American Chemical Society 1 Indianapolis National Meeting The Indiana Local Section is very excited to help host the 2013 Fall ACS National Meeting. A Presidential Event has been planned for Sunday, September 8th that will be held at the Indianapolis Motor Speedway in support of the “Chemistry of Motion” theme. Rides with Pace Cars will be offered as well as photo ops with race car drivers. The event will include demos, science activities for kids, prizes, booths and much more.
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American Chemical Society 1
Indianapolis National Meeting
The Indiana Local Section is very excited to help host the 2013 Fall ACS National Meeting. A Presidential Event has been planned for Sunday, September 8th that will be held at the Indianapolis Motor Speedway in support of the “Chemistry of Motion” theme. Rides with Pace Cars will be offered as well as photo ops with race car drivers. The event will include demos, science activities for kids, prizes, booths and much more.
Sunday Morning Session I
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Planning Successful Activities
Part III: Event Assessment
Planning Successful Activities: Agenda
• Setting the Targets
• Planning the Activity
• Measuring and Consolidating the Gains
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Planning Successful Activities: Agenda
• Setting the Targets Establishing the goal
Selecting the type of activity
Describe the audience
• Planning the Activity
• Measuring and Consolidating the Gains
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Planning Successful Activities: Agenda• Setting the Targets
• Planning the Activity
• Measuring and Consolidating the Gains
Scenario: Using a time-machine, go back in time to when the targets for the Science Café we experience last night was being set.
Phase 1: Individually, take a few min to generate a list of important goals for this activity at the Leadership Institute.
Phase 2: As a group, agree on three goals.
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Planning Successful Activities: Agenda
• Setting the Targets
• Planning the Activity
• Measuring and Consolidating the Gains Measuring success
Consolidating the gains
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Measuring Success: The Four Levels of Evaluation (this is in your participant guide, pg 34)
• Level 1, Reaction: How well did the learners like the learning process?
• Level 2, Learning: What did they learn? Can they translate learning to performance in learning setting?
• Level 3, Behavior: Are they applying the new learning on the job?
• Level 4, Results: What are the tangible results of the learning process in terms of reduced cost, improved quality, increased production, efficiency, etc.?
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Adapted from Donald Kirkpatrick (1975)
Strategies for Evaluation (this is in your participant guide, pg 35)
• Post-event survey (Levels 1 and 3)• Building activities into the event to demonstrate Level 2 mastery
• Benchmarking key variable before the event
• Return on investment analysis (can be as expensive as the investment itself, however)
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Remember to use FORMS (Evaluation tab) to record the results of your evaluation.
Strategies for Evaluation: crafting questions for a survey
One way to think about crafting questions
is to consider:
Open vs. Closed Questions
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Strategies for Evaluation: crafting questions for a survey
One way to think about crafting questions is to consider: Open vs. Closed Questions
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More information: Trowbridge, L. W., Bybee, R. W. and. Powell, J. C. (2000). Chapter 4, “Questioning and Discussion” in
Teaching Secondary School Science, Upper Saddle River, NJ: Merrill / Prentice Hall John Richardson Jr., UCLA, Professor of Information Studies, visit: http://polaris.gseis.ucla.edu/jrichardson/dis220/openclosed.htm, accessed Jan 26, 2013
Closed More OpenExample “Can we help you?” “How may/can we help you?”
Pro - Requires little work to answer: “Yes” or “No”
- Develops trust- Perceived as less threatening- More information
Cons - Provides little info- Discourages
disclosure
- Can be time-consuming- More effort is required
Some example Science Café survey
questions
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Consider Last Night’s Science Café on Food. Did you find it worthwhile?
1.Well worth my time2.Worth my time3.Barely worth my time.4.Not worth my time.5.I feel asleep
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Well w
orth m
y time
Worth
my ti
me
Barely worth
my ti
me.
Not worth
my time.
I feel a
sleep
20%
47%
1%3%
28%
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Consider Last Night’s Science Café on Food. Did you find it worthwhile? Please explain with a specific example.
Would you be interested in arranging a similar science café for your local section?
Planning Successful Activities: Agenda• Setting the Targets
• Planning the Activity
• Measuring and Consolidating the Gains
Scenario (continued):
Phase 3: Individually, take a few min to generate a some survey questions.
Phase 4: As a group, construct a short survey that could have been use at the science café´.
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Reporting Events
• Within the FORMS system, Events are comprised of all activities carried out by your section.
• Events should be inclusive and should represent the depth and scope of the activities that your section plans, leads or participates in throughout the year.
• You can add Events to FORMS as they occur, while you are planning them or after they have been completed.
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Why Report the Impact of Your Local Section Activities?
1. LSAC uses this data to provide the ACS Board of Directors as well as the ACS Council with reports about events going on within ACS local sections.2. The data is used to help the Society to Achieve Goal 4 of its Strategic Plan: Communicate with the Public3. Periodically the ACS Budget and Finance committee determines the effectiveness of LSAC and the programs of the staff unit. Sharing the impact of local section activities is a major component of this review.4. All of the above.
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1. LSA
C uses this d
ata to ...
2. The data is
used to
hel...
3. Perio
dically
the ACS B
...
4. All o
f the above.
0%
97%
3%0%
Science Cafe´
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Science Cafe´
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Measuring SuccessLarge group activity
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ACS Leadership Development System
TOWN HALL MEETING
1. Adminstrivia
2. Bulletin Board Questions and Answers
3. Local Section Vision and Support Questions:
What are our goals?
What supports do we need going forward to be successful?
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The ACS Speaker Service recently moved to a new platform called:
1.ACS Speakers Bureau2.ACS Online Speaker
Directory3.ACS Speakers List4.ACS Speaker Service
Database
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ACS Speakers
Bureau
ACS Online Sp
eaker Dire
...
ACS Speakers
List
ACS Speaker S
ervice
Dat...
7%
22%13%
58%
ACS Online Speaker Directory
http://speakers.acs.org
80+ profiles of speakers who give a variety of technical talks and administer LDS courses
• Visit www.acs.org/getinvolved to view a webinar that discusses electronic elections as well as provides suggestions for vendors to use to conduct electronic elections: Survey Monkey
Votenow.com
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Electronic/Virtual Local Section Meetings
• Visit www.acs.org/getinvolved for contact information for A+ Conferencing. They offer discounted rates for hosting meetings.
• Consider using GoTo meeting – visit www.gotomeeting.com for fees
• freeconferencecall.com—offers free teleconference service
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Chat group for Local Section Leaders
• The ACS Network is the place Volunteer Support and Engagement Group Post questions Start discussions We will post some of the questions from this weekend to start
discussions
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Contacting and Involving Potential Members• Know your target audience• Plan programming for the target audience
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Training Webinars
• www.acs.org/getinvolved FORMS Previous teleconferences Pre-Leadership conference
We will ask the ACS Network team and the ACS website team to develop webinars about using these tools.
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Emailing members
• ACS is working on a system for local sections and divisions that will assist with sending bulk emails. We hope to launch the system before the end of 2013.
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Communicating with Members Beyond Email
• Websites
• Newsletters
• Blogs
• ACS Network Group for your section
• Phone tree
• Post cards
• Share a copy of your annual report
Templates for Thank You Notes
• www.acs.org/outreach Templates for Thank You notes Templates for Press Releases
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Where to find Most successful activities?
• www.acs.org/getinvolved IPG examples Share Your Story will be posted
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Guidance for chemical storage, transportation, and ordering
Program Objectives:•Reach younger audience•Engage and revive sections/chapters•Provide networking opportunities
We have made it super easy for you to host an event. Each host will receive a you will receive a "Program-In-A-Box" kit that includes:•promotional language for advertising in your local section newsletter and follow up emails•a short promotional video you can link to any electronic communications•discussion questions and talking points for after the webinar•one or two ACS Webinars beaker mugs that each local section can raffle off as a door prize.
Sharing a success
• Program in a Box
• ACS Newsletter
• $40 a kit
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Local Section Vision and Support Questions:
What are our goals?
What supports do we need going forward to be successful?
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OTHER ACS RESOURCES
• Use the ACS FREE service—Webs.com—to develop a website
• Visit www.acs.org/getinvolved (great page to bookmark )
• Visit the ACS Network (Volunteer Support and Engagement)