Information Services Policy Committee › City › finance › is › ispc › ag1904.pdfInformation Services Policy Committee Thursday, April 11, 2019, 1:30 PM Room 214, City County

Information Services Policy Committee Thursday, April 11, 2019, 1:30 PM

Room 214, City County Building

Meeting Agenda

� Open Meetings Act information

� Public comment

� Approval of March 14, 2019 minutes

� Information Services fund balance status

� Other administration topics

- CJIS update

- HR/Payroll status update

� Systems Development status reports

� Network and Infrastructure status reports

� GIS status reports

� Adjourn

ACCOMMODATION NOTICE

The City of Lincoln complies with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973

guidelines. Ensuring the public's access to and participating in public meetings is a priority for the City of Lincoln. In the

event you are in need of a reasonable accommodation in order to attend or participate in a public meeting conducted by the

City of Lincoln, please contact the Director of Equity and Diversity, Lincoln Commission on Human Rights, at (402) 441-

7624 as soon as possible before the scheduled meeting date in order to make your request.

4/10/2019

1,722,887.42

1,233,257.34

814,161.09

1,146,449.74

1,148,087.62

1,141,903.80 1,180,620.33

1,248,588.17

1,235,985.33

1,306,705.33 1,313,253.17

1,519,020.83

50,000.00100,000.00150,000.00200,000.00250,000.00300,000.00350,000.00400,000.00450,000.00500,000.00550,000.00600,000.00650,000.00700,000.00750,000.00800,000.00850,000.00900,000.00950,000.00

1,000,000.001,050,000.001,100,000.001,150,000.001,200,000.001,250,000.001,300,000.001,350,000.001,400,000.001,450,000.001,500,000.001,550,000.001,600,000.001,650,000.001,700,000.001,750,000.001,800,000.001,850,000.001,900,000.001,950,000.002,000,000.002,050,000.002,100,000.002,150,000.00

Jan 2014 Apr 2014 Jul 2014 Oct 2014 Jan 2015 Apr 2015 Jul 2015 Oct 2015 Jan 2016 Apr 2016 July 2016 Oct 2016 Jan 2017 Apr 2017 Jul 2017 Oct 2017 Jan 2018 Apr 2018 Jul 2018 Oct 2018 Jan 2019 Apr 2019

Information Services Fund Balance - January, 2014 to Present

Monthly Fund Balance "Life to Date" Average Fund Balance FY2013-2014 "60 Day" Balance FY2014-2015 "60 Day" Balance FY2015-2016 "60 Day Balance

FY2016-2017 "60 Day" Balance FY2017-2018 "60 Day" Balance FY2018-2019 "60 Day" Balance Smoothed "Monthly" Balance Smoothed "Life to Date" Balance

INTER-OFFICE MEMO

TO: Information Services Policy Committee

FROM: Jim Anderson, Systems Coordinator, Information Services

DATE: April 11th, 2019

SUBJECT: Monthly Report

SYSTEMS DEVELOPMENT PROJECTS

1. Information Security

Web application firewall

- Resolving minor issues as necessary.

2. Civic Platform

Version 10 testing underway.

3. OnBase – Electronic Document Management

EO/DO Approval:

- Production validation testing underway. Go-live to follow.

4. Development Projects

Police and Fire Pension:

- Conversion from mainframe to .NET.

- 70% complete.

Diversion Services:

- Report and track payments to Diversion Services.

- Internal site in production on April 1st. Public site go-live on April 15th.

INTER-OFFICE MEMO

TO: Information Services Policy Committee

FROM: Craig Gifford, Technical Support/Operations Coordinator, Information Services

DATE: April 11, 2019

SUBJECT: Monthly Report

ENTERPRISE SERVICES PROJECTS

VoIP Upgrade

VoIP backend server and software systems will be upgraded to vStack V7. Implementation is complete.

VoIP Telecom trunks will be changed to SIP from T1 ISDN after hardware/software upgrade completion.

ConvergeOne and Windstream are defining required IP Network configuration. ConvergeOne and Windstream are preparing and planning cutover to SIP Trunks. 785 DIDs (external numbers) have been cutover to SIP Trunks.

Waited 5 weeks for Windstream to fix Fax Lines moved in error to SIP.

Windstream has made absolutely no progress on working towards completion.

Microsoft 365

Exchange Email SPAM processing is being evaluated and options tested.

OneDrive proof of concepts and testing are being made.

Presence concepts and framework are being developed.

Virtual Infrastructure

Upgrade

VEEAM Backup and Replication - release update

Backup Processing and Repositories are being reprogrammed for load balancing and network security adjustments.

VMware vSphere - release upgrade planning for version 6.7

vCenter upgraded to VCSA 6.7.

Microsoft Azure cloud services are being evaluated and tested.

Site-to-Site VPN connection is being made to Azure Cloud.

NetOorking Public Locations Oith Allo

New Routers are configured and ready for Allo and IPC to integrate Allo services to Information Services Enterprise Network.

Physical connection point will be OCIO 501 Building (State Data Center).

Network interface/integration has been made with Allo.

First site, 1318 "M" Parking Garage, is now online with our network.

Additional sites authorized to connect are Highlands Golf and Parks NE Shop.

Email SPAM and MalOare

Working a proof of concept with Microsoft ATP - Advanced Threat Protection Options for staff education and training are being investigated.

New Information Security Officer will be the point person on this.

M E M O R A N D U M

To: I.S.P.C. Chair

From: Jeff McReynolds, GIS Program Manager

Date: April 11, 2019

Subject: GIS Report to I.S.P.C

Ongoing GIS Efforts

• AVL

o Still testing our { HYPERLINK

"https://lincolnne.maps.arcgis.com/apps/webappviewer/index.html?id=f610fd1361

0d4d22b717c807668ff15f" } for internal use only.

o Working with Purchasing for adding 206 additional AVL devices to all LTU fleet vehicles

o Current Departments using LiGO AVL

LTU

• Snow Plows

• Street Sweepers

Building & Safety

• Inspectors

Soon to be – Lancaster County Assessor

• Appraisers

o Working with ESRI to configure use of AVL devices within the GeoEvent Processor for

more effective display of existing vehicles, and longer term storage of routes taken

• Decision Lens

o Work with LTU and Decision Lens for creating\configuring a more ‘data-driven, decision

making tool’ for prioritizing transportation projects. Purpose for this is to use repeatable,

defendable processes to prioritize projects.

• Conduit\Fiber

o Working with LTU, Olsson & Ptarmigan Software to migrate our GIS data into a

Conduit\Fiber management system. This will allow our data to be used to show open

conduit paths, and dark fiber paths, as well as various reporting capabilities throughout

our system.

• Crash App

o Working with LTU & HDR on the data workflow and web { HYPERLINK

"https://lincoln-crash-app.azurewebsites.net/" } for ‘crashes’, which would allow easier

access to data for intersection studies.

• Clip Zip Ship Update

o Working with LTU & ESRI to update our “{ HYPERLINK

"https://www.lincoln.ne.gov/aspx/both/gis/czs" }” app used by developers.

• LIMS Integration

o Working with Water Dept., ESRI, and ATL Labs, to create a web map which allows the

Water Dept. staff to visualize water testing throughout the City. Ie – chlorine levels as of

a date in time, shown in a heat map.

• NE GIS\LIS Symposium

o I am a board member & on the conference committee. This is a biannual event, and is

being held April 23-25 in LaVista, NE.

• Sarpy County Flooding – Drone Flights

o Offered mutual aid to Sarpy County by flying imagery for a few areas;