Alingsås 39000 inhabitants Located in the west part of Sweden
Alingsås39000
inhabitants
Located in the west part of
Sweden
Alingsås TestimonyOpen intranet and collaboration plattform
at the Muncipality of Alingsås
Concept - Experiences – Future
Göran Westerlund IT ChiefAlfresco Day Stockholm 2014-06-12
IMalin Ahlander Systemförvaltare
"The platform will continue to evolve
toward open source ... making us less
dependent on individual suppliers”
From the Municipal IT/IS-strategy
IT/IS-strategy
”Alingsås will be one of the leading municipalitys in
E-goverment 2016”
”IT should focus on support to business
development”
According to law, the municipalities are responsible for:
● Childcare and pre-school● Primary and secondary schools● Social service● Elderly care● Support to people with disabilities● Health and environmental issues● Emergency services (not policing)● Urban planning● Sanitation (waste, sewage)
Municipalities of Sweden
Intranet - open collaboration plattform
To implement a well-functioning digital work tool for all staff and
students.
Goal
4000 employes 6000 students
Flexible & StructuredEasy publicationRight information to the right peopleSimple & secure loginA platform for staff & studentsThe right info to the right audience
What?
Intranet - open collaboration plattform
Organization & Role managementStructured document storageResponsive webdesignAgile software development Usability – funka.seOpen standard - open source
How ?
Intranet - open collaboration plattform
ECM – AlfrescoCMS - DrupalSSO - Shibboleth
Software
Intranet - open collaboration plattform
[email protected]@alingsas.se
Our roadmap in Intranet and document management
2013
DominoDoc
2000 2006
Intranet 2.0Intranet 1.0 Intranet 3.0
Sof
twar
eF
unc t
ion
Archivingbuilding permits
2008
Document management New diarysystem
2007
New externalwebb
New CMS
New ECM
New intranet
Where can I find my information ?
• New modern and future secure intranet
• A new document management system
• A platform for all employees to be involved in
• Structured document storage for intranet
• Transparency between document management and intranet
• Project Set - two projects, one for intranet and one for document management
Intranet - open collaboration plattform
Archiving building permits
● Collaboration surfaces forclassified document (e.g schools or social care)
● Collaboration surfaces for projects● Collaboration surfaces for
public document
Document management & collaboration
Governing documents
Supporting documents
Departmental Protocols
Political protocols
Departmental documents
Document structure
[email protected]@alingsas.se
Deparment for eldery care
Improving productivity
● Less time spend looking/searching for documents
● Less time spend on sending mail● No more attachment - takes away
inconsistens
Intranet –Alfresco integration
● Quick access to collaboration surface in Alfresco● My favorite collaboration surface
● LDAP
● API REST(webscript)
● Organzational structures → Alfresco Groups
● All information in Alfresco is access controlled
Intranet –Alfresco integration
My newsJoint news
Function-oriented
Collaboration surfaces
Personal right column
Crisis news
Buy & Sell
Course booking
[email protected]@alingsas.se
Jobs
Search
Responsive webb
CMS
An
stä
llda
Single Sign On
Metakatalog &Edirectory
Document management & collaboration
Webbpublication
Open standards
CMS
An
stä
llda
Single Sign On
Metakatalog &Edirectory
CMIS
Telecommunication
Document management & collaboration
EmployedStudentsSAML2
API
LDAP
Webbpublication
Open standards
Experiences
● Several projects interact● Different cultures enriche - people from office/administration, elderly care and schools
● Agile development - plus and minus● Premium products - Alfresco and Drupal and competent integrator (RedPill-LinPro).
● Open code and open standards
Next steps
● Further integration Alfresco – Intranet● More metadata● Enterprice search● Upgrades ”twice a year”● Integration GAFE and schoolfederation
Thank you [email protected]
Code from the project in Alingsås is published at:http://code.google.com/p/alingsas-kommun-drupal/ http://code.google.com/p/alingsas-kommun-alfresco/