1 Information and Records Management Society www.irmsconference.org.uk We are delighted to invite you to participate in the 16th Information Records Management Society Conference, which will be held from Sunday 19 th to Tuesday 21 st May 2013, in Brighton. The Information and Records Management Society (IRMS) reflects the workings of all members and partners of the Society. Now celebrating its 30 th year, we boast well over 1,000 members from across the globe. Our Theme for the 2013 conference is Big Data, Open Data: the challenges for the Information and Records Management Professional. The way in which data is stored and managed is evolving at a faster rate than ever before. This hot topic will look specifically at how the data we store and use in information and records management is changing, what we can expect in the future and the risks and ramifications that this presents to the work we carry out every day. We are looking for sponsors and exhibitors who will enhance this message to our key audience – a mix of private and public sector practising records and information managers. Also well represented in the IRMS membership are the supplier community: Consultants, EDRM/ECM vendors and integrators, record storage specialists, disaster recovery and business continuity specialists, training and education providers and publishers. In a return to the ever popular sunny South East coast of England – The IRMS Conference 2013 will take place on the Brighton seafront, at the Brighton Hilton Metropole – Sunday 19th to Tuesday 21 st May 2013. As well as being an ideal venue to host the IRMS conference you can walk down the original 1890’s marble staircase of Hilton Brighton Metropole, and out into the chic boutique-lined streets of central Brighton, into the historic area of Brighton Lanes, the sea front and along the pier. Brighton is an ideal venue in May, away from the hubbub of London, yet under one hour from the capital, and 30 minutes from Gatwick Airport, and we know from past experience that delegates are delighted “to be beside the seaside”. Sponsorship Pack
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1
Information and Records Management Society
www.irmsconference.org.uk
We are delighted to invite you to participate in the 16th Information Records
Management Society Conference, which will be held from Sunday 19th
to Tuesday
21st
May 2013, in Brighton.
The Information and Records Management Society (IRMS) reflects the workings of all members
and partners of the Society. Now celebrating its 30th
year, we boast well over 1,000 members
from across the globe.
Our Theme for the 2013 conference is Big Data, Open Data: the challenges for the Information
and Records Management Professional. The way in which data is stored and managed is evolving
at a faster rate than ever before. This hot topic will look specifically at how the data we store and
use in information and records management is changing, what we can expect in the future and the
risks and ramifications that this presents to the work we carry out every day. We are looking for
sponsors and exhibitors who will enhance this message to our key audience – a mix of private and
public sector practising records and information managers. Also well represented in the IRMS
membership are the supplier community: Consultants, EDRM/ECM vendors and integrators,
record storage specialists, disaster recovery and business continuity specialists, training and
education providers and publishers.
In a return to the ever popular sunny South East coast of England – The IRMS Conference 2013 will
take place on the Brighton seafront, at the Brighton Hilton Metropole – Sunday 19th to Tuesday
21st
May 2013.
As well as being an ideal venue to host the IRMS conference you can walk down the original 1890’s
marble staircase of Hilton Brighton Metropole, and out into the chic boutique-lined streets of
central Brighton, into the historic area of Brighton Lanes, the sea front and along the pier.
Brighton is an ideal venue in May, away from the hubbub of London, yet under one hour from the
capital, and 30 minutes from Gatwick Airport, and we know from past experience that delegates
are delighted “to be beside the seaside”.
Sponsorship Pack
2
Information and Records Management Society
www.irmsconference.org.uk
Why should you get involved?
The IRMS Conference 2013 will incorporate themes not only directly associated with Information
and Records Management, but with IT, Data in the Cloud, Compliance and Policy and more, to
allow a greater understanding of all influencing topics.
If your organisation is in any way involved in the provision of services to help other organisations
manage, store and retrieve their information then this is the conference for you.
Attracting attendees from the UK and around the world, delegates come to the IRMS Conference
to collaborate, learn, inspire and to keep abreast of the latest innovations and products in the
supplier market.
In particular IRMS conference attendees are interested in meeting:
• Vendors and re-sellers of EDRM and ECM systems.
• Integrators and other service providers to support EDRM and ECM system
Implementations, looking at Data in the Cloud.
• Suppliers of services in the field of MOSS 2010/SharePoint.
• Suppliers of software and services in the fields of enterprise search, and social and
collaborative software.
• Consultancy companies in the field of record, information and knowledge management.
• Records storage and archiving companies.
• Business continuity and disaster recovery specialists and services.
• Training and education providers.
• Publishers in the fields of records, information and knowledge management.
A 3-day conference that targets records and information managers and buyers from both the public and private sector organisations.
Supporting us allows you to become recognised as a key ‘supporter’ or ‘sponsor’ of the UK’s
leading conference on information records management.
Benefit from an extensive PR and marketing plan promoting the conference. The
campaigns are key to any participation as they will raise awareness of your company and products
in the months running up to the event as well as during and after.
Benefits of supporting the IRMS conference
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Information and Records Management Society
www.irmsconference.org.uk
Network in both formal and informal environments and build contacts with all of the key
players in the field of information and records management.
Keep up to date with the debates, interests and needs of the information and record
management community – your audience.
Opportunity to identify future trends, techniques and developments in the
information and records management industry.
Get your brand and staff recognised post event – with photos of your exhibition space
featuring in the Information and Records Management Bulletin.
IRMS Conference, May 2012, Metropole Hotel, Brighton
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Information and Records Management Society
www.irmsconference.org.uk
The highlights of our Sponsorship Packages are listed below, all key
sponsorship packages include a basic exhibition package.
Business Lounge Sponsorship £6,500 + VAT
The Business Lounge is key area within the conference. Delegates will be welcomed to use this
area to catch up on work, meet with other conference attendees, network and speak to the
Sponsoring organisation and IRMS Committee.
WiFi will be available throughout the conference, and laptops and printing facilities will be
provided within the business lounge along with the phone charging station. There will also be
plasma within this area showing News 24, and meeting hub areas and contemporary furniture
with the daily newspapers and industry magazines. There will also be a tea and coffee station,
available throughout the conference.
The sponsor logo will feature on the charging station, laptop home pages and meeting hub
areas, there will also be a 4m x 2m shell scheme branded stand within this area, where the
Sponsor will host the area and showcase products/services from this area.
Conference App Sponsorship £6,000 + VAT
Following of the success of the launch of the IRMS conference app at the 2012 event, we have
an opportunity for an organisation to be branded and acknowledged throughout the
conference as the official app sponsor for 2013.
The app will be available for conference delegates to download a few weeks prior to the
conference and will be accessible to all types of smart phone.
The event app will provide the following functionality, and will have a positive impact on the
delegate experience:
• Mobile Event Guide – schedules, maps, reference info
• Crowdsourcing – mobile surveys, questions, polls and live feedback
• Push Messages – send text alerts, information and promotional messages directly to app users
at any time
• Networking – attendee profiles, secure messaging and appointments
• News and Social Media – deliver news and stakeholder communications through news feeds,
social networks, Flickr photos and You Tube video channels
• Product Information – directory to showcase products, services or partner solutions
• Personalised Agendas – push out specific itineraries to delegates to ensure they are always
where they need to be
• Analytics – access full reporting and analysis of user behaviour
The sponsors banner will appear on the app home page and weblike, with the sponsors
brochure being available through the app to all app users. There will also be an opportunity
for the Sponsor to send direct messages to app users during the conference.