INDIRA GANDHI RASHTYRIYA MANAV SANGRAHALAYA, BHOPALigrms.gov.in/sites/default/files/IGRMS_Bhopal_building material... · INDIRA GANDHI RASHTYRIYA MANAV SANGRAHALAYA, BHOPAL ... (Rupees

1

IINNDDIIRRAA GGAANNDDHHII RRAASSHHTTYYRRIIYYAA MMAANNAAVV

SSAANNGGRRAAHHAALLAAYYAA,, BBHHOOPPAALL

NNOOTTIICCEE IINNVVIITTIINNGG TTEENNDDEERR

NIT NO.10-06/10-Const. (Part-2)/2017-18 dt. 05.12.2017

NAME OF WORK : SUPPLY OF BUILDING MATERIALS

IN THE IGRMS, BHOPAL.

ESTIMATED COST : `̀̀̀. 33,,2255,,000000//--

EARNEST MONEY : `̀̀̀. 8,200/-

COST OF TENDER FORM : `̀̀̀. 500/- (` Five hundred only)

LAST DATE & TIME OF : 27/12/2017 (15:30 Hrs.)

SUBMISSION TENDER FORM

DATE & TIME OF OPENING : 27/12/2017 (16:00 Hrs.)

ISSUED TO :

DIRECTOR

INDIRA GANDHI RASHTRIYA MANAV SANGRAHALAYA Post Box No.2, SHAMLA HILLS,

BHOPAL- 462 013

2

No.: - F-10-06/10-Const.(Part-2) Dated: 05.12.2017

Name of Work: Supply of Building Materials in the Indira Gandhi Rashtriya

Manav Sangrahalaya, Bhopal.

Estimated Cost of Work: `̀̀̀. 3,25,000/-

TTEENNDDEERR FFOORRMM

Date of Publication of the Tender

1. Last date of application for purchase of tender form 26.12.2017 (13.30 Hrs.)

2. Last date for sale of tender form 26.12.2017 (13.30 Hrs.)

3. Last date for submission of sealed tenders 27.12.2017 (15.30 Hrs.)

4. Date of opening of the tender in the presence of the 27.12.2017 (16.00 Hrs.)

Available tenderers or their representatives

5. EMD to be enclosed with quotation `̀̀̀. 8,200/-

6. Cost of Tender Form. `̀̀̀. 500 /-(Non-refundable)

I/We hereby agree to undertake the work of Supply of Building Materials in the

Indira Gandhi Rashtriya Manav Sangrahalaya, Bhopal at the rates/amount quoted by

me/us in the attached schedule. I will abide by all the prescribed rules and regulations supplied

by the Sangrahalaya. The Earnest Money Deposit for `.`.`.`..……………..…..…./-

(Rupees………………………………………………………only) drawn on……………..…….…

bearing No…………….………… dated………………..is enclosed.

Signature of Contractor Name of the Contractor/Firm

Seal

Bhopal Dated

……………………………………………………………………………………………...……

Form No…………..has been issued to Shri/M/S………………………………...………../The

cost of the tender form has received vide M.R. No…………………………………..

dated……….…..……..

Accounts officer

Indira Gandhi Rashtriya Manav Sangrahalaya

Bhopal

The tender detail is also available at Website www.igrms.gov.in

3

IINNDDIIRRAA GGAANNDDHHII RRAASSHHTTYYRRIIYYAA MMAANNAAVV SSAANNGGRRAAHHAALLAAYYAA

PPOOSSTT BBOOXX--22,, SSHHAAMMLLAA HHIILLLLSS,,

BBHHOOPPAALL 446622 001133

INDEX

Name of Work: Supply of Building Materials in the Indira Gandhi

Rashtriya Manav Sangrahalaya, Bhopal.

Serial No. Contents

Page No.

1. Covering page 1

2. Tender Form 2

3. INDEX 3

4. Press Notice 4

5. Notice inviting tenders 5-8

6. Tender and contract 9-14

7. Correction slips to the general conditions of the contract 15-25

8. Particular specification & Special conditions 26

10. Schedule of quantities 27

Certified that this tender contains pages 1to 27

Director/officer authorized by the

for & on Behalf of President, RMSS

4

NNOOTTIICCEE IINNVVIITTIINNGG TTEENNDDEERR

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Director/officer authorized by the

Director for & on Behalf of President,

RMSS

5

INDIRA GANDHI RASHTYRIYA MANAV SANGRAHALAYA

POST BOX-2, SHAMLA HILLS,

BHOPAL- 462 013

Notice Inviting Tenders

Tender No.F-10-06/10-Constt.(Part-2)………….……..….....Dated: 05.12.2017

Last date of receipt of tenders: …………………………...…..27.12.2017 (15.30 Hrs.)

1. Item rates tenders are invited on behalf of the President, Rashtriya Manav

Sangrahalaya Samiti from approved and eligible contractors of CPWD and those of

appropriate list of P&T, MES and M.P. State PWD for the work of Supply of

Building Materials in the Indira Gandhi Rashtriya Manav Sangrahalaya,

Bhopal.

The enlistment of the contractors should be valid on the last date of sale of tenders. In

case the last date of sale of tender is extended, the enlistment of contractor should be

valid on the original date of sale of tenders. In case both the last date of receipt of

application and sale of tenders are extended, the enlistment of contractor should be

valid on either of the two date’s i.e. original date of sale of tender or sale of tender or

on the extended date of sale of tenders.

1.1 The work is estimated to cost `̀̀̀.3,25,000/- (Rupees three lacs twenty five

thousand only). This estimate, however, is given merely as a rough guide.

1.1.1 The authority competent to approve NIT for the combined cost and belonging to

the major discipline will consolidate NITs for calling the tenders. He will also

nominate Division which will deal with all matters relating to the invitation of

tenders.

For composite tender, besides indicating the combined estimated cost put to

tender, should clearly indicate the estimated of each component separately. The

eligibility of tenderer will correspond to the combined estimated cost of different

components put to tender.

1.2 Tender will be issued to eligible contractors (registered/enlisted) provided they

produce definite proof from the appropriate authority, which shall be to the

satisfaction of the competent authority, of having satisfactorily completed similar

supply of materials.

(a) Should have satisfactorily completed during the last seven years ending last

day of the month 31.10.2017.

(i) Three similar works each of value not less than 40% of estimated cost or two

similar work each of value not less than 60% of estimated cost or one similar

work of value not less than 80% of estimated cost in last 7 year ending last

day of the month previous to the one in which the tenders are invited.

For the purpose of this clause ‘Similar work’ means building works one of

the qualifying works should be of building work/supply of building

materials like Bricks, aggregate, cement, sand, alanga etc.

Note: - Above condition is applicable for CPWD as well as for Non CPWD

contractors .

6

The value of executed works shall be brought to current costing level by

enhancing the actual value of work at simple rate of 7% per annum calculated from the

date of completion to the last date of receipt of applications for tender.

2. Agreement shall be drawn with the successful tenderer on prescribed Form No.

C.P.W.D. 7/8 which is available as a Govt. of Indian Publication and can also be seen

in the office of Project Engineer, Room No.12, IGRMS, Bhopal. Tenderer shall quote

his rats as per various terms and conditions of the said form which will form part of

the agreement.

3. The time allowed form carrying out the work will be 3 Months from the date of start

as defined in schedule ‘F’ or from the first date of handing over of the site, whichever

is later, in accordance with the phasing, if any, indicated in the tender documents.

4. The site for the work is available.

5. Applications for issue of forms shall be received upto 26.12.2017 (1.30 PM) and

tender documents shall be issued by 27.12.2017 (3.30 PM).

Tender documents consisting of plans, specifications, the schedule of quantities of

various types of items to be executed and the set of terms and conditions of the

contract to be complied with and other necessary documents except Standard General

Conditions of Contract Form can be seen in the office of the Project Engineer,

Engineering Section, Room No.20, I.G.R.M.S., Bhopal between hours of 11.00

A.M. & 5.00 P.M. from 05.12.2017 to 26.12.2017 every day except on Saturday,

Sundays and Public Holidays. Tender documents, excluding standard form, will be

issued from his office, during the hours specified above, on payment of `̀̀̀.500/-in cash

as cost of tender.

6. (i) Tenders shall be accompanied with Earnest money of `̀̀̀....8,200/- in cash (upto

Rs.10000/-)/Receipt Treasury Challan/Deposit at Call receipt of a scheduled

bank/fixed deposit receipt of a scheduled bank/demand draft of a scheduled bank

issued in favour of Director, Indira Gandhi Rashtriya Manav Sangrahalaya,

Bhopal 50% of earnest money or Rs.20 lakh, whichever is less, will have to be

deposited in the shape prescribed above and balance amount of earnest money can be

accepted in the form of Bank guarantee issued by a scheduled bank.

(ii) The tender and the earnest money shall be placed in separate sealed envelopes,

each marked “Tender” and “Earnest Money” respectively. In cases where earnest

money in cash is acceptable, the same shall be deposited with the Cashier of the

Sangrahalaya and the receipt placed in the envelope meant for earnest money. Both

the envelopes shall be submitted together in another sealed envelope with the name of

work and due date of opening written on envelope, which will be received by the

Director, IGRMS or his authorized representative upto 3.30 P.M. on 27.12.2017

and will be opened by him or his authorized representative in his office on

27.12.2017 at 4.00 P.M.. The envelope marked “Tender” of only those tenderers

shall be opened, whose earnest money, placed in the other envelope, is found to be in

order.

7. The Contractor, whose tender is accepted, will be required to furnish performance

guarantee of 5% (five percent) of the tendered amount within the period specified in

Schedule F. This guarantee shall be in the form of cash (in case guarantee amount is

less than Rs. 10,000/-) or Deposit at call receipt of any scheduled bank/Banker’s

7

cheque of any scheduled bank/Demand Draft of any scheduled bank/Pay order of any

scheduled bank (in case guarantee amount is less than Rs. 1,00,000/-) or Government

Securities or Fixed Deposit Receipts or Guarantee Bonds of any Scheduled Bank or

the State Bank of India in accordance with the prescribed form. In case the contractor

fails to deposit the said performance guarantee within the period as indicated in

Schedule ‘F’, including the extended period if any, the Earnest Money deposited by

the contractor shall be forfeited automatically without any notice to the contractor.

The Earnest Money deposited by the contractor shall be forfeited automatically

without any notice to the contractor.

8. The description of the work is as follows:

Copies of other drawings and documents pertaining to the works will be open for

inspection by the tenderers at the office of the above mentioned officer.

Tenderers are advised to inspect and examine the site and its surroundings and satisfy

themselves before submitting their tenders as to the nature of the ground and sub-soil

(so far as is practicable), the form and nature of the site, the means of access to the

site, the accommodation they may require and in general shall themselves obtain all

necessary information as to risks, contingencies and other circumstances which may

influence or affect their tender. A tenderer shall be deemed to have full knowledge of

the site whether he inspects it or not and no extra charges consequent on any

misunderstanding or otherwise shall be allowed. The tenderer shall be responsible for

arranging and maintaining at his own cost all materials, tools & plants, water,

electricity access, facilities for workers and all other services required for executing

the work unless otherwise specifically provided for in the contract documents.

Submission of a tender by a tenderer implies that he has read this notice and all other

contract documents and has made himself aware of the scope and specifications of the

work to be done and of conditions and rates at which stores, tools and plant, etc. will

be issued to him by the Government and local conditions and other factors having a

bearing on the execution of the work.

9. The competent authority on behalf of the President, RMSS does not bind itself to

accept the lowest or any other tender and reserves to itself the authority to reject any

or all the tenders received without the assignment of any reason. All tenders in which

any of the prescribed condition is not fulfilled or any condition including that of

conditional rebate is put forth by the tenderer shall be summarily rejected.

10. Canvassing whether directly or indirectly, in connection with tenders is strictly

prohibited and the tenders submitted by the contractors who resort to canvassing will

be liable to rejection.

11. The competent authority on behalf of President, RMSS reserves to himself the right

of accepting the whole or any part of the tender and the tenderer shall be bound to

perform the same at the rate quoted.

8

12. The contractor shall not be permitted to tender for works in the IGRMS (Division in

case of contractors of Horticulture/Nursery category) responsible for award and

execution of contracts, in which his near relative is posted as Divisional Accountant

or as an officer in any capacity between the grades of Superintending Engineer and

Junior Engineer (both inclusive). He shall also intimate the names of persons who are

working with him in any capacity or are subsequently employed by him and who are

near relatives to any gazette officer in the IGRMS or in the Ministry of Culture. Any

breach of this condition by the contractor would render him liable to be removed

from the approved list of contractors of this Department.

13. No Engineer of gazette rank or other Gazetted officer employed in Engineering or

Administrative duties in an Engineering Department of the Government of India is

allowed to work as a contractor for a period of one year after his retirement from

Government service, without the previous permission of the Government of India in

writing. This contract is liable to be cancelled if either the contractor or any of his

employees is found any time to be such a person who had not obtained the permission

of the Government of India as aforesaid before submission of the tender or

engagement in the contractor’s service.

14. The tender for the supply shall remain open for acceptance for a period of ninety (90)

days from the date of opening of tenders/ninety days from the date of opening of

financial bid in case tenders are invited on 2/3 envelope system (strike out as the

case may be) If any tenderer withdraws his tender before the said period or issue of

letter of acceptance, whichever is earlier, or makes any modifications in the terms and

conditions of the tender which are not acceptable to the department, then the

Government shall, without prejudice to any other right or remedy, be at liberty to

forfeit 50% of the said earnest money as aforesaid. Further the tenderer shall not be

allowed to participate in the re-tendering process of the work.

15. This Notice Inviting Tender shall form a part of the contract document. The

successful tenderer/contractor, on acceptance of his tender by the Accepting

Authority, shall, within 15 days from the stipulated date of start of the work, sign the

contract consisting of: -

(a) The notice inviting tender, all the documents including additional conditions,

specifications and drawings, if any, forms the tender as issued at the time of

invitation of tender and acceptance thereof together with any correspondence

leading thereto.

(b) Standard C.P.W.D. Form 7/8 as applicable.

(c) General condition of contract for Central P.W.D. Form as applicable.

16. The Contractor shall submit list of works which are in hand (progress) in the

following form:-

Name of work Name and

particulars of Divn.

where work is

being executed

Value of work Position of works

in progress

Remarks

1 2 3 4 5

Director/officer authorized by the Director

for & on Behalf of President, RMSS

Note: The tenderer while submitting their tender must see that all columns and space left for them/should

invariable by filled up and signed as and where required. Incomplete tender forms will liable to be rejection

9

Text of form CPWD 7/8

Item Rate Tender & Contract for works

Tender for the work of: Supply of Building Materials in the Indira Gandhi Rashtriya

Manav Sangrahalaya, Bhopal.

(i) To be submitted by 15.30 hours on 27.12.2017 to The Director, Indira Gandhi

Rashtriya Manav Sangrahalaya, Post Box-2, Shamla Hills, Bhopal or his

Authorized representative.

(ii) To be opened in present of tenderers who may be present at 16.00 Hrs on

27.12.2017 in the Office of the Director, Indira Gandhi Rashtriya Manav

Sangrahalaya, Shamla Hills, Bhopal. Issued to (Contractor).

Issued to (Contractor)

M/S …………………………………..……...

.……………………………………..…..

…………………………..………………

.……………………………………….………

Signature of officer issuing the documents....................................

Designation .........................................................................

Dated of issue …………………............................................

TENDER

I/We have read and examined the notice inviting tender, schedule, A, B, C, D,

E & F, specifications applicable, Drawings & Designs, General Rules and Directions,

Conditions of Contract, clauses of contract, Special conditions, Schedule of Rate &

other documents and Rule referred to in the conditions of contract and all other

contents in the tender document for the work.

I/We hereby tender for the execution of the work specified for the President of

India within the time specified in Schedule ‘F’, viz., schedule of quantities and in

accordance in all respects with the specifications, designs, drawings and instructions I

writing referred to in Rule-1 of General Rules and Directions and in Clause 11 of the

Conditions of contract and with such materials as are provided for, by, and in respects

in accordance with, such conditions so far as applicable.

We agree to keep the tender open for ninety (90) days from the due date of its

opening/ninety days from the date of opening of financial bed in case tenders are

invited on 2/3 envelope system (strike out as the case may be)and not to make any

modifications in its terms and conditions.

A sum of `̀̀̀………………(Rupees …………………………………. only) is

hereby forwarded in cash/receipt treasury challan/deposit at call receipt of a scheduled

bank/fixed deposit receipt of scheduled bank/demand draft of a scheduled bank/bank

guarantee issued by a scheduled bank as earnest money. If I/we, fail to furnish the

prescribed performance guarantee within prescribed period, I/we agree that the said

President of India or his successors in office shall without prejudice to any other right

or remedy, be at liberty to forfeit the said earnest money absolutely. Further, if I/we

fail to commence work as specified, I/we agree that President of India or his

successors in office shall without prejudice to any other right or remedy available in

law, be at liberty to forfeit the said earnest money and the performance guarantee

10

absolutely, otherwise the said earnest money shall be retained by him towards security

deposit to execute all the works referred to in the tender documents upon the terms

and conditions contained or referred to therein and to carry out such deviations as may

be ordered, upto maximum of the percentage mentioned in Schedule ‘F’ and those in

excess of that limit at the rates to be determined in accordance with the provision

contained in Clause 12.2 and 12.3 of the tender form. Further, I/we agree that in case

of forfeiture of earnest money or both Earnest Money & Performance Guarantee as

aforesaid. I/we shall be debarred for participation in the retendering process of the

work.

I/we hereby declare that I/we shall treat the tender documents, drawings and

other records connected with the work as secret/confidential documents and shall not

communicate information/derived there from to any person other than a person to

whom I/we am/are authorized to communicate the same or use the information in any

manner prejudicial to the safety of the State.

Date ………………… Signature of Contractor…………………

Postal Address…………………………..

…………………………………………..

…………………………………………..

Witness:

Address:

Occupation:

ACCEPTANCE

The above tender (as modified by you as provided in the letters mentioned hereunder) is

accepted by me for and on behalf of the President, RMSS for a sum of

Rs..............................................(Rupees....................................................................................).

The letters referred to below shall for part of this contract Agreement:

1 INDEX

2. Press Notice

3. Notice inviting tenders

4. Particular specification & Special conditions

5 Correction slips to the general conditions of the contract

6. List of Approved materials & specialized agencies

7. Schedule of quantities

8. Standard CPWD contract form 7/8 as modified & corrected form as applicable.

9. …………………………………………………..

Director or his representative

Dated: For & on behalf of President RMSS

11

S C H E D U L E S

Schedule ‘A’ Schedule of quantity (Enclosed) Page No. 27 to 27

Schedule ‘B’ Schedule of materials to be issued to the Contractor:

Sr. No. Description of Items Quantity Rates in figures & words at

which the material will be

charged to the contractor

Place ofIssue

1 2 3 4 5

----NIL----

Schedule C Tools and plants to be hired to the contractor

Sr. No Description Hire charges per day place of issue

1 2 3 4

----NIL----

Schedule ‘D’ Extra schedule for specific requirements/document for the work if any -----Nil------

Schedule ‘E’ Reference to General Conditions of contract

Name of work: Supply of Building Materials in the Indira Gandhi Rashtriya

Manav Sangrahalaya, Bhopal.

Estimated cost of work….... `̀̀̀.3,25,000/-

Eernest Money…………… `̀̀̀.8,200/-

Performance guarantee 5% of the tendered value

Security Deposit: 2.5% of the tendered value plus 2.5% PG for

contracts involving maintenance of the building and

services/any other work also.

Schedule ‘F’

General Rules & Directions

Officer inviting tender: Director, Indira Gandhi RashtriyaManavSangrahalaya, Bhopal

Maximum percentage for quantity of items of

work to be executed beyond Which rates are to

be determined in accordance with Clauses 12.2. & 12.3: See below

Definitions: 2(v) Executive Engineer : Project Engineer/Officer In Charge

2(viii) Accepting Authority Director Indira Gandhi Rashtriya Manav Sangrahalaya, Bhopal

2(x) Percentage on cost of materials and labor to cover all over-head and profits. - 15 %

2(xi) Standard Scheduled of Rates DSR 2014 (CPWD)/Market Rates

2(xii) Department Indira Gandhi Rashtriya Manav Sangrahalaya, Bhopal

12

9(ii) Standard CPWD contract form

(The CPWD Form 8 will be the part of the agreement, which can be seen in the office of the

Director, IGRMS Bhopal).

(i) Time allowed for submission of : 7 days

Performance Guarantee from the

date of issue of letter of acceptance

(ii) Maximum allowable extension : with late fee @ 0.01% per day

beyond the period as provided of performance Guarantee beyond

in (i) above the period provided in (i) 1 to 15 days

Clause 2 Authority or fixing compensation under Clause 2 : Director, IGRMS, Bhopal

Clause 2A

Whether clause 2A shall be applicable : No

Clause 5

No. of days from the date of issue of letter of

acceptance for reckoning date of start : 7 days

Time allowed for execution of work..... : 3 Months

Authority to decide extension of time : Director, IGRMS, Bhopal

Authority to Rescheduling of mile stones : Director, IGRMS, Bhopal

Milestone(s): - as per Table given below:

Table of Milestone (s)

Sr. No Description of Milestone Time allowed in days

(from date of start)

Amount to be withheld in

case of non-achievement

milestone

1 2 3 4

1 1/8th (financial) (of whole work)

1/4th (of whole work) In the event of not achieving

the necessary progresses

assessed from the running

payments, 1% of the tendered

value of work will be

withheld for failure of each

milestone.

2 3/8th (financial) (of whole work)

1/2th (of whole work)

3 3/4th (financial) (of whole work)

3/4th (of whole work)

4 Full Full

Clause 6, 6A Clause applicable : 6A

Clause 7 Gross work to be done together with net payment/adjustment

of advance for material collected, if any, since the last such

Payment for being eligible to interim payment …… N/A

Clause 10B(ii)

Whether Clause 10B (ii) shall be applicable ……… No

13

Clause 10C Component of labour expressed as Percent …… 25%

of value of work.

Clause 10CC …… Not applicable

Clause 11

Specifications to be allowed for Execution of work CPWD Specification 2009

Vol. 1 & 2 upto date with

Correction Slips.

Clause 12 12.2 & 12.3

Deviation limit beyond which clauses 12.2 & 12.3 30%

shall apply for building work

12.5 (i) Deviation limit beyond which clauses 12.2 & 12.3 30%

Shall apply for foundation work (except earth work)

(ii) Deviation limit for items in earth work subhead of 100%

DSR or related items

Clause 16 Competent Authority for deciding reduced rates: Director, IGRMS, Bhopal

Clause 36(i) Requirement of Technical Representatives(s) and recovery rate.

S.No. Minimum

Qualifications

of Technical

Representative

Discipline Designation

(Principal

Technical/

Technical

representative)

Minimum

experie-

nce

Number Rate at which recovery shall

be made from the contractor

in the event of not fulfilling

provision of clause 36(i)

Figures Words

1.

Graduate

Engineer

CIVIL Principal

Technical

representative

5-years

ONE Rs.15000/- PM Rupees

fifteen

Thousand Per

Month

“Assistant Engineer retired from Government services that are holding Diploma will be

treated at par with Graduate Engineers.”

Diploma holder with minimum 10 year relevant experience with a reputed construction co.

can be treated at par with Graduate Engineers for the purpose of such development subject

to the condition that such diploma holders should not exceed 50% of requirement of degree

engineers.

14

Clause 42 (i) (a) Schedule/statement for determining theoretical quality or

Cement & bitumen : on the basis of Delhi Schedule of Rates 2014

with upto date correction slips & current

market rates as applicable.

(ii) Variation permissible on theoretical quantities.

(a) Cement for works with estimated cost put to

Tender not more than Rs.5 lakhs :- 3% plus/minus

For works with estimated cost up to tender

More than Rs. 5lakhs :- 2% plus/minus

(b) Bitumen for all/works :- 2.5% plus only &Nil on minus side

(c) Steel reinforcement and structural steel

Sections for each diameter, section and category :- 2% plus/minus

(d) All other materials :- NIL

RECOVERY RATES FOR QUANTITIES BEYOND PERMISSIBLE VARIATION

Sr.

No.

Description of items

Rates in figures and words at which recovery shall be made from the

contractor

Excess beyond

permissible

variation

Less use beyond the

permissible

variation

1.

2.

Cement

Steel reinforcement

NIL

NIL

6437.00 Per MT

53295.00 Per MT

15

CCOORRRREECCTTIIOONN SSLLIIPPSS TTOO GGEENNEERRAALL CCOONNDDIITTIIOONNSS OOFF CCOONNTTRRAACCTT

CCLLAAUUSSEE//

SSUUBB--

CCLLAAUUSSEE

PPAAGGEE

NNoo.. NNeeww//mmooddiiffiieedd

ppaarraa MMOODDIIFFIIEEDD TTEEXXTT

GGCCCC 22001100

PPaarraa 44AA..

AApppplliiccaabbllee

ffoorr

PPeerrcceennttaaggee

RRaattee TTeennddeerr

oonnllyy

((CCPPWWDD--77))

55 MMooddiiffiiccaattiioonn IInn ccaassee ooff PPeerrcceennttaaggee RRaattee TTeennddeerrss,, CCoonnttrraaccttoorr sshhaallll ffiillll uupp tthhee

uussuuaall pprriinntteedd ffoorrmm,, ssttaattiinngg aatt wwhhaatt ppeerrcceennttaaggee bbeellooww// aabboovvee ((iinn

ffiigguurreess aass wweellll aass iinn wwoorrddss)) tthhee ttoottaall eessttiimmaatteedd ccoosstt ggiivveenn iinn

SScchheedduullee ooff QQuuaannttiittiieess aatt SScchheedduullee –– AA,, hhee wwiillll bbee wwiilllliinngg ttoo

eexxeeccuuttee tthhee wwoorrkk.. TThhee tteennddeerr ssuubbmmiitttteedd sshhaallll bbee ttrreeaatteedd aass iinnvvaalliidd

iiff:: --

11.. TThhee ccoonnttrraaccttoorr ddooeess nnoott qquuoottee ppeerrcceennttaaggee aabboovvee// bbeellooww

oonn tthhee ttoottaall aammoouunntt ooff tteennddeerr oorr aannyy sseeccttiioonn// ssuubbhheeaadd ooff

tthhee tteennddeerr..

22.. TThhee ppeerrcceennttaaggee aabboovvee// bbeellooww iiss nnoott qquuootteedd iinn ffiigguurreess aanndd

wwoorrddss bbootthh oonn tthhee ttoottaall aammoouunntt ooff tteennddeerr oorr aannyy sseeccttiioonn//

ssuubb hheeaadd ooff tthhee tteennddeerr..

33.. TThhee ppeerrcceennttaaggee qquuootteedd aabboovvee// bbeellooww iiss ddiiffffeerreenntt iinn

ffiigguurreess aanndd wwoorrddss oonn tthhee ttoottaall aammoouunntt ooff tteennddeerr oorr aannyy

sseeccttiioonn//ssuubb hheeaadd ooff tthhee tteennddeerr::

TTeennddeerrss,, wwhhiicchh pprrooppoossee aannyy aalltteerraattiioonn iinn tthhee wwoorrkk ssppeecciiffiieedd iinn tthhee

ssaaiidd ffoorrmm ooff iinnvviittaattiioonn ttoo tteennddeerr,, oorr iinn tthhee ttiimmee aalllloowweedd ffoorr

ccaarrrryyiinngg oouutt tthhee wwoorrkk,, oorr wwhhiicchh ccoonnttaaiinn aannyy ootthheerr ccoonnddiittiioonnss ooff

aannyy ssoorrtt iinncclluuddiinngg ccoonnddiittiioonnaall rreebbaatteess,, wwiillll bbee ssuummmmaarriillyy rreejjeecctteedd..

NNoo ssiinnggllee tteennddeerr sshhaallll iinncclluuddee mmoorree tthhaann oonnee wwoorrkk,, bbuutt

ccoonnttrraaccttoorrss wwhhoo wwiisshh ttoo tteennddeerr ffoorr ttwwoo oorr mmoorree wwoorrkkss sshhaallll

ssuubbmmiitt sseeppaarraattee tteennddeerr ffoorr eeaacchh.. TTeennddeerr sshhaallll hhaavvee tthhee nnaammee aanndd

nnuummbbeerr ooff tthhee wwoorrkkss ttoo wwhhiicchh tthheeyy rreeffeerr,, wwrriitttteenn oonn tthhee

eennvveellooppeess..

GGCCCC 22001100

NNeeww PPaarraa

44BB

66 IInnsseerrttiioonn IInn ccaassee tthhee lloowweesstt tteennddeerreedd aammoouunntt ((eessttiimmaatteedd ccoosstt ±± aammoouunntt

wwoorrkkeedd oonn tthhee bbaassiiss ooff ppeerrcceennttaaggee aabboovvee//bbeellooww)) ooff ttwwoo oorr mmoorree

ccoonnttrraaccttoorrss iiss ssaammee,, ssuucchh lloowweesstt ccoonnttrraaccttoorrss wwiillll bbee aasskkeedd ttoo

ssuubbmmiitt sseeaalleedd rreevviisseedd ooffffeerr iinn tthhee ffoorrmm ooff lleetttteerr mmeennttiioonniinngg

ppeerrcceennttaaggee aabboovvee//bbeellooww oonn eessttiimmaatteedd ccoosstt ooff tteennddeerr iinncclluuddiinngg aallll

ssuubb sseeccttiioonnss// ssuubb hheeaaddss aass tthhee ccaassee mmaayy bbee,, bbuutt tthhee rreevviisseedd

ppeerrcceennttaaggee qquuootteedd aabboovvee//bbeellooww oonn tteennddeerreedd ccoosstt oorr oonn eeaacchh ssuubb

sseeccttiioonn// ssuubb hheeaadd sshhoouulldd nnoott bbee hhiigghheerr tthhaann tthhee ppeerrcceennttaaggee qquuootteedd

aatt tthhee ttiimmee ooff ssuubbmmiissssiioonn ooff tteennddeerr.. TThhee lloowweesstt tteennddeerr sshhaallll bbee

ddeecciiddeedd oonn tthhee bbaassiiss ooff rreevviisseedd ooffffeerrss..

IInn ccaassee aannyy ooff ssuucchh ccoonnttrraaccttoorrss rreeffuusseess ttoo ssuubbmmiitt rreevviisseedd ooffffeerr,,

tthheenn iitt sshhaallll bbee ttrreeaatteedd aass wwiitthhddrraawwaall ooff hhiiss tteennddeerr bbeeffoorree

aacccceeppttaannccee aanndd 5500%% ooff eeaarrnneesstt mmoonneeyy sshhaallll bbee ffoorrffeeiitteedd..

16

IIff tthhee rreevviisseedd tteennddeerreedd aammoouunntt ooff ttwwoo mmoorree ccoonnttrraaccttoorrss rreecceeiivveedd

iinn rreevviisseedd ooffffeerr iiss aaggaaiinn ffoouunndd ttoo bbee eeqquuaall,, tthhee lloowweesstt tteennddeerr,,

aammoonngg ssuucchh ccoonnttrraaccttoorrss,, sshhaallll bbee ddeecciiddeedd bbyy ddrraaww ooff lloottss iinn tthhee

pprreesseennccee ooff SSEE ooff tthhee cciirrccllee,, EEEE((ss)) iinn--cchhaarrggee ooff mmaajjoorr && mmiinnoorr

ccoommppoonneennttss((ss)) ((aallssoo DDDDHH iinn ccaassee HHoorrttiiccuullttuurree wwoorrkk iiss aallssoo

iinncclluuddeedd iinn tthhee tteennddeerr)),, EEEE((PP)) oorr EEEE((HHQQ)) ooff tthhee cciirrccllee && tthhee

lloowweesstt ccoonnttrraaccttoorrss tthhoossee hhaavvee qquuootteedd eeqquuaall aammoouunntt ooff tthheeiirr

tteennddeerrss..

IInn ccaassee aallll tthhee lloowweesstt ccoonnttrraaccttoorrss tthhoossee hhaavvee qquuootteedd ssaammee

tteennddeerreedd aammoouunntt,, rreeffuussee ttoo ssuubbmmiitt rreevviisseedd ooffffeerrss,, tthheenn tteennddeerrss aarree

ttoo bbee rreeccaalllleedd aafftteerr ffoorrffeeiittiinngg 5500%% ooff EEMMDD ooff eeaacchh ccoonnttrraaccttoorr..

CCoonnttrraaccttoorr((ss)),, wwhhoossee eeaarrnneesstt mmoonneeyy iiss ffoorrffeeiitteedd bbeeccaauussee ooff nnoonn--

ssuubbmmiissssiioonn ooff rreevviisseedd ooffffeerr,, sshhaallll nnoott bbee aalllloowweedd ttoo ppaarrttiicciippaattee iinn

tthhee rree--tteennddeerriinngg pprroocceessss ooff tthhee wwoorrkk..

GGCCCC 22001100

PPaarraa 1100AA

AApppplliiccaabbllee

ffoorr

PPeerrcceennttaaggee

RRaattee TTeennddeerr

oonnllyy

((CCPPWWDD--77))

PPaaggee 66--77 MMooddiiffiiccaattiioonn IInn ccaassee ooff ppaarreennttaaggee RRaattee TTeennddeerrss oonnllyy ppeerrcceennttaaggee qquuootteedd sshhaallll bbee

ccoonnssiiddeerreedd.. AAnnyy tteennddeerr ccoonnttaaiinniinngg iitteemm rraatteess iiss lliiaabbllee ttoo bbee

rreejjeecctteedd ppeerrcceennttaaggee qquuootteedd bbyy tthhee ccoonnttrraaccttoorr iinn ppeerrcceennttaaggee rraattee

tteennddeerr sshhaallll bbee aaccccuurraatteellyy ffiilllleedd iinn ffiigguurreess aanndd wwoorrkkss,, SSoo tthhaatt tthheerree

iiss nnoo ddiissccrreeppaannccyy..

17

RReeffeerreennccee EExxiissttiinngg PPrroovviissiioonn MMooddiiffiieedd PPrroovviissiioonn

CCPPWWDD--77//88

SScchheedduullee--FF NNoo PPrroovviissiioonn FFoolllloowwiinngg nneeww PPaarraa iiss aaddddeedd::

CCllaauussee 2255 ––

CCoonnssttiittuuttiioonn ooff DDiissppuuttee RReeddrreessssaall

CCoommmmiitttteeee::

CChhaaiirrmmaann ––

MMeemmbbeerr ––

MMeemmbbeerr ––

CCllaauussee 33 ((vviiii)) IIff tthhee ccoonnttrraaccttoorr sshhaallll oobbttaaiinn aa

ccoonnttrraacctt wwiitthh GGoovveerrnnmmeenntt aass aa

rreessuulltt ooff wwrroonngg tteennddeerriinngg oorr ootthheerr

nnoonn--bboonnaaffiiddee mmeetthhooddss ooff

ccoommppeettiittiivvee tteennddeerriinngg..

IIff tthhee ccoonnttrraaccttoorr hhaadd sseeccuurreedd tthhee ccoonnttrraacctt wwiitthh

GGoovveerrnnmmeenntt aass aa rreessuulltt ooff wwrroonngg tteennddeerriinngg oorr ootthheerr nnoonn--

bboonnaaffiiddee mmeetthhooddss ooff ccoommppeettiittiivvee tteennddeerriinngg oorr ccoommmmiittss

bbrreeaacchh ooff IInntteeggrriittyy AAggrreeeemmeenntt..

CCllaauussee 2255 ((ii)) IIff tthhee ccoonnttrraaccttoorr ccoonnssiiddeerrss aannyy wwoorrkk

ddeemmaannddeedd ooff hhiimm ttoo bbee oouuttssiiddee tthhee

rreeqquuiirreemmeennttss ooff tthhee ccoonnttrraacctt,, oorr

ddiissppuutteess aannyy ddrraawwiinnggss,, rreeccoorrdd oorr

ddeecciissiioonn ggiivveenn iinn wwrriittiinngg bbyy tthhee

EEnnggiinneeeerr--IInn--CChhaarrggee oonn aannyy mmaatttteerr

iinn ccoonnnneeccttiioonn wwiitthh oorr aarriissiinngg oouutt ooff

tthhee ccoonnttrraacctt oorr ccaarrrryyiinngg oouutt ooff tthhee

wwoorrkk,, ttoo bbee uunnaacccceeppttaabbllee,, hhee sshhaallll

pprroommppttllyy wwiitthhiinn 1155 ddaayyss rreeqquueesstt tthhee

SSuuppeerriinntteennddiinngg EEnnggiinneeeerr iinn wwrriittiinngg

ffoorr wwrriitttteenn iinnssttrruuccttiioonn oorr ddeecciissiioonn..

IIff tthhee ccoonnttrraaccttoorr ccoonnssiiddeerrss aannyy wwoorrkk ddeemmaannddeedd ooff hhiimm

ttoo bbee oouuttssiiddee tthhee rreeqquuiirreemmeennttss ooff tthhee ccoonnttrraacctt,, oorr

ddiissppuutteess aannyy ddrraawwiinnggss,, rreeccoorrdd oorr ddeecciissiioonn ggiivveenn iinn

wwrriittiinngg bbyy tthhee EEnnggiinneeeerr--iinn--CChhaarrggee oonn aannyy mmaatttteerr iinn

ccoonnnneeccttiioonn wwiitthh oorr aarriissiinngg oouutt ooff tthhee ccoonnttrraacctt oorr ccaarrrryyiinngg

oouutt ooff tthhee wwoorrkk,, ttoo bbee uunnaacccceeppttaabbllee,, hhee sshhaallll pprroommppttllyy

wwiitthhiinn 1155 ddaayyss rreeqquueesstt tthhee SSuuppeerriinntteennddiinngg EEnnggiinneeeerr iinn

wwrriittiinngg ffoorr wwrriitttteenn iinnssttrruuccttiioonn oorr ddeecciissiioonn..

TThheerreeuuppoonn,, tthhee SSuuppeerriinntteennddiinngg EEnnggiinneeeerr sshhaallll ggiivvee hhiiss

wwrriitttteenn iinnssttrruuccttiioonnss oorr ddeecciissiioonn wwiitthhiinn aa ppeerriioodd ooff oonnee

mmoonntthh ffrroomm tthhee rreecceeiipptt ooff tthhee ccoonnttrraaccttoorr’’ss lleetttteerr..

TThheerreeuuppoonn,, tthhee SSuuppeerriinntteennddiinngg

EEnnggiinneeeerr sshhaallll ggiivvee hhiiss wwrriitttteenn

iinnssttrruuccttiioonnss oorr ddeecciissiioonn wwiitthhiinn aa

ppeerriioodd ooff oonnee mmoonntthh ffrroomm tthhee

rreecceeiipptt ooff tthhee ccoonnttrraaccttoorr’’ss lleetttteerr..

IIff tthhee SSuuppeerriinntteennddiinngg EEnnggiinneeeerr ffaaiillss

ttoo ggiivvee hhiiss iinnssttrruuccttiioonnss oorr ddeecciissiioonn

iinn wwrriittiinngg wwiitthhiinn tthhee aaffoorreessaaiidd

ppeerriioodd oorr iiffff tthhee ccoonnttrraaccttoorr iiss

ddiissssaattiissffiieedd wwiitthh tthhee iinnssttrruuccttiioonnss oorr

ddeecciissiioonn ooff tthhee SSuuppeerriinntteennddiinngg

EEnnggiinneeeerr,, tthhee ccoonnttrraaccttoorr mmaayy,,

wwiitthhiinn 1155 ddaayyss ooff tthhee rreecceeiipptt ooff

SSuuppeerriinntteennddiinngg EEnnggiinneeeerr’’ss ddeecciissiioonn,,

aappppeeaall ttoo tthhee CChhiieeff EEnnggiinneeeerr wwhhoo

sshhaallll aaffffoorrdd aann ooppppoorrttuunniittyy ttoo tthhee

ccoonnttrraaccttoorr ttoo bbee hheeaarrdd,, iiff tthhee llaatttteerr

ssoo ddeessiirreess,, aanndd ttoo ooffffeerr eevviiddeennccee iinn

ssuuppppoorrtt ooff hhiiss aappppeeaall.. TThhee CChhiieeff

EEnnggiinneeeerr sshhaallll ggiivvee hhiiss ddeecciissiioonn

wwiitthhiinn 3300 ddaayyss ooff rreecceeiipptt ooff

ccoonnttrraaccttoorr’’ss aappppeeaall.. IIff tthhee ccoonnttrraaccttoorr

iiss ddiissssaattiissffiieedd wwiitthh tthhiiss ddeecciissiioonn,, tthhee

ccoonnttrraaccttoorr sshhaallll wwiitthhiinn aa ppeerriioodd ooff

3300 ddaayyss ffrroomm rreecceeiipptt ooff tthhee ddeecciissiioonn,,

ggiivvee nnoottiiccee ttoo tthhee CChhiieeff EEnnggiinneeeerr

ffoorr aappppooiinnttmmeenntt ooff aarrbbiittrraattoorr oonn

pprreessccrriibbeedd pprrooffoorrmmaa aass ppeerr

AAppppeennddiixx XXVV,, ffaaiilliinngg wwhhiicchh tthheeyy

IIff tthhee SSuuppeerriinntteennddiinngg EEnnggiinneeeerr ffaaiillss ttoo ggiivvee hhiiss

iinnssttrruuccttiioonnss oorr ddeecciissiioonn iinn wwrriittiinngg wwiitthhiinn tthhee aaffoorreessaaiidd

ppeerriioodd oorr iiff tthhee ccoonnttrraaccttoorr iiss ddiissssaattiissffiieedd wwiitthh tthhee

iinnssttrruuccttiioonnss oorr ddeecciissiioonn ooff tthhee SSuuppeerriinntteennddiinngg EEnnggiinneeeerr,,

tthhee ccoonnttrraaccttoorr mmaayy,, wwiitthhiinn 1155 ddaayyss ooff tthhee rreecceeiipptt ooff

SSuuppeerriinntteennddiinngg EEnnggiinneeeerr’’ss ddeecciissiioonn,, aappppeeaall ttoo tthhee CChhiieeff

EEnnggiinneeeerr wwhhoo sshhaallll aaffffoorrdd aann ooppppoorrttuunniittyy ttoo tthhee

ccoonnttrraaccttoorr ttoo bbee hheeaarrdd,, iiff tthhee llaatttteerr ssoo ddeessiirreess,, aanndd ttoo

ooffffeerr eevviiddeennccee iinn ssuuppppoorrtt ooff hhiiss aappppeeaall.. TThhee CChhiieeff

EEnnggiinneeeerr sshhaallll ggiivvee hhiiss ddeecciissiioonn wwiitthhiinn 3300 ddaayyss ooff

rreecceeiipptt ooff ccoonnttrraaccttoorr’’ss aappppeeaall.. IIff tthhee ccoonnttrraaccttoorr iiss

ddiissssaattiissffiieedd wwiitthh tthhee ddeecciissiioonn ooff tthhee CChhiieeff EEnnggiinneeeerr,, tthhee

ccoonnttrraaccttoorr mmaayy wwiitthhiinn 3300 ddaayyss ffrroomm tthhee rreecceeiipptt ooff

tthhee CChhiieeff EEnnggiinneeeerr ddeecciissiioonn,, aappppeeaall bbeeffoorree tthhee

DDiissppuuttee RReeddrreessssaall CCoommmmiitttteeee ((DDRRCC)) aalloonngg wwiitthh aa

lliisstt ooff ddiissppuutteess wwiitthh aammoouunnttss ccllaaiimmeedd iinn rreessppeecctt ooff

eeaacchh ssuucchh ddiissppuuttee aanndd ggiivviinngg rreeffeerreennccee ttoo tthhee

rreejjeeccttiioonn ooff hhiiss ddiissppuutteess bbyy tthhee CChhiieeff EEnnggiinneeeerr.. TThhee

DDiissppuuttee RReeddrreessssaall CCoommmmiitttteeee ((DDRRCC)) sshhaallll ggiivvee hhiiss

ddeecciissiioonn wwiitthhiinn aa ppeerriioodd ooff 9900 ddaayyss ffrroomm tthhee rreecceeiipptt

ooff CCoonnttrraaccttoorr’’ss aappppeeaall.. TThhee ccoonnssttiittuuttiioonn ooff DDiissppuuttee

RReeddrreessssaall CCoommmmiitttteeee ((DDRRCC)) sshhaallll bbee aass iinnddiiccaatteedd iinn

SScchheedduullee ‘‘FF’’.. IIff tthhee DDiissppuuttee RReeddrreessssaall CCoommmmiitttteeee

((DDRRCC)) ffaaiillss ttoo ggiivvee hhiiss ddeecciissiioonn wwiitthhiinn tthhee aaffoorreessaaiidd

ppeerriioodd oorr aannyy ppaarrttyy iiss ddiissssaattiissffiieedd wwiitthh tthhee ddeecciissiioonn

ooff DDiissppuuttee RReeddrreessssaall CCoommmmiitttteeee ((DDRRCC)),, tthheenn eeiitthheerr

ppaarrttyy mmaayy wwiitthhiinn aa ppeerriioodd ooff 3300 ddaayyss ffrroomm tthhee

rreecceeiipptt ooff tthhee ddeecciissiioonn ooff DDiissppuuttee RReeddrreessssaall

CCoommmmiitttteeee ((DDRRCC)),, give notice to the Chief Engineer

18

ssaaiidd ddeecciissiioonn sshhaallll bbee ffiinnaall bbiinnddiinngg

aanndd ccoonncclluussiivvee aanndd nnoott rreeffeerraabbllee ttoo

aaddjjuuddiiccaattiioonn bbyy tthhee aarrbbiittrraattoorr..

for appointment of arbitrator on prescribed proforma

as CON 255 Page 3 per Appendix XV, failing which

the said decision shall be final binding and conclusive

and not referable to adjudication by the arbitrator.

It is a term of contract that each party invoking

arbitration must exhaust the aforesaid mechanism of

settlement of claims/disputes prior to invoking

arbitration.

19

CCEENNTTRRAALL PPUUBBLLIICC WWOORRKKSS DDEEPPAARRTTMMEENNTT

OOFFFFIICCEE MMEEMMOORRAANNDDUUMM

NNoo.. DDGG//CCOONN//227722

IISSSSUUEEDD BBYY AAUUTTHHOORRIITTYY OOFF DDIIRREECCTTOORR GGEENNEERRAALL,, CCPPWWDD

SSuubb.. :: AAmmeennddmmeenntt iinn GGeenneerraall CCoonnddiittiioonnss ooff CCoonnttrraacctt 22001100..

TThhee ffoolllloowwiinngg pprroovviissiioonnss iinn GGeenneerraall CCoonnddiittiioonnss ooff CCoonnttrraacctt 22001100 aarree aammeennddeedd aass uunnddeerr aanndd sshhaallll bbee

aapppplliiccaabbllee ffoorr tthhee NNIITTss ttoo bbee iissssuueedd aafftteerr iissssuuee ooff tthhiiss oorrddeerr::

Existing Provision Modified Provision

TENDER FORM CPWD 7/8 (page 3/4)

A sum of Rs……………is hereby forwarded in cash

……………………..at liberty to forfeit the said

earnest money absolutely. Further, if I/We fail to

commence work as specified, I/We agree that

President of India or the successors in office shall

without prejudice to any other right or remedy available in law, be at liberty to forfeit the said

earnest money and the performance guarantee

absolutely, otherwise the said earnest money shall be

retained by him towards security deposit to execute

all the works referred to in the tender documents

upon the terms and conditions contained or referred

to those in excess of that limit at the rates to be determined in accordance with the provision

contained in Clause 12.2 and 12.3 of the tender form.

Further, I/We agree that in case of forfeiture of

Earnest Money or both Earnest Money &

Performance Guarantee as aforesaid I/We shall be

debarred for participation in the re-tendering process

of the work.

TENDER FORM CPWD 7/8 (page 3/4)

A sum of Rs. ………is hereby forwarded in

cash……………………..at liberty to forfeit the said

earnest money absolutely. Further, if I/We fail to

commence work as specified, I/We agree that

President of India or the Successors in office shall

without prejudice to any other right or remedy available in law, be at liberty to forfeit the said

performance guarantee absolutely. The said

Performance Guarantee shall be a guarantee to

execute all the works referred to in the tender

documents upon the terms and conditions contained or

referred to those in excess of that limit at the rates to

be determined in accordance with the provision contained in Clause 12.2 and 12.3 of the tender form.

Further, I/We agree that in case of forfeiture of

Earnest Money or Performance Guarantee as

aforesaid, I/We shall be debarred for participation in

the re-tendering process of the work.

CLAUSE 1

Performance Guarantee (Page 12)

(ii) The Performance Guarantee shall be initially

valid up to the stipulated date of completion plus 60 days beyond that. In case the time for completion of

work gets enlarged, the contractor shall get the

validity of Performance Guarantee extended to cover

such enlarged time for completion of work. After

recording of the completion certificate for the work

by the competent authority, the performance

guarantee shall be returned to the contractor, without

any interest.

CLAUSE 1

Performance Guarantee (Page 12)

(ii) The Performance Guarantee shall be initially valid

up to the stipulated date of completion plus 60 days beyond that. In case the time for completion of work

gets enlarged, the contractor shall get the validity of

Performance Guarantee extended to cover such

enlarged time for completion of work. After recording

of the completion certificate for the work by the

competent authority, the performance guarantee shall

be returned to the contractor, without any interest.

However, in case of contracts involving

maintenance of building and services/any other

work, 2.5% of Performance Guarantee shall be

retained as, Security Deposit. The same shall be

returned year-wise proportionately.

20

Clause 1 A

Recovery of Security Deposit (Page 12-13) The person / persons whose tender(s) may be

accepted (hereinafter called the contractor) shall

permit Government at the time of making any

payment to him for work done under the contract to

deduct a sum at the rate of 5% of the gross amount of

each running bill till the sum along with the sum

already deposited as earnest money, will amount to security deposit of 5% of the tendered value of the

work.

Earnest money shall be adjusted first in the security

deposit and further recovery of security deposit shall

commence only when the up-to-date amount of security deposit stats exceeding the earnest money.

Such deductions will be made and ............ additional

security to the Government to make good the deficit.

All compensations or the other sums of money

payable by the contractor under .............deposit or

any part thereof. The security deposit shall be

collected from the running bills of the contractor at

the rates mentioned above and the Earnest money

deposited at the time of tenders will be treated as part

of the Security Deposit.

Clause 1 A

Recovery of Security Deposit (Page 12-13) The person / persons whose tender(s) may be accepted

(hereinafter called the contractor) shall permit

Government at the time of making any payment to

him for work done under the contract to deduct a sum

at the rate of 2.5% of the gross amount of each

running and final bill till the sum deducted will

amount to security deposit of 2.5% of the tendered value of the work. Such deductions will be made

and ............ additional security to the Government to

make good the deficit.

All compensations or the other sums of money

payable by the contractor under .............deposit or any

part thereof. The security deposit shall be collected from the running bills of the contractor at the rates

mentioned above.

CLAUSE 3 A (Page 16)

In case the work cannot be started due to reasons not

within the control of the contractor within 1/8th of

the stipulated time for completion of work, either

party may close the contract.. In such eventuality, the

Earnest Money Deposit and the Performance

Guarantee of the contractor shall be refunded but no

payment on account of interest loss of profit or

damages etc. shall be payable at all.

CLAUSE 3 A (Page 16)

In case, the work cannot be started due to reasons not

within the control of the contractor within 1/8th of the

stipulated time for completion of work or one month

whichever is higher, either party may close the

contract. In case contractor wants to close the

contract, he shall give notice to the department stating

the failure on the part of department. In such

eventuality, the Performance Guarantee of the

contractor shall be refunded within following time

limits:

(i) If the Tendered value of wok

is up to Rs. 45 lacs : 15 days

(ii) If the Tendered value of work

is more than 45 and up to Rs. 2.5 Crore: 21 days

(iii) If the Tendered value of work

exceeds Rs. 2.5 Crore : 30 days

If PG is not released within prescribed time limit,

then a simple interest @ 0.25% per month shall be

payable on PG amount to the contractor.

A Compensation for such eventuality, on account

of damages etc. shall be payable @ 0.25% of

tendered amount subject to maximum limit of Rs.

10 lacs.

21

CLAUSE 5

Time and Extension for Delay (Page 16)

The time allowed for execution ...................... in

schedule 'F' or from the date of handing over of the

site whichever is later. If the Contractor commits

default in commencing the execution of the work as

aforesaid, Government shall without prejudice to any

other right or remedy available in law, be at liberty to

forfeit the earnest money & performance guarantee absolutely.

5.4 In any such case the authority as indicated in

Schedule 'F' may give a fair and reasonable extension

of time and reschedule the milestones for completion

of wok. Such extension shall be communicated to the

Contractor by the authority as indicated in Schedule

'F' in writing, within 3 months of the date of receipt of such request. Non application by the contractor for

extension of time shall not be a bar for giving a fair

and reasonable extension by the authority as

indicated in Schedule 'F' and this shall be be binding

on the contractor.

CLAUSE 5

Time and Extension for Delay (Page 16)

The time allowed for execution ....................... in

schedule 'F' or from the date of handing over of the

site whichever is later. If the Contractor commits

default in commencing the execution of the work as

aforesaid, Government shall without prejudice to any

other right or remedy available in law, be at liberty to

forfeit the earnest money & performance guarantee absolutely.

5.4 In any such case the authority as indicated in

Schedule 'F' may give a fair and reasonable extension

of time and reschedule the milestones for completion

of wok. Such extension or rescheduling of the

milestones shall be communicated to the Contractor by the authority as indicated in Schedule 'F' in writing,

within 3 months or 4 weeks of the date of receipt of

such request respectively. Non application by the

contractor for extension of time / rescheduling of the

milestones shall not be a bar for giving a fair and

reasonable extension / rescheduling of the

milestones by the authority as indicated in Schedule

'F' and this shall be be binding on the contractor.

Clause 7 Payment of intermediate certificate to be regarded as

Advance

In case of delay in payment of intermediate bills after

45 days of submission of bill by the contractor, a

simple interest @ 7.5% per annum shall be paid to the

contractor which will be compounded on yearly basis.

CLAUSE 8 B

Completion plans to be submitted by the

contractor (Page -21)

The contractor shall submit completion

……………......within thirty days of the completion of the work.

In case, the contractor fails to submit the completion

plan as aforesaid, he shall be liable..........decision of

the Superintending Engineer shall be final and

binding on the contractor.

CLAUSE 8 B

Completion plans to be submitted by the

contractor (Page -21)

The contractor shall submit completion

………….......within thirty days of the completion of the work.

In case, the contractor fails to submit the completion

plan as aforesaid, he shall be liable..........decision of

the Superintending Engineer shall be final and binding

on the contractor.

The contractor shall submit completion plan for

water sewerage and drainage line plan within

thirty days of the completion of the work.

In case, the contractor fails to submit the

completion plan as aforesaid, the department will

get it done through other agency at his cost and

actual expenses incurred plus Rs. 15,000/- for the

same shall be recovered from the contractor.

Clause 9

Payment of Final Bill (Page 21)

The final bill shall be submitted by the contractor

........... to have been waived and extinguished.

Payments of those items of the bill in respect of

Clause 9

Payment of Final Bill (Page 21)

The final bill shall be submitted by the contractor

........... to have been waived and extinguished.

Payments of those items of the bill in respect of which

22

which there is no dispute and of items in dispute, for

quantities and rates as approved by Engineer -in -

charge, will as far as possible be made within the

period specified hereinunder, the period being

reckoned from the date of receipt of the bill by the

Engineer - in - charge or his authorized Asstt.

Engineer, complete with account of materials issued

by the Department and dismantled materials.

(i) If the Tendered value of work is up to Rs. 15 lac :

3 months. (ii) If the Tendered value of work exceeds Rs. 15 lac

: 6 months

there is no dispute and of items in dispute, for

quantities and rates as approved by Engineer -in -

charge, will as far as possible be made within the

period specified hereinunder, the period being

reckoned from the date of receipt of the bill by the

Engineer - in - charge or his authorized Asstt.

Engineer, complete with account of materials issued

by the Department and dismantled materials.

(i) If the Tendered value of work

is up to Rs. 45 lac : 2 months

(ii) If the Tendered value of work

is more than 45 and up to Rs. 2.5 Crore : 3 months

(iii) If the Tendered value of work

exceeds Rs. 2.5 Crore : 6 months

In case of delay in payment of final bills after

prescribed time limit, a simple interest @ 7.5% per

annum shall be paid to the contractor which will be

compounded on yearly basis.

CLAUSE 10 CA

Payment due to variation in prices of materials

after receipt of tender (Page 26)

If after submission of the tender, the price of

materials specified in ....... of the contract without

any action under Clause 2.

However for work done / during the justified period

extended as above, it will be limited to indices

prevailing at the time of stipulated date of completion

or as prevailing for the period under consideration, whichever is less.

CLAUSE 10 CA

Payment due to variation in prices of materials

after receipt of tender (Page 26)

If after submission of the tender, the price of materials

specified in ....... of the contract without any action

under Clause 2.

However for work done / during the justified period

extended as above, it will be limited to indices

prevailing at the time of updated stipulated date of

completion considering the effect of extra work (to

be calculated on pro-rata basis as cost of extra

work 'X' stipulated period / tendered cost).

CLAUSE 10 CC

Payment due to increase/decrease in Prices/

Wages (excluding materials covered under clause

10CA after Receipt of Tender for Works(Page 27)

If the prices of materials ...... provisions of clause 5

of the contract without any action under clause 2.

However, for the work done during the justified

period extended as above, the compensation as

detailed below will be limited to prices / wages

prevailing at the time of stipulated date of completion

or as prevailing for the period under consideration,

whichever is less. No such compensation shall be

payable for a work for which the stipulated period of

completion is equal to or less that the time as

specified in Schedule 'F'.

CLAUSE 10 CC

Payment due to increase / decrease in Prices /

Wages (excluding materials covered under clause

10 CA after Receipt of Tender for Works (Page 27)

If the prices of materials ...... provisions of clause 5 of

the contract without any action under clause 2.

However, for the work done during the justified

period extended as above, the compensation as

detailed below will be limited to prices / wages

prevailing at the time of updated stipulated date of

completion considering the effect of extra work (to

be calculated on pro-rata basis as cost of extra work X stipulated period / tendered cost). No such

compensation shall be payable for a work for which

the stipulated period of completion is equal to or less

than the time as specified in Schedule 'F'.

CLAUSE 12: Deviations/Variations Extent and

Pricing (Page 32-33)

12.2

Extra items and pricing In case of extra item(s) (items that are completely

new, and are in addition to the items contained in the

CLAUSE 12: Deviations/Variations Extent and

Pricing (Page 32-33)

12.2

Extra items and pricing In case of extra item(s) (items that are completely

new, and are in addition to the items contained in the

23

contract), the contractor may within fifteen days of

receipt of order or occurrence of the item(s) claim

rates, supported by proper analysis, for the work and

the Engineer -in -charge shall within prescribed

time limit of the receipt of the claims supported by

analysis, after giving consideration to the analysis of

the rates submitted by the contractor, determine the

rates on the basis of the market rates and the

contractor shall be paid in accordance with the rates

so determined .

Substituted items, pricing

In the case of substituted items (items that are taken

up with partial substitution ........... substituted item

shall also be determined in the manner as mentioned

in the following para.

Deviated Quantities, pricing In the case of contract items, substituted items,

contract cum substituted items, which exceed the

limits laid down in schedule 'F' ...... the Engineer - in

- charge shall within prescribed time limit of receipt

of claims supported by analysis, after giving

consideration to the analysis of the rates ........ in

accordance with the rates so determined.

contract), the contractor may within fifteen days of

receipt of order or occurrence of the item(s) claim

rates, supported by proper analysis, for the work and

the Engineer -in -charge shall within prescribed time

limit of the receipt of the claims supported by

analysis, after giving consideration to the analysis of

the rates submitted by the contractor, determine the

rates on the basis of the market rates and the

contractor shall be paid in accordance with the rates so

determined .

Substituted items, pricing

In the case of substituted items (items that are taken

up with partial substitution ........... substituted item

shall also be determined in the manner as mentioned

in the following para.

Deviated Quantities, pricing In the case of contract items, substituted items,

contract cum substituted items, which exceed the

limits laid down in schedule 'F' ...... the Engineer - in -

charge shall within prescribed time limit of receipt of

claims supported by analysis, after giving

consideration to the analysis of the rates ........ in

accordance with the rates so determined.

In case the rates are not determined within following

time limits:

(i) If the Tendered value of work

is up to Rs. 45 lac : 30 days

(ii) If the Tendered value of work

is more than 45 and up to Rs. 2.5 Crore : 45 days

(iii) If the Tendered value of work

exceeds Rs. 2.5 Crore : 60 days and no contrary intimation is given to the contractor

within time limit prescribed above and the work is

also allowed to continue at site as ordered for

extra/substitute/deviated items then it is construed that

the rates claimed by the contractor are accepted by the Engineer in charge.

Clause 13

Foreclosure of contract due to Abandonment or

Reduction in Scope of Work (Page 34) The contractor shall, if required by the Engineer - in -

charge, furnish to him, books of account, wage

books, time sheets and other relevant documents and

evidence as may be necessary to enable him to

certify the reasonable amount payable under this

condition.

The reasonable amount of items on (i), (iv) and (v)

above shall not be in excess of 2% of the cost of the

work remaining incomplete on the date of closures,

i.e. total stipulated cost of the work as per accepted

tender less the cost of work actually executed under

the contract and less the cost of contractor's materials

Clause 13

Foreclosure of contract due to Abandonment or

Reduction in Scope of Work (Page 34) The contractor shall, if required by the Engineer - in -

charge, furnish to him, books of account, wage books,

time sheets and other relevant documents and

evidence as may be necessary to enable him to certify

the reasonable amount payable under this condition.

The reasonable amount of items on (i), (iv) and (v) above shall not be in excess of 2% of the cost of the

work remaining incomplete on the date of closures,

i.e. total stipulated cost of the work as per accepted

tender less the cost of work actually executed under

the contract and less the cost of contractor's materials

at site taken over by the Government as per item (ii)

24

at site taken over by the Government as per item (ii)

above. Provided always that against any payments

due to the contractor on this account or otherwise, the

Engineer - in -charge shall be entitled to recover or

be credited with any outstanding balances due from

the contractor for advance paid in respect of any tool,

plants and materials and any other sums which at the

date of termination were recoverable by the

Government from the contractor under the terms of

the contract.

above. Provided always that against any payments due

to the contractor on this account or otherwise, the

Engineer - in -charge shall be entitled to recover or be

credited with any outstanding balances due from the

contractor for advance paid in respect of any tool,

plants and materials and any other sums which at the

date of termination were recoverable by the

Government from the contractor under the terms of

the contract.

A compensation for such eventuality, on account of

damages etc. shall be payable @ 0.5% of cost of

work remaining incomplete on date of closure i.e.

total stipulated cost of the work less the cost of

work actually executed under the contract shall be

payable.

CLAUSE 15

Suspension of Work (Page 37) (i) The contractor shall, on ...... instructions given in

that behalf by the Engineer - in -charge.

(ii) If the suspension is ordered for reasons (b) and

(c) in sub-para (i) above :

(a) the contractor ...... a part, and ; (b) If the total period ........expiry of the period of

30 days.

(iii) If the works or part thereof ....... 30 days of the

expiry of the period of 3 months.

Provided, further, that the contractor shall not be

entitled to claim any compensation from Government for the loss suffered by him on account of delay by

Government in the supply of materials in schedule 'B'

where such delay is covered by difficulties relating to

the supply of wagons, force majeure including non-

allotment of such materials by controlling authorities,

acts of God, acts of enemies of the state / country or

any reasonable cause beyond the control of the

Government.

CLAUSE 15

Suspension of Work (Page 37) (i) The contractor shall, on ...... instructions given in

that behalf by the Engineer - in -charge.

(ii) If the suspension is ordered for reasons (b) and (c)

in sub-para (i) above :

(a) the contractor ...... a part, and ; (b) If the total period ........expiry of the period of

30 days.

(iii) If the works or part thereof ....... 30 days of the

expiry of the period of 3 months.

Deleted

CLAUSE 15 A

The contractor shall not be entitled to claim any

compensation from Government for the loss

suffered by him on account of delay by

Government in the supply of materials in schedule

'B' where such delay is covered by the difficulties

relating to the supply of wagons, force majeure or

any reasonable cause beyond the control of the

Government.

This clause 15 A will not be applicable for works

where no material is stipulated.

PROFORMA OF SCHEDULES (page 95-98)

SCHEDULE ‘E’ Reference to General Conditions of contract.

Name of Work : …………………………………

…………………………………

Estimated cost of work : Rs. …………………….

(i) Earnest Money : Rs. …………………………

(ii) Performance Guarantee : 5% of tendered value

(iii) Security Deposit : 5% of tendered value

PROFORMA OF SCHEDULES (page 95-98)

SCHEDULE ‘E’ Reference to General Conditions of contract.

Name of Work : …………………………………

…………………………………

Estimated cost of work : Rs. …………………….

(i) Earnest Money : Rs. ………………………(to be

returned after receiving performance guarantee) (ii) Performance Guarantee : 5% of tendered value

(iii) Security Deposit : 2.5% of tendered value

or

25

SCHEDULE ‘F’

GENERAL RULES & DIRECTIONS Clause 10 CC

Clause 10 CC to be applicable in contracts with stipulated period of completion exceeding the period

shown in next column

Months

Clause 12

12.5 Deviation Limit beyond which clauses

12.2 & 12.3 shall apply for foundation

work ………………… 100%

Clause 36 (i)

Assistant Engineers retired from Government

services that are holding Diploma will be treated at

par with Graduate Engineers.

2.5% of tendered value

plus 2.5% PG for

contracts involving

maintenance of the

building and services/

and other work also

SCHEDULE ‘F’

GENERAL RULES & DIRECTIONS Clause 10 CC

Clause 10 CC to be applicable in contracts with stipulated period of completion exceeding the period

shown in next column …………. 12 Months

Clause 12

12.5 (i) Deviation Limit beyond which clauses

12.2 & 12.3 shall apply for foundation

work (except earth work)……… 30% (ii) Deviation Limit for items in earth work

subhead of DSR or related items ….100%

Clause 36 (i)

Assistant Engineers retired from Government services

that are holding Diploma will be treated at par with

Graduate Engineers.

Diploma holder with minimum 10 year relevant

experience with a reputed construction co. can be

treated at par with Graduate Engineers for the purpose

of such deployment subject to the condition that such

diploma holders should not exceed 50% of

requirement of degree engineers.

26

PARTICULAR SPECIFICATION&SPECIAL CONDITIONS

1. General

1.1 Wherever any reference to any Indian Standard Specification occurs in the documents relating

to this contract, the same shall be inclusive of all amendments issued there-to or revisions thereof, if any,

up to the date of receipt of tenders.

1.2 The contractor shall work according to the programme of work as approved by the Engineer-

in-charge, for which purpose, the contractor shall submit a tentative programme of the work within 15

days from the stipulated date of start of the work based on computer software such as MS Project etc. and

shall update the same every fortnight.

1.3 The contractor shall construct a sample quarter of each type complete in all respects within 6

months from the date of start of work and this shall be got approved from the engineer-in-charge for taking

up similar work in other units. For non-compliance, the contractor shall be liable to levy of compensation

at the rate of Rs. 5000/- per week of delay limited to a total 1% of the contract value. The amount as

decided by the Engineer-in-Charge shall be final and binding on the contractor as well as outside the

provisions of arbitration clause.

1.4 The contractor shall take instructions from the Engineer-in-charge for stacking of materials at

site. No excavated earth or building materials shall be stacked on areas where the buildings, roads, services

or compound walls are to be constructed.

1.5 If as per Municipal rules the huts for labour are not to be erected at the site of work by the

contractors, the contractors shall provide such accommodation at such locations as are acceptable to local

bodies, for which nothing shall be payable.

1.6 Unless otherwise provided in the Schedule of quantities, the rates tendered by the contractor

shall be all inclusive and shall apply to all heights, lifts, leads and depths of the building and nothing shall

be payable to him to his on this account. However, payment for centering, shuttering, if required to be

done for floor heights greater than 3.5 m, shall be admissible at rates arrived at, in accordance with clause

12 of the agreement, if not already specified otherwise.

1.7 The working drawings appearing at Para 8.1 (iii) of conditions of contract in the form CPWD-

8, shall mean to include both architectural and structural drawings respectively. The structural and

difference noticed between architectural and structural drawings, final decision, in writing of the Engineer-

in-charge shall be obtained by the contractor before proceeding further.

1.8 Samples for particular items of work shall be prepared, for prior approval of the Engineer-in-

charge before taking up the same on mass scale and nothing shall be payable on this account.

1.9 The contractor shall use material as specified in the schedule of quantity and that given in the

list of approved materials (Appendix-I page 33-38). For other materials if ISI marked products are

available, the contractor shall use only ISI marked product. In other case, the materials shall conform to

CPWD specifications. In case a materials/product is neither covered by ISI nor by CPWD specification,

the work shall be carried out as per sound engineering practice, in which case the decisions of the

Engineer-in-charge shall be final & binding.

1.10 Some restrictions may be imposed by the security staff etc. on the working and for movement

of labour, materials etc. The contractor shall be bound to follow all such restriction/ instructions and

nothing extra shall be payable on this account.

1.11 Unless otherwise specified all materials (e.g. stone and other materials) obtained in the work

of dismantling, excavation etc. shall be considered Government’s property and shall be neatly stacked at

site & in the manner as decide by the Engineer-in-charge.

1.12 The contractor shall make his own arrangements for obtaining electric connections, if

required, and make necessary payments directly to the department concerned.

1.13 The contractor shall conduct his work, so as not to interfere with or hinder the progress or

completion of the work being performed by other contractor (s) or by the Engineer-in-Charge and shall as

27

Schedule of Quantity Annexure-I

Name of Work: Supply of Building Materials in the Indira Gandhi Rashtriya Manav

Sangrahalaya, Bhopal.

S.No. Particulars of Items Unit Qty. Rate Total

Amount

(Including all taxes, loyalty

etc complete)

1 Supply of Narmada coarse sand Cum 90.00

2 Supply of Stone Aggregate : 20 mm,

nominal size

Cum 25.00

3 Supply of Portland cement (OPC)

-53/43 grade

Bag

(50 Kg.

each)

340.00

4 Chimney Bricks Class-2 of

designation 35

Nos. 10000.00

Total Rs.:

(figure in word…………………………………………………...………..…

……………………………….………..………………….………………….)

Date :

Signature of Tenderer

Name & Address

Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and

previsions of the said conditions of contract annexed here to or in default thereof, to forfeit and pay the

President of RMSS or his successors the penalties or damage or money mentioned in the said columns.

Signature of Witness Signature of Tenderer

Name & Address Nam-e & Address