.)

7) Describe any odd shaped areas of obstructions:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

POS Area Q & A 1) Is there an existing POS counter or stand? Yes No

If yes please indicate the exact size in the spaces below.

POS # Height Width Length Distance from

Wall

POS#1

POS #2

POS #3

POS #4

a) Do they have electrical outlets? Yes No If yes; how many each?_______________________

2) Is there a telephone jack available in the POS area? Yes No

3) Is there space behind the POS that will require graphics? Yes No

a) If yes. What are the dimensions of that space? __________Height __________Width

4) Describe the POS counter/s and evaluate how easy it would be to move, remove or reconfigure:

___________________________________________________________________________________________________

___________________________________________________________________________________________________

(Using the POS# above Indicate the location of all POS counters on the Floor Plan.)



Electrical & Lighting Q & A 1) How many electrical wall outlets are there? _____

2) How many electrical floor outlets are there? _____

Note: Be sure to indicate any dead outlets on your floor plan.

3) How many phone jacks are there, not including POS area? _____

4) Does the Store require additional lighting? Yes No

5) What type of permanent lighting is in the store?

a) Track? Yes No

b) Suspended Florescent Panels? Yes No

Other (please describe) -

______________________________________________________________________________________________________

______________________________________________________________________________________________________

6) Are all lights functioning? Yes No

7) Are all of the lights on the same circuit? Yes No

8) Does the HVAC (Heating, Ventilation, Air Conditioning) work properly? Yes

If No Explain:

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

Fixture Q & A 1) Describe any slat wall already installed, including location and dimensions

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

a) What is the height of the slat wall?

b) What is the size of the slot in the slat wall? ________________________

(Please be precise as shelves can fall do to oversized slots)

c) Is the slat wall in good condition? Yes No

If No explain: (Missing or broken sections can be hazardous)

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

2) Describe any existing shelving, including location and dimensions:

______________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________



Fixture Q & A continued

3) Is there any construction or demolition required? Yes No

If Yes

a) Detail what is required here. Take detailed photos of this area.

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

4) Does the mall have any restrictions or requirements for fixture type in this store? Yes No

If Yes describe:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

*Some municipalities require the use of flame retardant material for fixtures. Contact the local fire department to determine the requirements in your situation:

5) Person you spoke with: ________________________ Phone Number: ______________

6) Is fire retardant material required? Yes No

a) If yes; describe specifically what is required and, if possible, submit an official list of requirements along with this form:

___________________________________________________________________________________________________

___________________________________________________________________________________________________

___________________________________________________________________________________________________

___________________________________________________________________________________________________

Store Condition Q & A 1) What is the floor covering? Carpet Tile Vinyl Wood Concrete Other_________________

2) What colour are the floors? ________________________________________________________________________________

3) Is the floor material in usable condition? Yes No

4) What is the wall covering? Painted Drywall ___ Slatwall ___ Paneling___ Other_____________

5) What colour are the walls? _______________________________________________________________________________

6) Is any of the wall surface damaged? Yes No

If yes

a) How will you repair them______________________________________________________________________________

______________________________________________________________________________________________________

7) Are there any missing or damaged ceiling tiles? Yes No

a) How many? _______



Storage/Backroom Q & A 1) Is there a stock room? Yes No

If yes;

a) What are the dimensions? _____Length _____Width

b) Where is it located? ________within the store ________outside the store

2) Does the stock room have existing shelving? Yes No

If Yes

a) Is it adequate for product storage? Yes No

If No

b) What are your plans for shelving for product storage?

______________________________________________________________________________________________________

______________________________________________________________________________________________________

(Indicate the location and dimensions of the Storage Area/Backroom on the Floor Plan and include photos of it as well.)

3) Is there any other storage space available? Yes No

If yes;

a) What are the dimensions? _____Length _____Width

b) Describe this area including its location relative to your store and any shelving:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________

4) Is there a back door, not accessible to the customers? Yes No

If yes;

a) Is it functional and secure? Yes No

b) Could you receive shipments through it? Yes No

5) Is a key available? Yes No

6) If yes; Does it match the front door? Yes No

7) Is it a designated emergency exit? Yes No

8) Is there a bathroom in the store? Yes No

If yes; Is it functional? Yes No

9) Additional comments, please use additional pages if required

________________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

P/N 110.206.066 92” x 16” Standard Calendar Club Letters Only (New Font)

P/N 110.206.301 24” x 18” Standard Toy & Game Bubble

P/N 110.206.02471.88’’ x 22’’ Standard Toys & Games Sheldon & Top Hang

Specifications92” x 16” - No backer panel• Bubble 24” x 18”• 1/8” Acrylic Letters with Acrylic Standoffs• Pins for mounting •

ConfigurationsCalendar Club only 92” x 16”• Calendar Club Stacked 58-27/32” x 33” • Calendar Club with Bubble 131 1/2” x 24”• Calendar Club Stacked with Bubble 84 1/2” x 33”•

BackersCustom Backers can be made for these signs based on the configurations. These would be used if you can not mount the pins directly to the wall.

Calendar Club 96” x 24”• Calendar Club Stacked approx 70” x 39” • Calendar Club with Bubble 131 1/2” x 24”• Calendar Club Stacked with Bubble 96” x 39”•

INLINES ~ Standard SignsStandard Calendar Club + Toys & Games Sign - Multi-concept Stores

SpecificationsROUTED 1/4” WHITE SINTRA BACKER WITH DIGITAL PRINT APPLIED SINGLE SIDED WITH ROUTED 1/4” WHITE ACRYLIC LETTERS MOUNTED TO THE FACE OF THE SIGN WITH 1/2” ACRYLIC STANDOFFS C/W SHELDON HANGER ON REAR

24”

18-1/2”

27.25”

17.65”

Standard Toys & Games Sign - Game & Toy Stores

P/N TBD27.25” x 17.65” Standard Game Bubble

Site Inspections Final Check ListHave you included everything on the following lists? Use this Final Check List to make sure you have

everything before you send us your site inspection.

mAll wallsm All Storage/Stockroom areasm Dressing roomsm Hallwaysm Columns - Placement of the

column in feet and inches rela-tive to the nearest 2 walls & any other column or built in fix-tures.

m Doors/Rolling Gatesm All windows including raised

floor display windows/cases if any

m Graphic Holders/Fixtures and/or Back Lit Graphic Panels

m The POS area and any other built in fixtures

m Placement of the POS/Built in fixture relative to the nearest 2 walls and any other pillars or built in fixtures

m Ledges - wide window seats or other built in features that would affect the placement of fixtures

m Baseboards –When measuring please take the baseboard into consideration as they effect the placement of the fixtures. Measure from baseboard to baseboard not wall to wall

m Bulkheads – If any bulkheads are lower than 8’ please indi-cate this on the floor plan and in Sales Area Section #3 follow-ing

m Floor and wall electrical out-lets (note any dead outlets)

m Light positions in the win-dows.

m Phone Jacks and Thermostats

m The entire storefrontm Floor to ceiling, side lease line

to side lease linem Bulkheadm Dimensions and surface mate-

rial detailsm Existing Signsm Dimensions and functionalitym Windows - Dimensions - De-

tail overall size of each window and individual panes within each window if applicable

m Distances from:• The bottom of the window

to the floor• The top of the window to

the bulkhead• The lease line (side) and

other openingsm Store Entrancem Overall dimensionm Type of door (Roll Gate or

Doors)m Material (Wood, Wood & Glass,

Metal, If other please specify)m How it opens (Fold Back, Slide

Open, Roll Up, If other please specify)

m How it operates (Electric, Man-ual, If other please specify)

m Overall spacem Walls, floors and ceiling sur-

facesm All walls, including built out ar-

eas such as stock rooms, dress-ing rooms or hallways

m All Columnsm All doors photographed from

both sidesm The front of the store from dif-

ferent angles.m ALL windows, photographed

from both the inside and the outside

m Any permanent graphic hold-ers, light boxes, etc.

m The POS aream Any built in fixturesm Existing shelving or walls with

grooves or slats for hanging shelves

m Ledges - wide window seats or other built in features that could affect the placement of fixtures

m All details and unusual fea-tures

m Storage and Back Room areas

Submitting Store Photos(See Page 8 for Details)

m Change the name format to Store Number, Mall Name, Im-age Number.

m Key the photo’s of your store into your floor plan

m Digital image numbers match corresponding location on the floor plan

m Send Digital Images through yousendit.com FTP site.

Floor Plan Store Front Elevation Store Photos

You can now visitwww.calendarclubcanada.ca

and click upload store photos

for instructions and the link to yousendit.

http://dropbox.yousendit.com/CalendarClub

www.calendarclubcanada.ca

Scale: 1sq = 1ft

Calendar Club Site Inspection Floor Plan Store name:______________________________ Store #:________

Page#:_______ OF _______

Scale: 1sq = 1ft

Calendar Club Site Inspection Floor Plan Store name:______________________________ Store #:________

Page#:_______ OF _______

INLINE SITE INSPECTION FORM - Calendar Club of Canada

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