india security press - Spmcil.com

INDIA SECURITY PRESS

(A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra)

Tel No 00 91 253 2402200 Fax No 00 91 253 2462718 EPABX: 00 91 253 2402200 Email:[email protected] Website: www.spmcil.com

Not Transferable

Security Classification: UNCLASSIFIED

TENDER DOCUMENTS FOR ANNUAL MAINTENANCE CONTRACT FOR PERIODICAL

SERVICING TO WATER PURIFIERS AQUA GUARD OF ISP FOR TWO YEARS.

Tender No. /SY-16-1 /2012 Date: 10.09.2012

This Tender Document contains………………pages. Tender Documents is sold to: Details of Contact person in SPMCIL regarding this tender:

Name, Designation: CAPT. D DUTTA, Chief Purchase & Stores Officer Address: India Security Press, Phone : 0253-2402219

Nashik Road-422 101 Fax : 0253-2462718

Maharashtra email : [email protected]

India

Note- The word “SPMCIL” in this SBD hereinafter is referred to as “India Security Press, A unit of SPMCIL”.

M/s

Address

Section I: Notice Inviting Tenderers (NIT) INDIA SECURITY PRESS

(A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra)

Tel No 00 91 253 2402200 Fax No 00 91 253 2462718

EPABX: 00 91 253 2402200 Email:[email protected]

Website: www.spmcil.com Tender No. /SY-16-1/2012 Date:10.09.2012 1. Sealed tenders are invited from eligible and qualified tenders for supply of following goods and services:

Schedule No.

Brief Description of Goods/ services

Quantity (with unit)

EMD (in Rs)

Remarks

1

ANNUAL MAINTENANCE CONTRACT FOR PERIODICAL SERVICING TO WATER PURIFIERS OF I.S.P.FACTORY & ESTATE.(As per Annexure A attached h/w)

35 Nos waived “Note”

“Note”:-“This notice is being published only as an abundant precaution and is not an open invitation to quote in the tender. Participation in this tender is by invitation only and is limited to the selected SPMCIL‟s Registered Bidders for the item, who have been sent this Tender by Post/Courier. Unsolicited offers are liable to be ignored.”

Type of Tender (Two Bid/ PQB/ EOI/ RC/Development/ Indigenization/ Disposal of Scrap/ Security Item etc)

Single Bid

Dates of sale of tender documents 11.09.2012 to 08.10.2012.

Price of the tender document Nil

Place of sale of tender documents Purchase section, India Security Press, Nashik Road-422 101Maharashtra, India.

Closing date and time for receipt of tenders

09.10.2012 At 1430 Hrs.

Place of receipt of tenders Green Gate, India Security Press, Nashik Road-422 101, Maharashtra, India.

Time and date of opening of tenders At 1500 Hours on 09.10.2012

Place of opening of tenders Purchase Section, India Security Press, Nashik Road-422 101, Maharashtra, India.

Nominated Person/ Designation to Receive Bulky Tenders ( Clause 21.21.1 of GIT )

Assistant Manager(HR), India Security Press, Nashik Road-422 101, Maharashtra, India.

2. Interested tenders may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tenders shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 4. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 5. The tender documents are not transferable. (S.M. PHADNIS) PURCHASE OFFICER FOR GENERAL MANAGER INDIA SECURITY PRESS,

NASHIK ROAD Phone No 0253 2402321

Address for dropping the tender documents Green Gate, India Security Press, Nashik Road-422 101, Mahrashtra,

India.

Section II : GENERAL INSTRUCTIONS TO TENDERS (GIT)

Please refer the link Click here or

http://ispnasik.spmcil.com/spmcil/upload document/GIT.pdf for further details

Section III: Special Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail.

Sl.No. GIT Clause No.

Topic SIT Provision

1 8 Pre-bid Conference Not contemplated

2 20.4 Number of copies of Tenders to be submitted

Single

3 20.9 E-Procurement Not contemplated

4 34 Comparison on FOR Destination basis.

Supplement with the following: Price bid evaluation: The prices quoted shall be compared on a total price basis, including all taxes, duties etc as per price schedule.

5 35.2 Additional Factors for Evaluation of Offers

Not applicable

6 43 Parallel Contracts Not applicable

7 50 Tender For rate Contracts Not applicable

8 51 PQB Tenders Not applicable

9 52 Tenders involving Purchaser‟s and Pre-Production Samples

Not applicable

10 53. EOI Tenders Not applicable

11 54 Tenders for Disposal of Scrap Not applicable

12 55 Development/ Indigenization Tenders

Not applicable

Section IV : GENERAL INSTRUCTIONS TO TENDERERS(GIT)

Please refer the link Click here or

http://ispnasik.spmcil.com/spmcil/uploadDocument/GCC.pdf for further details

Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase.

The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail.

S No GCC Clause No.

Topic SCC Provision

1 19.3 Option Clause The Purchase reserves the

right to extend the AMC

period.

2 20.1 Price Adjustment Clause Not applicable

3 21.2 Taxes and Duties If the tenderer fails to include taxes in the tender, no claim thereof will be considered by purchaser afterwards. Income Tax (TDS) as per applicable shall be deducted from firm‟s bills.

4 22 Terms and mode of payment Payment will be made on quarterly basis after satisfactory completion and acceptance of the service by the purchaser and after deduction of TDS(Tax Deducted at Source) and other taxes, if any.

5 25.1 Bank Guarantee and Insurance for Material Loaned to Contractor

Not applicable

6 36 Disposal/ Sale of Scrap by Tender Not applicable

Section VI: List of Requirements

Schedule No.

Brief description of goods and services (Related Specifications etc are in Section-VII)

Accounting Unit

Quantity Amount of Earnest Money

1

Annual Maintenance Contract for periodical servicing to water purifiers of ISP factory & estate for two years

Year.

35 Nos As per

annexure „A‟

Waived

1. Required terms of Delivery:

(a) Required Delivery / maintenance Schedule

: AMC will be for a period of two year, effective from the date of notification of award of contract.

(b) Destination : India Security Press, Nashik Road–422 101. Maharashtra, India

(c) Preferred Mode of Transportation :

Not Applicable

Annexure „A‟

Water purifiers of ISP factory & Estate to be serviced Periodically

Sr.No. Particulars of location Quantity

I) ADMINISTRATIVE BUILDING

1) Tea Room (near Conference hall) 01 No.

2) Purchase Cell 01 No.

II) WORKSHOP

3) O/o C.E. 01 No.

4) O/o Workshop 01 No.

5) Workmen Canteen of Workshop 01 No.

6) Machine shop 01 No.

III) EX. GCD AREA

7) P &A/c Unit 01 No.

8) Account Office 01 No.

9) O/o Commandant C.I.S.F. (ISP unit) 01 No.

IV) ISP STORE

10) Store (Main) 01 No.

11) Baling shed 01 No.

V) STUDIO

12) Studio (G.F.) 01 No.

13) Studio (1st floor) 01 No.

VI) OLD WING

14) APMS 01 No.

15) Old P.G. Section 01 No.

16) New P.G. Section 01 No.

17) Letter Press Off set „A‟/ „E‟ Passport section 01 No.

VII) D.S.B.

18) Envelope Section (G.F.) 01 No.

19) Versatile Section (G.F.) 01 No.

20) Postal stationery section 01 No.

VIII) NEW WING

21) O/o W.M. 01 No.

22) C.S.D. (Shop floor) (G.F.) 01 No.

23) O/o Dy. C.S. 01 No.

24) Control Office 01 No.

IX) CANTEENS

25) O/s „B‟ Workmen Canteen 01 No.

26) Workmen Canteen near MICR 01 No.

27) Main Canteen (New) 02 Nos.

XI) ISP ESTATE

28) Caxton House (GOB-1) 01 No.

29) CSP Guest House 01 No.

30) Transit Hostel 01 No.

31) Godavari Guest House 01 No.

32) CISF Mess, ISP 01 No.

33) O/o Civil section, Nehru Nagar 01 No.

34) Dispensary 01 No.

TOTAL 35 Nos.

2. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered and signed on each and every page.

3. The total cost inclusive of all elements as cited above on FOR India

Security Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figure in the price bid.

4. RISK PURCHASE:

(a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to provide the service as mentioned in the scope of work during the contract period, the purchaser shall have the right to:

(i) Forfeiture of the EMD and

(ii) Invoke the Security-cum-Performance Guarantee if deposited by the

supplier and procure services from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including service tax etc.

(b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Contractor has to abide by all the terms and conditions of tender.

(c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier.

Section VII: Technical Specifications

Not Applicable

Note: Tender‟s attention is drawn to GIT clause 17 and GIT sub- clause 10.1. The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it‟s tender is liable to be ignored.

Section VIII: Quality Control Requirements

ISP will issue acceptance certificate on quarter basis after satisfactory

completion of the service as per the scope of the contract and fulfillment of terms and conditions as mentioned is section VI: List of requirements.

Section IX: Qualification/ Eligibility Criteria

MINIMUM ELGIBILITY CRITERIA

1. The following shall be the minimum eligibility criteria for selection of bidders technically.

(a) Legal Valid Entity: The Bidders shall necessarily be a legally valid entity. A proof for supporting the legal validity of the Bidder shall be submitted.

(b) PAN: The Bidder should be registered with the Income tax. Relevant proof in support shall be submitted.

(c) Experience: The bidder should have experience in providing such type of services of “ Annual Maintenance Contract for periodical servicing to water purifiers” during last three years. Relevant proof in support shall be submitted.

2. Documents supporting the Minimum Eligibility Criteria:

(a) In proof of having fully adhered to the minimum eligibility criteria. at 1(a),

(i) attested copy of Sales Tax Registration/ VAT Registration.

(ii) attested copy of the audited balance sheets (audited by Chartered Accountant) for the completed three financial year i.e. for 2009-2010, 2010-2011 and 2011-2012.

(b) In proof of having fully adhered to minimum eligibility criteria at 1(b), (i) attested copy of PAN.

(c) In proof of having fully adhered to minimum eligibility criteria at 1(c), (i) attested copy of experience certificate issued by the parties for which the material has been supplied.

SECTION X : TENDER FORM Please refer the link Click here of http://www.spmcil.com/SPMCIL/Uplod Document/T&C.e3860e1b-5a6f-447a942f-1893c3821b9c.pdf for further details.

SECTION XI: PRICE SCHEDULE SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS.

Tender No: /SY-16-1/2012 Date:10.9.2012

Sr. No.

Description of Item UOM (Unit of Measure-ment

Basic price/ unit (Rs)

Service Tax/any other taxes, if applicable please specify (Rs.)

Total cost inclusive of all taxes & duties.

Offered Period Total Price price for inclusive of all taxes, duties.

1 2 3 4 9 10 11

1 Annual Maintenance Contract for periodical servicing to wate r purifiers aqua guard of ISP factory & estate for two years (as per annexure-A)

Nos

FOR ISP Nashik Road price in words………………

1. We confirm that there would not be any price escalation during the supply period.

2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions

Note: Price bids with conditions/ counter conditions are liable to be rejected.

(Name and Signature with date)

SECTION XII: QUESTIONNAIRE

SECTION XIII: BANK GUARANTEE FORM OF EMD

SECTION XIV: MANUFACTURER‟S AUTHORIZATION FORM

SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

SECTION XVI: CONTRACT FORM

SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING

SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES

SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS

For section XII to XIX please refer the link click here or

http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af60-4ed6-8309-f6b5d8510288.pdf