Information and Educational Technologies (IET) As of 5/19/2011.

What’s New in Office 2010

Information and Educational Technologies (IET)

As of 5/19/2011

What’s New in:◦All Office 2010 applications◦Word 2010◦Excel 2010◦PowerPoint 2010◦Outlook 2010◦Other Office 2010 Programs

Topics

Microsoft Office Backstage Save as PDF now built-in rather than an add-in Ribbon Changes Paste with Live Preview Edit pictures within an Office application. Create Screenshots within an Office Application Added new SmartArt graphics capabilities Mini Translator Co-Authoring Updated Office 2010 Security Document Inspector Accessibility Checker Mark as Final

What’s New in Office 2010

Web versions of Office programs◦ Edit files within the browser◦ Multiple people can work on the same document at

the same time◦ Files are stored on the web

Mobile versions of Office programs◦ Mobile device needs to be running a Windows OS◦ Mobile Sharepoint allows you to save files on a

Sharepoint server Office Starter Edition replaces Microsoft Works

◦ Ad-supported◦ Missing some tabs

What’s New in Office 2010

◦ Microsoft Office Button replaced by a File tab◦ “Do everything to a file that you do not do in the

file”

Microsoft Office Backstage

Powerpoint - File, Info screen

Microsoft Office BackStage

Ribbon Maximize/Minimize Control next to Help icon

Capability to personalize the ribbon◦ File, Options, Customize Ribbon or right-click

on ribbon and choose Customize Ribbon◦ Create custom tabs and groups◦ Rename or reorder existing tabs and groups

Ribbon Changes

When doing a paste, you can view small thumbnails showing what’s on the clipboard and/or what the results will be using various paste options.

Paste with Live Preview

Remove Background

Edit Pictures Within An Office Application

Change brightness and color

Edit Pictures Within An Office Application

Artistic effects

Edit Pictures Within An Office Application

Format text and images together

Edit Pictures Within An Office Application

Penguins

Create Screenshots Within An Office Application

1. From the Insert Tab, select Screenshot.

2. Select the window that you want to get the screenshot from (which will take a screenshot of the whole window) or select screen clipping which will allow you to select the area that you want captured.

New SmartArt Graphics Capabilities

1. Find and insert the SmartArt graphic

2. Add photographs3. Write descriptive

text

Mini Translator• The Mini Translator can be activated by selecting Review,

Translate, Mini Translator.• With the Mini Translator you can point to a word or selected

phrase and see the translation in a small window.• With the Play button you can hear an audio pronunciation of

the word or phrase and the Copy button allows you to paste the translation into another document.

Multiple people can edit the same document at the same time and stay in sync with each others’ changes.

You can see who else is working with you and where they are editing.

When you open a shared document, the Office application automatically caches it, so that you can make changes to the document offline and then sync the changes when you come back online.

Authors can block access to document regions while they are working on them.

Co-Authoring

If AutoRecover is set, you can open the last AutoRecover position if you close the Office application without saving your file.

Under File, Info, Manage Files, you can also choose to open an AutoRecover file that has been saved while you are working on the document.

By default AutoRecover and saving the last AutoRecover file if the program is closed without saving are set. These options are found under File, Options, Save.

Updated Office 2010 SecurityRecover Previous Versions of Files

Files opened in Protected View are opened with editing functions disabled.

Files from a potentially unsafe location, such as the Internet or an e-mail attachment, or that contain active content, such as macros, data connections, or ActiveX controls, are validated and opened in Protected View.

Files from Trusted Sources can be enabled by clicking Enable Editing.

Updated Office 2010 SecurityProtected View

The trusted documents feature makes it easier to open documents that normally would open in Protected View.

Once you confirm that the active content in a document is safe to enable, you don’t have to do it again the next time you open that document.

Updated Office 2010 SecurityTrusted Documents

The Document Inspector allows you to find and remove hidden metadata, personal information, or content stored in a document that you might not want to share with another organization.

To use Document Inspector:1. First save your document using Save As.2. Select File, Info, Check for Issues.3. Select Inspect Document.

Document Inspector

The Accessibility Checker helps identify and resolve accessibility issues in your documents, so that you can fix any potential problems that might keep someone with a disability from accessing your content.

To use the Accessibility Checker:1. Select File, Info, Check for Issues.2. Select Check Accessibility.

Accessibility Checker

By setting Mark as Final on a document, it makes the document read-only and all editing commands and proofing marks are disabled.

This is not considered a security feature, because anyone who accesses the document can turn Mark as Final back off and begin editing the document.

Mark as Final is set by going to File, Info, Protect Document, Mark as Final.

Mark as Final

Ribbon Changes Navigation Pane

What’s New in Word 2010

Word Ribbon Changes – Home Tab

Word 2007

Word 2010

Change Case Button

Text Effects Button

Word Ribbon Changes – View Tab

Word 2007

Word 2010

Navigation Pane

(See next slide)

Navigation Pane

• Move between headings

• View thumbnails of pages

• Reorganize a document by moving headers around in the navigation pane instead of copying and pasting sections of the document

Word Ribbon Changes – Review Tab

Word 2007

Word 2010

Translate Button Block Authors & Restrict Editing Button

Linked Notes OneNote

Word Ribbon Changes – Insert Tab

Word 2007

Word 2010

Screenshot Button

Word Ribbon Changes – Drawing Tools Tab

Word 2007

Word 2010

Shape Effects Button

WordArt Styles

Word Ribbon Changes – Picture Tools Tab

Word 2007

Word 2010

Remove Background

Selection Pane

Picture Editing

Improved capabilities Performance enhancements Ribbon Changes Sparklines Added the Equation Editor More themes

What’s New in Excel 2010

Improved PivotTables Improved conditional formatting Improved function accuracy Improved filter capabilities Improved charting 64-bit version allows larger worksheets if

memory is available

Excel Improved Capabilities

Excel Ribbon Changes – Insert Tab

Excel 2007

Excel 2010

Screenshot Button Sparklines & Slicer

Equation Editor like the one that was in Word 2007.

Sparklines

Sparklines are tiny charts that fit within a cell to visually summarize trends alongside data.

Equation Editor

The Equation Editor that was added to Word 2007 has now been added to Excel 2010.

PowerPoint Ribbon Changes Organize slides into sections Additional transitions and animations Run multiple PowerPoint presentations side by

side Embed, edit, and play a video within your

presentation Link a video from a website such as Youtube Animation Painter Turn your mouse into a laser pointer Turn your presentation into a video

What’s New in PowerPoint 2010

Microsoft PowerPoint 2010 Teaser Video

PowerPoint Ribbon Changes – Home Tab

PowerPoint 2007

PowerPoint 2010

Section

Create sections for large groups of slides◦ More manageable◦ Easier to navigate

You could actually have different people working on each section

Organize Slides into Sections

PowerPoint Ribbon Changes – Insert Tab

PowerPoint 2007

PowerPoint 2010

Screenshot

PowerPoint Ribbon Changes – Transitions Tab and Animations Tab

PowerPoint 2007

PowerPoint 2010

PowerPoint Ribbon Changes – Slide Show Tab

PowerPoint 2007

PowerPoint 2010

Broadcast a presentation on the web

Additional Setup options

PowerPoint Ribbon Changes – Review Tab

PowerPoint 2007

PowerPoint 2010

Compare two PowerPoint presentations to find the differences

Make notes in OneNote to link to the PowerPoint presentation.

PowerPoint Ribbon Changes – View Tab

PowerPoint 2007

PowerPoint 2010

The Reading View allows a presentation to run in a window.

Guides help you align objects on a slide.

You can now run multiple presentations side by side.

Select View, Reading View or select the Reading View icon from the bottom of the window. This will allow you to view a presentation within a window.

You can then resize the window and open another one.

Run Multiple Presentations

Now when you insert a video, it’s inserted directly into the presentation instead of just inserting a link.

Additionally you can:◦ Trim audio clips or videos to remove parts that are

not pertinent to the message of your presentation◦ Add synchronized overlay text◦ Add poster frames◦ Add bookmarks◦ Add fades◦ Perform most of the other editing features that you

can do to still pictures

Embed, Edit and Play Videos

Most video websites, such as Youtube, provide an embed code that allows you to embed the video in your presentation. Just copy this code and paste it under Insert, Video, Video from Web Site.

Link to a Video from a Website

The Animation Painter allows you to copy animations from one point on a slide to another point on the same slide or another slide.

The Animation Painter is found on the Animations tab and works the same way as the Format Painter works for copying formats.

Animation Painter

When running a slide presentation, if you press the CTRL key +left mouse button while moving your mouse, the mouse will work like a laser pointer.

To change the color of the laser pointer, go to the Slide Show tab, click on Set up Slide Show and select the color you want under Laser pointer color.

Turn Your Mouse into a Laser Pointer

When you select “Save As” you have the option to save your file as a Windows Media Video (.wmv) file.

The video can contain voice narration, laser point movements, animations and embedded videos.

Depending on the length and content of your presentation, it may take awhile to create the video, but you can still continue to work in PowerPoint while it’s being created.

Turn Your Presentation into a Video

Added the ribbon to the main Outlook window.

Behind-the-Scene options Conversation view Meeting Reply Forgotten Subjects Reduce the size of a picture attachment View zoom control Access OWA from Outlook client Folder order changed

What’s New in Outlook 2010

The following items are also new in Outlook 2010, but either require add-ins or changes to the Exchange server:◦ MailTips◦ Speech to text translation of voice mail◦ Quota Thermometer

What’s New in Outlook 2010

Outlook 2007 had the ribbon for messages, but Outlook 2010 replaces the menus in the main Outlook window with the ribbon.

Ribbon

Many Outlook settings that are not related to creating or managing Outlook items were moved to the File, Info tab.

Behind-the-Scenes Options

Conversation view groups emails by title and date.

When you receive a new email, the entire conversation is moved to the top.

To turn conversation view on or off, on the View tab, select Show as Conversations.

Conversation View

Conversations can include messages from multiple folders. Messages that you send are saved in the Sent Items folder, but if they are part of a conversation, they will also appear within the conversation.

If you choose Ignore from the Home tab, all new messages for a given conversation will go directly to the Deleted Items folder.

You can Clean Up a conversation by selecting Clean Up, Clean Up Conversation from the Home tab. This will delete all messages in the conversation that are not unread, flagged, categorized or the newest message in the conversation.

Conversation View

Instead of just replying to an email, you can choose Meeting from the Home tab and it will create a meeting that is sent to everyone that was included on the original email.

Meeting Reply

When you click Send on a message that doesn’t have a subject, a message popups up to confirm that no subject was intentional.

Forgotten Subjects

An option is available to resize large attached pictures.

This will not affect the original picture, only the attachment.

Reduce the Size of Picture Attachments

Outlook now has a Zoom control like that found in the other Outlook programs.

Zoom Control

You can now access OWA directly from Outlook.

Access OWA from Outlook

The folder order used to be strictly alphabetical.

Now Inbox, Drafts, Sent Items and Deleted Items are at the top and all other folders are in alphabetical order below them.

Folder Order Changed

MailTips help you avoid common, but potentially embarrassing mistakes. MailTips alerts can be triggered to clicking Reply All to a large recipient list, sending sensitive information to someone outside your organization or sending a message to someone who is out of the office.

MailTips

Voice Mail Preview provides a speech to text transcript of the message left on your voice mail.

Voice Mail Transcripts

On the File menu, your account information includes a visual representation of how much space is left in your mailbox.

Quota Thermometer

Microsoft Access has changes to make it easier to create databases and reports.

Microsoft Publisher is back in the Office Professional suite and has been updated to include the ribbon and other Office enhancements.

Microsoft Infopath Designer allows you to create forms and Microsoft Infopath Filler allows you to fill forms created with the Designer.

Microsoft Sharepoint Workspace allows you to sync Sharepoint sites with your computer.

What’s New in Other Office 2010 Programs

Questions?Office 2010 Training slides, companion guides, and videos can be found at http://virginiawestern.edu/iet/helpdesk/training/office2010.php

Instructions on how to purchase Office 2010 for home use can be found at:http://virginiawestern.edu/iet/facultysoftware.php