Informal Council Meeting Tuesday 16 th September 2014 Karen McMillan Branch Development Update

Informal Council MeetingTuesday 16th September 2014

Karen McMillanBranch Development Update

PACE AWARDSUpdate on the new Financial Model

There are a number of things to share with you....

Next Steps on Regional investment

Strengthened Branch Infrastructure

Update on the new Financial Model

Our new financial processes...so far...so good.

Central team now in place •Michael Fadden, Branch Finance Executive; •Thu Ha Hills, Sales Ledger Administrator; •Vivien Ghattas, Purchase Ledger Administrator

New processes are now underway• All payments and receipts processed as planned • Branches in receipt of paying in books• Several ‘how to’ webinars held in support of Treasurers

Financial Reporting by Branch will commence end Q1•Significant undertaking to create the new reporting template•Operating now with a new system •Reports will be made available to Treasurers end Oct

Changes to Financial year End has prompted a change inBranch Terms of Reference – to be ratified officially through Council vote in Dec

From (existing branch constitution and section numbers) To (revised changes)Name (section 1) Name (section 1)No changes made in this section No changes in name but change from a Constitution to Terms of ReferenceAdministration (section 2) Administration (section 2)2.1/2.2 refer to the administration and management of the branch in relation to the Charter and Bye-laws

Change to terms of reference in line with other CIPD document changesRemoved and charitable principles as it adds nothing to existing wording

Objects (section 3) Changed to Purpose (section 3)3.1/2 Refer to the objects of the Institute 1. Modernised and changed the focus onto the branches as opposed to the CIPD’s

objects2. The branch purpose is clarified and the way in which the branch operates3. Added a paragraph to highlight how the branch purpose will be achieved

Finance (section 4) Changed to Business Planning and Funding (section 4)Section refers to allocations so needs revising:4.1 removed and replaced4.2/4.5 new section4.3/4.4 modified and revised

1. Whole section revised to account for new funding model to include central bank account and additional investment funds when available

2. Funding dependent upon the submission of business plan and budget3. Treasurer still emphasised as being the person to exercise proper control of

finances as laid down in toolkitMembership of the branch (section 5) Removed and incorporated into section outlining branch officials (section 7)Moved to section 7 but no changes to the wording No change to the wordingBranch activities (section 6) Branch activities (section 6)This section covers the Annual Meeting activity – changes made as a result of year end changes and therefore date realignment 6.1 to section 4 above with revisions6.2/6.3 a) modified6.4 changed

1. Removed 6.1 as now incorporated into section 4 Business Planning and Funding2. Highlights the need to present to members a report on its activities3. Emphasises the need to appoint the branch officers and committee members4. Changed the section on auditors because there is no longer a requirement for the

committee to appoint auditors, but that our internal auditors may from time to time visit a branch to ensure transparency and probity.

Synopsis of main changes1. Modernised the language2. Branch purpose emphasised 3. Greater focus on business planning and accountability4. Consideration for regions included

Branch constitution/Terms of Reference

CIPD Certificate of Volunteering reliable and extended service at branch,

local level, a crucial part of the local team, a bedrock of volunteer activities

(not limited or capped and not judged)

Showcase PACE Volunteer Awards networks or individuals, delivered something

exceptional in recent past (selectively judged)

Branch Chairs and Local Leaders Awards Awarded to recognise local and regional leadership,

and to showcase our best branch chairmanship(selectively judged)

The next round of PACE Awards is underway....

Nominations Closing Date 9am on Fri 10 October 2014

Awards will be celebrated at Formal Council Dinner Monday 8 December

ACE drinks followed by dinner at the Armenian

PACE AWARDS

Next steps on Regional investment....

Next Steps on Regional investment

Our collective delivery in Scotland has confirmed that combining our efforts creates extra value

Appointing a ‘Head of London’ is our next priority

Pan London agenda and businessPlan now confirmed ‘Head of London’ role authorisedEvents Manager already in situ

Engagement with NAP teamEarly positive discussion on ambitions and possibilities going forward but a longway to go

Northern IrelandSustainable administrative support solution

ScotlandHypothesis playing out, wins emerging,with opportunities abundant

WalesNew boundaries and 3rd Welsh branch effective 1st July.Pan-Wales meeting delivers a headline PlanGrowing appetite from Govt to meet

Channel IslandsJersey & Guernsey now astand-alone branch from July 2014

Engagement with MAP teamBranch Chairs meeting in early Oct for1st phase of exploration

We remain committed to our agendas across the UKand working with you to determine the future

IrelandVery established office presenceand team, strengthened with appointment of Paul Marshall

PACE AWARDSUpdate on the new Financial Model

Enabling volunteers and branches......

Next Steps on Regional investment

Strengthened Branch Infrastructure

Strengthening the branch infrastructure will focus on 3 key areas, prioritised over the next 6 months....

Websites Event Management System Bulk Email System

Strengthened Branch Infrastructure 1.

Branch Websites

Move to Tridian platform

• Modern, fresh and integrated look

•Streamline the branch pages

•Easier to navigate

•Greater design flexibility

•Support from HQ

•On brand

Strengthened Branch Infrastructure 2.

Event Management System

3rd party supplier solution under consideration

• System is updated/modernised continuously• Modern/seamless customer experience• Event templates possible• Intuitive, multi-functional admin environment• Mobile & tablet ready• Integrated checkout• Inbuilt communication, marketing and survey tools• Versatile event reporting tools• 24hr telephone support

Currently use Smartmarketer

• Product withdrawal• Restricted templates• Segmentation currently not possible

Move to Adestra

• New templates – fresh modern professional look•Option to send either event mailing or e-newsletter weekly •Segmentation of member data possible using filters

Bulk Email

Strengthened Branch Infrastructure 3.

Timeframes

Websites & Event Management SystemApril 2014: Spec / wish list drawn up and presented to ITJune 2014: Spec complied and tender process startedAugust 2014: Presentations and proposals received and considered

September 2014: System solution decisionOctober – December 2014: System development and stagingJanuary 2015: NEW branch website and event management system goes live

Bulk Email SystemOctober 2014: All email communications will be moved over to AdestraBranch training underway

New Branch systems will be in place by early 2015

Thank you and safe journey home!