INFORMATION MANUAL UNDER RTI Act, 2005 NATIONAL HANDICAPPED FINANCE AND DEVELOPMENT CORPORATION (Mi nistry of Social Justice & Empowerment) Red Cross Bhawan, Sector-12, Faridabad - 121 007. Phone : (0129)-2287513, 2264841, 2280214 ; Fax-(0129)-2284371 E-Mail : [email protected], [email protected]; Website : www.nhfdc.org
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INFORMATION MANUAL - NHFDCINDEX (INFORMATION MANUAL) S.No. Subject Manual under Page Article (4b) 1. Particulars of its organisation, functions (i) 1-3 and duties. 2. Powers and duties
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INFORMATION MANUAL
UNDER RTI Act, 2005
NATIONAL HANDICAPPED FINANCE AND DEVELOPMENT CORPORATION
Authorised capital : The authorsised capital of NHFDC is Rs. 400.00
Crore consisting of 40,00,000 (forty lac) Equity Shares of Rs. 1,000/- each.
Paid up Capital : Rs. 1,16,80,10,000/- consisting of 11, 68,010 nos.
of Equity Shares of Rs. 1,000/- each.
3. Incorporation Particulars
:January 24, 1997Date of Incorporation
Registration Number:
05-33466
Authority under which Registered :
Registrar of Companies,
N.C.T. of Delhi & Haryana,
Ministry of Company Affairs
4. Working Days : Five (05) days a week (Monday to Friday)
5. Working Hours : 9.00 A.M. TO 5.30 PM
(Lunch - 1.30 P.M. TO 2.00 P.M.)
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1.2 FUNCTIONS:
The major function of NHFDC is to provide financial assistance in the form
of loan for the benefit of persons with disabilities for setting up/
augmenting income generating activities.
As per clause IIIA of Memorandum of Association of NHFDC, the main
objects to be pursued by NHFDC on its incorporation are :
1. To promote economic developmental activities for the benefit of the
handicapped persons.
To promote self-employment and other ventures for the2.
benefit/economic rehabilitation of the handicapped persons.
3. To assist, subject to such income and/or economic criteria as may
be prescribed by the Government from time to time, the
handicapped individuals or groups of handicapped individuals by
way of loans and advances for economically and financially viable
schemes and projects.
4. To grant concessional finance in selected cases for the handicapped
persons in the country in collaboration with Government
Ministries/Deptts. at State level to the extent of the budgetary
assistance granted by the Government of India to NHFDC.
5. To extend loans to the handicapped for pursuing
general/professional / technical education for training at graduate
and higher levels.
6. To assist in the upgradation of technical and enterpreneurial skills
of handicapped persons for proper and efficient management of
production units.
7. To set up training, quality control, process development, technology,
common facility centres and other infrastructural activities for the
proper rehabilitation/upliftment of the handicapped persons in
support of their economic pursuits.
8. To assist the State level organisations to deal with the development
of the handicapped persons by way of providing financial assistance
and in obtaining commercial funding or by way of refinancing.
9. To work as an apex institution on the lines of National Scheduled
Castes Finance and Development Corporation for channelising the
funds through State Finance Corporations for the Handicapped or
through corresponding Corporations authorised by State Govts./
Boards set up by Union Government/State Government/Union
Territory Administrations and Voluntary Organisations. NHFDC will
receive proposals for financial assistance through above mentioned
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organisations and sanction loans and margin money to the
beneficiaries for disbursement through these organisations. NHFDC
will also coordinate and monitor the schemes/programmes
implemented through authorised State Finance & Development
Corporations/Boards/UT Administration and NGOs, financed by
the Corporation.
10. To assist self-employed individuals/group of individuals or
registered factories/companies/co-operatives of disabled persons in
marketing their finished goods and assist in procurememnt of raw
materials.
1.3 DUTIES
To carry out the functions stated hereinabove for the economic
development of Persons with Disabilities to extent possible within the
means and resources available, ensuring that decisions are taken:
i) In a Transparent manner;
ii) On Merits;
iii) Impartially, without discrimination, prejudice, undue influence or
pressure from any source.
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NATIONAL HANDICAPPED FINANCE AND DEVELOPMENT CORPORATION (Ministry of Social Justice & Empowerment) Red Cross Bhawan, Sector – 12, Faridabad – 121 007. No. NHF/2/17/2009 Dated : 02.12.2009
OFFICE ORDER
Duties and Responsibilities of Executives and staff
In supersession of all previous orders regarding duties and responsibilities of the officers of NHFDC, following will be the duties and responsibilities of executives and staff in the company with immediate effect:- Name/Designation Duties and Responsibilities 1. Shri A.K. Dey DGM 1. Function as Head of Office (HOO) and Coordinate the
functional activities of finance & accounts, personnel & administration, company affairs, systems etc.
2. Management and supervision of all functions of Project department.
3. Liaisoning & interaction with Government. 4. Coordinating the preparation of management reply &
response to Parliament question, VVIPs, VIPs references etc.
5. Evaluation of all corporate policies and rules prepared by concerned departments before submission to CMD for approval.
6. General supervision of office administration. 7. Coordination with all departments of NHFDC for
achievement of MOU targets and periodic monitoring. 8. Custodian-in-charge of personnel files & ACRs of group ‘A’
& ‘B’ officers. 9. In-charge of Public Grievances under centralized Public
2. Shri G.S.Panwar Manager (Finance) 1. Supervision of functions of finance & accounts department. 2. Drawing and disbursing officer of NHFDC.
3. Supervision of loan accounting system, timely issue of demand notices for repayment (SCAs, NGOs & others) reconciliation of balances and follow up action to achieve repayment target of MOU.
4. All matters relating to statutory audit and inspection/audit by C&AG.
5. Matters relating to Income Tax Exemptions & Returns. 6. Preparation of annual budget and Annual Action Plan,
7. Correspondence with Government for release of fund &
follow up action. 8. Supervision of implementation of Rajbhasha Policy. 9. MOU target related to finance & accounts department.
3. Shri Anil Kumar Manager (P&A) 1. Supervision of all functions of P&A department i.e. Office administration, establishment & personnel matters.
2. Purchase, procurement of office items. 3. Supervision of maintenance & security of office premises
and office assets. 4. Recruitment, appointment, promotion and training of
personnel. 5. Formulation and review of personnel & welfare policies. 6. Public Relations, Advertisement and Media. 7. Planning, organizing/arranging, workshops/ trade fairs,
exhibitions, seminars etc. 8. Printing, publication & distribution of NHFDC publicity
material. 9. Printing and publishing of Newsletter. 10. Supervision of implementation of Scholarship Scheme for
persons with disabilities. 11. Liason officer in the matter of reservation of SCs, STs,
OBCs and Persons with Disabilities. 12. MOU targets related to functional responsibility.
4. Shri R.K. Mishra Company Secretary 1. Company Affairs, Company law, Board meeting, Annual General Meeting, periodical statutory returns and annual report.
2. Examination of loan agreements, court cases and legal documents as referred for opinion.
3. Follow up of execution of General Loan Agreement and Block Government Guarantee issues with the new/existing SCAs and new collaborative arrangements for implementation of schemes of NHFDC.
4. Maintenance of BGG & GLA status for MIS & reports. 5. Coordination of internal audit activity and follow up action. 6. Evaluation/impact studies of NHFDC Schemes, follow up
action and inspection of beneficiaries. 7. Management representative for implementation of Quality
Management System, ISO certification & procedures. 8. Drafting of MOU document, review/appraisal and liaison
with DPE. 9. MOU targets related to functional responsibility. 10. Public Information Officer for Right to Information Act,
2005.
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5. Dr. Vineet Rana Deputy Manager (Project) 1. Scrutiny and appraisal of project proposals received from
SCAs and processing and submission for sanction / release of fund etc.
2. Correspondence and follow up action with SCAs on pending issues and utilization of fund.
3. Organize and arrange the Project Screening Committee meeting for the proposals to be sanctioned by NHFDC.
4. MIS reports of Sanction, Disbursement, Utilization of fund as and when required for the Management / Ministry.
5. Implementation of EDP scheme and training programmes for skill development of beneficiaries.
6. MOU targets related to functional responsibility. 7. Supervision of implementation of Scheme for Rehabilitation
of Manual Scavengers assigned to NHFDC. 8. Subjects not mentioned elsewhere.
6. Shri Arun Kumar 1. Implementation of Rajbhasha policy and all related work. Assistant Manager 2. Maintenance of library, purchase & procurement of books, (Official Language) maintenance of computerized record of library books.
3. Assistant PIO under RTI Act and shall submit files through PIO.
7. Shri S. Baburajan 1. Processing of various claims & bills of expenditure and Asst. Manager (Finance) files in this regard are to be submitted directly to competent authority. 2. Preparation of monthly salary & statutory returns, TDS, PF & IT returns. 3. Maintenace of MIS & other financial data & preparation of management reports.
4. To assist Manager (Finance) in all matter related to functioning of finance and accounts division.
8. Shri R.P. Dubey 1. Establishment & personnel matters. Assistant Manager 2. Purchase and procurement. (Personnel) 3. Training of personnel of NHFDC.
4. Recruitment, promotion & appointment of personnel. 5. Arrangements of Board meetings, AGM, PSC meeting etc. 6. Annual Maintenance Contracts for upkeep of all office
Equipments and office building. 7. Scholarship scheme for people with disabilities under
9. Shri Rakesh Agarwal 1. Scrutiny and appraisal of project proposals received from Assistant Manager SCA’s. (Projects) 2. Correspondence with general public and replies on the schemes and facilities of NHFDC.
3. Assist Deputy Manager (Projects) in all project funding related functions.
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10. Shri S. Sharma 1. Scrutiny and appraisal of project proposals received Asst. Manager (Projects) from SCA’s. 2. Scheme for Rehabilition of Mannual Scavengers 3. Assist Deputy Manager (Projects) in all project related
functions. 11. Shri Manoj Kumar Sahoo Assistant Manager 1. System Administration, Purchase & procurement of (System & Projects) computer & accessories, AMC, repair, maintenance of
computers and peripherals. Custodian of computers accessories & documents.
2. Supervision of data entry & management of project database.
3. Supervision of implementation of computerized loan accounting system and implementation of networking with SCAs through IT.
4. Maintenance & updating website of NHFDC. 5. Scrutiny of project proposals received from NGOs
processing sanction and release of fund 6. Follow up action with NGOs for utilization certificate,
credential and utilization verifications. 7. Preparation of presentation on NHFDC for various meetings
etc. 8. MOU targets related to functional responsibility. 9. Will work under the supervision of Dy. Manager (Projects.)
12.Shri H. Venugopal Rao 1. To provide all secretarial assistance to the CMD including Secretary to CMD dictation, typing and drafting letters of routine nature and PR 2. Efficiently maintain all records, correspondence of the CMD office including tour records and checking of e-mails. 3. Arranging/preparing papers for meetings and tours of CMD. 4. Arrangement & liaison for the meeting with MDs of SCAs, State Government officials, travel arrangements of CMD. 5. All other duties as assigned from time to time by Competenet Authority.
13. Shri B. M. Tiwari 1. Care taker of office building & equipments and office Sr. Office Assistant maintenance.
2. Custodian of assets and maintaining records thereof. 3. Public Relations, advertisement and media management. 4. All administrative and logistics arrangement for
promotional and awareness activities, exhibitions, workshops, seminars etc.
5. Processing of bills of telephones/mobiles/ LTC/ SCA’s advertisements/hiring of vehicles/ Advertisements/Security hiring, reimbursement of expenditure to staff relating to medical/conveyance etc.
6. Assisting in day to day work of Manager (P &A). 14. Shri R.K. Upadhyay 1. Maintenance of books of accounts including general ledger. Senior Accountant 2. To function as cashier and handling petty cash.
3. Preparation monthly salary & statutory returns. 4. Will submit files to Manager (Finance) and assist in all
other work as assigned to him by Manager (Finance).
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5. Maintenance of Loan Ledger, Issue of demand notices to SCAs/NGOs. 6. Reconciliation of bank statement and balances with SCAs and NGOs.���
7. Maintain fixed assets register 8. Will submit files to Manager (Finance) and assist in all other work as
assigned to him by Manager (Finance).��
9. All other duties as assigned from time to time by Competenet Authority.�
15. Shri Pramod Kumar Will assist Assistant Manager (S&P) in maintenance of Asssistant Progammer database and website of NHFDC, procurement of computer
systems and peripherals and maintenance of systems.
16. Ms. Kalpana Thapa 1. To provide all secretarial assistance to the CMD PA to CMD including dictation, typing and drafting letters of routine nature and PR 2. Efficiently maintain all records, correspondence of the CMD office including tour records and checking of e-mails.
3. Arranging/preparing papers for meetings and tours of CMD.
4. Arrangement & liaison for the meeting with MDs of SCAs, State Government officials, travel arrangements of CMD.
17. Shri Praveen Kumar 1. All type of secretarial assistance to the officer with whom
Personal Assistant he is attached. 2. Efficiently maintain all records and correspondence of the
officer. 3. Arrangement & liaison for the meeting/ travel/tour. 4. All work relating to taking dictations and typing.
Shri Gopal Singh 1. Computer operation/data entry. Shri Arvind Tabhane 2. Maintenance of files/records. Shri Kulvinder Malik 3. Backup of the data pertaining to their area of function. Ms. Sarita Singhal 4. Assist the officer attached in the discharge of his/her Shri Rohtas functional responsibility. Shri Nand Kishore 5. Update & maintain database of mailing address & contacts.
19. Ms Vandana 1. Maintain Cash book, Bank book on daily basis. Accounts Clerk 2. Voucher preparation/entry, Journal entry etc.
3. Cheque preparation & maintain cheque issue register. 4. Data entry & typing work of finance section. 5. Assist Assistant Manager (Finance) in all his work and
shall report to him. 20. Ms Chanchal Madan : Diary & Dispatch and reception. Despatch Clerk 21. Drivers : 1. Safe Driving, & care taking of office vehicles Mr. Raj Singh 2. Maitentaining of log books pertaining to fuel, maintenance/
Mr. Pitam Singh repair. 3. Upkeep of timely & periodic maintenance/repair, insurance of vehicles and renewal of Ministry Parking Passes.
22. Mr. Deepak Bandooni : Data Entry under supervision of Deputy Manager (Proj.)/ Data Entry Operator /Asst. Manager (Projects)
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9 23. Peon-cum-Messengers Shri D.S.Rawat : To attend to the functional needs of the officers which Shri Abhay Narayan include movement of files, serving tea & water, distribute Shri Dharambir and post letters, general cleaning and up-keep of work Shri Darshan Singh place, etc. Shri Laxman Singh 24. Vigilance Cell : Shri Manoj Kumar Sahoo, Assistant Manager (S&P) and Ms. Sarita
Singhal, Junior Assistant will assist CVO of NHFDC in all vigilance matters. Assistant Manager (S&P) will put up files and report directly to CVO in vigilance related matters.
All works/tasks assigned to officers before issue of this order are to be completed by
the concerned officers before affecting the change of duties. 2. The files/subjects will be submitted to CMD directly or through DGM in order to
streamline administration and to decentralize by making the officers and staff more responsible and responsive to NHFDC mandate. All officers shall ensure that relevant rules and regulations furnished on file to enable quick decision-making and good governance. Also, the officers and staff will strive to make NHFDC a ‘Zero-Mistake and No-Delay office’.
3. The files and subjects related to project funding, parliament questions, VVIP/VIP
references, Personnel files of group ‘A’ regular employees, formulation of policy & rules of the corporation, agenda items and minutes of Board meeting and MOU targets/achievements only are to be submitted through DGM for the approval of CMD, NHFDC and all other files and subjects to be submitted directly to CMD, NHFDC for approval/orders.
4. Assistant Manager (OL) will submit files related to Rajbhasha to Manager (Finance). 5. Proposals for payment of bills to parties/agencies are to be routed through Finance
section for examination and opinion of finance for further submission to CMD/DGM for approval/orders.
Notwithstanding anything contained in this order, CMD, as competent authority, may assign any work to any officer or staff on need basis. Also, DGM may refer any correspondence or file to any officer or staff for further examination and submission to CMD. (M. Ravi Kanth) Chairman & Managing Director Copy to:
1. All officers and staff of NHFDC 2. Office order file
DECISION MAKING PROCESS AND CHANNELS OF SUPERVISION
[ Sec 4 (I) b(iii) ]
3.1 Decision making Process
The decision making process in respect of affairs of the NHFDC may be
categorized in the following two broad groups ;
a) Decision by the Board of Directors
b) Decisions taken in the day to day management of the affairs of
NHFDC.
In respect of (a) above, the process of decision making are as under,
i) Relevant facts, issues concerning the matter to be referred to the
Board of Directors for the decision are prepared by various
officers/sections of NHFDC under the general guidance &
supervision of the CMD and approved by the CMD in the form of
agenda for the Board Meeting.
ii) The agenda is circulated among the Board members (read Directors)
of NHFDC.
Board considers the matter and after discussions decision on theiii)
issue/matter is taken.
In respect of (b) above, CMD, NHFDC is vested with authorities for taking
all decision for management of the functions of the NHFDC. Other officers of
NHFDC may also be authorized by the Board or CMD from time to time & in such
a situation, decision is to be taken at their level. At present, certain authority for
financial decision is also delegated to Senior Manager (PPC), NHFDC.
As a normal channel of decision making process, a proposal for
approval/decision is submitted by concerned officer to the Sr. Manager (PPC) if it
is within the purview of his delegated powers for decision at his level. The files
and subjects related to procurement, purchase and maintenance, sanction and
release of loan, recovery of loans, correspondence with state channelising
agencies, parliament questions, statutory audit & inspection and audit by C&AG,
recruitment, promotion & appointment of personnel, formulation of policy & rules
of NHFDC, agenda & minutes of Board meetings are to be submitted to Sr.
Manager (PPC) for approval/further approval of CMD, NHFDC.
All other files and subjects are to be submitted directly to the CMD,
NHFDC for approval by the concerned officer.
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Supervision and accountability:
Every officer / executive of NHFDC is supervised by and accountable to
the officer to whom he is to report. Every functional head and officer is
accountable for the job responsibilities assigned to him by means of office
order and other assignment reposed on him by C.M.D. Chairman-cum-
Managing Director, NHFDC is overall in-Charge of supervision of officers
and staff of NHFDC and accountable for the overall affairs of NHFDC.
Actions of Chairman-cum-Managing Director is subject to supervision by
the Board of Directors.
Apart from the above, the affairs of NHFDC are subjected to internal audit
by independent agency, statutory audit by the auditors appointed by the
Comptroller & Auditor General of India and/or audits by comptroller and
Auditors General of India directly.
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NORMS SET BY NHFDC FOR THE DISCHARGE OF ITS FUNCTIONS
[ Sec 4 (I) b(iv) ]
4.1 National Handicapped Finance and Development Corporation (NHFDC)
discharges its function of providing financial assistance to Persons with
Disabilities in accordance with norms laid down in the lending policy of
the NHFDC. The details of the schemes run by NHFDC are given in
Annexure-III hereto.
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RULES, REGULATIONS, INSTRUCTIONS, MANUAL AND RECORDS
USED FOR DISCHARGING FUNCTIONS
[ Sec 4 (I) b(v) ]
5.1 NHFDC is a body corporate incorporated under the Companies Act, 1956.
NHFDC is a Government Company under the administrative control of
Ministry of Social Justice & Empowerment and all its Equity are held by
the Government of India.
In view of the above status of the NHFDC, various Government rules,
regulations, notifications, instructions, manuals, circulars are applied in
the affairs of NHFDC. The details of these are as follows;
1. Memorandum and Articles of Association of the NHFDC
10. MONTHLY REMUNERATION RECEIVED BY EACH OF OFFICERS AND EMPLOYEES INCLUDING SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS [ Sec 4 (I) b(x) ] (As on 31st August 2008)
Sl. No. Mr /Ms Name Designation Gross Salary
(Basic+ DA + Allowances) 01 M. Ravi Kanth CMD 86280.00 02 A.K. Dey Deputy General Manager (PPC) 100580.00 03 G.S. Panwar Manager(Finance) 65917.00 04 R.K. Mishra Company Secretary 70507.00 05 Anil Kumar Manager (Personal & Administration) 57764.00