INDIRECT COST ALLOCATION PLAN FISCAL YEAR 2016 Prepared by Finance Department 2180 Milvia Street, 3rd Floor Berkeley, California 94704
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INDIRECT COST ALLOCATION PLAN
FISCAL YEAR 2016
Prepared by
Finance Department
2180 Milvia Street, 3rd Floor
Berkeley, California 94704
TABLE OF CONTENTS
INDIRECT COST ALLOCATION PLAN - FY 2016
Pages
Exhibit A 3
Cost Policy Statement (CPS) 4
Organizational Chart 8
Exhibit B 9
Certification of Indirect Costs 11
Exhibit C (Operating Departments’ Distribution) 12
Schedule C-1 for Health, Housing & Community Services 14
Schedule C-2 for Department of Public Works 17
Schedule C-3 for Parks, Recreation & Waterfront 19
Schedule C-4 for Fire Department 21
Schedule C-5 for Police Department 23
Schedule C-6 for Planning Department 25
Schedule C-7 for Office of Economic Development 27
Schedule C-8 for Rent Stabilization Board 29
Schedule C-9 for Berkeley Public Library 31
Exhibit D (Service/Supporting Department costs to be allocated) 34
Schedule D-1 for City Auditor’s Office 36
Schedule D-2 for Finance Department 38
Schedule D-3 for Information Technology 42
Schedule D-4 for City Manager’s Office 44
Schedule D-5 for Human Resources Department 46
Schedule D-6 for Non-Departmental 48
Schedule D-7 for City Clerk Department 50
Schedule D-8 for City Attorney’s Office 52
Schedule D-9 for Mayor and Council 54
Schedule D-10 for Use allowance, building and structures 56
Schedule D-11 for Police Review Commission 57
Schedule D-12 for Salary and Wage, Supporting and Operating Depart. 59
Schedule D-14 for Total Expenditures by Departments 61
Schedule D-15 for Cost of Equipment 62
Table of Contents, continued Pages
Exhibit E (allocation of supporting costs, justification and basis) 64
Schedule A-1 and B-1 for auditing service costs 66
Schedule A-2 and B-2 for accounting service costs from Finance 69
Schedule A-3 and B-3 for payroll processing costs 71
Schedule A-4 and B-4 for management service costs 73
Schedule A-5 and B-5 for treasury service costs from Finance 75
Schedule A-6 and B-6 for budget and fiscal management costs 77
Schedule A-7 and B-7 for information technology service costs 79
Schedule A-8 and B-8 for miscellaneous department costs 81
Schedule A-9 and B-9 for purchasing service costs from Finance 83
Schedule A-10 and B-10 for human resources service costs 85
Schedule A-11 and B-11 for City Clerk’s service costs 87
Schedule A-12 and B-12 for accounts payable service costs 89
Schedule A-13 and B-13 for billing service costs from Finance 91
Schedule A-14 and B-14 for Information Technology 311 Call Center 93
Schedule A-15 and B-15 for police review commission costs 95
Schedule A-16 for equipment use costs 97
Schedule A-17 and B-17 for building use costs 99
Schedule B-18 for legal services costs 101
Schedule A-19 and B-19 for counter service costs 103
Schedule B-20 for revenue collection costs from Finance 105
Exhibit F (Statement of Total Operating Costs by Department) 108
Schedule F-1 for City’ Auditor’s Office and Finance Department 110
Schedule F-2 for Information Technology & City Manager’s Office 111
Schedule F-3 for Human Resources and Non Departmental 112
Schedule F-4 for City Clerk’s and City Attorney Department 113
Schedule F-5 for Police Review Commission and Health, Housing and
Community Department 114
Schedule F-6 for Department of Public Works and Department of
Parks Recreation and Waterfront 115
Schedule F-7 for Department of Fire and Department of Police 116
Schedule F-8 for Planning and Office of Economic Development 117
Schedule F-9 for Rent Stabilization and Library 118
Exhibit G 120
Summary of indirect cost rate proposal- Federal Plan 123
Details of indirect cost rate proposal – Federal Plan 125
Exhibit H 136
Summary of indirect cost rate proposal- Internal Plan 138
Details of indirect cost rate proposal – Internal Plan 141
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