INDIA: Integrated Coastal Zone Management Project Memoire of First Implementatio… · INDIA Integrated Coastal Zone Management Project (P007985) 4 place; and in areas of high and

INDIA: Integrated Coastal Zone Management Project First Implementation Review Mission: May 10 – June 30, 2011

Aide Mémoire

A. Introduction, Objectives, Acknowledgements and Schedule

1. The first Implementation Review mission of this project was undertaken during May 10 – June 30, 2011.

During the site visits and the discussions, the World Bank team1 was joined by officials and staff of the

SICOM (the national project management unit) and the State Project Management Units from Gujarat,

Odisha and West Bengal. The mission made field visits to the city of Jamnagar and the villages along the

southern coast of the Gulf of Kachchh in Gujarat; to Bhubaneswar and the villages around the Chilika

Lagoon in Odisha; to Kolkata and the villages around the Digha-Shankarpur beach in West Bengal; and

included progress review meetings with Project's Implementing Agencies and the National and State

Governments in New Delhi, Gandhinagar, Bhubaneswar and Kolkata.

2. Objectives of the mission included: (a) reviewing the process of initiation of the Project activities; (b)

assessing the status of actions agreed since effectiveness of the Project; and fulfillment of the covenants

applicable to implementation of the Project, which include, among others, opearationalization of the

national and state project management units, recruitment and staffing of the national and state project

management units and the priority investment executing agencies (PEAs) including the planned staffing

for managing procurement and financial management activities; (c) reviewing the progress on the setting

up of satisfactory financial management systems, procurement management systems, environmental and

social impact management processes, grievance redress processes, and the roll-out of the communication

strategy and plans; (d) appraising progress of the project activities since effectiveness of the project,

including the schedule of completing the first and second year activities; and (e) discussing and finalizing

the monitoring and evaluation processes for the project.

3. The team had the opportunity to have limited discussions with the Government of India, Ministry of

Environment Forests on (a) their expected plan/schedule for preparation of the nation-wide integrated

coastal zone management program, and (b) their plan of organizing international workshop on marine

biodiversity as a pre-event to the conference of parties to the convention on biodiversity hosted by India

in 2012.

4. Since project effectiveness on September 22, 2010, several field visits and technical discussions

happened. These include (i) a project review meeting at Bhubaneswar, September 29-30, 2010, (ii) a

project review meeting at Bangalore for the Hazard Mapping, November 30 – December 03, 2010, (iii) a

workshop on coastal sediment cell in Bhubaneswar, December 5-7, 2010, (iv) technical discussions at

Kolkata, December 11, 2010, (v) field visit, technical discussion and launch of Vedaranyam Ecologically

1 The World Bank team consisted of Sonia Chand Sandhu (Senior Environmental Specialist), Ghanasham Abhyankar (Senior

Institutions Specialist, Consultant), K. Roy Paul (Coastal Zone Management, consultant), Parthapriya Ghosh (Social

Development Specialist), AS Ramakrishna (Environment Specialist), D Nagaraju (Senior Procurement Specialist), S.

Krishnamurthy (Financial Management Specialist), Sona Thakur (Communications Officer), Surbhi Goyal (Operations

Analyst), Kavita Saraswat (Senior Power Engineer), Mrinal Mathur (Research Analyst), Roshni Sarah John (Program

Assistant), and Tapas Paul (Senior Environmental Specialist and TTL).

INDIA Integrated Coastal Zone Management Project (P007985)

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Sensitive Area program at Vedaranyam, December 24-25, 2010, (vi) workshop on coastal disaster

management in Kolkata, January 13, 2011, (vii) orientation workshop for all project staff at New Delhi,

January 2011, (viii) technical discussions on ICZM in the Global Geospatial Forum at Hyderabad,

January 19, 2011, (ix) stakeholder workshop on CRZ 2011 at Kolkata in March 01-02, 2011, (x)

workshop and centenary celebration of the International Women’s day at Gandhinagar, March 08, 201,

(xi) workshop with the judicial officers of Gujarat at Jamnagar, April 2011, (xii) field visit and technical

discussions on the National Centre for Marine Biodiversity at Jamnagar, April 12-13, 2011, (xiii)

stakeholder workshop on CRZ 2011 and ICZM Planning at Ahmedabad, April, 2011, (xiv) field visit and

technical discussions at Bhitarkanika, April 28-30, 2011, (xv) state level workshop to review and discuss

recommendations from the study on “Integrating Community Livelihood and Ecotourism Opportunities in

Plans for Architectural Conservation of Eight Heritage Sites in Coastal Odisha and Improvement of the

State Museum”, at Bhubaneswar, June 16, 2011, (xvi) national workshop to initiate participation of fisher

persons in implementation of CRZ Notification, 2011, and (xvii) national workshop on “Livelihood

Challenges and Opportunities for Women in Coastal India”, based on the first set of finding from the

study on “Appraisal of Occupational Hazards, Entrepreneurial Capacity and Decision-Making Role of

Women in Coastal India”, at Chennai, June 30, 2011. This Aide Mémoire also summarizes the results of

these field visits and technical discussions.

5. During the mission, discussions were held with the State Project Directors and the staff of the State

Project Management Units (SPMUs), Priority Investment Executing Agencies (PEAs), and community

groups including community-based organizations (CBOs) and Self-help Groups (SHGs) involved in

implementation of the Project in Gujarat, Odisha and West Bengal. The mission had meetings with the

Principal Secretary, Economic Affairs Department and the Principal Secretary, Forest and Environment

Department in Gujarat; the Principal Secretary, Environment and Forest Department in West Bengal. In

Odisha, the mission had met the Chief Secretary, the Principal Secretary, Finance Department, the

Agriculture Production Commissioner and Principal Secretary, Fisheries Department, and Principal

Secretary, Environment Department, and also had the occasion to debrief the Minister for Environment,

Government of Odisha. In New Delhi and Bangalore, the mission discussed with the National Project

Director and the staff of the National Project Management Unit (NPMU or SICOM), the PEAs involved

in implementing the Component One of the Project. Wrap-up meetings were held with the Director,

Department of Economic Affairs (DEA), and the Special Secretary and the Secretary of the Ministry of

Environment and Forests (MoEF), Government of India. The list of officials and prominent stakeholders

met during the mission is presented in Annex I.

B. Key Project Data

Project Data Project Performance Ratings

Board Approval June 15, 2010 Summary ratings Last Now

Effectiveness Date September 22, 2010 Achievement of PDO S S

Original Closing Date December 31, 2015 Implementation Progress S S

MTR Date January 07, 2013 Financial Management MS MS

Procurement MS MS

Original Credit Amount US$ 221.96 million Project Management S S

Amount Disbursed US$ 13.57 million Counterpart Funding - S

Monitoring and Evaluation S S


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C. Achievement of Development Objectives

6. The Project Development Objectives are to assist GOI in (i) building national capacity for

implementation of comprehensive coastal management approach in the country, and (ii) piloting the

integrated coastal zone management approach in states of Gujarat, Odisha and West Bengal.

7. Substantial progress has been made with respect to building the national capacity for implementation of

comprehensive coastal management approach in the country. The most notable include the following.

8. Policy and regulatory changes: In January 2011, the CRZ Notification 2011 became formally effective,

and replaced the CRZ Notification 1991. In addition, for the very first time, an Island Protection Zone

Notification, 2011 was notified covering Andaman and Nicobar Islands and Lakshadweep Islands. Both

these new Notifications, under the Environment (Protection) Act, 1986, reconcile three objectives: (i)

protection of livelihood of traditional fisher communities: (ii) preservation of coastal ecology; and (iii)

promotion of economic activities that have necessarily to be located in the coastal regions. These

notifications also provide the legal basis for the “appropriate national institutional structure for guiding

and coordinating implementation of ICZM approaches” – the most important PDO indicator. The public

engagement (more than 100,000 people took active part in the consultations and written submissions,

specifically over last 18 months) and consensus building processes led by the MOEF/SICOM was

comprehensive, well conceived and executed, and should be considered a best practice, especially in light

of the complexities of issues influencing lives of nearly 250 million people.

9. Separately, under the Environment Protection Act, 1986, MOEF has enacted the Dandi Eco-Sentive Area

Notification in pursuance of the Project’s focus on conservation of ecologically sensitive areas (ESAs),

and enhancement of livelihood of local communities dependent on these ESAs. This notification had been

finalized based on agreements of the 6 village Panchayats, the Government of Gujarat. Discussions on

similar notifications for the Gulf of Kachchh (in Gujarat) and Vedaranyam (in Tamil Nadu) have

progressed substantially; and have been initiated for Vembanad (in Kerala). The MOEF has also

announced policies for moratorium on development on the coastal area which are subject to severe

erosion (based on analytical work described in paragraph 12 below).

10. Augmenting institutional capacity: The National Coastal Zone Management Authority (NCZMA), and

the State Coastal Zone Management Authorities (SCZMAs) have been reorganized; and formation of

District Level Coastal Zone Management Authorities (DCZMAs) has been initiated. MOEF has mandated

the Society for Integrated Coastal Management or SICOM (which is the national project management

unit) to be responsible on behalf of MOEF, to (i) coordinate all conservation and community livelihood

programs for integrated management of the coastal and marine areas; and (ii) coordinate all program for

conservation and sustainable development of marine biodiversity of the country. The Government of

Odisha has mandated the Integrated Coastal Zone Management Society of Odisha (which is the SPMU) to

be the secretariat of the Odisha SCZMA. The National Centre for Sustainable Coastal Management

(NCSCM) has been established in Chennai; and recruitment of initial batch of about 60 staff is underway.

The NCSCM has been established in partnership with Anna University; and until facilities for the new

NCSCM are ready, the Anna University has agreed to provide all accommodation, buildings and

facilities. SICOM has facilitated, through a declaration signed by all concerned, a tie up of 14 institutes

across the coastal States and Union Territories with NCSCM. NCSCM has already prepared a work

program for the first two years of its operation. Draft Memorandum of understanding, and draft joint

project agreements have been prepared to set up medium term partnership between national

Oceanographic and Atmospheric Administration (NOAA) of USA and NCSCM.

11. Improving knowledge base: SICOM, through the Institute of Ocean management, Anna University,

Chennai has started preparation of shoreline change maps (1972-2010) for the entire country. Wherever

shoreline erosion is severe, MOEF has directed that no new development projects or activities can take


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place; and in areas of high and medium erosion, projects will be permitted only after cumulative impact

analysis, and not based on project by project environmental impact assessments. The shoreline change

maps for Gujarat, Odisha, Kerala and Pondicherry (about 2210km, or about 44% of mainland coast) had

been prepared, jointly verified with the respective state governments, and publicly disseminated. The

remaining shoreline change maps are under preparation, or verification by the state governments, and are

expected to be completed before December 2011. MOEF, through SICOM, has set up (i) an Expert

Committee to recommend measures to protect highly critical assets on the shore from possible tsunami

events; and the committee is likely to submit their recommendations by July/August 2011; (ii) an Expert

Committee to recommend priority national program for conservation of marine biodiversity. MOEF has

also announced the setting up of the National Centre for Marine Biodiversity in Jamnagar, Guajarat in

partnership with private sector; a Wetland Research Centre at an initial cost of US$ 12 million; and a

Turtle Research Centre – both in Odisha. Initial work on each of these has started. Gujarat has published

detailed mangrove and coral maps; a report on valuation of the corals in Gulf of Kachchh – first such

work in India. All these knowledge products are available in public domain, such as at websites.

12. State level activities to adopt integrated management approaches: In all there Project states of

Gujarat, Odisha and West Bengal, there had been very significant communication and consultation with

stakeholders. At village and community level consultation, Gujarat has done very well. In the 173 villages

that the project has started initial activities, each group of stakeholders had been consulted; community

groups formed and provided capacity building support. For organizing this community level consultation,

participation and capacity building activities, the Gujarat SPMU has recruited about 40 specialist staff and

positioned them in the villages. Looking at the success in Gujarat, Odisha SPMU has started replicating

this model; and West Bengal SPMU is discussing appropriate modifications to this model for use.

Together with this local and community level participation and consultation activities, there had been

state level discussions on integrated management approach in all states. The most visible results are at

Odisha, where there had been very high level of involvement of senior policy-makers and officers across

the entire State Government. Both Gujarat and Odisha SPMUs has established a regular system of project

and program review at the highest levels of the State; regular inter-departmental meetings; and joint site

visits. In West Bengal, such activities are yet to be established, even if there are non-regular interactions

among department of the State Government, primarily due to the lack of adequate capacity for project

management. It is important to note that the current activities in Gujarat and Odisha need to be sustained

(and in the case of West Bengal the activities comparable to Gujarat or Odisha need to be implemented

and sustained) to be able to achieve the objective of integrated management.

Likelihood of achieving Project Development Objective

13. Implementation of the Project has started recently; and very limited data is available for an objective

assessment for the likelihood of achieving the PDOs. The initial progress made, and the current and the

continuing public and stakeholder engagement suggest that the PDOs are likely to be achieved.

14. Replication: As agreed between the World Bank and the GOI at appraisal of the Project, replicability

more than sustainability will be the true test of the Project. The GOI cabinet Committee on Economic

Affairs has recommended that MOEF should start preparing plans and proposals for replicating the

Project in all of the 9 coastal states and 4 coastal union territories. MOEF has started a discussion on this

with all coastal states and union territories. Each State Government and Union Territory Administration

has started internal discussions on this. A national meeting to formally launch preparation of plans and

proposals for replication is expected in CY 2011.


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Likelihood of Achieving Intermediate Outcomes

15. Following is a summary discussion on the likelihood of achieving the intermediate outcomes. Annex 2

describes the achievement in each sub-component activity including the related indicators in greater

detail.

Compo

-nent

Planned Intermediate

Outcome

Up to last

mission

Major achievements since last mission Overall

Remarks

One National Capacity

Built for guiding and

coordinating ICZM

Coastal Management

Areas Demarcated

and Verified

-

-

Reorganization of NCZMA SCZMAs started;

DCZMAs initiated. SICOM has been

mandated to implement coastal and marine

conservation program. The NCSCM has been

established; and its tie up with 14 national

institutes finalized.

Hazard mapping progressing. ESAs (or

CVCAs) included in CRZ Notification 2011.

Two ESAs already mapped. Sediment Cell

mapping likely to start soon.

Likely

Highly

Likely

Two Gujarat state and

other stakeholder’s

capacity built in

implementing ICZM

approaches

- The project and the ICZM agenda are

receiving adequate attention at the highest

policy levels, as well as at the village

communities on the coast. Very substantial

communication and consultations took place

related to ICZM issues. Training for State

Judicial Staff organized. Very good interaction

and collaboration among government

departments established. A few knowledge and

capacity building activities completed. Most

pilot investments progressing well.

Highly

Likely

Three Odisha state and

other stakeholder’s

capacity built in

implementing ICZM

approaches

- The project and the ICZM agenda are

receiving adequate attention at the highest

policy levels. Very substantial communication

and consultations took place related to ICZM

issues. Very good interaction and collaboration

among government departments. Most

knowledge and capacity activities initiated.

Most pilot investments progressing well.

Highly

Likely

Four West Bengal state

and other

stakeholder’s

capacity built in

implementing ICZM

approaches

- The project and the ICZM agenda continue to

receive adequate attention at the highest policy

levels, in spite of the change in State

Government. The communication and

consultation at local levels has been

substantial. However, the State Government

Departments have not collaborated adequately,

and most of the pilot investment activities are

delayed. To some degree the lack of

Likely


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Compo

-nent

Planned Intermediate

Outcome

Up to last

mission

Major achievements since last mission Overall

Remarks

implementation was related to the cap on

decision-making before and during the long-

drawn State elections. It can now be expected

that implementation will accelerate and

become fully satisfactory by FY12-13.

Overall Building national

capacity for

implementation of

comprehensive

coastal zone

management

approaches

- MOEF stewardship for the coastal zone and

marine area management has been good. This

project coincided with the reform in CRZ

Notification; as well as a number of parallel

policy measures. Overall interest from

stakeholders including civil society has been

good during this period.

Likely

D. Current Progress of Implementation

16. Following is a summary discussion on current progress of implementation. Annex 2 describes the

achievement in each sub-component and each of the activities within the sub-component in greater detail.

Overall, the current progress of implementation in Components One, Two and Three is satisfactory, while

for Component Four (Piloting ICZM Approaches in West Bengal) the current progress is marginally

satisfactory.

17. Component One - National ICZM Capacity Building: The activities related to hazard mapping have

progressed well, one major work for aerial photography is already awarded, and another for

photogrammetry will be awarded soon. Flood level estimates and erosion estimates have progressed well,

and the entire hazard mapping activity could be completed earlier than scheduled. MOEF and the Survey

of India are discussing expanding scope of this activity to include mapping of all island areas, and to

include marine bathymetry for the entire country. Two areas – Dandi in Gujarat and Vedaranyam in

Tamil Nadu have been declared as ecologically sensitive area, and the mapping is complete. Plans for

conservation and enhancement community livelihood in these areas are being prepared. Similar mapping

will be undertaken for Vembanad in Kerala, while a full-fledged mapping of all such ecologically

sensitive area for the entire country is yet to be initiated. Although initial technical discussions have taken

place, systematic work on coastal sediment cells has not yet started. The National Centre for

Sustainable Coastal Management (NCSCM) has been established, and recruitment of the initial batch

of 60 staff of NCSCM is under progress. The National Center for Marine Biodiversity will be set up at

Jamnagar in partnership with the private sector, and a conceptual design has been prepared. A draft

capacity building plan for training of coastal zone managers in the country has been prepared and will

be implemented once approved by MOEF. In terms of project management, the national project

management unit (NPMU or SICOM) is already operational, including its technical, procurement and

financial management, and the communications cells. Since its establishment, SICOM has led a number

of activities in the country, including providing adequate support to MOEF for public and stakeholder

consultation on CRZ Notification, 2001.

18. Component Two – Piloting ICZM Approaches in Gujarat: This component, overall, has progressed

well, and the current achievements are good. Consultations and expert meetings for preparation of an

ICZM Plan for the Gulf of Kachchh have been initiated although preparation of such plan will start only

in Year 3 of the Project. The capacity building activities of Gujarat State Pollution Control Board and

the Gujarat Ecology and Environment Research Foundation are progressing well; and the progress of the


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Bhaskarachaya Insitute of Space Application and Geo-Informatics has been excellent. Among the pilot

investments, progress is very good with respect to the sewerage system in Jamnagar city, where one

minor work has been completed; a major work and the project management consultancy has been

awarded. The remaining work related to the sewage treatment plant will be procured once the industry

discussions on the issue of leveraging private sector investment is over and incorporated in bid

documents. About 1,300ha of mangrove had been planted and verified; and community mobilization

work is near complete in 80 villages. For livelihood improvement pilot investments, community

mobilization is nearly completed in 70 villages, and progressing well in the remaining villages; and 42

entry point activities, mostly small civil works, have been completed. However, the works related to the

marine oceanarium and the central research facility of the Gujarat Ecology and Environment Research

Foundation are delayed due to the need to integrate these with the proposed NCMB. The initial work

related to development of appropriate models for coral reef regeneration is delayed, although some

capacity building activities have been implemented. Ecotourism related works in the Marine national Park

has not progressed at all. With respect to project management, the Gujarat SPMU is functioning well,

and its communication cell has undertaken excellent initiatives. The SPMU website is under preparation,

but all information is already hosted in a temporary webpage; an MIS has been prepared; and the

grievance redress processes have all been set up and functioning.

19. Component Three - Piloting ICZM Approaches in Odisha: This component, overall, has also

progressed well, and the current achievements are good. Some consultations and one expert meeting for

preparation of ICZM Plan(s) for the two stretches of Chilika-Gopalpur and Dhamra-Bhitarkanika have

been initiated; but further discussion is dependent on the delineation of coastal sediment cell by the

NCSCM. Given that preparation of such plan(s) will start only in Year 3 of the Project, and delineation of

coastal sediment cell will probably be initiated this year by NCSCM, the current lack of full-scale

consultation on the planning process is not yet a major concern. The capacity building activities of the

Chilika Development Authority are progressing well, where substantial recruitment of staff and

procurement of equipment, hardware and software have been completed; and there has been reasonable

progress in the activities by the Odisha State Pollution Control Board. The SPMU has already taken a lot

of initiative on the regional coastal process study, and subject to the outputs from the NCSCM related to

delineation of coastal sediment cells, this activity is likely to be completed on schedule. Among the pilot

investments, progress is very good with respect to the provision of cyclone shelters in the remote coastal

villages by the Odisha State Disaster Management Authority, where bidding process for the work of 10

cyclone shelters is nearly complete, and the work is expected to be awarded in August 2011. A small

work and a consultancy have been procured related to the pilot work of shoreline protection at village

Pentha, and the major work is being finalized to be procured as scheduled. Social and environmental

analysis, community mobilization, and soil surveys have been completed for all 14 cyclone shelters. In

most other cases of pilot investment, the planned consulting services, such as for design and supervision

consultancy, had been procured, and the works are expected to be procured during the remainder of

FY11-12. Pilot investments depending on community contracting have also progressed well, although

more intensive work is required to conclude the community contracts, such as for the Wildlife

Department, the Industries Department or the Fisheries Department. With respect to project

management, the Odisha SPMU is functioning well, and its communication cell has undertaken excellent

initiatives. The SPMU website is under preparation, but all information is already hosted in a temporary

webpage; a regular schedule of progress review meetings has been agreed to and is being implemented;

the technical unit is adequately engaged in coordination and monitoring; and the grievance redress

processes have all been set up and functioning.

20. Component Four - Piloting ICZM Approaches in West Bengal: This component, overall, has been

experiencing delays and lack of adequate project management, and the current achievements are less than

expected. A major reason for this was the inability to take decisions before the State Elections and during


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the long period when the Election Commission’s Code of Conduct was in force. This was compounded by

the lack of availability of a full-time State Project Director. In spite of these, there had been some

progress with the sub-components related to capacity building (mainly the activities of Calcutta

University) and pilot investments (mainly the activities of the West Bengal State Electricity Distribution

Company). West Bengal SPMU has organized some internal consultations and expert meetings for

preparation of ICZM Plan for the coast of West Bengal; but further discussion is dependent on the

delineation of coastal sediment cell by the NCSCM, and the progress of regional coastal process study in

Odisha and in West Bengal (by the Institute of Environmental Studies and Wetland Management). Based

on current preparedness, it is likely that preparation of ICZM Plan is likely to start in Year 3 of the Project

as scheduled. The capacity building activities of the Calcutta University are progressing very well, where

most of the planned staff has been recruited, and the procurement of the planned equipment is expected to

be awarded in August 2011. Based on the activities already undertaken since effectiveness of the Project,

the research team of Calcutta University has already published 4 papers in international scientific

journals. There has also been some useful progress in the activities of the Institute of Environmental

Studies and Wetland Management, which has already set up instrumentation in the Sundarban to gather

data on tidal range, current and amplitude; started preparing base maps of the coastal areas using satellite

imagery, and initiated estuarine bathymetry surveys. There has been substantial discussion and agreement

with respect to completion of the Sundarban Interpretation Centre of the Tagore Rural Development

Society, although final agreement has not been signed yet. Among the pilot investments, the most

notable progress has been made by the West Bengal State Electricity Distribution Company which has

now nearly completed the work of transmission line over the 4km wide river; and the sub-station in Sagar

Island is expected to be commissioned by August 2011. The bidding process for the supply and

installation of the distribution lines is under progress, and the work is expected to be awarded in

September 2011. The Fisheries Development Corporation has done all preparatory work, and can now

move quickly to procure works of the Fish Auction Centre. However, for all other pilot investment, the

progress has not been satisfactory; and unless improved project management attention is provided by the

SPMU and the respective Departments of the Government of West Bengal, it will be difficult to make

good the delay that already occurred. With respect to project management, the West Bengal SPMU has

recently completed most of the recruitment, and is now expected to function well. On the positive side,

the SPMU website is under preparation, but all information is already hosted in a temporary webpage of

the Institute of Environmental Sciences and Wetland Management; the technical unit with its limited staff

is adequately engaged in coordination and monitoring; and the grievance redress processes have all been

set up and functioning.

E. Status of Legal Covenants:

21. The Table below presents the compliance status related to the covenants applicable to project implementation.

Covenant Limit Due Date Status

MoEF and the States shall maintain NPMU and SPMU

with suitably qualified personnel and sufficient

resources

Throughout

Project

period

September

22, 2010

Complied with.

Each participating Pilot Investment Execution Agency

(PEA) will maintain dedicated suitably qualified

personnel and sufficient resources

Throughout

Project

period

March 21,

2011

Complied with.

Each Project State will make adequate annual

budgetary allocations, and shall transfer 10% of the

First part of

each FY

December

2010 (FY11)

Complied (partial

compliance in


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Covenant Limit Due Date Status

estimated cost of the respective State Component to

the SPMU

November

2011 (FY12)

Gujarat & West

Bengal).

Likely.

Each Project State will establish and maintain a State

Level Steering Committee to provide guidance and

approval

Throughout

Project

period

September

22, 2010

Complied with.

NPMU and SPMUs shall maintain specific dedicated

units as agreed; and will engage full-time procurement

specialists and finance professionals with agreed

qualification

Throughout

Project

period

September

22, 2010

Complied with

albeit with some

delay in West

Bengal.

The NPMU will submit quarterly consolidated IUFRs 45 days

after end of

quarter

July 15,

2011

Complied with as

per due dates.

Internal Auditors (for NPMU and SPMUs) and

External Auditors (by NPMU) will be in place

6 months

from start

March 21,

2011

Complied with, but

with some delay

NPMU will submit annual audit reports for the entire

project

6 months

from close

of FY

September

30, 2011

Not yet due. Very

likely.

NPMU and the SPMUs will establish, operationalize

and maintain computerized accounting system

3 months

from start

December

21, 2011

Complied with.

F. Environmental Management

22. The project, in its initial stages of implementation is following the avoidance principles built in its design

to ensure long-term conservation of coastal and marine resources and at long term sustainability.

Implementation plans for all activities include environment management measures; monitoring measures

to ensure that the issues avoided during design do not recur. The proposed monitoring and evaluation

processes (which are yet to start in a systematic way) include plans for conducting social audit and third-

party audits as relevant. All these environment management measures have been adequately budgeted and

staffs have been designated to provide the required oversight. The three tier grievance redress system has

been established in the SPMUs in Gujarat, Odisha and West Bengal. Regulatory clearances, such as the

CRZ clearance where relevant is being ensured before award of works contracts.

23. The project is being implemented by professionals of NPMU and SPMUs with a good level of

environment awareness and experience. However, not all the staffs of the NPMU, SPMUs and the PEAs

are fully aware of the precautionary needs of this Project, nor about the environmental avoidance,

mitigation or monitoring processes agreed for this Project. It was agreed that (a) an activity-wise detailed

chart should be prepared summarizing all actions proposed in the environmental management plan for the

Project, and disseminated to all staff of NPMU, SPMU and PEAs by September 2011; and (b) an

orientation cum training program for all such staff is held by October 2011. The Quarterly Project Report

starting from for the period of July-September 2011 (to be submitted by December 2011) will need to

provide clear understanding of how the environmental management plan is being implemented for each

activity by each of the PEAs, and overall by SPMUs and NPMU.


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G. Management of Social Issues and Impacts

24. The mission was pleased to note the good progress made in community mobilization in Gujarat. In order

to generate baseline data from the village and to mobilize the community, the Gujarat SPMU has

recruited about 35 field workers located in the villages and 3 coordinators located in the area. This strong

and dedicated field staff helped in mobilizing community through participatory methods. In all target

villages collection of baseline data is complete including identification of entry level activities. Self Help

Groups (SHGs) for income generation activities, Eco-Development Committees (EDCs) and Community

Based Organizations (CBOs) for mangrove plantations have formed. Several awareness generation and

capacity building activities including orientation or exposure visits for CBOs, EDCs and SHGs. For the

Project as a whole, there had been several initiatives, such as the toll free phone line, a theme based

interactive and informative website has been designed, which apart from disseminating ICZMP

information also serves as one of the channels for grievance redress. A day long workshop was also

organized by SPMU for judiciary officials to orient them to the ICZM project and its grievance redress

mechanism. The workshop was very well received by the officials of the State Judiciary, and the Chair of

the State Legal Aid Cell has recommended that such workshop should be taken up at all the coastal states,

and at the National level with involvement of the National Legal Aid Cell. Gujarat SPMU has also

initiated the idea of participatory monitoring by CBO, which is an innovative idea that can be replicated

in other Project states.

25. The Odisha SPMU has made an encouraging start, though more staff may be required, especially at the

field level. Interaction with the community members during field visits revealed that community

mobilization has been very effective. Substantial progress has been made in the activities related to

livelihood enhancement pilot investment by the Fisheries Department 221 SHGs have been identified and

22 SHGs have already received Rs. 50000 each towards entry point activities. The Directorate of

Handicraft and Cottage Industries is also involved in developing alternative livelihood options for

fishermen through coir making and has identified 5 SHGs to start with. It was revealed that the

Departments (such as the Department of Fisheries) is involved in operating the bank account of the SHGs,

which all agreed will be avoided from now, to avoid the issue of conflict of interest, and to provide

operational freedom to the SHGs. It was also agreed that all SHGs will have a separate bank account for

this Project, as far as practicable. For many of the pilot investments where not much progress has been

otherwise made (such as the activities of the Forest Department; the Odisha Tourism Development

Corporation or the Department of Culture) communities have been informed about the activities, but

formal mobilization and participatory processes have not started. These processes are essential

particularly because the assets will be managed, operated and maintained by the communities in most

cases. Though none of the Project activities require any acquisition of private land, government owned

land will be transferred to the project. It was agreed that SPMU will conduct social screening to ensure

that all such land parcels are free of encroachment and other encumbrances. In the event any use of such

land is found to trigger physical or economic relocation (including for non-titleholders), resettlement

action plans will be prepared as per the agreed Resettlement Policy Framework for the Project. For the

overall project, the SPMU has installed a toll free phone line and has also launched a dedicated website

with an interactive grievance redress link.

26. In West Bengal, the social/rural development specialist is yet to be hired in the SPMU. Though no

private land acquisition will be required for any of the activities in the Project, government land will be

transferred to the project at various locations. It was agreed that SPMU will conduct social screening to

ensure that all such land parcels are free of encroachment and other encumbrances. In the event any use

of such land is found to trigger physical or economic relocation (including for non-titleholders),

resettlement action plans will be prepared as per the agreed Resettlement Policy Framework for the

Project. For most of the pilot investments, especially related to livelihood enhancement of the coastal

communities, where not much progress has been otherwise made communities have been informed about


11

the activities, but formal mobilization and participatory processes have not started. These processes are

essential particularly because the assets will be managed, operated and maintained by the communities in

most cases. With respect to the environmental improvement of the Digha beach, it was re-emphasized that

all the nearly 1650 kiosks (and not any subset of it, such as the old proposition of resettlement of 620

kiosks) will need to be organized as part of the in-situ resettlement; and the consultants to be hired for

design and supervision will focus on a comprehensive solution. The kiosk owners who had last year been

consulted by the Digha-Shankarpur Development Authority and the SPMU have not been contacted since.

The consultation process needs to restart, and SPMU will need to ensure that these kiosk owners

participate in the design process.

H. Procurement

27. There is considerable progress in hiring consultants, awarding major works and initiating goods

procurement. There is adequate procurement capacity in the NPMU and SPMUs except in the West

Bengal SPMU where the situation is likely to improve by August 2011. The project will need to monitor

disclosure framework and risk mitigation measures identified during project preparation and take action.

The project has prepared a Procurement Activity Schedule for the next 12 months, which the National and

State Project Directors will need to review every month to ensure that there are no further slippages. The

agreed key actions for next six months are: (i) to monitor procurement of Goods and works and ensure

award as per procurement activity schedule; (ii) to ensure all the agreed disclosures are made as per

disclosure framework; (iii) develop online complaint handling and Procurement MIS; and, (iv) to ensure

compliance with mitigation measures agreed during project preparation. The agreed details with respect

to procurement management are listed in Annex 6, and supplementary activity-specific supplementary

details are available in Annex 2.

I. Financial Management

28. The NPMU and the SPMUs in Gujarat and Odisha have carried out most of the actions agreed during

preparation. The West Bengal SPMU is in the process of completion of the agreed actions and it is

expected that before the next mission all the agreed actions would be completed. Except for Gujarat and

West Bengal SPMUs, where there is a partial compliance to the legal covenant related to counterpart

budget, other financial covenants have been met by the project. The project has agreed on a time based

action plan which is summarized in Annex 5 on Financial Management. Based on the above factors,

agreed action plan and review of the financial management systems across the project, the Financial

Management rating for the Project is pegged as Moderately Satisfactory.

J. Agreed next Steps and Mission

29. The next formal Implementation Review Mission is scheduled around mid-October 2011. It was agreed

that this next mission will also be a joint mission, in which officials from the NPMU, the SPMU and

select PEAs will participate.

30. Following is a list of major agreed actions required from the national and the state project management

units (or the MOEF and the State Governments, as applicable) to be undertaken and completed within the

next six months. Note that Annex 2 lists all other actions that were discussed and agreed for more

successful implementation of the Project.


12

Major Actions Responsibility Due Date

Ov

era

ll

Prepare and finalize Annual Action Plans to ensure that by March

2012, all activities planned earlier for the first and the second year

of the Project is complete as per original targets; and the backlog of

the first year which arose due to the late start of the Project is

cleared by March 31, 2012.

NPMU and all

SPMUs

September

30, 2011

Finalize format for the Quarterly progress Report (Quarterly

Progress reports starting for the period of April-June 2011 shall be

prepared and submitted to World Bank using this standard format)

NPMU and

SPMUs

September

30, 2011

For each parcel of land being used for the project until July 2011

(whenever transfer from one department to another is involved)

undertake site level social screening survey, and share the results

with the World Bank, including any recommendation for

preparation of Resettlement Action Plans, if needed as per Project’s

Resettlement Policy Framework.

All SPMUs October

30, 2011

Com

pon

ent

1

(Nati

on

al)

NPMU staffing to be completed, including recruitment of the

Deputy Project Director (also head of the Finance and Procurement

Unit)

NPMU October

31, 2011

Formal declaration of MS Swaminathan research Foundation

(MSSRF) as PEA for the Vedaranyam ESA

NPMU August 21,

2011

Establish a forum to discuss the methods and tools for preparation

of ICZM (led by NCSCM)

NCSCM and

NPMU

September

30, 2011

Com

pon

ent

2 (

Gu

jara

t)

Appoint a senior official as full-time State Project Director

replacing the State Project Director who recently retired. Until such

appointment, the Principal Secretary, Forest and Environment

Department will continue to act as the State Project Director.

GoG, Forest

and

Environment

Department

October

30, 2011

Prepare a Comprehensive Plan for Oil-Spill Disaster risk

Management with the Gujarat Maritime Board as the PEA

SPMU October

31, 2011

Release State share of the FY11-12 budget for the Project GoG, Finance

Department

September

30, 2011

Com

po

nen

t 3

(O

dis

ha)

Appoint adequate number of rural development specialists

(specialization in social work or equivalent) and village-based

professionals to lead the various livelihood activities executed by

the different PEAs

SPMU August 31,

2011

Finalize the site for setting up the solid waste management facility

in Paradip; and a finalize agreement of land transfer from the

Paradip Port Trust

SPMU August 15,

2011

Pursue Odisha State Pollution Control Board (OSPCB) to complete

all pending statutory audit up to the financial year 2010-11; and

share a copy of these statutory audit reports with World Bank.

SPMU,

OSPCB

August 05,

2011

Release the remaining part of the State share of the FY11-12 budget GoO Finance September


13

Major Actions Responsibility Due Date

for the Project Department, 30, 2011

Com

pon

ent

4 (

Wes

t B

enga

l)

Appoint a senior officer of the State as the full-time State Project

Director. Until such appointment, the current Additional State

Project director (Administration) will act as the State Project

Director.

Environment

Department

October

31, 2011

Organize the first meeting of the State Level Steering Committee SPMU August 31,

2011

Formally agree with each PEA to ensure reasonable (3-5 years)

tenure of Nodal Officers

SPMU and the

PEAs

August 15,

2011

Establish the Communication and Capacity Building Cell of the

SPMU, and initiate communication activities

SPMU August 31,

2011

Complete recruitment of the remaining staff positions in the SPMU,

especially the Social/Rural Development Specialist and the

Procurement Specialist

SPMU August 31,

2011

Finalize alternative proposals for managing cyclone risks in the

coastal villages.

SPMU and

Disaster

Management

Department

December

31, 2011

Finalize plans for pollution management, solid waste management,

sanitation and other minimum hygienic facilities at the “mela

ground” at Gangasagar

SPMU and

Public Health

Engineering

Department

October

31, 2011

K. List of Annexes

31. The following annexes are part of this aide memoire.

Annex 1 - List of Officials and Resource Persons met during the Mission

Annex 2 - Activity-wise Summary of Progress and Agreed next Steps

Annex 3 - Management of Environmental Issues and processes

Annex 4 - Management of Social Safeguards and Social Development Processes

Annex 5 - Financial Management Systems and Performance

Annex 6 - Procurement Management Systems and Performance

Annex 1 Officials, Resource Persons and other Stakeholders met during

the Mission

Government of India and Stakeholders for the National Component

1. Dr. Tishya Chatterjee, Secretary, Ministry of Environment and Forests

2. Mr. J. M. Mauskar, Special Secretary, Ministry of Environment and Forests

3. Dr. Nalini Bhat, Advisor, Ministry of Environment and Forests

4. Dr. A. Senthilvel, National Project Director, SICOM

5. Dr. Indrani Chandrasekharon, Advisor, Planning Commission

6. Ms. Kavita Prasad, Director, Department of Economic Affairs, Ministry of Finance

7. Prof. S. P. Gautam, Chairman, Central Pollution Control Board

8. Dr. P. Mannar Jawahar, Vice Chancellor, Anna University

9. Prof. R. Venkata Rao, Vice Chancellor, National Law School of India

10. Prof. S. Shanmugavel, Registrar, Anna University

11. Dr. M. Sekhar, Dean, College of Engineering Guindy

12. Dr. A. Ramachandran, Director, Centre for Climate Change and Adaptation Research

13. Dr. G. M. Samuel Knight, Professor of Civil Engineering, Department of Civil Engineering, Anna

University

14. Mr. Akash Sharma, SICOM

15. Dr. Asir Ramesh, SICOM

16. Dr. Mishra, SICOM

17. Ms. Anamika, Law officer, SICOM

18. Mr. V S Krishnan, SICOM

19. Mr. Sumeet Singh, Team Leader, PFM Support Consultant, SICOM

20. Mr. Gairola, SICOM

21. Mr. Dharma Raj, Additional Surveyor General of India, Survey of India

22. Mr. R. M. Tripathi, Additional Surveyor General of India (Tech), Survey of India

23. Dr. Ajai, Group Director, SAC ISRO, Ahmedabad

24. Prof. R. Ramesh, Acting Director, NCSCM

25. Dr. Purvaja Ramachandran, Institute of Ocean Management,

26. Anna University, Chennai

27. Prof. M S Swaminathan

28. Dr. Ajay Parida, MSSRF

29. Dr. V. Selvam, Director, MS Swaminathan Research Foundation

30. Dr. Sophia, MS Swaminathan Research Foundation

31. Dr. C. B. S. Dutt, Group Director, National Remote Sensing Centre

32. Mr. Prabir Banerjee, PondyCAN

33. Mr. T. K. Rehiman, Representative of Fisherpersons NGOs, Andhra Pradesh

34. Ms. K. Lakshmi, Representative of Fisherpersons NGOs, Andhra Pradesh

35. Ms. B. Ramalamma, Representative of Fisherpersons NGOs, Andhra Pradesh

36. Mr. Dasari Satyanarayan Rao, Representative of Fisherpersons NGOs, Andhra Pradesh

37. Mr. S. Raja Rao, Representative of Fisherpersons NGOs, Andhra Pradesh

38. Mr. A. Hannu Rao, Representative of Fisherpersons NGOs, Andhra Pradesh

INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011

15

39. Mr. K. Aleya, Representative of Fisherpersons NGOs, Orissa

40. Ms. P. Gauri, Representative of Fisherpersons NGOs, Orissa

41. Mr. Ganesh Rao, Representative of Fisherpersons NGOs, Orissa

42. Mr. Prasanna Ku Behera, Representative of Fisherpersons NGOs, Orissa

43. Mr. Narayan Chandra Haldar, Representative of Fisherpersons NGOs, Orissa

44. Mr. Sudhir Pal, Representative of Fisherpersons NGOs, Orissa

45. Mr. SriKrishna Das, Representative of Fisherpersons NGOs, West Bengal

46. Mr. Debashish Shyamal, Representative of Fisherpersons NGOs, West Bengal

47. Mr. Sujay Jana, Representative of Fisherpersons NGOs, West Bengal

48. Mr. Gobinda Das, Representative of Fisherpersons NGOs, West Bengal

49. Mr. Tejen Das, Representative of Fisherpersons NGOs, West Bengal

50. Mr. Pradip Chatterjee, Representative of Fisherpersons NGOs, West Bengal

51. Mr. Anton Gomez, Representative of Fisherpersons NGOs, Tamil Nadu

52. Mr. Gilbert Rodrigo, Representative of Fisherpersons NGOs, Tamil Nadu

53. Mr.M. Ilango, Representative of Fisherpersons NGOs, Tamil Nadu

54. Mr. Jesuratnam, Representative of Fisherpersons NGOs, Tamil Nadu

55. Mr. R. Vasantha, Representative of Fisherpersons NGOs, Tamil Nadu

56. Mr. John Nepolean, Representative of Fisherpersons NGOs, Tamil Nadu

57. Mr. Paul Samy, Representative of Fisherpersons NGOs, Tamil Nadu

58. Mr. V. Vivekanand, Resource person from Civil Society

59. Ms. Chandraika Sharma, Resource person from Civil Society

60. Ms. Aarthi Shridhar, Dakshin Foundation

61. Mr. Sudarshan Rodriguez, Tata Institute of Social Sciences

62. Mr. Vinod Malayilethu , Representative ,WWF India

63. Mr. Sanjiv Gopal, Greenpeace

64. Mr. Sajeer, Representative, Representative of Fisherpersons NGOs

65. Mr. Ravi Bhalla, FERAL

66. Ms. Manju Menon, Kalpavriksh

67. Ms. Shweta , Representative, Equations

68. Mr. Rajendra Prasad, PAD, Tuticorin

69. Dr. Santanu Chakravorti, Secretary, Society for Direct Initiative for Social and Health Action (DISHA)

70. Ms. Rachel Pearlin, Representative, WWF

71. Mr. Sajith, Representative, Fisheries Management Resource Centre

72. Mr. Shriji Kurup, Representative CEE, Ahmedabad

73. Mr. Jayagopal, Architect, Cochin

74. Mr. Benny Kuriakose, Architect, Chennai

75. Mr. Agnelo Rodrigues, President of GRE Dando, Velsao

76. Mr. Matanhy Saldanha, Chairperson, National Fish-workers’ federation (NFF)

77. Mr. Bharat Patel, Resource person and Representative of Fisherpersons NGOs, Gujarat

78. Mr. Usmangani Sherasia, Resource person from Civil Society

79. Mr. Agnelo Rodrigues, Resource person from Civil Society

80. Mr. Debi Goenka, Resource person from Civil Society


16

81. Mr. R.K.Patil, Resource person from Civil Society

82. Mr. Ramesh Dhuri, Resource person from Civil Society

83. Mr. Sudarshan Rodriguez, Resource person from Civil Society

84. Mr. Manju Menon, Resource person from Civil Society

85. Mr. Vijayan. M.J, Resource person from Civil Society

Government of Gujarat and Stakeholders in Gujarat

1. Mr. S.K.Nanda, Principal Secretary, Forest & Environment Department

2. Mr. J.K.Vyas, Director & Addl. Secretary, Forest & Environment Department

3. Mr. Shri Atanu Chakroborthy, Principal Secretary, Finance Department

4. Mr. Manish Verma, Addl. Secretary, Finance Department

5. Mr. P. Swaroop, Commissioner, Jamnagar Municipal Corporation

6. Mr. Rajesh Parmar, Deputy Engineer

7. Mr. R.D. Kamboj, Chief Conservator of Forest, Marine National Park

8. Mr. P.H. Sata, Deputy Conservator of Forest, Marine National Park

9. Mr. C.H. Pandya, Addl. Project Director, SPMU & Director, Gujarat Ecology Commission

10. Mr. Nischal Joshi, Head of Operation, SPMU, Gujarat Ecology Commission

11. Mr. C.B. Bhimani, Assistant Conservator of Forest, Marine National Park ,Jamnagar

12. Mr. T.P. Singh, Director & Addl. Secretary, Bhaskaracharya Institute for Space Application & Geo-

informatics

13. Mr. Lomesh Bhrambhatt, Field Manager, Gujarat Ecology Commission

14. Dr. Shailesh Dodia, Project Officer, Gujarat Ecology Commission

15. Mr. Ishwar Desai,Social Scientist, Gujarat Ecology Commission

16. Ms. Margi Purohit, Project Assistant, Gujarat Ecology Commission

17. Ms. Kinjal Pathak, Project Assistant, Gujarat Ecology Commission

18. Mr. Manoj Dube, Manager Account, Gujarat Ecology Commission

19. Ms. Kajal Jaswal, Account Officer, Gujarat Ecology Commission

20. Mr. Avtar Thakor, Account Assistant, Gujarat Ecology Commission

21. Ms.Varsha Parmar, Project Coordinator, Gujarat Ecology Commission

22. Ms. Vibha Patel, Project Coordinator, Gujarat Ecology Commission

23. Mr. Kamlesh Dave, Project Coordinator, Gujarat Ecology Commission

24. Mr. Sanjay Bariya, Project Coordinator, Gujarat Ecology Commission

25. Mr. Pradeep Patel, Field Assistant, Gujarat Ecology Commission

26. Ms. Rekha Joshi, Field Worker, Gujarat Ecology Commission

27. Ms. Vijay Jora, Field Worker, Gujarat Ecology Commission

28. Mr. Kamlesh Purohit, Field Worker, Gujarat Ecology Commission

29. Mr. Popatbhai Bharvad, Field Worker, Gujarat Ecology Commission

30. Ms. Nisha Joshi, Field Worker, Gujarat Ecology Commission

31. Ms. Nilam Patel, Field Worker, Gujarat Ecology Commission

32. Ms. Nilesh Bagada,Field Worker, Gujarat Ecology Commission

33. Mr. Kalpesh Gopani, Field Worker, Gujarat Ecology Commission

34. Ms. Jagdish Gohil, Field Worker, Gujarat Ecology Commission


17

35. Mr. Amit Limbachiya, Field Worker , Gujarat Ecology Commission

36. Mr. Mukesh Vadakhiya, Field Worker, Gujarat Ecology Commission

37. Mr. Jasbhai Sindha, Field Worker,Gujarat Ecology Commission

38. Mr. Dinesh Solanki, Field Worker, Gujarat Ecology Commission

39. Mr. Chandrapal Rathod, Field Worker, Gujarat Ecology Commission

40. Mr. Rajubhai Solanki, Field Worker, Gujarat Ecology Commission

41. Mr. Jaysukhbhai Solanki, Field Worker, Gujarat Ecology Commission

42. Mr. Bhavesh Nai, Field Worker, Gujarat Ecology Commission

43. Ms. Nayna Patel, Field Worker, Gujarat Ecology Commission

44. Mr. Daya Ribadiya, Field Worker, Gujarat Ecology Commission

45. Ms. Joshi Pooja A., Field Worker, Gujarat Ecology Commission

46. Mr. Raval Amrutbhai L, Field Worker, Gujarat Ecology Commission

47. Ms. Maya Makwana, Field Worker, Gujarat Ecology Commission

48. Mr. Kishan Golsar, Field Worker, Gujarat Ecology Commission

49. Ms. Chandrika Makwana, Field Worker, Gujarat Ecology Commission

50. Ms. Dhara Mehta, Field Worker, Gujarat Ecology Commission

51. Ms. Nidhi Raval, Field Worker, Gujarat Ecology Commission

52. Ms. Gayatri Bhatt, Field Worker, Gujarat Ecology Commission

53. Ms. Sheetal Solanki, Field Worker, Gujarat Ecology Commission

54. Mr. Sanjay M. Kadivar, Field Worker, Gujarat Ecology Commission

55. Mr. J.Jayraman, Financial Advisor, SPMU, Gujarat Ecology Commission

56. Mr. B.J.Vasavda, Procurement Consultant, Gujarat Ecology Commission

57. Mr. Dishant Parasharya, Project Co-ordinator-Coral & Coral Reef, GEER Foundation

58. Mr. Chetan Chavda, JRF,Gujarat Ecological Education & Research (GEER) Foundation

59. Mr. Vikram Singh, Project Manager,Gujarat Ecological Education & Research (GEER) Foundation

60. Mr. Dipak Patel, Representative,Tourism Corporation of Gujarat Ltd. (TCGL)

61. Mr. S.Suburaman, SCUBA Diver,Wild Life Trust of India(WTI)

62. Mr. Gautam, SCUBA Diver,Wild Life Trust of India(WTI)

63. Mr. M.D.Rana, Executive Engineer, Jamnagar Municipal Corporation

64. Mr. N.M.Parmar, Deputy Engineer, Jamnagar Municipal Corporation

65. Mr. Amit Kansagara, Addl. Assistant Engineer,Jamnagar Municipal Corporation

66. Mr. G.V.Sadani, Town Planning Officer, Jamnagar Municipal Corporation

67. Mr. D.K.Vasoya, Estate Officer,Jamnagar Municipal Corporation

68. Mr. Vivek Buchket, Security Officer,Jamnagar Municipal Corporation

69. Mr. Kanak Singh Jadeja, Ex-Mayou & sitting corporate, Prabhukrupa Society, Jamnagar

70. Mr. Arvind Shah,Social Worker,Prabhukrupa Society, Jamnagar

71. Mr. Fernandis, Resident,Prabhukrupa Society, Jamnagar

72. Mr. G.A.Sodha, RFO, Marine National Park, Jamnagar

73. Mr. M.K.Shillu, RFO,Marine National Park, Jamnagar

74. Mr. Manoj, Account Officer, Gujarat Ecological Education & Research (GEER) Foundation

75. Ms. Khyati Vora, Account Assistant, Gujarat Ecological Education & Research(GEER)Foundation

76. Mr. Vipul Chouhan, Account Assistant,Marine National Park, Jamnagar


18

77. Mr. Chetan Sogitra, Accountant, Marine National Park, Jamnagar

78. Mr. K.M.Karangiya, Accountant,Marine National Park, Jamnagar

79. Mr. A.N.Shah,Lab Incharge,Gujarat Pollution Control Board(GPCB)

80. Mr. S.M.Jha, Senior Scientist, Nodal Officer, Gujarat Pollution Control Board(GPCB)

81. Dr. Harshad Salvi, Scientist,Gujarat Ecological Education & Research (GEER) Foundation

82. Mr. Yogeshbhai B.Ramani ,EDC President,Khijadiya Village, Jamnagar

83. Mr. M.B.Dafra,Member Secretary, Khijadiya Village, Jamnagar

84. Mr. Varshaben Y.Ramani,Sarpanch, Khijadiya Village, Jamnagar

85. Mr. Babubhai P.Mungara, Community leader & Member, Khijadiya Village, Jamnagar

86. Mr. Hirabhai H.Kathiriya, Community leader & Member, Khijadiya Village, Jamnagar

87. Mr. Varshaben S. Agravat, Community leader & Member,Khijadiya Village, Jamnagar

88. Mr. Vasoya Varshben V., Secretary; Satyam SHG, Khijadiya Village, Jamnagar

89. Mr. Vasoya Sarojben Rajeshbhai, President; Shivam SHG,Khijadiya Village, Jamnagar

90. Mr. Jiviben R. Dhrangiya,Member, Shivam SHG, Khijadiya Village, Jamnagar

91. Mr. Tejiben B. Dhangiya, Member of Shree Shakti Krupa Bachat Juth Khijadiya Village, Jamnagar

92. Mr. Noghabhai Chavda, EDC President,Mota Asota Village, Jamnagar

93. Mr. L.D.Ghochla, Member Secretary,Mota Asota Village, Jamnagar

94. Mr. Bhanuben Jethva, President, Aalbai Mahila Mandal, Mota Asota Village, Jamnagar

95. Mr. Kuvarben Bharvad,Secretary, Aalbai Mahila Mandal, Mota Asota Village, Jamnagar

96. Mr. Hiriben Rathod, President, Ambedkar Mahila Mandal, Mota Asota Village, Jamnagar

97. Mr. Pamiben Chavda, Secretary, Ambedkar Mahila Mandal,Mota Asota Village, Jamnagar

98. Mr. Aalabhai Chavda, President, Ramdev Yuvak Mandal, Mota Asota Village, Jamnagar

99. Mr. Palabhai Rathod, Secretary, Ramdev Yuvak Mandal, Mota Asota Village, Jamnagar

100. Mr. Janaben Chavda, President, Jay Chamunda SHG,Mota Asota Village, Jamnagar

101. Mr. Puriben Chavda, Secretary; Jay Chamunda SHG, Mota Asota Village, Jamnagar

102. Mr. Rajiben Rathod, President, Rohidash SHG,Mota Asota Village, Jamnagar

103. Mr. Lakhiben Chavda, Secretary, Rohidash SHG, Mota Asota Village, Jamnagar

104. Mr. Vajsibhai Lagariya, Community leader,Mota Asota Village, Jamnagar

105. Mr. Devabhai Karangiya,Community leader, Mota Asota Village, Jamnagar

106. Mr. Saudshbhai Lagariya, Community leader, Mota Asota Village, Jamnagar

107. Mr. Maldevbhai Lagariya, Community leader, Mota Asota Village, Jamnagar

108. Mr. Baldevbhai Chavda, Community leader, Mota Asota Village, Jamnagar

Government of Odisha and Stakeholders in Odisha

1. Mr. Bijay Kumar Patnaik, Chief Secretary, Government of Odisha

2. Mr. Aurobindo Behera, Principal Secretary, Environment and Forest Department

3. Dr. Ajit Kumar Pattnaik, Project Director, ICZMP-Orissa

4. Mr. H.K. Bisht, APD (Operations), ICZMP- Orissa

5. Mr. B. K. Das, Joint Director, Joint Director, Directorate of Handicraft & Cottage Industries, Orissa

6. Mr. S. Mohanty, Asst. Director, Directorate of Handicraft & Cottage Industries, Orissa

7. Mr. B.P. Ray, Deputy Director - Culture, Orissa

8. Mr. P.K. Nanda, Coir Superintendent, Directorate of Handicraft & Cottage Industries


19

9. Mr. Avaya Ku Nayad, DGM OSDMA

10. Mr. B.N. Mishra, GIS Expert & Environment Specilist OSDMA

11. Mr. K.C.Bisoi, Social Expert, OSDMA

12. Mr. Aswini Ku. Satapathy, Curator, State Archeology Culture Dept.

13. Dr. D.K. RoutSr. Scientist, OSCPB, Orissa, BBSR

14. Dr. S.S. Pati OSPCB, Orissa, BBSR

15. Mr. Sridhar Mahala, Asst. Engineer,OTDC

16. Mr. J.K. Das, Sr. DMBD-II, OTDC

17. Mr. R.K. Ghadai, Executive Engineer, Aul Embankment Div.

18. Mr. Abhimanyu Behera, Asst. Engineer, Rajnagar Embankment, Sub-division Rajnagar

19. Mr. Chiitaranjan Mishra, Asst. Chief Executive, CDA, Orissa

20. Mr. Surath Ch. Mallick, Executive Officer, Paradeep Municipality, Orissa

21. Mr. Mahesh Ku. Mishra, M.E., Paradeep Municipality, Orissa

22. Mr. C.M. Behera, ACF, Chilika WL Division

23. Dr. N.C. Biswal, Fishery Specialist, SPMU, ICZMP

24. Dr. Mamta Mishra, RD Expert

25. Dr. P.K. Panigrahy, Oceanographer

26. Mr. Sibananda Mishra, Programme Manager & Communication officer

27. Dr. A.K. Sahu, Ecologist,SPMU, ICZMP - Orissa

28. Mr. Biswajit Sahoo,Communication Officer, ICZMP - Orissa

29. Mr. Parameswar Swain, Administrative Officer, ICZMP - Orissa

30. Mr. Binayak Padhi, MIS Expert, ICZMP - Orissa

31. Mr. Manaswini Mishra, Documentation Officer, ICZMP - Orissa

32. Mr. Dinabandhu Sankhua, System Manager, ICZMP - Orissa

33. Mr. Manoj Mahapatra, DFO, Rajnagar

34. Mr. Bimal Prasanna Acharya, DFO, Balugaon

35. Mr. Shyam Sundar Soren, ADF(M) Ganjam

36. Mr. V.Bhatoskar, BAIF, PUNE

37. Mr. Ar. Srenevas Tripathy, Consultant, Forest & Environment Dept, Orissa

38. Dr. C.S Kar, WL HQ, Orissa, BBSR

39. Mr. Santosh Ku Mahaparta, PCCF (WL), Government of Orissa

40. Mr. A.K. Jena, DFO, Berhampur, Orissa

41. Ms. Areeeba Hamid, Green Peace India

Government of West Bengal and Stakeholders in West Bengal

1. Mr. K. S. Rajendra Prasad, Additional Chief Secretary

2. Mr. MD. Kamran, Special Secretary Urban Development Department

3. Mr. A. Palodhi, Joint Secretary, Urban Development Department

4. Dr. Anil Mahapatra, Marine Aquarium & Regional Centre, Digha, Zoological Survey of India

5. Mr. Shambhu Das Pramanic, Public Health Engineering Directorate.

6. Mr. N. Sanjeev Kumar, Public Health Engineering Directorate

7. Mr. Subir Kumar Ghosh, Public Health Engineering Directorate


20

8. Mr. Saroj Ghose, Tagore Society

9. Mr. Soumen Pal, Digha Sankarpur Development Authority

10. Mr. Mahim Maity, Digha Sankarpur Development Authority

11. Mr. B.G.Gupta, WEBCON

12. Mr. Anil Kumar Mondal, T.S.R.D. Rangabelia Panchayat

13. Mr. A.K.Ghosh, WBSEDCL

14. Mr. B. Chakraborti, WBSEDCL

15. Ms. S. Mukhopadhyay, WBSEDCL

16. Mr. P. Raychaudhuri, WBFCL

17. Mr. P. Sarkar, WBFCL

18. Mr. P. K. Pal, WBFS, Forest West Bengal

19. Mr. K.Majumdar, Department of Forest

20. Mr. D.J.Chakraborty, Chief Engineer, Sunderban Development Board

21. Mr. Subhash Chandra Basu, SIDCL

22. Mr. Uttam Roy, T.A.L.C.E, Sundarban Development Board

23. Mr. Sarosh Hasan, Urban development

24. Mr. Kash, Sundarban Board

25. Mr. D Pal, Joint Secretary, Department of Disaster Management

26. Mr. D.C.Bandhopadhay, HSCL, Kolkata

27. Mr. H Samaddar, HSCL, Kolkata

28. Mr. A Gupta, HSCL, Kolkata

29. Mr. R.N.Pattanaik, Department of Fisheries

30. Mr. B.K.Dash, Department of Fisheries

31. Mr. G.D. Patra, Department of Forests

32. Prof. Dhrubajyoti Chattopadhyay, Pro Vice-Chancellor (Academic), Kolkata University

33. Dr. Maitree Bhattacharyya, Associate Professor & Nodal Officer, Kolkata University

34. Ms. Arpita Chakraborty, Project Scientist, Kolkata University

35. Mr. Pijush Basak, Project Scientist, Kolkata University

36. Mr. Arindam Mondal, Project Scientist, Kolkata University

37. Mr. Amit Bera, Project Scientist, Kolkata University

38. Dr. Prasanna Yennawar, MARL, ZSI, Digha

39. Mr. Himadri Maitra, DMO, Department of Disaster Management, Government of West Bengal

40. Mr. D.K.Bhagat, Manager, FQA, WBSEDCL

41. Mr. Sudipta Bandyopadhyay, Assistant General Manager, FQA, WBSEDCL

42. Mr. Saroj Ghose, Tagore Society for Rural Development

43. Dr. Dipankar Roy, Tagore Society for Rural Development

44. Mr. Anil Kumar Mondal, Tagore Society for Rural Development

45. Mr. Alak Haldar, Chief Administrative Officer, IESWM

46. Mr. Himadri Maitra, DMO, Department of Disaster management, Government of West Bengal

47. Mr. D. K. Bhagat, Manager, FQA, WBSEDCL

48. Mr. Sudipta Bandyopadhyay, Assistant General Manager, FQA, WBSEDCL

49. Mr. Saroj Ghose, Tagore Society for Rural Development


21

50. Dr. Dipankar Roy, Tagore Society for Rural Development

51. Mr. Anil Kumar Mondal, Tagore Society for Rural Development

52. Mr. P.K.Pal, West Bengal Forest Department, Purba Medinipur Forest Division

53. Mr. Sarosh Hasan, Urban Development

54. Mr. K.Majumdar, Forest Department

55. Mr. P.K.Maiti, Forest Department

56. Mr. Samir Kumar Ghosh, Senior Accounts Officer, SDB & A.O SIDCL

57. Mr. Banibrata Das, Manager (Finance), WBFC LTD

58. Mr. Siba Nath Dutta, Project Engineer , West Bengal Fisheries Corporation Ltd

59. Mr. Soumen Pal, E.O, DSDA

60. Mr. P.B.Baksi, WBSEDCL

61. Mr. P.B.Baksi, WBSEDCL

62. Ms. Saswati Mukhopadhyay, WBSEDCL

63. Prof. Jyotiranjan Naskar , President, SEED

64. Mr. Swapan Basu Mallick, Director, SEED

65. Dr. Kalyan Acharya, Member, SEED

66. Ms. Maya Karmakar, Member, SEED

67. Dr. Kamal Sen, Member, SEED

68. Mr. Manoj Barui, Member Local Gram Panchayat

69. Mr. Pradip Patra , President, Local Village Development Committee

70. Ms. Subhasini Das, Secretary, Local Village Development Committee

71. Ms. Jyotsna Das, Convener, Local Village Development Committee

72. Ms. Gita Bhokta, Lodha Tribe Women Group

73. Ms. Kausalya Bhokta, Lodha Tribe Women Group -

74. Ms. Arati Bhokta, Lodha Tribe Women Group

75. Ms. Behula Laik , Lodha Tribe Women Group

76. Ms. Puni Laik, Lodha Tribe Women Group

77. Ms. Suku Bhokta, Lodha Tribe Women Group

78. Ms. Kajal Bhokta, Lodha Tribe Women Group

79. Ms. Kamini Bhokta, Lodha Tribe Women Group

80. Ms. Kachi Mallik , Lodha Tribe Women Group

81. Ms. Kalpana Bijuli, SC Women Group -

82. Ms. Sandhya Patra, SC Women Group

83. Ms. Radharani Das, SC Women Group

84. Ms. Jharna Sahu, SC Women Group

85. Ms. Sefali Mondal , SC Women Group

86. Ms. Kajal Mondal , SC Women Group

87. Ms. Pushpa Mondal, SC Women Group

88. Ms. Rinki Bera, SC Women Group

89. Ms. Bandana Das, SC Women Group

90. Ms. Namita Barui, SC Women Group

91. Ms. Panchami Bhuyian , SC Women Group

Annex 2 Activity-wise Summary of Progress and Agreed Next Steps

COMPONENT ONE: NATIONAL I.C.Z.M. CAPACITY BUILDING

Activity Current Progress Agreed Next Steps & World Bank Recommendations

[1A]

Hazard line

Mapping (Flood

Level Estimate;

Erosion

Estimate; Digital

Terrain – Aerial

Photography and

Photogrammetry;

Ground

Marking)

Overall, this has progressed very well, and there is a chance that this activity could be

completed ahead of schedule. There has been several factors behind this satisfactory

progress, prominent among those are: (A) keen interest at the policy-making levels of

the MOEF and the Ministry of Science and Technology (DOST); (B) substantial

involvement of the Surveyor General of India and the high level officers of SOI, and

project leadership by the Additional Surveyor General of India; (C) functioning,

decision-making and proactive monitoring by the steering committee for this activity,

headed by the Special Secretary, MOEF.

1. Flood Level Estimate: SOI has analyzed data for all major and minor ports in the

country; with all available data. A draft report is available including illustration for

one port.

2. Erosion Estimate: MOEF (through Institute of Ocean Management and NCSCM) has

already made very good progress in shoreline change maps for the country

(comparing maps and satellite imageries between 1982 and 2010 – as per the

methodology approved by MOEF, the Survey of India and the Ministry of Earth

Sciences ). After joint verification and ground-truthing with the respective states,

these maps have been published and are in public domain for Gujarat, Orissa,

Puducherry and Kerala (covering 46% of mainland coasts). The remaining work,

majority currently under joint ground-truthing is expected to be completed by October

2011. The quality of shoreline change maps had been satisfactory. These are expected

to be very useful in estimation of the 100 year erosion line for the entire cost. The

formal work for estimation of the 100 year erosion line will start as a joint exercise by

SOI and NCSCM, and is expected to be completed by January-February 2012.

3. Aerial Photography: This activity managed by SOI has progressed very well. The

aerial photography contracts (8 packages) has been awarded, and the progress of

mobilization has been satisfactory and on schedule. In-principle permission for flying

low-height aircrafts and carrying out photography has been obtained by SOI and

MOEF from DGCA, Ministry of Home, and Ministry of Defence. Given the current

progress, the aerial photography work could be completed ahead of schedule (say, by

April 2012).

1. Flood Level Estimate: A Revised Report will be

prepared by October 2011, including all quality

assurance process described; detailed description on

how erroneous data, if any, had been excluded. Flood

level for each transect for the entire mainland coast

will be ready by December 2011.

2. Erosion Estimate: NCSCM is currently recruiting

professionals and procuring the minimum equipment

needed to support SOI for this purpose. Given the

progress on shoreline mapping, this activity can be

fully completed by March 2012. It is important for SOI

and NCSCM to develop a schedule showing

milestones to complete this activity by September

2011.

3. Aerial Photography: The flight plan should be finalized

and regulatory clearances should be obtained as per

schedule. SOI, MOEF and the Contractors (two JV

partners) should meet formally to reconfirm the

availability of resources and the detailed work

schedule, as well as reconfirm all details of the quality

assurance plan.

[Additional Work] MOEF and SOI together will

prepare a proposal for aerial photography of the (i)

Andaman and Nicobar Islands, and (ii) Lakshadweep

Islands, including a brief analysis as to whether it is

beneficial to have a separate contract or to have a

variation order to the current contract, and share with

Bank for concurrence. Separately, MOEF and SOI

together will prepare a proposal for completing marine

bathymetry survey for the entire country covered by

the CRZ Notification 2011.


23


[Additional Work] MOEF has decided, and Bank concurred, that aerial photography

of (i) Andaman and Nicobar Islands, and (ii) Lakshadweep will also now be attempted

– not only for hazard mapping, but also for planning purposes so as to implement the

recent Island Protection Zone Notification. MOEF is also interested that SOI takes up

marine bathymetric surveys for the country.

4. Photogrammetry: The draft bidding documents are ready. The contracts are expected

to be awarded by September 20111. The work is on schedule.

5. Ground marking: Several ideas including replacing some of the ground markers and

using an alternative of village kiosk had been discussed. This activity will probably

start in 2013, and the final ideas will need to be concretized by mid-2012.

4. Nil.

5. Nil.

[1B]

Mapping

Ecologically

Sensitive Areas

(ESAs)

1. Dandi: Mapping, identification and stakeholder consultation for the first ESA declared

under this project is complete. After such surveys and in agreement with the State

Government, MOEF notified 4 villages in coastal Gujarat to be part of this ESA,

under the Environment (Protection) Act. During the period of public consultation on

the draft Notification, 2 more villages resolved to be included in the ESA. Therefore,

the Notification was finalized including the 6 villages (viz., Onjal, Smapor, Matwad,

Dandi, Sultanpur and Aat) covering an area of 20,500 ha to be included in the ESA.

The MOEF, through SICOM, has also announced that this ESA will be protected,

managed and developed as a national heritage commemorating the environmental

teachings of Mahatma Gandhi. An activity called “Green Actions for National Dandi

Heritage Initiative” or GANDHI was launched. Under this activity, some work related

to beach cleaning, solid waste collection and disposal, solar street lighting, and

preparatory works for mangrove plantation is already undertaken. Rapid rural

appraisal (a very satisfactory exercise per Bank review) was completed, a small

survey about home-stay tourism is completed; and some training on maintenance of

solar street lights had been organized. RFP for preparation of the Integrated

Management Plan for Dandi ESA is advanced; and plan recommendations will be

implemented. This activity will be implemented by Gujarat Ecology Commission

(GEC) as a PEA with support from Gujarat Vidyapeeth.

2. Vedaranyam: Mapping and identification of the second ESA, Vedaranyam is

completed. MOEF has recommended that planning, protection, management and

livelihood development activities at this ESA is done through MS Swaminathan

Foundation (MSSRF) as the PEA, and the Bank agreed with this recommendation

(provided that goods, works and consultancies if required for this activity will be

procured by SICOM; and MSSRF will only use shopping and community

1. Dandi: The consultants for preparation of the

Integrated Management Plan should be in place by

September 2011. Meanwhile, priority actions such as

mangrove plantation, solid waste management, should

continue including working through CBOs for

eventual disposal of solid wastes. GEC will also

organize the first meeting of the Steering Committee

for Dandi ESA by July 2011. In addition, GEC and the

Gujarat Vidyapeeth will recruit multi-disciplinary staff

to be positioned at Dandi; and set up the field office at

Dandi.

2. Vedaranyam: SICOM should prepare an MOU

(similar to what has been signed between SPMUs and

PEA) and sign with MSSRF by July 2011. The first

work for MSSRF will be to start the rapid rural;

appraisals to be completed by December 2011.

3. Vembanad: SICOM will prepare a detailed proposal.

For this purpose, SICOM will recruit a few individual

professional staff on contract by October 2011, who

will in parallel, provide input to preparation of a

proposal for GEF financing for management of the

Lakshadweep Sea. Further, SICOM will identify

national and international experts who should be

involved in development of the integrated plan for

conservation of Vembanad by October 2011.


24


contracting). SICOM and MSSRF has already prepared a plan of actions over the next

3 years, focusing on composite mangrove, halophytes and related capacity building of

communities. These proposals are acceptable to the Bank.

3. Vembanad: MOEF and the State Government have agreed to declare Vembanad in

Kerala as an ESA. The actual mapping and the integrated area development plan

proposals are yet to be developed.

4. The CRZ Notification 2011 has identified the initial list of 13 ESAs (called Critical

Vulnerable Coastal Areas or CVCAs). These are Gulf of Kachchh and Gulf of

Khambat (Gujarat), Malvan and Achra-Ratnagiri (in Maharashtra), Karwar and

Coondapur (in Karnataka), Vembanad (in Kerala), Gulf of Mannar (in Tamil Nadu),

Coringa, East Godavari Delta and Krishna Delta (in Andhra Pradesh), Bhitarkanika

(in Odisha), and Sundarban mangrove areas (in West Bengal). Mapping and

stakeholder discussions on each are yet to start.

5. No work has yet started on (1) finalizing the comprehensive guidelines for

identification, mapping and preparation of integrated plans for the ESAs; (2) a

comprehensive analysis of potential ESAs covering the entire coastal and marine

areas in India.

4. NCSCM will prepare a plan and schedule for

identification, mapping and preparation of integrated

plans for all ESAs (in collaboration with National

Partner Institutions) by December 2011.

5. To be covered in the NCSCM plan and schedule

referred above.

[1C]

Coastal

Sediment cell

mapping

1. A 2 day workshop was organized in Bhubaneswar to discuss the specific scope of

coastal sediment cell mapping. During the workshop the modalities of mapping was

agreed. A preliminary map for major sediment cells was also prepared, and the ways

of refining the method was discussed. The workshop also discussed the context of this

sediment cell mapping in relation to the coastal process studies, and the issue of

forward looking preparation of shoreline management plans.

2. NCSCM has included mapping of sediment cells and sub-cells as one of the priority

research work in their program.

NCSCM will prepare a detailed statement on the process

and schedule of mapping coastal sediment cells and

sub-cells. This detailed statement, showing resource

requirements for desk analysis, field investigation and

identification of the cause-effect relationships will be

prepared by Dec 2011; such that the work can be fully

completed by Dec 2012.

[1D]

National Centre

for Coastal Zone

Management.

1. MOEF and Anna University signed an MOU specifying the roles and responsibilities

of either party. Anna University agreed to provide 5 acres of land within the Anna

University campus for the NCSCM.

2. The Senate of the Anna University has approved transfer of the land to NCSCM.

Further activities for formal transfer of land to NCSCM (and mutation) is under

progress.

3. NCSCM has been established as a society under the Tamil Nadu Societies registration

Act. The memorandum of agreement and the bye-laws had been agreed by all parties

including the MOEF.

1. Nil.

2. NCSCM will ensure that all land registration process

is completed by October 2011.

3. Nil.

4. Nil.

5. SICOM will select the interview panels; and explain

the detailed selection criteria to ensure highly qualified

young professionals are offered a job in NCSCM.


25


4. The Governing Council of NCSCM has met and agreed on the immediate program

and the first batch of recruitment.

5. SICOM for NCSCM had advertised for a first batch of 58 staff. In response it received

about 3000 applications. Selection process is underway; and expected to be completed

by end August 2011.

6. NCSCM has prepared the design brief for building the buildings, laboratories and

facilities for the NCSCM. It is expected that an architectural design competition will

be organized by August 2011; and architectural designers will finally be selected by

September 2011.

7. Pending the construction of buildings, laboratories and facilities of the NCSCM, Anna

University has agreed to allow the NCSCM to function from 3 of its buildings (Dana

Bergh hall, a floor in the Institute of Ocean management, and another floor in the

Centre for Water Resources Management). NCSCM will need to refurbish these

spaces for their use, including some repairs and basic investment in interiors.

8. At a specific direction from MOEF, SICOM has added a new division for “Island

Studies” in addition to the 6 divisions already planned. NCSCM has prepared outline

of the immediate research program.

9. SICOM/MOEF has set up an Expert Committee, under chairmanship of Dr. A.

Muthunayagam, to advise the MOEF about the needs and opportunities to protect

critical coastal infrastructure, such as the nuclear power plants from tsunami events.

The Expert Committee Report is expected in August 2011.

SICOM and NCSCM discussed the need to provide

reimbursement for travel to the shortlisted candidates;

and Bank mission concurred.

6. The REOI for architectural competition will be

published by SICOM latest by July 15, 2011. To

enable a good number of EOI, the design brief will be

uploaded in the NCSCM website by the same date.

7. NCSCM will complete such small repair,

refurbishment and interior works by October 2011,

such that the first batch of staff recruited can start

work immediately after joining.

8. NCSCM will prepare a detailed description of 2 or 3

priority research program for each of the 7 divisions of

NCSCM; share with the Bank by September 2011, and

get it endorsed by their High Powered Research

Committee and the Governing Council by October

2011.

9. Nil.

[1E]

Centre for

Marine

Biodiversity

1. The overall objective of the NCMB has been agreed by SICOM and MOEF.

2. With the idea of attracting private sector finance for the NCMB, MOEF has already

identified Reliance Industries and other industries as partners for the NCMB.

3. Alternative sites (at Jamnagar and at Dwaraka) have been identified. A final decision

is awaited, but the Dwaraka site appears more attractive from the perspective of the

NCMB objectives, and from the advantage that can be gained by developing common

infrastructure for the MRCI already proposed under the Gujarat Component of the

Project.

4. MOEF/SICOM has set up an Expert Committee, under the chairmanship of the

Minister for Environment and Forests to suggest the priority research needs of the

country. The Expert Committee Report is expected by September 2011.

5. SICOM will prepare a detailed plan for NCMB with inputs from experts. The plan

1. The objectives need to be detailed out, including the

program and the scope of work of NCMB, by SICOM

by September 2011. The objectives, the program and

the scope of work, once finalized should be translated

in detailed MOA and Byelaws by October 2011.

2. Once the program for NCMB is final, a round of

consultation is needed with Reliance Industries and the

other industries to agree on the details of investment

and structure of this investment.

3. Site at Dwaraka should be confirmed by SICOM and

the Government of Gujarat by October 2011. By

October 2011, the details of design brief of the NCMB

facilities will also be worked out – so that this can be


26


will include the plan for operation of NCMB until the infrastructure and facilities are

not established (but some initial recruitment of staff takes place).

attached with the bid document for the MRCI (which

will also use a PPP model for construction,

development and operation).

4. Nil.

5. SICOM will also look to appoint a recognized expert

as the interim Director of NCMB by December 2011,

who will be in charge of implementation of the start-

up research, national and international collaboration

and also for development of the requisite laboratories

and infrastructure of NCMB.

[1F]

Capacity

building of

MOEF

1. Draft training plan is ready.

2. Preliminary trainings organized in selected areas (procurement, financial

management).

3. Some drafts of technical training modules and refresher courses under preparation.

1. Finalize Training Plan by December 2011. Start

procurement process to get a consultant to coordinate

implementation of the training plan including the

planned national and international exposure programs.

2. Share a list of training activities undertaken so far in

the Project (including in the State Components).

3. Hand over the job of development of training modules

and refresher courses to NCSCM (and in turn to the

partner institutes of NCSCM).

[1G]

Project

Management

1. SICOM had been registered as a society. MOEF had mandated SICOM to (i)

implement the project, (ii) implement all ICZM activities of the MOEF, and (iii)

implement all MOEF activities related to conservation of marine biodiversity. The

Governing Council of SICOM, under chairmanship of Secretary, MOEF had met 3

times already.

2. SICOM office was established; office space refurbished and repaired, the minimum

office infrastructure has been created.

3. Ten staff members of SICOM has been recruited. For other positions, two rounds of

advertisements failed to identify candidates with requisite qualification. A third round

of advertisement and interview process is underway to fill up the remaining positions.

4. The Procurement and Financial management cell is working at full steam – with

recruitment of consultants for (i) procurement and financial management support, (ii)

internal audit, and (iii) external audit. Financial management reports (including

interim unaudited financial reports) for two quarters, viz., September-December 2010

and January-March 2011 has been submitted and approved by the Bank. Tally

accounting software has been installed and training completed at SICOM and at

1. SICOM, in collaboration of the SPMUs will prepare a

Status Report on implementation by December 2011,

and present to the GC in January 2012. This will be in

addition to the process of approval of Annual Action

Plan for the next year (2012-2013).

2. Given that the current office space is limited, SICOM

should start thinking about expansion of the office

space, and shall finalize a plan by March 2012.

3. In addition to the process of recruitment, SICOM

should appoint a few short-term (1-2 years) contract

staff for supporting important initiatives such as (i)

Vedaranyam, (ii) national centre for marine

biodiversity, (iii) profiling coastal communities and

their culture and built spaces, (iv) developing

initiatives of conservation of cultural aspects of

coastal communities including community eco-

museums, (v) strategic thinking about housing for


27


PEAs. Statutory audit report for 2010-11 has been prepared and is under review of

SICOM. Necessary support is being provided to SPMUs and state level PEAs for

accounting and financial management.

5. The Communication Unit has started working with recruitment of part-time staff

(pending recruitment of full-time staff expected at the current round of recruitment).

The Cell led publication of a monthly newsletter (6 such monthly issues have been

published until now). The website for SICOM is under development, and is expected

to run as a full-fledged website by end-July 2011. SICOM has supported a number of

national and state level stakeholder workshops on the CRZ Notification 2011. It has

specifically organized workshops to facilitate discussion among stakeholders (such as

coastal fisher people) on ways of implementation of the new regulation, as well as to

receive the ideas on the national program for coastal zone management.

6. All legal covenants (as recorded in the PAD) had been complied with within time.

7. Repeated attempts failed to identify any candidate for the position of Additional

Project Director. Attempts will be renewed.

8. Operations Cell is not yet fully staffed. The work processes are also in the midst of

being finalized.

9. Although the project is preparing progress reports, no specific progress has taken

place with respect to systematic monitoring and evaluation.

10. SICOM is involved in discussion with National Oceanographic and Atmospheric

Administration of the USA and other international institutions about knowledge

partnerships. It has engaged in discussions with the Global Forum for Oceans, Coasts

and Islands about organizing the next global conference in India, and is involved in

the discussion between the MOEF and the Secretariat of the Conference of Parties to

the Convention on Biodiversity related to the organization of the conference of parties

in India in 2012.

traditional communities on the coast, etc. Specialists

for these positions could be recruited by October

2011.

4. The Procurement part of procurement and Financial

Management Cell needs strengthening and improved

working. A plan for improving the work on the

procurement aspects should be shared with Bank by

end-July 2011.

5. Communication Cell needs strengthening as planned.

6. Nil.

7. The issue of Additional Project Director is very

important. SICOM shall prepare a plan to recruit a

senior government officer for this position; and if

necessary obtain permission of GC for doing so.

8. It is important to recruit services of consultants

specializing on Human Resources Development to

design the HR systems of SICOM including defining

work processes, responsibilities and performance

management, incentive and disincentives. A full-

fledged HR system should be available by December

2011 for full implementation.

9. QPR (for the period of July-September 2011) will be

prepared using the final QPR format, which will used

for the remaining duration of the project. Also, the

TOR/RFP for the Evaluation consultants will be

prepared by October 2011, so that the first evaluation

report is available by March 2012.

10. Nil.

IMPORTANT: Please note the specific agreements

related to the improvements required in the

Procurement and the Financial Management Systems

– described in detail in Annex 5 and Annex 6.


28

COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN GUJARAT


[2A]

ICZM plan for

Gulf of Kutchch

1. The project has initiated a number of communication activities to

gradually build awareness about integrated management plan.

2. A 2-day national workshop was organized on the issue of scope and

objective of ICZM planning process. In this stakeholders representing

academia, industry, civil society and government agencies participated.

3. The RFP for ICZM Plan is not expected until mid-2011. SPMU is

collecting all information and stakeholder views which should be

useful in formulating the ToR.

1. Gujarat SPMU shall coordinate with the other SPMUs and NCSCM to

gradually build up enough information to finalize the ToR.

2. A specific brief from the National Workshop relevant to ICZM

planning process should be prepared and shared with all states and

NCSCM.

3. By January 2012, a formal process for finalizing ToR for ICZM plan

should start.

[2B-1]

Capacity

Building of

Forest and Env

Department &

Gujarat

SCZMA

1. Nil. 1. A detailed proposal for capacity building of the Forest and

Environment Department, including the needed capacity building to

start using a part of the SPMU as the secretariat to SCZMA (if

recommended by GoG) should be prepared by December 2011.

[2B-2]

capacity

building of the

Gujarat State

Pollution

Control Board

(GSPCB) for

monitoring

coastal waters

of the Gulf of

Kachchh

1. GSPCB has signed MOU with SPMU, nominated a senior officer as

the nodal officer; has opened the required bank account; delegated

technical and financial powers to the nodal officer; and has installed

the financial management and accounting software.

2. The new regional office at Bhuj has been set up; and setting up of its

laboratory is underway.

3. Appointed 10 new scientific staff for analytical works; and each has

been sent for a 1-month in-house training.

4. GSPCB has applied for NABL accreditation, and the pre-audit for such

accreditation is complete.

5. Bid document for purchase of equipment was finalized and is expected

to be advertized in July 2011. A technical committee was established to

finalize specifications. SPMU and GSPCB organized meetings with

suppliers and manufacturers to finalize technical specifications.

6. Prepared proposals for upgrading the laboratories at Gandhinagar,

Rajkot and Jamnagar.

1. Nil.

2. A full description of the objective, staffing, resources and work

program for the Regional office at Bhuj and Jamnagar should be

prepared and shared with NPMU and Bank by October 2011.

3. GSPC will finalize and include requisite details in the plan for

monitoring the coastal waters of the Gulf of Kachchh, and ascertain

whether the scientific staff is adequate to cope up with the workload.

4. Nil.

5. SPMU (and GSPCB) will finalize issue the bid document for

procurement of office equipment by July 2011, and the bid document

for scientific instruments by August 15, 2011 (and schedule receiving

Bank’s no-objection for prior review contracts with these final targets

in mind).

6. A separate detailed note describing the improvement proposals, and

the relevance to achievement of the project’s objectives will be

finalized by October 2011; and if required the cost table should be

modified during the next round of approval of annual action plans

(January 2012).


29


[2B-3]

Capacity

building of

Gujarat

Environment

and Ecology

Research

(GEER)

Foundation for

bio-physical

monitoring of

the Gulf of

Kachchh;

biodiversity

benchmarking

for Gujarat

Coast; and for

developing

appropriate

coral

transplantation

models.

1. GEER has signed MOU with SPMU, nominated a senior officer as the

nodal officer; has opened the required bank account; delegated



2. Recruited 15 staff members and conducted training, including training

is GIS. In addition, 6 persons have been trained in scuba diving; and

more such training is planned.

3. Design layout for 5 field stations under progress. Design layout for

central laboratory completed and cost estimate finalized. A small

number of small instruments had been purchased.

4. For procurement of major equipment, the technical specifications

have been finalized, bid document under preparation.

5. Sampling plan finalized; primary survey and data collection started

from May 2011.

6. For developing coral transplantation model, a technical committee has

been nominated; and an action plan has been prepared.

1. Nil.

2. GEER should prepare a revised staffing plan including the methods

and schedule for recruitment; and share with the Bank by October

2011. This staffing plan should be accompanied by the revised work

plan (showing how the initial delay of 6-9 months will be recovered

during this and next year; and specific quarterly milestones). GEER

should also re-confirm that staff hired by the Project will be sustained

by GEER after the Project is over.

3. GEER will drop the proposal for strengthening the central laboratory

at Gandhinagar in view of the upcoming larger facilities in Jamnagar

district (the Marine Research Centre and Oceanarium and the National

centre for Marine Biodiversity). The central laboratory of GEER

should instead be at Dwaraka where it can gain from and complement

the larger facilities. The plan for filed stations does not change, and

should be the focus of GEER in the upcoming months. These field

stations should not be works contracts, but should be using installation

of prefabricated units available in the market to minimize any

potential of environmental impacts. If possible, these laboratories can

be set up in existing building (which could be taken up on rent) if

such acceptable buildings are available. Procurement (or leasing) of

these should be initiated by August 2011.

4. Bid for major equipment should be invited by August 2011.

5. A brief document describing the monitoring; and how the results will

be disseminated should be shared with the Bank by March 2012.

6. Strategy for procurement of an agency for transportation of corals

from Lakshadweep should be prepared and shared with Bank by

October 2011.

[2B-4]

Bhaskaracharya

Institute of

Space

Applications

and Geo-

Informatics

(BISAG) for

1. BISAG has signed MOU with SPMU, nominated a senior officer as the

nodal officer; has opened the required bank account; delegated



2. Recruited adequate staff for delivering outputs planned in the Project.

3. Procured satellite imagery required; procured all available revenue

maps, and information on a range of public infrastructure.

4. Prepared a GIS base map (including contours available from the

1. Nil.

2. Nil.

3. Nil.

4. Although all maps prepared by BISAG are available to any of the

Government Departments, the specific maps prepared from the Project

should also be shared with the SPMU (including in a GIS platform)

and research agencies such as GEER for their use including analytical

work. BISAG should prepare a plan for wider use of these maps and


30


coastal

information

system for

Gujarat

satellite imageries, and digital terrain dependent on such contours) and

a range of layers of information covering the entire coast of Gujarat.

5. Thematic maps (including mangrove maps, coral atlas, maps of

aquaculture or salt pan) have been prepared. Further work continues.

data for research work, and share such a plan with the Bank by March

2012.

5. Nil.

[2C-A1]

Mangrove

plantation by

Gujarat Ecology

Commission

1. GEC has nominated a senior officer as the nodal officer for the

mangrove plantation activities; has opened the required bank account;

delegated technical and financial powers to the nodal officer; and has

installed the financial management and accounting software.

2. A total of 163 villages have been selected for mangrove plantation

(based on application of detailed criteria). Mapping of these areas (to

reconfirm the absence of mangrove) is complete.

3. Awareness campaign almost completed. Mangrove Yatra (including

moving tableau, puppet show, street plays, audio and video shows)

completed in 158 villages.

4. In total 30 eco-development committees, 70 community based

organizations.

5. Nursery works is planned to start immediately.

1. Nil.

2. This data should be kept readily available – and a thematic layer

included in BISAG GIS. All other data collected through PRA

exercises should be incorporated in the thematic layers as attributes.

3. A report (and brief documentary) should be prepared on the mangrove

yatra, and shared with SICOM and other SPMUs.

4. Community contracts should be signed without delay. GEC shall

reconfirm by July 2011 that all CBOs (or SHGs) involved have

substantial number of woman members, and either the president or the

secretary of the CBO/SHG should be a woman.

5. Nil.

[2C-A2]

Coral reef

regeneration by

Marine National

Park (MNP)

1. Work is not expected to start until the model is perfected by GEER

(say by mid-2013).

2. MNP and GEER together are studying a large sample of locations

along the Gulf of Kachchh to understand the environmental contexts

that will be suitable for specific species and/or specific techniques.

1. Nil.

2. Nil.

[2C-A3]

Mangrove and

shelter-bed

plantation by

MNP.

1. MNP has nominated a senior officer as the nodal officer for the

mangrove and shelterbelt plantation activities; has opened the required

bank account; delegated technical and financial powers to the nodal

officer; and has installed the financial management and accounting

software.

2. At 10 villages, eco-development committees (EDCs) and 78 associated

self-help groups (SHGs) have been formed. Formation of EDC under

progress in 20 other villages. Entry point activities have started in 10

villages or eco-development committee (EDC) areas; and these

activities are expected to be completed within September 2011.

3. Through the EDCs, a total of 600ha of mangrove has been planted.

Additionally, 300ha of shelterbelt plantation is completed.

4. An additional 700ha mangrove has been planted on remote islands,

1. Nil.

2. MNP shall share a copy of the contract (or MOU) entered with the

EDCs and SHGs with the Bank by July 2011. MNP will additionally

reconfirm, by July 2011 that all EDCs and SHGs have sufficient

women members, and either the president or the secretary of each of

the EDCs and SHGs is a woman.

3. Mangrove plantation through EDCs should be continued, and the

quality of plantation and their survival should be monitored closely by

SPMU, and frequency and result of such monitoring should be

recorded in each QPR.

4. Given the issue of uncertainty of measuring performance of force

accounts, mangrove plantation using force account should only be

taken up in 3 villages of Gorghat, Jodia and Charkhala (as these


31


using force account. The quality of plantation and their survival rate

has been monitored and found to be very good.

villages have been declared “no-go” areas). All other planned

mangrove plantation in islands should be done through EDCs and

SHGs with clear and distinct MOU or contracts.

5. .

[2C-A4]

Marine

Resources

Conservation

and

Interpretation

Centre and

Oceanarium

(MRCI) at

Dwaraka

1. Government of Gujarat decided to consider the Tourism Department

the responsible PEA instead of MNP. The Tourism Department brings

additional technical strength; improved the potential of private sector

investment; and if required the Tourism Department is agreeable to

invest additional money to fill viability gap. This is agreeable to the

Bank.

2. Site for oceanarium selected, as per the Pre-Feasibility Study.

3. Discussion with private sector to be initiated; various models being

discussed.

4. Discussions have taken place about combining facilities for the MRCI

with that of the NCMB and the proposed central laboratory of GEER.

1. The Tourism Department as the PEA should prepare a protocol on

how species under respective Schedule s of the Wildlife Act will be

procured, displayed and conserved; and the responsibilities of the

Wildlife Department and the marine National Park, describing

respective responsibilities. This should be shared with the Bank by

October 2011, before the bid for the PPP is initiated.

2. Site for the MRCI (as also the NCMB and the GEER Central

Laboratory) should be reserved for such purpose by a government

order. Actual mutation/lease will be needed when the private investor

comes on board (say by April 2012).

3. Initial discussion with potential private sector investors should be

organized by October 2011, so as to understand the industry demands.

4. Once the scope of NCMB is known better (see 1E), a conceptual

design brief should be prepared by SPMU, SICOM and the two PEAs

so as to finalize the scope of PPP by March 2012.

[2C-B1]

Sewerage

System of

Jamnagar by the

Jamnagar

Municipal

Corporation

(JMC)

1. JMC has nominated a senior officer as the nodal officer; has opened

the required bank account; delegated technical and financial powers to

the nodal officer; and has installed the financial management and

accounting software.

2. Sewerage including house connection: [A] a pilot work of laying

sewers and providing house connections at Prabhukripa Society was

procured using local shopping; and the work has been completed at a

cost of Rupees 4.435 million. The quality of the work has been good

and accepted; and the communities expressed satisfaction about the

quality of the work, and the benefit it brought to the community,

especially cleaned out the area of accumulated sewage. [B] For the

larger sewerage works, the project management consultancy (PMC)

was awarded to consulting firm Mott MacDonald in March, 2011; and

the consultants completed mobilization in April 2011. Work of the

PMC is progressing satisfactorily, especially related to examination

and evaluation of the existing sewers in the city for its suitability to be

integrated with new sewers that will be laid by the project. [C]

1. Nil.

2. Sewerage including house connection: [A] The PMC (with help from

the SPMU Communications Cell as agreed between SPMU and PMC)

will prepare a brief documentation of the work, and the reaction of the

community, and with a special focus on the issue of how to provide

incentives and disincentives such that 100% consumers connect to the

sewers based on interviews and household survey; and share this with

SPMU/SICOM/Bank by August 2011. [B] PMC will now prepare in

agreement of the contractors, a final detailed execution schedule, and

a plan for communication campaign, and share this with

SPMU/SICOM/Bank by October 2011. [C] Nil. [D] JMC, with help

from PMC shall prepare (i) a plan for advance warning,

communication and grievance redress wherever public amenities such

as water supply, street lights, storm water drain, or access road will be

impacted by laying of sewer lines; and finalize actions to implement

this plan; and (ii) a plan to achieve the target that 100% consumers in

the sewered areas in the city get connected to the sewer network,


32


Preparatory work for inviting bids for deep suction machine, and for

sewage pumping stations is almost complete. [D] Two works packages

together worth Rupees 418 million has been awarded in June 2011.

This award was delayed as the bids invited in September 2010 failed

elicit bids from qualified bidders, and a second round of bids were

invited in March 2011. SPMU and JMC had undertaken substantial

pre-bid activities including consultation with the contracting industry

within Gujarat and outside Gujarat (at Chennai and Hyderabad).

Response to the second round of bids was encouraging, implying the

successful pre-bid activities by JMC and SPMU, where 18 potential

bidders purchased bid documents, and 6 submitted, and all six bidders

were found to be qualified. Overall this bidding process provided

several learning to be replicated in the remainder of the Project.

3. Sewage treatment plant: [A] The site for the STP is adequate; and the

site selection is technically sound. The site has been screened for any

negative social impact; and it was reconfirmed that no person is

affected physically or from a livelihood or access to livelihood points

of view. [B] Given the opportunity to invite private sector investment,

several options had been discussed. It has been agreed that the STP will

be developed as a DBO contract with 15 years operation and

maintenance period. Details, standards and norms will be finalized

before the bids are invited. Services of PPP experts are being organized

by SPMU, and these will be finalized by October 2011.

including detail description of public outreach, incentives and

disincentives, changes in municipal byelaws, etc. Both plans should

be ready by December 2011.

3. Sewage treatment plant: [A] JMC shall immediately install fencing of

the entire site available for STP. A brief site plan including the

important and aesthetic features on and around the site and

photographic records of these features should be compiled, to be used

as part of the design brief for the PPP investment. [B] PMC will

prepare a short note on the relative advantages and disadvantages of

EPC contract versus DBO contracts, and a final decision will be made

based on this by August 2011. SPMU will appoint individual PPP

experts to support the process of finalization of the DBO documents

including norms, performance standards, environmental standards,

and compliance to any other requirement that JMC/SPMU may have.

Extensive consultation with potential investors will be needed, and

should be completed by September 2011, before the bid documents

are finalized. In addition, the JMC will examine options for

constructing a world-class STP with suitable landscaping so that the

opportunities presented by the STP site is not lost, and the site does

not fall in to a state of disuse or abuse in future. These additional

standards, relevant and specific to the site will be incorporated in the

bid document.

[2C-B2]

Oil-Spill

Management in

Gulf of

Kachchh by

Gujarat

Maritime Board

1. The Government of Gujarat has decided that in view of the looming

oil-spill risks, oil-spill risk management is a priority. It has decided that

the Gujarat Maritime Board will prepare and implement a oil-spill risk

management plan for the Gulf of Kachchh. It needs to be noted that at

the Project Concept Note stage of project preparation, this was indeed

indicated by the MOEF and the Government of Gujarat as a priority

activity. However, this activity was not included in the Project as there

was lack of agreement about whether the Government of India or the

Government of Gujarat were to take a lead. The Government of

Gujarat now requested the Bank to include this in the Project.

2. The Bank agreed that preparation of a comprehensive plan is

important; and depending on the final plan proposals, a decision can be

taken to include some activities in the Project at, say, mid-term review.

1. Bank agreed in principle to include preparation of a plan for

comprehensive oil-spill management in the Gulf of Kachchh in the

Project. Such a plan should be prepared tier 1, tier 2 and tier 3

facilities (as defined by the national policy). Once the comprehensive

plan is prepared, depending on plan proposals, some tier 2 facilities

can be financed by the Project (or the follow-up project), subject to

the agreement that the Government will continue to build capacity for

tier 3 facilities and capabilities, and subject to confirmation that GMB

and all the individual ports and foreshore facilities have adequate and

fully functional tier 1 facilities, and pledge these tier 1 facilities to be

coordinated by the GMB (during tier 2 oil-spill and for mock drill

purposes).

2. SPMU will procure the consultancies, if required, to prepare the


33


comprehensive oil-spill management plan, subject to the provision

that the GMB will manage and guide the consultants.

[2C-C1]

Livelihood

improvement

activities by the

GEC

1. GEC has nominated a senior officer as the nodal officer for the

livelihood improvement activities. [Others covered in item 2C-A1.]

2. Highly satisfactory progress has been achieved in this activity. A major

factor in this has been recruitment of a group of 38 motivated and

qualified young graduates and post-graduates specializing in rural

development or social work. One field worker has been posted on-site

for a group of 5 villages; and 3 senior professional is coordinating

these activities.

3. In total, 48 participatory rural appraisals, 140 gram sabha meetings and

411 village meetings were completed. Coastal dependency surveys

conducted for Jamnagar, Gandhidham and Naliya. Eco-development

committees have been organized in 30 villages, CBOs formed in 70

villages, and SHGs have been created in 196 villages. These have been

completed in parallel to the implementation of 42 entry-point activities

related to mangrove plantation activities. All CBOs and SHGs have a

majority of women members, and either the president or the secretary

of each of the CBOs or SHGs is a woman.

4. Each of the newly formed CBOs, SHGs, and EDCs has been provided

with initial orientation training. Most of the SHGs have been covered

by exposure visits to elsewhere in the state. Wherever solar lighting has

been already provided, training on maintenance of the solar lighting

systems have been imparted to the CBOs. Further substantial training is

planned.

5. An important workshop was organized on the occasion of the

centenary of International Women’s Day at Gandhinagar, where more

than 500 women involved in implementation of the Project

participated, and pledged to the State Minister for Environment that

their livelihood development activities will be closely linked to

protection of environment.

1. Nil.

2. Nil. GEC and SPMU is encouraged to prepare a brief description of

how the field workers and coordinators are implementing the activity,

and share with SICOM and the other Project States. GEC is also

encouraged to provide additional transportation support to the filed

workers if required.

3. Nil.

4. Nil. The training program (which will be a total of around 800 training

sessions) should start without delay.

5. Nil.

[2C-C2]

Eco-tourism and

livelihood

improvement by

1. No progress so far. 1. MNP will immediately start taking actions on this. No work should be

done through force accounts. The next QPR should clearly show the

schedule of activities planned. SPMU and MNP will discuss all

corrective measures required, and SPMU will provide necessary

support to MNP as required.


34


the MNP

[2D]

Project

management

1. Nearly all SPMU staff appointed including staff of the operations unit,

communication unit, finance and procurement unit. The State Steering

Committee has met and approved annual action plan.

2. SPMU office was established; office space refurbished and repaired,

the minimum office infrastructure has been created.

3. The Project was launched at Dandi in presence of the Union Minister

for Environment and Forests.

4. The Procurement and Financial management cell is now fully

operational– with recruitment of consultants for (i) procurement and

financial management support; (ii) internal audit; (iii) development of

an integrated management information system; and, (iv) preparation of

a dedicated website for SPMU. Financial management reports

(including interim unaudited financial reports) for two quarters, viz.,

September-December 2010 and January-March 2011 has been

submitted and approved by the Bank. Tally accounting software has

been installed and training completed at SPMU and at PEAs. Statutory

audit report for 2010-11 has been prepared and is under review of

SICOM.

5. The Communication Unit has started working full steam. The Cell led

publication of a monthly newsletter (“Sagarika”), 3 such monthly

issues have been published until now. The website for SPMU is under

development, and is expected to run as a full-fledged website by end-

July 2011. Currently, all documents are available in a Project-specific

webpage in the GEC website. A toll-free telephone line is operational

to record grievances.

6. All PEAs have opened bank accounts, nominated nodal officers, signed

MoU with SPMU, put in place computerized accounting system;

recruited staff. Additionally, all audit backlog of JMC has been

updated, and the entity audit is now up to date.

7. SPMU has organized several workshops: (i) a two day workshop for

district judges and judges of the High Court on CRZ Notification 2011,

ICZM Project and the proposed grievance redress procedures in the

Project; (ii) a two day National ICZM workshop, (ii) a three day PRA

training workshop; (iii) an orientation workshop with MNPS; (iv) a

procurement workshop; (v) a communications workshop, and (vi) a

1. The State Project Director has recently retired. The Government of

Gujarat is in the process of selection of a new State Project Director to

be chosen from among the senior officials of the State. Until such new

State Project Director is nominated by the State, the Principal

Secretary, Forest and environment department will act as the State

Project Director.

2. Nil.

3. Nil.

4. SPMU will finalize the format for Quarterly Progress report, and the

QPR for the period of April-June 2011 will be submitted using this

finalized format.

5. Nil.

6. Nil.

7. Nil.

8. See Annex 5 for a detailed discussion on State share of Financing.

IMPORTANT: Please note the specific agreements related to the

improvements required in the Procurement and the Financial

Management Systems – described in detail in Annex 5 and Annex 6.


35


celebration of the centenary of the International Women’s Day.

Additionally SPMU is organizing monthly meetings with PEAs, and

quarterly progress review meetings.

8. All legal covenants (as recorded in the PAD) had been complied with

within time, except that there is a partial compliance to the covenant

related to allocation and transfer of the State’s portion of budget.

Procurement Plan for the entire Project has been updated.

COMPONENT THREE: PILOTING I.C.Z.M. APPROACHES IN ODISHA


[3A]

ICZM plan for

the stretches of

Gopalpur-

Chilika and

Paradip-Dhamra



2. SPMU has organized several multi-stakeholder workshops to create

awareness about objectives of ICZM. Prominent among these has been

a meeting of Members of Parliament and the Members of State

Legislative Assembly belonging to the coastal districts of Odisha,

which was chaired by the Chief Minister. The meeting discussed and

recommended guidance related to the major coastal zone management

issues. Other such initiatives include multi-stakeholder workshops and

meetings chaired by the Chief Minister, the Minister for Environment

or the Chief Secretary of the State.




1. Support the Gujarat SPMU to establish forum to coordinate discussion

on the ToR for preparation of ICZM Plan.

2. Nil.


should start; and all inputs from the progress of preparation of the

regional coastal process study and the proposed shoreline

management plan should be provided by Odisha SPMU.

[3B-1]

Capacity

building of the

Department of

Forest and

Environment

(Orissa

SCZMA)

1. The SPMU has been already designated as the secretariat of the State

Coastal Zone Management Authority. A minimum infrastructure has

been created.

2. No other specific progress has been made on the issue of capacity

building of the Forest and Environment Department.

1. SPMU should prepare a brief estimate of the workload related to the

work as the secretariat to the SCZMA, and if required ask to

additional resources, particularly for supporting decision-making by

SCZMA and for dissemination of the SCZMA decisions. Such a plan

for additional resources should be finalized by March 2012; and if

required should be included in the next year’s annual action plan.

2. A detailed proposal for capacity building of the Forest and

Environment Department, based on the state capacity building plan


36


prepared by the XIM, Bhubaneswar, should be shared with SICOM

and World Bank by December 2011. Odisha SPMU is requested to

share a draft proposal with NPMU and other SPMUs, so that by

December 2011 the other SPMUs are also supported to prepare the

final proposal.

[3B-2]

Capacity

building of the

Orissa State

Pollution

Control Board

(OSPCB) for

monitoring

coastal water

quality and

environment

1. OSPCB has signed MOU with the SPMU, nominated a senior officer

as the nodal officer for the activities to be undertaken; has opened the

required bank account; delegated technical and financial powers to the

nodal officer; and has installed the financial management and


2. OSPCB has established a project office (temporary until the coastal

management laboratory is in place) including its minimum facilities

and office equipment; and deployed staff for the activity in February

2011.

3. Coastal Monitoring laboratory at Paradip: OSPCB has taken over by

lease a site at the Paradip Town for the laboratory. This site, 1 acre,

free of any claims and encumbrances is suitable for the laboratory. A

consultancy for architectural design and construction supervision for

the laboratory was awarded. The consultants have completed soil

testing, and prepared a conceptual plan, which is expected to be shortly

approved. Overall the consultancy is progressing well, and the bid

documents for works contract is expected in July-August 2011. It is

possible that the civil work will be completed by June 2012. The bid

documents for equipment are under preparation, and all equipment are

expected to be procured matching the milestones in completion of the

building. Overall, the activity is on schedule.

4. Environmental Monitoring: OSPCB has started preparing an action

plan for environmental monitoring of the coasts. This plan is expected

to be finalized by March 2012.

5. OSPCB completed the entity level statutory audits up to 2008-09. It is

expected that such audits for the OSPCB up to 2010-11 shall be

completed by October 2011.

1. Nil.

2. OSPCB will need to prepare a recruitment plan and schedule and

share with the World Bank by October 2011. Given that OSPCB

suspects that there could be conflicts among the newly recruited staff

in the Project (which will be sustained after closure of the Project) and

the older OSPCB staff; and there could be lack of interest in skills

development due to this, World Bank recommends that OSPCB

prepares a Human resources Plan taking each of these into

consideration by March 2012 (or before the full recruitment drive is

launched, if earlier).

3. Coastal Monitoring laboratory at Paradip: OSPCB will ensure that the

new laboratory building will comply with all the environmental and

pollution control norms; and should be able to demonstrate best

practices in areas such as minimization of effluent discharge, solid

waste management, chemicals and hazardous wastes management and

disposal, handling of chemicals; solar passive architecture and

generation of solar energy. SPMU and OSPCB will ensure that all

procurement activities are on schedule, without further delay.

4. Environmental Monitoring: As part of the environmental monitoring

action plan, OSPCB will specifically decide level of aggregation of

monitoring data to be disseminated in its website. The action plan

should also include how the large capability for data storage, collation

and dissemination will be built.

5. Until such time that statutory entity level audits of OSPCB is not

completed and updated, SPMU will transfer only such amount of

money to the OSPCB bank account to service commitments of

contracts already awarded under this Project.

[3B-3]

Capacity

building of the

1. CDA has signed MOU with the SPMU, nominated a senior officer as

the nodal officer for the activities to be undertaken; has opened the



1. Nil.

2. Nil. However, if the second round of recruitment also fails, CDA and

SPMU will need to prepare an alternative plan. As the instruments and

equipment procured by WRTC cannot be put into substantial use in


37


Chilika

Development

Authority

(CDA) for

species and

wetland

research.


2. Nine project staff has been recruited, and most already joined. For 3

other positions (Water resources Modeller; mathematical Modeller; and

Analyst for Dolphin Research Electronics) the first round of

recruitment failed to identify suitably qualified professionals, and a

send recruitment process has been initiated.

3. Habitat Evaluation & Monitoring of Avian Fauna in Chilika Lake: the

procurement process is nearly over and the awarded to the consultants

is expected early to mid-July 2011.

4. Study on Fish Ecology and Diversity: RFP for procurement of

consultants is issued, and the final award is expected by end-August

2011.

5. Assessment of Macrophytes Biodiversity in and around Chilika: RFP

to shortlisted consultants will be issued in July/August 2011, and award

is expected by September 2011.

6. Inventory of Benthic Faunal Assemblage: REOI issued. Award

expected by October 2011.

7. Strengthening the Wetland research and Training Centre (WRTC): For

procurement of scientific instruments - bid received in May 2011. Bid

evaluation going on. Similarly, bid evaluation for computers and

hardware is under progress. Modelling software such as MIKE21, GIS

platform (ArchGIS 10, ArchInfor, ArchView and 3D Analyst), and

image processing software (ERDAS Imagine, Imagine Autosync and

Imagine Deltacue) have been procured. Civil work contract for

renovation and upgrading of the WRTC laboratory has been awarded;

and procurement process for office equipment and office/laboratory

facilities is going on. All activities are on schedule.

absence of these 3 professionals, CDA should always keep a back-up

plan ready.

3. Nil. However, with respect to all the 4 studies already launched or to

be launched (and the other proposed studies in future), CDA will need

to work out with all the consultants together the manner and schedule

that the data collected by consultants is uploaded in the GIS by

WRTC staff.

4. Same as above.

5. Same as above.

6. Same as above.

7. WRTC should prepare an action plan for the entire research program

of the WRTC (including the ICZM Project funded activities and the

activities funded by other sources including governments) describing

the research objectives, the outputs, the schedule of delivery for the

period of next 3-5 years. Such a plan should be shared with the World

Bank by December 2011.

Additional: Recently MOEF has declared that it will finance/support

Odisha to set up (a) Centre of Excellence on Wetland management

and Training at a cost of Rs. 500 million; and (b) under the Coastal

Zone Management program, a centre for research on turtles. The

mission encouraged the SPMU and the Department of Environment

and Forests to consider combing all these proposals, and locate these

new centers adjacent to WRTC (given that it already exists) instead of

at Bhubaneswar such that a world-class facility (or a complex of

facilities) for research and training can be created in Odisha. SPMU

with help from CDA will propose such an alternative to the

Government of Odisha.

[3B-4]

Regional

Coastal Process

Study (by

SPMU)

1. SPMU has organized a 3 day national workshop and technical

discussions at Bhubaneswar to finalize the specific objectives and

scope of the assignment. Experts from all over the country and the state

were invited, and the workshop deliberated on the scope. Based on the

consensus of the workshop, it was decided that the assignment involves

3 distinct parts; (i) delineation of sediment cells along the Odisha coast,

which will be done by NCSCM; (ii) collection and analyses of regional

coastal processes data – primary data collection by consultants to be

1. Nil.

2. SPMU and SICOM should meet with NCSCM to finalize the schedule

of delineation of sediment cells (including the geomorphological

analysis at NCSCM, and the field investigations that is required to

confirm the nature, characterization, and factors influencing the

specific sediment cells in Odisha). NCSCM should be able to finalize

and share such a schedule by October 2011. Based on the schedule

(where the delineation of sediment cells and sub-cells on the eastern


38


procured. The Odisha State Remote Sensing Application Centre

(ORSAC) is providing the secondary data from remote sensing and

satellite images with respect to geomorphological maps, land use maps,

wetland maps, shoreline maps and CRZ maps; and (iii) preparation of a

shoreline management plan through consultants and stakeholder

discussions, which plan will then be an input to the preparation of

ICZM plans in the state.

2. Initial discussion undertaken with NCSCM to hasten the process of

delineation of sediment cells.

3. Terms of reference for primary data collection (by engagement of

consultants) prepared. Depending on the progress of delineation of

sediment cells by NCSCM, this RFP can be quickly used to initiate the

process of procurement of consultants.

coast of peninsular India should be the priority), SPMU should

prepare a schedule of procurement of consultants.

3. Although the terms of reference for (i) primary data collection for the

regional coastal process study; and (ii) preparation of shoreline

management plan has been prepared in substantial detail, a similar

detailed document needs to be prepared as regards the activities of the

ORSAC. SPMU and ORSAC will together prepare a document which

will describe (a) the process and scope of collection of secondary data;

(b) the process of setting up the GIS which will be able to digitally

process the collected secondary data, and the primary data that will be

collected by consultants; (c) process of modelling and technical

analyses that will need to be undertaken; and (iv) schedule of all

ORSAC activities. SPMU will share such a document or action plan

with the bank by November 2011.

[3C-A1]

Protection of

aquatic wildlife

by the Wildlife

Department

(WD)

1. WD has signed MOU with the SPMU, nominated a senior officer as





2. The proposed project staff (project coordinator and 4 accountants) has

been recruited, and have undergone initial round of training.

3. Protection of Olive Ridley Turtles: Procurement of speed boats and

trawler for the purpose of marine patrolling is complete. Procurement

of tube wells and surveillance motorbikes, and equipment such as

DGPS, GPS, Radar, Eco-sounder is progressing. Foundation stone for

the interpretation centre at Gupti has been laid. Architectural design

services consultancy has been awarded for designing Sea Turtle

Interpretation and Research Centre at Gokaharkuda. No specific

progress is there with respect to the other sub-activities: (i) monitoring

centre at Babubali, except that CRZ clearance document has been

prepared; (ii) actual design and operation of the interpretation centre at

Gupti; (iii) setting up of 2 permanent camps (except that CRZ

clearance document has been prepared) and 33 temporary camps and

tube wells (16 in Rajnagar, 8 in Chilika and 9 in Berhampur).

4. Protection of Estuarine Crocodile: No specific progress has been made

on activities such as (i) redesigning and reconstruction of the hatchery

1. Nil.

2. Nil..

3. Protection of Olive Ridley Turtles: A separate detailed action plan

will be prepared by the WD by September 2011, so that the major

activities all can start by December 2011.

4. Protection of Estuarine Crocodile: A separate detailed action plan will

be prepared by the WD by September 2011, so that the major

activities all can start by December 2011.

5. Awareness Camps, field visits and communication: A separate

detailed action plan will be prepared by the WD by September 2011,

so that the major activities all can start by December 2011.


39


and rearing complex Dangamal; (ii) establishment and operation of the

river protection squads for Bhitarkanika.

5. Awareness Camps, field visits and communication: No specific

progress.

[3C-A2]

Mangrove

plantation by

the Wildlife

Department

(WD)

1. Restoration of Mangroves: WD has identified 138ha of forest land and

30ha of community land for restoration plantation. Such sites had been

surveyed in detail in Bhitarkanika. Mangrove nurseries have been

established. Collection of seeds and hypocotyles from the Bhitarkanika

national park and the Mahanadi Delta has started. Discussion is under

progress to procure NIPA seedlings from the Sunderban Biosphere

Authorities in West Bengal.

It is important to note that that (A) the mangrove plantation works

should be done through clearly identified community contracts to be

eligible for financing by the World Bank. Departmental expenditure

including work done through labour payments will not be eligible for

financing by the World Bank. (B) The Government of Odisha has

expressed an interest that the target of mangrove plantation should be

larger than the currently planned 168ha. The World Bank agrees in

principle; and would like the SPMU to propose a formal revision in

target in discussion with NPMU.

2. Development of Gene Bank, Herbarium and Mangrove Atlas of

Odisha: No specific progress has been made.

1. Restoration of Mangroves: WD will prepare a clear document

specifying how the mangrove restoration activity will be undertaken

through community contracting. EDCs formed under the State’s

applicable Joint Forest Management Resolution would be involved in

execution of the activities. The EDCs should assure women’s

participation in execution of the activities. Each EDC executive

committee should consist of a chairperson, a vice chairperson, a

treasurer, ward member(s), a forester (who should be the ex–officio

member secretary), a forest guard, and a village opinion leader. Of

this at least 5 or at least 50%, whichever is more, should women,

including that either the chairperson or the vice chairperson should be

a woman. The number of scheduled caste and scheduled tribe

members in the executive committee should be in proportion to their

membership in each EDC. The joint bank account of each EDC

should be operated by the forester cum member secretary and the

chairperson as per the State’s JFM resolution. WD should complete

these community contracting activities by October 2011.

2. Development of Gene Bank, Herbarium and Mangrove Atlas of

Odisha: A separate detailed action plan will be prepared by the WD

by September 2011, so that the major activities all can start by

December 2011.

[3C-A3]

Conservation of

Archeological

Heritage by the

Culture

Department

1. Culture Department has signed MOU with the SPMU, nominated a

senior officer as the nodal officer for the activities to be undertaken;

has opened the required bank account; delegated technical and

financial powers to the nodal officer; and has installed the financial

management and accounting software.

2. No progress in staffing up.

3. Restoration and Conservation of 8 Heritage Properties. All properties

have been identified. Detailed site assessment was carried out, and

several community consultation sessions were organized at each site.

Site plans have been prepared at each site. RFP for recruitment of

conservation architects prepared and is under review by SPMU and

1. Nil.

2. The Department of Culture will, by September 2011, complete

recruitment process for the contract staff for implementing the project

as per proposed in the detailed project report. From the viewpoint of

project management, dedicated accounting staff will be important, as

some work will be undertaken by skilled workers that cannot be paid

against measurement of work. The architectural supervision

consultants will need to finalize productivity norms for paying against

milestones.

3. All actions to be undertaken to see that the procurement of

architectural conservation supervision consultants is not delayed.


40


World Bank. Annual work plan for 2011-12 has been prepared. Actual

start of work is dependent on procurement of the conservation

architects who will supervise the work.

4. Separately, with support of the World Bank, a study was completed by

a consortium of consultants Lea Associates and INTACH. The study

outputs include 3 parts – (i) outline designs, drawings and plans for

each of the 8 sites incorporating potential opportunities for livelihood

enhancement for local communities; (ii) a documentation on the

traditional stone craft; and (iii) an outline plan for improvement of the

state museum at Bhubaneswar. While recommendation of part (i) will

be incorporated in the work to be undertaken by the Culture

Department for the 8 sites; additional action plan will be made to start a

training program involving the identified master masons within the

financing available in this ICZM project as per output part (ii).

Recommendations of part (iii) related to improvement of the museum

will be taken forward by the Government of Odisha. This study was

concluded with a State Level Workshop on June 16, 2011, where the

policymakers including the Chief Minister, the Minister for

Environment, the Minister for Culture and Tourism, the Principal

Secretary, Department of Environment, and the Principal Secretary,

Department of Culture and Tourism endorsed the recommendations of

the study and expressed the need to take the recommendations forward.

4. Culture Department will prepare a action plan for capacity building

and training on traditional stone craft involving the master masons,

and targeted towards reviving the cultural tradition currently at risk.

This action plan should be prepared by January 2012, and should be

made part of the Annual Action Plan for 2012-13.

Separately, the World Bank desires that any plan prepared by the

Department of Culture for revitalizing, improvement or scaling up the

state museum be shared with the World Bank for information.

[3C-A4]

Shoreline

protection for

Pentha by the

Water

Resources

Department

(WRD)

1. WRD has signed MOU with the SPMU, nominated a senior officer as





2. WRD has recruited the accounting and data entry staff needed for this

activity. These staff had been provided adequate training.

3. WRD has completed setting up of the field office required to complete

this activity.

4. Bid document for civil works for construction of an approach road and

the godowm-cum-monitoring building was advertised. None of the bids

received qualified for the work. Consequently, rebidding process was

undertaken; and currently bids received are being evaluated. It is

expected that this civil work could actually start right after the current

1. Nil.

2. Nil.

3. Nil.

4. WRD should ensure that bid evaluation is done in a manner that the

work can be awarded at the earliest. The work will need to be

monitored closely, as the schedule of completion of this work is

closely linked to the next item of installation of the geo-tubes.

5. WRD and SPMU should ensure that the consultancy is awarded as

soon as possible. Consultants should be asked to give proper attention

to the objective of measuring performance of geo-tube installed

including the instrumentation required to measure performance under

field condition after installation.

WRD will also work with the Forest Department to ensure that the


41


monsoon.

5. Procurement process for a consultancy to provide a detailed design and

quality assurance services for installation of Geo-Tubes is under

progress. Proposals are under evaluation.

planed work of the Forest Department on the site (to make this a

composite activity: geo-tubes and shelterbelt plantation) are done in a

pre-planned sequence and schedule.

[3C-B1]

Solid Waste

Management

for the Paradip

Town and the

Paradip Port by

the Paradip

Municipality

1. Paradip Municipality has signed MOU with the SPMU, nominated a





2. Recruitment of accountant and other support staff is under progress.

3. Procurement of office equipment has started.

4. A site for the engineered landfill was offered by the Paradip Port Trust.

A site investigation including site visits along with World Bank

Specialist determined that the site originally offered is not suitable; and

a discussion was held with the Paradip Port Trust for an alternative

land. The Chairman, Paradip Port Trust offered an alternative site of

about 25ha, which was determined to be suitable. Transfer of this land

from the Pradip Port Trust was delayed due to procedural issues. The

issues have now been resolved with intervention from the Chairman of

Paradip port trust and the principal Secretary of the Department of

Housing and Urban Development.

5. Procurement of a Transaction Advisory Consultancy is under progress.

The RFP was delayed to ensure that the issues related to land transfer is

resolved before the RFP is issued. Overall, the activity is on schedule.

1. Nil.

2. Nil.

3. Nil.

4. Paradip Municipality and the SPMU will share with the World Bank a

copy of the formal order related to transfer of land. Paradip

Municipality should move quickly to complete mutation in the official

land records of the State. SPMU will conduct a site assessment and

prepare a formal report that the land is free of any encumbrances by

August 2011.

5. SPMU should now endeavor to award the consultancy as soon as

possible.

[3C-C1]

Livelihood

Improvement

Support for

Fisher people

by the Fisheries

Department.

1. The Fisheries Department has signed MOU with the SPMU, nominated

a senior officer as the nodal officer for the activities to be undertaken;




2. The Fisheries Department has created a separate and distinct ICZM

Cell within the Department to implement and monitor progress of this

activity. The Department has nominated Project Implementation

Officers, and empowered them to sign contracts with community

groups (CBOs or SHGs). The Department has started a system of

monthly review meeting chaired by the Nodal Officer, and bi-monthly

review meeting chaired by the Commissioner-cum-Secretary.

1. Nil.

2. Nil.

3. Formal contract should be signed immediately with all SHGs, before

any transfer of money to SHGs take place. In the event of the 22

SHGs that have received cheques of Rs. 50,000 as advance but yet not

used the money; contract with them should be done immediately

before these SHGs start using the money.

4. The selection of activities was through a process of consultation with

SHGs. However, it is possible that with provision of training, and by

means of the proposed exposure visits, the choice of activities by the

SHGs will keep on changing. Ideally, in addition to supporting the

SHGs with immediate livelihood enhancement, there should be some


42


3. Village Stakeholder meetings have been organized in 26 (of the

planned 80 villages), and with 221 SHGs (of the planned 600 SHGs) in

fishing villages in the priority investment stretches. Capacity building

training has been completed for 77 SHGs, and skill upgradation

training has been completed for 16 SHGs. A total of 22 SHGs have

been provided with an advance of Rs.50,000 each during the project

launch workshop organized at a fishing village where the Union

Minster for Environment participated.

4. The activities that have been identified in consultation with the 221

SHGs include composite pisciculture (43 SHGs), scampi culture (9

SHGs), shrimp culture (1 SHG), fish seed rearing (4 SHGs), sea bass

culture (1 SHG), fish drying (96 SHGs), value addition through

household level processing unit (3 SHGs), dairy and poultry (5 SHGs),

and individual other activities (57 SHGs).

5. Wherever possible and subject to fulfilling the objective of supporting

fisher persons who have been affected adversely due to ban on fishing,

the Fisheries Department is striving to use the existing but defunct

SHGs. New SHGs are being formed only when necessary. All SHGs

have a majority of women members, and in a near majority case, these

are all-women SHGs. Each SHG has a bank account.

6. For mobilizing and continuous capacity building of the SHGs,

procurement of an NGO for providing the required support was

proposed earlier. The SPMU has now decided to complement this by

recruitment of contract staff with suitable qualification in rural

development and social work and locating them in the villages. This

additional workforce from SPMU will not only support the Fisheries

Department, but all other PEAs as well. World Bank welcomes this

idea, as the presence of young, energetic and qualified staff in the

villages appears to be providing much greater and immediate success

in Gujarat, and similar result is expected in Odisha. SPMU has initiated

the process of recruitment of filed coordinators and community

organizers. Although the number of such contract staff needed may be

in excess of 40, the first batch of recruitment is of 27.

7. The Fisheries Department and the SPMU has participated in the

evaluation and stakeholder consultation related to the issue of

livelihood of fisher persons in Odisha organized and led by Greenpeace

strategic content in the choice of activities. This is important

particularly in the light of the objective that by the 3rd

or 4th

year, these

SHGs need to be organized (in federations or companies) to make

them sustainable in the long run, including financial and commercial

sustainability. To that end, the Fisheries Department shall take note of

the recommendations of the Greenpeace India Report (see below), and

the way the SHGs in the Chilika catchment are now slowly being

transformed into federations.

5. Fisheries Department will ensure that (a) priority will be to all women

SHGs or SHGs where all members belong to vulnerable communities

including scheduled tribe or scheduled castes; (b) further higher

priority to all-women SHGs, where all members belong to vulnerable

communities; (c) see that the bank account of the SHGs are operated

by the president and secretary of the SHGs; (d) very strictly, no

official of the government department should either have any

executive position in the SHGs, nor should any government official

should be involved in operating bank account of the SHGs. A few

instances were noticed during the field visits that officials or nominees

of the Fisheries Department are joint signatories in operating bank

accounts; or are holding a executive position in the SHGs. All such

cases should be immediately resolved; and all such actions taken to

ensure that there is no conflict of interest, and to ensure that there is

no liability of the Government in the running of the SHGs. Any

responsibility of the SHG that the Fisheries department desires to

monitor should be clearly specified in the contract document to be

signed between the PEA and the SHGs.

6. The recruitment of contract staff (filed coordinators and community

organizers) should be such that best people could be recruited. This

will mean, in addition to formal announcement and advertising,

writing to management institutions such as XIMB and NGOs involved

in such work to encourage young professionals to apply for such

assignments.

7. SPMU and the Fisheries Department will discuss the

recommendations from the Greenpeace India Report when available;

and prepare a brief paper on how these recommendations are already

incorporated in the Project, or could be incorporated. SPMU will


43


India. The final stakeholder workshops for this Greenpeace India

initiative were organized in two coastal villages in June 2011, in which

the officials of the SPMU and the Fisheries Department participated

and interacted. The final report from Greenpeace will include

recommendations for the India ICZM project concerning the livelihood

enhancement activities for fisher people in Odisha, and should be

available by July/August 2011. Based on the collaboration with

Greenpeace India, some of the recommendations are already being

incorporated in the revised detailed project report for this activity by

the Fisheries Department and the SPMU.

share this paper with World Bank by September 2011. Given that the

SPMU and the Fisheries department were involved in the discussions

and workshops organized by Greenpeace India, and that there seems

to mutual agreement in many areas, it will also be a good idea to

discuss with Greenpeace India for their continuing advice related to

implementation of the livelihood enhancement activities targeted to

the fisher people.

[3C-C2]

Support to

Fisher Groups

for Small-Scale

Community-

based Tourism

Activities by the

Odisha State

Tourism

Development

Corporation

(OTDC)

1. The OTDC has signed MOU with the SPMU, nominated a senior

officer as the nodal officer for the activities to be undertaken; has

opened the required bank account; delegated technical and financial

powers to the nodal officer; and has installed the financial management

and accounting software.

2. Recruitment process for a few of the required staff is under progress.

Recruitment process for contract staff such as community organizer,

capacity building coordinator, or engineers is yet to start.

3. Procurement of office equipment, furniture is under progress.

4. As a part of community mobilization process, OTDC has used

complementary resources (50% of the cost borne by MPEDA, 30%

from CDA and 20% cost shared by beneficiaries) a large number of

insulated ice boxes to the communities.

5. For both Chilika and Tampara Areas: Several stakeholder consultation

meetings were organized at most of the proposed locations of

interventions. As each of the infrastructures created under this activity

will be managed and operated by community groups, further work on

community mobilization is underway. Consultancy for architectural

design and supervision for the proposed tourism infrastructure has been

awarded recently; consultants have mobilized. Procurement of another

consultant to promote branding of OTDC and the proposed activities is

also under progress. The SPMU and the OTDC has discussed with

World food Program and the Odisha Bamboo Development Agency so

that eco-friendly bamboo craft can be used at the maximum for the

proposed infrastructure.

6. Activities in Chilika Lake Area (Barkul, Satapada, New Moth Chilika,

1. Nil.

2. SPMU may like to share the expertise of the community organizers

and field coordinators being recruited at SPMU for “fisheries based

livelihood” activities in support of the Fisheries Department also to

OTDC. An additional number of such contract staff may, if required,

also be recruited at SPMU instead of OTDC to make the recruitment

process simpler.

3. Nil.

4. Nil.

5. For both Chilika and Tampara Areas: Nil.

6. Activities in Chilika Lake Area (Barkul, Satapada, New Moth Chilika,

Rambha, Chhelliakuda and Ghantashila): Mobilization of the

community groups, and formal contracts with the selected community

groups should start as soon as possible. The community groups should

be formed with the objective of using the fisher person’s existing

groups (CBOs or SHGs). Capacity building of the selected community

groups should start by October 2011.

7. Activities in Tampara Lake Area: Given the location and current

relatively pristine water quality of Tampara Lake, the OTDC should

not propose any polluting activity; and should consider replacing the

proposed procurement and deployment of motor boats and similar

polluting activities. It is suggested that this lake area be rather used for

water sports activities that do not require any use of fossil fuel. Also,

the plan for community involvement should expand, given the

relatively smaller size of the village (around 400 households) and the

relatively higher educational status. OTDC shall revise the current


44


Rambha, Chhelliakuda and Ghantashila): Procurement of FRP Boats,

Floating Restaurant, Floating Jetty and associated equipment is under

progress; and the award is expected to be in August 2011. For all other

goods and civil works, the procurement process will be initiated by

September 2011.

7. Activities in Tampara Lake Area: For all other goods and civil works,

the procurement process will be initiated by September 2011.

proposal in consultation with the community, and finalize this by

January 2011 so that the Annual Action Plan for 2012-13 does not

need any revision. Further an action plan to improve the capacity of

the community as a whole (which should not only include training in

administration and management of tourism infrastructure, but also on

language skills, marketing, and behavioral norms expected at a world

class tourism destination) should be prepared by January 2012 and

included in the Annual Action Plan for 2012-13. The capacity

building exercises should start from April 2012, so that when the

infrastructure is ready, the community has by then acquired all the

relevant capacities.

[3C-C3]

Biodiversity-

based

Ecotourism and

Livelihood

Development by

the Wildlife

Department

1. Consultants have been selected and mobilized for architectural design

of the proposed tourist facilities.

2. Land alienation for the Interpretation centre at Okilapal, Gupti (an area

of 2 acre) has been finalized. Such land alienation for tourist

complexes at Krushnanagar and Nalitapatia (or the alternative sites at

Debendranarayanpur and Jayanagar), and for the Interpretation-cum-

Monitoring centre at the Rushikuliya Mouth is under progress.

3. Turtle camp sites have been identified for digging of deep tube wells in

all 3 forest divisions.

4. Renovation of the Hokitola Building: Procurement process is underway

for mechanized boat and floating Jetty. No other specific progress has

been made. Wildlife Department proposed to include construction of a

jetty and installation of another floating jetty. This was agreed.

5. Ecotourism complexes at Khola, Nlitapatia (or the alternative sites at

Debendranarayanpur and Jayanagar), Talchua and Gupti: No specific

progress has been made. Wildlife Department proposed inclusion of

mechanized luxury boats to be procured. World Bank agrees to this

proposal provided the Wildlife Department can undertake additional

environmental assessment as well as an assessment of the capacity of

community groups to manage and operate such boats.

6. Monitoring and Interpretation centre at the Rushikulya Mouth: No

specific progress has been made.

7. Wildlife Trekking Path from Pitisal to Patisonapur: No specific

progress has been made.

8. Permanent camp sites at Dobandhi and Chinchiri: No specific progress

1. The conceptual designs prepared by the consultants are not

acceptable. These do not address the need of ecotourism, appropriate

planning and design, or appropriate material for construction. Unless

the consultancy firm comes up with revised acceptable conceptual

proposals, this consultancy contract needs to be terminated. An

assessment to this effect should be made by September 2011.

Further the Wildlife Department should fully recognize that these

facilities will be run, managed and operated by community groups

such as EDCs under supervision of the Wildlife Department. The

facilities should be designed as such keeping in view the capacity of

the community groups to manage and operate; as well as the

consideration that such facilities should cater to appropriate tourism

within the nature reserves.

2. Land alienation process should be accelerated. Once land alienation is

done, Wildlife Department should move quickly to ensure mutation in

land records of the State. SPMU will prepare for each such land, a

brief note examining the presence or absence of encumbrances.

3. Nil.

4. Renovation of the Hokitola Building: Wildlife Department will ensure

that acceptable plan and designs are available by December 2011.

5. Ecotourism complexes at Khola, Nlitapatia, Talchua & Gupti:

Wildlife Department will ensure that acceptable plan and designs are

available by December 2011. Wildlife Department will prepare an

additional separate environmental impact assessment with respect to

the concept of mechanized luxury boats; along with a note to build


45


has been made, except that the CRZ clearance document is being

prepared.

capacity of the EDC to manage and operate such luxury boats; and

share with World Bank for a final view on this by December 2011.

6. Monitoring and Interpretation centre at the Rushikulya Mouth:

Wildlife Department will ensure that acceptable plan and designs are

available by December 2011.

7. Wildlife Trekking Path from Pitisal to Patisonapur: Wildlife

Department will ensure that acceptable plan and designs are available

by December 2011.

8. Permanent camp sites at Dobandhi and Chinchiri: Wildlife

Department will ensure that acceptable plan and designs are available

by December 2011.

[3C-C4]

Support to

Fisher Groups

for Coir Making

by the

Directorate of

Handicrafts and

Cottage

Industries

(DHCI)

1. The DHCI (who replaced Coir Cooperative Corporation of Odisha as

PEA for this activity) has signed MOU with the SPMU, nominated a





2. Dedicated staff had been identified, and accounting staff received

training.

3. Stakeholder awareness workshop was organized on April 13, 2011.

Four villages (Barkudi, karimpur, Mudirath and Baghalangi) were

surveyed and village meetings held for community mobilization; 5

SHGs already identified.

4. Training Center: A parcel of 2ha of suitable land has been identified in

Rebena-Nuagaon, and the land alienation process is progressing.

5. A two member team (the Nodal Officer and the Coir Supervisor)

visited Allapuzha in Kerala on April 18-19, 2011, to learn the

experience of a “Coir Cluster Pulse” financed by SIDBI as a part of

World Bank-financed SME-II Project.

1. Nil.

2. Nil.

3. The DCHI should follow the model prescribed by SPMU to organize

community mobilization and capacity building of SHGs. SPMU

should consider providing the support of field coordinators and

community mobilizers of SPMU to the Industry Department for

building capacity of SHGs.

4. The DHCI should move quickly to complete mutation in the official

land records of the State once the process of land alienation is over.

SPMU will conduct a site assessment and prepare a formal report that

the land is free of any encumbrances by September 2011.

5. The lesson from Kerala is important particularly in the light of the

objective that the SHGs need to be organized (in federations or

companies) to make them sustainable in the long run, including

financial and commercial sustainability. One clear indicator of success

will be to organize these SHGs such that they become eligible and

receive SIDBI financing. To facilitate this, the SPMU and the Industry

Department may consider procuring services of an expert among those

who were involved in planning and implementing the Coir Cluster in

Kerala.

[3C-C5]

Provision of

Cyclone

Shelters in 14

1. The OSDMA has signed MOU with the SPMU, nominated a senior



powers to the nodal officer; and has installed the financial management

1. Nil.

2. Nil.

3. Nil.

4. Nil.


46


villages by the

Odisha State

Disaster

management

Authority

(OSDMA)

and accounting software.

2. Dedicated staff and resources already mobilized.

3. Social & environmental screening was completed for all 14 sites;

stakeholder consultation meetings have been completed in sites;

consultations completed at village, district and state levels during

September 2010 - March 2011. For each site the community

organization including establishment of Cyclone Shelter Management

Committee is progressing.

4. Soil exploration has been completed for all 14 sites; initial test pit

survey completed for 12 sites. For the remaining 2 sites proposed to

use open foundation, plate load test is under progress. CRZ Clearance

obtained for all 11 sites (of the 14), where such clearance is required.

5. Model bid document prepared and cleared by the World Bank.

6. Bid for 10 sites have been invited and received; bid evaluation is

progressing.

5. Nil.

6. Nil.

[3D]

Project

Management

1. SPMU is fully geared up for implementation. Meetings of the Steering

Committee (chaired by the Chief Secretary) and the Governing Body

(chaired by the Principle Secretary, Forest and Environment

Department) were organized. TALLY contract procurement completed,

software installed and training completed; computer hardware procured

and computers delivered to all PEAs with TALLY package; project

coordination meetings are planned and undertaken as planned. The

Annual Action Plan was approved by the Governing Body.

2. Nearly all SPMU staff appointed including staff of the operations unit,

communication unit, finance and procurement unit. The State Steering

Committee has met and approved annual action plan.


the minimum office infrastructure has been created. Within the SPMU

Office, a space for the Secretariat for the State Coastal Zone

Management Authority has been set up.

4. The Procurement and Financial management cell is now fully

operational– with recruitment of consultants for (i) procurement and

financial management support; (ii) internal audit; and, (iii) preparation

of a dedicated website for SPMU. Financial management reports

(including interim unaudited financial reports) for two quarters, viz.,

September-December 2010 and January-March 2011 has been

1. Nil.

2. SPMU will organize the first meeting of the State Steering Committee

latest by September 2011.

3. Nil.

4. Nil.

5. Nil.

6. SPMU should insist and support PEAs (who have not yet completed

the agreed actions) to complete the necessary capacity building

actions by September 2011.

7. Nil

8. Nil.





47


submitted and approved by the World Bank. Tally accounting software

has been installed and training completed at SPMU and at PEAs.

5. The Communication Unit has started working full steam. The Cell led

publication of a monthly newsletter (“Sagar”) both in English and in

Odiya, 4 such monthly issues have been published until now. The

website for SPMU is under development, and is expected to run as a

full-fledged website by end-July 2011. Currently, all documents are

available in interim website of SPMU. A toll-free telephone line is

operational to record grievances. The website has automated process of

processing grievances received in the website. Each project site has

dissemination board. Two sets of ICZM Project leaflets and other IEC

material have been distributed at villages. The communication unit has

developed strong linkages with print and electronic media.

6. All PEAs have opened bank accounts, nominated nodal officers, signed

MoU with SPMU, 5 PEAs have put in place computerized accounting

system; recruited staff. Additionally, SPMU is following up with

OSPCB to clear all audit backlogs; and such backlogs for about 10

years has been cleared; and for the remaining two years (2009-11) will

be completed soon.

7. SPMU has organized several workshops and high level meetings: (i)

State Level project launch Workshop chaired by the Chief Minister; (ii)

a two day National Workshop on Coastal Sediment Cells, (iii) State

Level Project Briefing meeting where the Chief Minister chaired, and

the Members of Parliament and the Members of the State legislative

Assembly participated; (iv) Meeting on project sites where the Chief

Minister and Chief Secretary participated; (v) Project launch Workshop

in a fishing village where Union Minister of Environment and Forest

participated; (vi) a procurement workshop; (vii) a communications

workshop; (viii) a Workshop on Cultural heritage chaired by the Chief

Minister and where the Minister for Environment and Forests and the

Minister for Culture and Tourism deliberated; and (ix) a progress

review meeting chaired by the Chief Minister and co-chaired by the

Minister for Environment and Forests.

8. All legal covenants (as recorded in the PAD) had been complied with

within time. Procurement Plan for the entire Project has been updated

and cleared by the World Bank.


48

COMPONENT FOUR: PILOTING I.C.Z.M. APPROACHES IN WEST BENGAL


[4A]

ICZM plan for

West Bengal



2. The SPMU has a multi-stakeholder state level workshop to create

awareness about objectives of ICZM and the CRZ Notification 2011.




4. The SPMU/IESWM has started preparing base map for the entire

coastal zone of the state.

1. Support the Gujarat SPMU to establish forum to coordinate discussion

on the ToR for preparation of ICZM Plan.

2. Nil.


should start; and all inputs from the progress of preparation of the

regional coastal process study and the proposed shoreline management

plan should be provided by Odisha SPMU.

4. Nil.

[4B-1]

Capacity

building of the

Environment

Department

(West Bengal

SCZMA)

1. No specific progress has been made on the issue of capacity building

of the Forest and Environment Department.

1. A

2. SPMU should prepare a brief estimate of the workload related to the

work as the secretariat to the SCZMA, and if required ask to additional

resources, particularly for supporting decision-making by SCZMA and

for dissemination of the SCZMA decisions. Such a plan for additional

resources should be finalized by March 2012; and if required should be

included in the next year’s annual action plan.

3. A detailed proposal for capacity building of the Forest and

Environment Department should be shared with SICOM and World

Bank by December 2011. The SPMU is requested to coordinate with

Odisha SPMU in this regard.

[4B-2]

Capacity

building of

Calcutta

University for

Research on

Microbial

Diversity in the

Coastal Areas

1. Calcutta University has signed MOU with the SPMU, nominated a

professor as the nodal officer for the activities to be undertaken; has


powers to the nodal officer; and has installed the financial


2. Recruitment of the first batch Research personnel completed.

3. Procurement of the first set of research equipment (through an ICB) is

under progress, and bid evaluation is nearing completion.

4. Microbial samples collected at 2 stations in the Sundarban; analysis of

data and experimentation is progressing well. Research teams have

already published 4 papers in international refereed journals.

1. Nil.

2. It will be important to expand the scale of laboratory and field work.

For this purpose, additional research scholars may be employed (or

graduate students be involved at a part-time basis).

3. It is important to award the contracts as soon as possible; and

thereafter install the equipment also as soon as possible. Before or at

the time of delivery at laboratories, CU should get qualified experts to

inspect the equipment and ascertain that these equipment meets the

standards and technical specifications in all aspects.

[4B-3] 1. IESWM is itself housing the SPMU, nominated a senior officer as the

nodal officer for the activities to be undertaken; has opened the

1. Nil.

2. It is important to distinguish between the staff of IESWM and that of


49


Capacity

building of the

Institute of

Environmental

Studies and

Wetland

Management

(IESWM) for

Coastal Wetland

Research




2. A few staff has been dedicated for the project activities. IESWM may

need more people to be recruited (either by IESWM or by SPMU).

3. IESWM has started preparing the basic maps and information base that

is required to undertake studies and research on coastal wetlands.

Procured satellite imagery from NRSA; and data from digital globe

site; and started analysis of these. To augment its geospatial

capabilities, IESWM has procured 2 licenses of ArcGIS; and procured

MIKE 21 to augment its modelling capability.

4. IESWM is mapping the entire coast in the State, and overlaying with

revenue boundaries of villages. This work will be completed in

October 2011, and thereafter physical surveys of infrastructure will be

carried out. With the available information base, IESWM has already

supported the State in siting of the system of proposed cyclone

shelters.

5. To understand the tidal characteristics in the Sundarban estuaries, and

to develop understanding of the process interactions to prepare

management solutions to expected sea level rise, IESWM has started

bathymetry surveys, collection of tidal amplitude, current and different

depth and range data by installation of 4 tide gauges In Saptamukhi,

Phirkihali, Kaikhali and Jharkhali.

the SPMU. To that end, recruitment of additional staff may be required

at IESWM. SPMU will prepare a brief note on this issue, and share

with the World Bank by December 2011.

3. Nil.

4. Nil. [Note that the procurement from NRSA is not eligible for

financing as per the Procurement Manual, and will be treated as part of

supplementary financing from the Government.]

5. IESWM will prepare a short note on how to enlarge the current data

collection in the Sundarban to develop full understanding of the whole

estuary system, based on the experience of the few estuaries where tide

gauges have been installed so far in the project. This should be done

by January 2012, so that any additional requirements can be

incorporated in the Annual Action Plan of 2012-13.

[4B-4]

Interpretation

Centre of the

Tagore Rural

Development

Society (TRDS)

by SPMU

1. TRDS has prepared the revised DPR; and has now used the best

experts to develop the plan. SPMU has agreed with TRDS that all

major procurement for this activity will be undertaken by the SPMU;

and as much as possible all payments will be made and accounted by

SPMU. TRDS and SPMU are discussing the timeline and sequence of

activities.

1. The timeline and sequence of activities need to be clearly agreed

between the TRDS and the SPMU. This activity is unreasonably

delayed; and TRDS should deploy such resources, and SPMU to

facilitate in all respects that the entire work can be completed in 2012.

SPMU should designate one staff of SPMU responsible to move this

activity.

[4C-A1]

Plantation of

Mangrove and

Coastal Bio-

shield by the

1. The Forest department has signed MOU with the SPMU,

nominated a senior officer as the nodal officer for the activities to be

undertaken; has opened the required bank account; delegated technical

and financial powers to the nodal officer; and has installed the

financial management and accounting software.

1. Nil.

2. It is important to start the work now. In view of the low target (less

than 500 ha), the Forest Department should plan to complete the

plantation work by 2012-13. Forest Department shall prepare a Table

showing sequence of actions including community mobilization and

share with the Bank by September 2011. SPMU and Forest


50


Forest

Department

(FD)

2. No progress has been made in terms of actual work of plantation of

mangrove or coastal bio-shield. No community mobilization work has

started either.

Department will need to ensure that all works are done through

community contracts, and no work is done using Forest Department

Force Account.

[4C-A2]

Rehabilitation

of the Marine

Aquarium at

Digha by the

Zoological

Survey of India

(ZSI)

1. The ZSI has signed MOU with the SPMU, nominated a senior officer





2. The ZSI has not recruited the required staff for this activity, nor is

there any dedicated staff.

3. No progress has been made in terms of actual work or procurement of

goods.

1. Nil.

2. The ZSI to start recruitment at the earliest, and not later than August

2011.

3. The ZSI should start the procurement process for major goods and

equipment by August 2011, and the small works by September 2011.

[4C-B1]

Completing

Sewerage

System at Digha

by the Public

Health

Engineering

Department

(PHED)

1. The PHED has signed MOU with the SPMU, nominated a senior

officer as the nodal officer for the activities to be undertaken;

delegated technical and financial powers to the nodal officer; and has

installed the financial management and accounting software.

2. The PHED has not opened the required bank account to receive money

under the Project.

3. The PHED has been able to obtain only about 35% of the government

land (22 acre) compared to the original expectation. Based on this

limitation, the proposal treatment method has been revised. The DPR

has been revised.

4. Bid documents have been drafted for (i) sewerage system and sewage

treatment plant; (ii) cleaning of existing sewer; (iii) pumping station;

(iv) other civil works; and (v) arboriculture.

5. No progress on procurement of goods.

6. No progress related to start of preparation of an operation plan,

including how to ensure that all residential, commercial and tourism

establishments indeed connect to the sewerage network.

1. Nil.

2. The PHED should immediately open a bank account as per required by

the Project.

3. The revised DPR should be shared with World Bank for review.

SPMU will prepare a brief report on the status and examination of

encumbrances on the site, and share with the World Bank by

September 2011.

4. Before proceeding on the procurement of works, the PHED is advised

to visit Jamnagar, and discuss with the Jamnagar Municipal Authority

and the SPMU on the procurement packaging, procurement process,

and project management. Based on such discussion, revised bids

should be prepared by October 2011.

5. All bid documents for goods and equipment as per procurement plan

and schedule should be submitted to World Bank after vetting by

SPMU and NPMU.

6. SPMU and PHED should appoint independent agencies to (i) ascertain

the quality of the sewers already constructed some years ago; (ii) to

inventory all categories of establishments including licensed and

unlicensed hotels and guest houses in Digha-Shankarpur Area; (iii) and

to provide project management services. Alternatively, all these can

be merged into one consultancy for project management services.

SPMU, PHED and DSDA should also prepare a plan to ensure that all

establishments in DSDA Area eventually connect themselves to the

sewerage network, and such plan should be shared with the World


51


Bank by March 2012.

[4C-B2]

Cleaning, Solid

Waste

Management

and

Environmental

Improvement of

the Digha-

Shankarpur

beach by the

Digha-

Shankarpur

Development

Authority

(DSDA)

1. DSDA has signed MOU with the SPMU, nominated a senior officer as





2. Accounting staff has not been recruited.

3. Land for Plan for (i) landfill site and (ii) in-situ rehabilitation of the

around 1700 vendors in the Digha beach area has been identified and

earmarked.

4. An RFP for area planning, landscape design, implementation

supervision and project management services has been prepared, and is

under review by the World Bank.

5. No progress made on the study on the future financial sustainability of

the entire set of project activities in DSDA Area.

1. Nil.

2. Accounting staff should be recruited immediately, and trained.

3. SPMU will prepare a brief report on the status and examination of

encumbrances on the sites, and share with the World Bank by

September 2011.

4. World Bank will share the comments by July 2011; and SPMU will

thereafter proceed with the procurement.

5. DSDA and SPMU should together develop a ToR for this study.

[4C-B3]

Developing

Drainage

System and

Phyto-

Remediation

Tanks at Digha

by DSDA.

1. Land for the phyto-remediation tanks has been identified and

earmarked.

2. No other progress has taken place.

1. SPMU will prepare a brief report on the status and examination of

encumbrances on the site, and share with the World Bank by

September 2011.

2. The actual design should be covered in the scope of work for the

services of consultants (area planning, landscape design,

implementation supervision and project management services) to be

procured for Activity [4C-B2].

[4C-B4]

Fish Auction

Centre at

Digha-

Shankarpur by

the State

Fisheries

Development

corporation

(EDC)

1. The EDC has signed MOU with the SPMU, nominated a senior officer





2. The EDC has dedicated staff for undertaking this activity.

3. Stakeholder consultations carried out, and are continuing.

4. Bid documents including working drawings, estimates, technical

specification has been drafted, and is under review of SPMU.

5. A decision on the cold storage and inclusion of the same in the bid

document is awaited from the State Government.

1. Nil.

2. Nil.

3. In the next round of consultation with stakeholders, the issue of how

the auction spaces will be allocated to different user groups should be

discussed and finalized. EDC should ensure that a prominent space at

the entry is reserved for women who sell fish in Digha currently in an

unorganized manner, but who will be organized in a formal group with

support of the EDC.

4. SPMU should now facilitate EDCs to move with procurement quickly.

EDC has to undertake actions that is required to finalize the bid

documents with inclusion of cold storage and ice plants, without which


52


6. No progress yet on the issue of certification and/or accreditation to be

able to meet international standards.

the auction center will not work.

5. EDC shall obtain all clearances that is needed by September 2011.

6. EDC will prepare a plan of actions to achieve the required certification

and accreditation, and share such plan with the World Bank by

October 2011.

[4C-B5]

Distribution of

Grid Electricity

in Sagar Island

by West Bengal

State Electricity

Distribution

Company

Limited

(WBSEDCL)

1. The WBSEDCL has signed MOU with the SPMU, nominated a senior



powers to the nodal officer; and has installed the financial


2. The WBSEDCL has dedicated staff resources available to undertake

and deliver this activity.

3. The work on the transmission line across the 4km wide river is nearing

completion. Purchase order for the sub-station was placed in July

2010, and installation is expected to be completed in August 2011. It is

expected that grid electricity will reach Sagar Island in August 2011.

4. For the distribution system, the required soil testing work has been

completed. Bids have been invited, and it is expected that the award

will be in early September 2011. Albeit a little delayed, this activity is

progressing very well.

1. Nil.

2. Nil.

3. The WBSEDCL is encouraged organize a celebration event at Sagar

Island in August 2011, when grid electricity will reach the Island, and

will connect a few establishment such as hospitals.

4. Nil.

[4C-C1]

Support to CBO

Coordinated

Livelihood

Improvement

Program at

Sagar Island

(through

SPMU)

1. This activity was originally proposed to be coordinated by the

Sundarban Development Corporation. Looking at the lack of capacity,

and the lack of need to have the Sundarban Development Corporation

to coordinate CBOs, it was recommended by the World Bank that

SPMU is better placed to coordinate this activity. Implementation will

remain to be delivered by a group of CBOs.

2. Consultation meetings have been organized with a few CBOs;

however no actual progress has been made. The CBOs have, in turn,

undertaken several informal consultations in the villages of Sagar

Island.

3. Three prominent CBOs will take lead to prepare a joint action plan.

SPMU will lend support to these CBOs to prepare the action plan.

1. SPMU will nominate a staff of the SPMU to lead and coordinate the

activities by the CBOs. If required, the SPMU will recruit or contract

specialists for this work as soon as possible, and not later than by

March 2012.

2. The SPMU will ensure that a clear set of agreements emerge by

September 2011.

3. The SPMU will take all necessary actions (including if required

modification in the choice of CBOs) such that CBO contracts are

signed by SPMU in October 2011, and actual work by the CBOs starts

by November 2011.

[4C-C2]

Support to

Community

1. The SAD has not yet signed MOU with the SPMU, nor did they

nominate a senior officer as the nodal officer for the activities to be

undertaken. SAD has not opened the required bank account.

1. The SPMU and the SAD should finalize the agreements related to (i)

the project’s required processes, and (ii) the concept of eco-tourism

including that clean-up of the Sagar Mela ground is essential before

any new tourist facilities are added in Sagar. Unless such agreements


53


Livelihood

through

Ecotourism at

Sagar Island by

the Sundarban

Affairs

Department

(SAD)

2. SAD officials have not retained any institutional memory of project

preparation; and are therefore proposing activities and concepts which

were rejected at preparation period of the project. The revised concepts

and designs have not been prepared.

3. No progress otherwise has been made.

are in place by September 2011, SPMU will undertake the work itself

(the actual work will anyway be managed and operated by CBOs and

Panchayats, as is currently planned).

2. SPMU will need to support SAD to revise the proposal. SPMU will

collect the plan and survey data already available with PHED (who

oversee the annual fair at Gangasagar); and start planning and

designing activities in conformity to that plan, but with an aim of

environmental improvement of the area. SPMU will prepare an update

and share with World Bank by October 2011. [Subject to Point 1

above.]

3. SPMU and SAD will revise and confirm the Annual Action Plan of

2011-12 and 2012-13 by November 2011. [Subject to Point 1 above.]

[4C-C3]

provision of

Cyclone

Shelters in

Sundarban by

the Disaster

Management

Department

1. The Disaster Management Department has not signed MOU with the

SPMU, but has nominated a senior officer as the nodal officer for the

activities to be undertaken. The Disaster management Department has

yet not opened the required bank account.

2. No specific action has been undertaken to build the nascent capacity of

the Disaster Management Department

3. The proposal accepted at appraisal stage has been revised; the cost of

one unit of cyclone shelter has been revised to RS.36.9 million instead

of approximately Rs. 8 million at the time of appraisal. The new unit

rate of construction is based on the States proposal under two other

programs (PM Relief Fund and proposed National Cyclone Risk

Mitigation Project – where the unit rate proposed by the State is

Rs.38.6 million). The designs and estimates drew upon advice from an

expert from IIT Kharagpur.

4. Based on the above proposed rate escalation, the Disaster Management

Department has proposed to reduce the number of planned cyclone

shelter to 10 from the original target of 32.

5. No other progress has been made.

1. These actions need to be completed in August 2011.

2. It is important for the State to build capacity for disaster management.

The Department should prepare a proposal for building adequate

capacity, using the current program of cyclone shelters as a base. The

proposal should include how the other states such as Maharashtra,

Tamil Nadu, Andhra Pradesh and Odisha and the like has built

institutional capacity in the last decade; and what appropriate

institutional models and elements should be replicated for West

Bengal. This proposal should be internally agreed by the State, and

shared with World Bank by March 2012. Based on this proposal

approved by the State, initial institutional and capacity building

activities should be included in the Annual Action Plan for 2012-13.

3. This revision of cost is unacceptable to the World Bank. (A) The basic

principle of constructing cyclone shelter is that creating a common

facility has an economy of scale. Within the proposed unit cost of one

cyclone shelter; around 300 households can be made cyclone proof,

and if the cost of one unit of cyclone shelter is so high it might be

rather appropriate and beneficial to use this money to retrofit a large

number of houses. (B) The idea of very large size cyclone shelters, for

either 2000 or 3000 persons is suspect. Such large size of cyclone

shelters will mean that people at the time of cyclone have to travel

long distances to reach the cyclone shelter. Also, land for construction

of such large cyclone shelters is in short supply in the densely

populated area. All cyclone shelters should usually be located in the


54


existing schools, and very few schools will have such land area

available. For larger villages, more than one cyclone shelter needs to

constructed, each for say, around 1000 persons, as is normally done

elsewhere in the country. (C) The rationale that these cyclone shelters

are costlier because of soil conditions, remoteness of Sundarban

Islands and consequent higher lead cost, need for pile foundations, or

absence of earth for construction are all suspect. Most of the cyclone

shelters constructed in the country are in remote coastal areas, where

the soil conditions are similar, most cyclone shelters use pile

foundations, and lead cost is higher. Earth filling is a very small part of

construction of cyclone shelters. Obviously, construction in Sundarban

Islands will be costlier (say in the range of 20% - which could be

checked by an analysis of all types of construction undertaken in the

Islands) compared to mainland West Bengal due to the need crossing

rivers for lead of materials. However, all of Sundarban is not islands; a

large part of the area where cyclone shelters are proposed is accessible

by road. What is needed is a careful analysis of alternative designs and

cost estimate; so as to bring the cost to an appropriate and reasonable

level. Otherwise, alternative solutions to cyclone shelters should be

proposed.

4. No such change is acceptable, unless the issues of design, siting

(should be in schools or in common public facilities already in

existence), and cost estimate are resolved.

5. Construction of cyclone shelters is only a part of cyclone risk

mitigation. Capacity of the community needs to be built up;

communities and cyclone shelter management committees to be

organized; safety trainings to be organized; other facilities, equipment

and safety gear to be planned, and plan for use of the cyclone shelter

and its facilities during calmer period to be finalized in discussion with

village communities and panchayats. These are more important things

to start implementation of. The Disaster management Department

currently does not have capacity to plan and deliver these. It is

suggested that the Government of West Bengal may chose to seek

support from the Government of Odisha who have set up one of the

better systems of disaster management in the country to help setting up

and planning for the system that would be appropriate for West


55


Bengal. The proposal under NCRMP should also be examined in a

similar way; otherwise the construction of cyclone shelters under the

ICZM Project or the NCRM Project, even if permitted will not serve

the intended purpose of saving lives. SPMU and the Disaster

management Department will prepare a revised proposal covering (i)

community mobilization, (ii) community capacity building, (iii)

construction of cyclone shelter including its appropriate design, (iv)

plan for providing water supply, power, back-up power, sanitation and

other required facilities in the cyclone shelters, (v) equipment and

safety gears needed at the cyclone shelters, (vi) siting plan or strategy

for cyclone shelters in schools or other regularly used public facility,

(vii) management and operation of cyclone shelters including

management of regular and periodic maintenance, (viii) full-fledged

warning system in the villages managed by the communities, and (ix)

cost estimates covering all of above and the cost of supporting all

above, construction supervision, and supervision during operation.

This proposal should be shared with the World Bank by December

2011.

Project

Management


the minimum office infrastructure has been created.

2. Recruitment process for nearly all SPMU staff completed including

staff of the operations unit, communication unit, finance and

procurement unit. For the position of procurement specialist, no

suitable candidate could be identified; and the recruitment process for

this position will be started again. The State Project Director

nominated at the time of appraisal of the Project could not provide

substantial time for this project; and therefore the State is planning to

appoint a new senior officer of the State as the State Project Director.

In the interim period, the Additional Project director (Administration)

will act as the State Project Director.

3. The State Steering Committee has not met.

4. The Procurement and Financial management cell has now recruited

most of the staff needed, and the consultants for (i) procurement and

financial management support; (ii) internal audit; and, (iii) preparation

of a dedicated website for SPMU. With these, it is expected that the

SPMU will become fully operational by September 2011. However,

1. Nil.

2. The necessity of having a full-time (or near full-time) senior official as

the State Project Director had been discussed with the State

Government since October 2011. Owing to several administrative and

procedural requirements, the issue could not be resolved until after the

mission. The Government will nominate a senior official of the State

Government as State Project Director as soon as possible (likely by

October 2012 latest). Until then, the Additional Project director

(Administration) will act as the State Project Director. This interim

arrangement is acceptable to the World Bank.

3. SPMU will organize the first meeting of the State Steering Committee

latest by September 2011.

4. It is important to renew agreements with PEAs those seem to be

wavering (such as the Sundarban Affairs Department, the Forest

Department or the Disaster management Department) from the

agreements and objectives of the Project (and consequently all PEA

level activities) with relation to the principles of ICZM, especially the

need to implement activities through the community groups and the


56


even with limited staff, SPMU was able to submit Financial

Management reports (including interim unaudited financial reports) for

two quarters, viz., September-December 2010 and January-March

2011 that has been approved by the World Bank. Tally accounting

software has been installed and training completed at SPMU and at 9

of the 10 proposed PEAs. Statutory audit report for 2010-11 has been

prepared and is under review of SICOM.

5. The Communication Unit has started working in a near satisfactory

manner, even with the limited staff available. The website for SPMU is

under development, and is expected to run as a full-fledged website by

end-July 2011. Currently, all documents are available in a Project-

specific webpage in the IESWM website. A toll-free telephone line is

operational to record grievances.

6. Nine of the 10 PEAs have signed MoU with SPMU; eight of them

have opened bank accounts, nominated nodal officers, and put in place

a computerized accounting system. None of the 6 PEAs who required

staff have recruited such staff.

7. SPMU has organized two workshops: (i) a workshop on CRZ

Notification 2011 and the ICZM Project; (ii) a financial management

and accounting workshop. Additionally, SPMU had organized two

review meetings with all PEAs; and several meetings with individual

PEAs; as well as several stakeholder meetings in Sagar and in

Digha_Shankarpur. .

8. All legal covenants (as recorded in the PAD) had been complied albeit

with a little delay. The delay could be ascribed to the nearly 3 month

period when the state elections were conducted in 5 phases and the

election-time code of conduct did not permit decision-making,

especially related to procurement or recruitment.. Procurement Plan

for the entire Project has been updated.

associated focus community mobilization and stakeholder

consultations.

5. The Communication Unit, now expected to be fully staffed, should

take a cue from Gujarat and Odisha SPMUs, and try to match and

surpass the others.

6. SPMU should insist and support PEAs (who have not yet completed

the agreed actions) to complete the necessary capacity building actions

by September 2011.

7. A system of monthly review meetings with all PEAs need to start by

September 2011. SPMU will endeavor that the State Steering

Committee meets every 3 months.

8. See Annex 5 for a detailed discussion on the issue of the State’s share

of financing.




Annex 3 Management of Environmental Issues and Processes

1. Overall: The project, in its initial stages of implementation is following the prevention principles built in

its design to ensure long-term conservation of coastal and marine resources and at long term

sustainability. Implementation plans for all activities include environment management measures;

monitoring measures to ensure that the issues avoided during design do not indeed occur. The proposed

monitoring and evaluation processes (which are yet to start in a systematic way) include plans for

conducting social audit and third-party audits as relevant. All these environment management measures

have been adequately budgeted and staffs have been designated to provide the required oversight. The

three tier grievance redress system has been established in the SPMUs in Gujarat, Odisha and West

Bengal. Regulatory clearances, such as the CRZ clearance where relevant is being ensured before award

of works contracts.

2. Activities being planned by the PEAs ensure that there is no conversion or degradation of natural habitats

(whether protected or not), land clearing, replacement of natural vegetation; no permanent or temporary

flooding of natural habitats; no drainage, dredging, filling or channelization of wetlands. In this regard,

specific precaution has been taken in the plantation of mangroves which progressed well in Gujarat. Any

possibilities of introduction of invasive exotic species have been avoided. Community management

approaches are being ensured for all mangrove and shelterbelt plantations (efforts are being made to adopt

these approaches even in cases where Force Account is used). All SPMUs and PEAs have ensured that

mangrove plantation is done on "revenue land" and "forest land" with a total avoidance of any private

land; no synthetic or chemical pesticide or herbicide is used in any plantation or de-weeding or clearing

operations.

3. Six villages around Dandi in Gujarat have been notified as an Ecologically Sensitive Area, based on

resolutions adopted in full meetings of the village panchayats, and in agreement between the State and the

central Government. Conservation of environmental resources, minimization of pollution, and an aim to

reduce carbon emission from these villages are in-built in the integrated area planning process that is

being taken up. Similar stakeholder consultation and participation as well as environmental conservation

agenda is in-built in the process of notifying Vedaranyam in Tamil Nadu as an ecologically sensitive area;

and the proposal for notifying Vembanad in Kerala as such.

4. The project is being implemented by professionals of NPMU and SPMUs with a good level of

environment awareness and experience. However, not all staff of the NPMU, SPMUs and the PEAs (who

otherwise have diverse skill sets and different ranges of professional experience) are fully aware of the

precautionary needs of this Project. Further, not all SPMU staff nor PEAs are either fully aware about the

environmental avoidance, mitigation or monitoring processes agreed for this Project, as most of such staff

have been recruited after the project was prepared. In this context the Mission recommended that (a) a

activity by activity detailed chart should be prepared summarizing all actions proposed in the EMP for the

Project, and disseminated to all staff of NPMU, SPMU and PEAs involved in implementation of the

Project by September 2011; and (b) an orientation cum training program for all staff is held by October

2011. These will ensure that no agreed environmental avoidance, mitigation or monitoring action escapes

attention; and application of environmental conservation and precautionary principles are harmonized

among all activities in the Project throughout the Project Period. The Quarterly Project Report starting

from for the period of July-September 2011 (to be submitted by December 2011) will need to provide

clear understanding of how the environmental management plan is being implemented for each activity

by each of the PEAs, and overall by SPMUs and NPMU.

5. In Gujarat, The detailed project reports and the bid documents for various construction activities, such as

for the sewage treatment plant or the sewerage system in Jamnagar, or the laboratory include activity and


58

site specific environment management measures to prevent construction related impacts on ambient water

or air. Visit to the sites for main sewerage pipelines and the proposed sewage treatment plants; and to the

sites where mangroves have been planted confirmed that environmental avoidance and mitigation

measures are given adequate attention.

6. Field visits also confirmed (on a sample basis) that the entry point activities already implemented by

various CBOs, SHGs or EDCs have ensured appropriate environment management. As part of the

capacity building and community mobilization activities organized by SPMUs and PEAs, substantial

effort is placed on ensuring that all aspects of the entry point activities and the larger livelihood

enhancement options are in line with the environmental conservation and pollution prevention aspects of

the Project. In the villages that the Project is currently operating, there had been substantial progress in

planning to improve the overall village environment, beyond the activities financed by the Project. Most

notable such additional benefits with relation to environmental management have been the agreements to

focus on improving village sanitation, and on solar lighting for household and for street lighting. As part

of the Project, most village level entry point activities are therefore, now related to (i) village sanitation,

(ii) solar lighting of streets and community spaces, (iii) solar cookers, (iv) bio-gas plants, albeit some

village roads have been financed. An excellent effort on social mobilization and related CBO/SHG

formation has been undertaken by the SPMU. As a direct result, this is expected to enhance the

sustainable plantation of mangroves, shelterbelts and development of bio-shields, together with

appropriate activities for improved, and alternative where appropriate, livelihood for the vulnerable

coastal communities. Indirectly, this is expected to play a crucial role in co-management principles of the

Project, and in reducing conflicts among various stakeholders.

7. In Odisha, the priority investments such as the cyclone shelters are being implemented with adequate due

diligence. For each of the cyclone shelters, site level social and environmental screening has been

completed; all environmental mitigation measures and relevant codes of practice had been incorporated in

the bid documents; and the community level awareness and mobilization activities devoted adequate

attention to the site level pollution and hygiene issues. For the 11 cyclone shelters which needed clearance

with respect to the CRZ Notification, such clearances have been obtained. The laboratory building of the

Odisha State Pollution Control Board at Paradip is being designed with the best environmental standards

and pollution control norms. For all other priority investments which are yet to be implemented on

ground, the detailed project reports include adequate level of environmental mitigation measures, and

these will be or are being incorporated in the bid documents. During the mission, specific discussion with

respect to the proposed eco-tourism facilities at Tampara Lake, included an agreement that the proposal

will be revised to exclude introduction and operation of motor boats (and equivalent where there is chance

of water pollution from unspent fuel or accidental discharges), and this facility be instead designed for

leisure water sports rather than high speed adventure water sport. The SPMU and the PEAs have

forwarded all applications for CRZ clearance (these activities need clearance even if these are

permissible) to either the SCZMA or the NCZMA. These applications include 2 camp sites (Khirisahi and

Balianla) as part of the ecotourism activity by the Wildlife Department; ecotourism activity at Bakrul by

the Odisha Tourism Development Corporation; cultural heritage conservation activities for the Ganjam

Fort and at the Bhabakundaleswar Temple, Manikpatna. All CRZ clearances are expected to be available

by October 2011.

8. A major activity in the Project was related to the additional study and assessment related to the 8

identified cultural heritage properties proposed for conservation and enhancement in the project, and

related to the improvement and augmentation of the State Museum at Bhubaneswar. The assignment had

the objectives of (a) preparing appropriate site plans and conceptual designs to create and integrate

appropriate ambience and infrastructure to facilitate income earning opportunities for the local

communities around the 8 identified heritage properties; (b) identifying opportunities for restoration of

traditionally intended use of the eight identified heritage properties; and if such opportunities are viable,


59

then preparing conceptual design of works and activities that would be required over and above the then

planned restoration works; (c) preparing a training plan on traditional stone craft including training

manual, other relevant documentation related to stone craft conservation; and including rolling out initial

training based on such training plan; and, (d) specifically with respect to the State Museum in

Bhubaneswar, (i) preparing site plan and conceptual design for development and improvement of the

State Museum and its site, so as to improve the ambience and to facilitate expanding outreach of the

museum; (ii) preparing conceptual designs and plans to upgrade the essential services of the museum at

national or international standards as applicable, particularly including the achieving services and

facilities; and (iii) proposing strategies for improving the brand image of the museum and to enhance

capacities of the museum staff to sustain the museum’s modernization efforts. The study had been

concluded now; and the outputs from the study are available in the public domain. During the study, a

number of stakeholder discussions took place including stakeholder discussions at and around each of the

sites, with the master crafts-persons and with policy-makers. The recommendations of the study were

presented in a state level workshop at Bhubaneswar on 16 June 2011, where high level policy-makers,

master crafts-persons, government officials, and community representatives participated and deliberated

on the recommendations of the report. The project has accepted the recommendations of this study with

respect to the 8 cultural heritage properties, where the implementation action plan will now be updated to

incorporate these recommendations, with specific focus on enhancing the local community livelihood

opportunities. The SPMU has agreed to revise the earlier cost estimates, where required to facilitate this

linkage between conservation of cultural heritage and improved local community livelihood

opportunities. As far as the State Museum is concerned, the State Government has accepted the

recommendations and will finance implementation of these recommendations outside this Project.

9. In West Bengal, other than the progress of the pilot investment in distribution system for grid electricity

in Sagar Island, none of the other activities has yet started on ground. With respect to the transmission and

distribution system for electrification of Sagar Island the completed works (financed complementary to

this Project) and the bid documents incorporate all due diligence, and comply with all environmental

norms and practice. For all other pilot investments, the detailed project reports include environmental

mitigation measures, but the implementation performance will have to be carefully monitored when actual

implementation starts.

Annex 4

Management of Social Safeguards and Social Development

Gujarat

1. Community Based Mangrove Plantation and Socio-Economic Development of villages:

a. Coverage: A total of 163 villages across 14 blocks of five districts will be covered under various

components of the project. All these villages are within a distance of 5 km from the coast. Over

70% of the villages entirely depend on coastal resources and in the remaining 30% villages,

agriculture and animal husbandry is the main occupation. All these villages not only have been

adversely affected by coastal disasters, they also lack basic infrastructure.

b. Baseline information and community mobilization: So far participatory rural appraisal (PRA)

exercises for collection of baseline data have been completed for 48 clusters and gram sabha

meetings have been conducted in 140 clusters. In order to mobilize community for mangrove

plantation and its maintenance, 30 eco-development committees (EDCs), and 70 community

based organizations (CBOs) have been formed. SPMU has also formed 196 self help groups for

livelihood generation activities. So far 42 entry point activities have been identified through

PRA. The implementation is yet to begin. The community mobilization process followed by the

GEC/ SPMU has been very comprehensive and abiding by the rules of inclusiveness of women

and vulnerable groups by the group of dedicated and committed field workers and project

coordinators.

c. Awareness generation: SPMU has carried out several activities in these villages for creating

awareness towards mangroves including street plays, health camps, veterinary camps, special day

celebrations such as ozone day, international women’s day, World earth day, etc. SPMU also

conducted a mangrove yatra covering 158 villages.

d. Capacity Building: Several capacity building initiatives have been taken by SPMU including

orientation / exposure visits for CBOs and EDCs and skill enhancement and administrative

training for SHGs. A day long solar training workshop was held to train around 300 village

youths in maintenance of solar appliances.

2. Monitoring mechanism: Four level of monitoring mechanism has been established. Apart from regular

monitoring by project executing agency (PEA); SPMU and NPMU, participatory monitoring by

community based organization has been introduced as fourth level of monitoring. Each CBO formed

monitors at least two other CBOs.

3. Grievance Redress Mechanism: A toll free dedicated line has been installed at SPMU. A caller can

register the grievance / feedback between 10am to 5pm. The response is provided to the caller by the

competent authority within a fixed time frame. A theme based interactive and informative website has

been designed, which apart from disseminating ICZMP information also serves as one of the channels for

grievance redress. In each village where ever activities have been initiated, two information boards have

been put up displaying the toll free number of SPMU and telephone number of PEA’s contact. In any

case, field workers are the first layer of contact for any grievance that a community member wants to

register. A day long workshop was also organized by SPMU for judiciary officials to orient them about (i)

the ICZM project; (ii) grievance redress mechanism; and (iii) to enlist their participation in the project.

The workshop was attended by 50 legal officers, including District Magistrates and High Court Judges.

The workshop included a trip to Narara to educate legal community towards the sensitive issues related to

natural resources along the coast and the populations that depend on these.

4. Staffing: Apart from hiring a Social Scientist in SPMU, three project coordinators located in Jamnagar,

Gandhigram and Naliya, two field assistants and 31 field level workers have been hired. The field


61

workers are primarily responsible for mobilization of the community and collection of household data,

where as qualitative data through PRA exercise is collected by the project coordinators. The field workers

are stationed in the villages and each of them covers 5 to 7 villages. All the three project coordinators are

women and over one third of the field workers are also women. All project coordinators and almost all

field workers have experience of working either in government projects / schemes or NGO sector.

5. Visit to Khijadiya village: The mission visited Khijadiya village situated close to Khijadiya bird

sanctuary. The mission was pleased to note that field coordinators are emphasizing the value of literacy

and have taught women to write their names, built confidence that women can approach banks (mobile

banks visits the village) and operate bank accounts. Books of account are being maintained meticulously

in each village and discussions are also properly recorded as minutes of the meeting. The women in

Khijadiya village have developed unique embroidery skill called "machi work" or "karchok" and SHGs

wants upward market linkages to strengthen their acumen and gain livelihood through promotion of their

craft. The community also showed keen interest in developing eco-tourist model village, given their

proximity to the bird sanctuary. In order to sustain, SHGs need to go beyond one single trade. The EDC

has taken up the village sewerage system along the cement concrete village road. So far EDC has

completed construction of 300 meters of cement concrete road and 780 meters of sewerage system.

Individual beneficiaries include 20 landless families those who received 70 solar cookers; 2 bio gas plants

to two families; and 40 women members received training in sewing and embroidery.

6. Visit to Mota Asota village: The mission also visited Mota Asota village situated in the vicinity of Marine

National Park. As per the PRA findings, 1100 meters of connecting road from Mota Asota village to

Gadu Island was identified as entry point activity. However, villagers contributed to extend that road to

3300 meters to connect Azad Island to the main land thereby reducing the distance, travel time and also

saving on fuel. The EDC in this village assisted forest department in planting mangroves in about 90 ha

of land. Five SHGs have been formed in this village. The community expressed its satisfaction on the

entry point activity taken up by SPMU and also on mangrove plantation as this provided employment

opportunities to the vulnerable community of the village.

7. Visit to the site of Jamnagar Sewerage Treatment Plant: The mission also visited the site for the proposed

70 million litre per day sewerage treatment plant. Around 60 acres of land was acquired in 1988. Though

all 25 land owners have been paid compensation, a few of them (who have neighboring land holding)

continued to cultivate the land. Discussions suggested that these neighboring land-owners have no

objections if the land is now not available for their use. The mission was informed that temple located in

the acquired land will not be relocated. The project will also provide access road to the temple.

8. Way Forward: Additional attention will be given to the issues related to (a) sustainability of SHGs

through market linkages; identification and implementation of well defined and demand driven trades.

SHGs need to be linked to the government run schemes; and (b) priority implementation of identified

entry point activities to sustain the momentum generated among the communities.

Odisha

9. Staffing: SPMU has appointed a Rural Development Expert who works across the components. However,

there is no support at the field level for the SPMU staff. It was agreed that SPMU will be strengthened by

August 31, 2011. Instead of hiring NGOs to carry out social assessment for project villages, SPMU will

hire 20 Community Organizers for 127 villages. Each organizer will cover 10 to 12 villages. To provide

guidance to the community organizers, SPMU will also hire 7 Field Coordinators who will report to 4

project coordinators. The community organizer at the village level will be responsible for mobilization of

the community and as well as for collection of household data. The qualitative data through PRA exercise

will be collected by the project coordinators with the help of field coordinators. The field coordinators

will also be responsible for quality control of household data and briefing of community organizers for

quantitative data collection process. SPMU shared the draft household questionnaire with the mission. It


62

was agreed that SPMU will incorporate the comments given by the mission and share the final

questionnaire with World Bank by June 30, 2011.

10. Grievance Redress Mechanism: A toll free dedicated line has been installed at SPMU. A caller can

register the grievance / feedback between 10 AM to 5 PM. The response is provided to the caller by the

competent authority within a fixed time frame. A dedicated website with an interactive grievance redress

link has been launched.

11. Alternative livelihood for fisher folks: So far SPMU has initiated dialogue with 26 out of targeted 80

villages covering 221 SHGs. Capacity building training for administrative matters has been completed

for 77 SHGs where as skill up-gradation training has been given to another 16 SHGs. Another set of 22

SHGs have received initial grant of Rs. 50,000 each towards infrastructure development. The mission

was pleased to note that books of account are being properly maintained and every individual member is

contributing towards their SHG. The office bearers of the SHGs are literate in most of the cases. The

mission was informed that SPMU is holding discussions with various external fish contractors (e.g.,

Benfish) who can buy back the fish catch and also dry fishes from the project beneficiaries which will

help beneficiaries to earn more. A federation of fisher SHGs will be formed which in turn will be

responsible for the welfare of fisher folks including marketing.

12. Apart from Fisheries department, Directorate of Handicraft and Cottage Industries is also involved in

developing alternative livelihood options for fishermen through coir making. It is expected that the

proposed Training cum production centre will help build capacity of fisher folks in coir sector as a source

of livelihood. The Directorate had identified 5 SHGs in this regard – though capacity building activities

is yet to start.

13. Eco and Pro-Poor Tourism: The forest department and Odisha Tourism Development Corporation is

promoting community based nature tourism as a source of alternative livelihood in order to reduce the

pressure on forest and other natural resources. Government land has been identified at various locations

to set up surveillance camps, camp sites, tourist complexes, monitoring and interpretation centres.

Though community has been informed of these initiatives and community level workshop was also

conducted at Prijipur, Chilika, detailed discussion and other modalities are yet to be finalized. Similarly,

community consultations have been carried out in each heritage sites that will be conserved and improved

under the project. SPMU along with the PEA (Department of Culture) has consulted villagers in

preparing peripheral development plan of the Potagad Fort. It was agreed that project will develop micro

plans to involve community for each of the identified beneficiary villages under various eco / community

based tourism initiatives.

14. Visit to village Bada Nolia Nuagaon: The mission visited Bada Nolia Nuagaon and held discussion with

the SHG members. The SHG members sought training on fish drying apart from fish marketing, repair of

mobiles and boat engine, polyculture, etc. The SHG members showed keen interest in developing the

activities identified and also agreed for “own contribution” towards purchase of small items like tarpaulin.

The SPMU has released the fund for construction of platform for drying fish. The books of account are

properly managed by the community. The women members also want their children to get educated and

have made arrangement on their own to get a teacher who can teach their wards up to class 10th. The

SPMU plans to (i) renovate 4 existing ponds in the village to promote pisciculture; (ii) provide insulated

boxes for fish preservation; and (iii) fish landing centre at the Rushikulya mouth.

15. Visit to village Pentha: The mission also visited Pentha village, the site of installation of geo tube

embankment to prevent coastal erosion. The project activities will be carried out on the government land

and involuntary resettlement or economic loss is envisaged.

16. Visits to the sites of Multipurpose Cyclone Shelters: The mission visited two sites of MPCS and was

pleased to see the enthusiasm among the community members. OSDMA has made substantial effort to

mobilize the community and transforming them from resource users to resource managers. All MPCSs


63

have been constructed on public land- primarily schools and are in good condition including the

equipments provided.

West Bengal

17. The social development / rural development expert is yet to be hired in SPMU. The SPMU agreed to

share staffing plan with the World Bank by August 15, 2011.

18. Though no private land acquisition will be required for any of the sub projects, government land will be

transferred to the project at various locations. It was agreed that social screening will be carried out on all

such locations to identify adverse social impact, if any. In case social impacts are identified, resettlement

plans will be prepared in line with the agreed resettlement policy framework of the project.

19. Although the eco tourism project at Sagar Island has provision for community participation and formation

of SHGs to handle every activity, no serious discussion has been started. During the mission’s visit to the

Island, it was agreed that the local community will also be involved in providing peripheral services such

as changing room, rest room, etc. Among various SHGs to be formed, one SHG will be responsible for

keeping the beach clean. The RD expert of SPMU in consultation with local NGOs / CBOs will assist in

community mobilization and formation of SHGs.

20. The SPMU is trying to get Marine Stewardship Council’s (MSCs) Fishery Certification for Digha Fish

Auction Centre. The certification will help fishermen to earn more due to eco label of MSC. The fish

then can be exported and could fetch international price.

21. In Digha, the resettlement site identified for relocation of kiosks can only accommodate 620 stalls and

another 100 handicraft stalls. DSDA has to identify another resettlement site to accommodate rest of the

shops (approximately 750). The kiosk owners responded to the initial consultation carried out by DSDA

but there has been no follow up. The consultation process has to be renewed by DSDA to take written

consent from each of the kiosk owner.

22. During the visit to the Sagar Island, the mission discussed the issues of alternative livelihood options with

the community members of Ghoramara and Lohachara Islands who were displaced due to severe erosion

by Buttola River and sea level rise. Most of the villagers are landless labourers and also catch fish. The

women and children are also involved in collection of prawn seeds. Many of them suffer from skin

diseases as village pond water has turned saline. A local NGO (SEED) has mobilized the women

members and has formed SHGs and other villagers into Farmers’ club. The discussion revealed that

SGHs have not taken up any activity due to lack of seed money and monthly membership is too small to

help start any meaningful activity. The women were not only upbeat about their involvement in SHGs,

they also suggested that poultry and animal husbandry is a viable trade here as there is a large market for

these products. Fishing was also suggested as a viable alternative. It was agreed that SPMU in

consultation with SEED will come out with a list of viable trades along with the number of members

against each trade and seed money required for each of the activities.

Annex 5

Financial Management Systems and Performance

1. FM ISR rating: Based on the discussions during the mission and review of the financial management

systems across the project, the rating on financial management is pegged as Moderately Satisfactory.

While NPMU, Gujarat and Odisha have carried out most of the agreed actions during preparation, West

Bengal is in the process of completion of the agreed actions and it is expected that before the next mission

most of the agreed actions would be completed. Except for Gujarat and West Bengal, where there is a

partial compliance to the legal covenant related to budget release, other financial covenants have been met

by the project. The agreed actions for the project are summarized in the FM annex.

2. The following are the summary of FM discussions across NPMU and the SPMUs.

Budget:

3. SICOM: For the last FY, GOI provided a budget of Rs.1494.0 million which has been transferred to the

NPMU bank account. During the last financial year, Rs.1350.9 million was transferred to the States and

other National level PEAs. The expenditure incurred in the national component during the last year is Rs.

27.5 million. For this financial year, GOI has provided a budget of Rs.2676.0 million, but will release the

amount once the utilization certificate is provided by SICOM.

4. Gujarat: The State provided a budget allocation of Rs. 20 million for FY10-11, and this amount was

transferred to the SPMU bank account. NPMU had transferred an amount of Rs.429.2 million during the

last financial year. Out of this amount Rs. 100.8 million has been spent as on 31-03-2011. For the current

financial year, the State has provided Rs. 50 million budget which is yet to be transferred to the SPMU

and needs to be completed before 31 August 2011 (this issue is related to compliance to legal covenants).

5. Odisha: The State provided a budget allocation of Rs.46.6 million for FY 10-11, and this amount was

transferred to the SPMU bank account. NPMU had transferred an amount of Rs.359.8 million during the

last financial year. Out of this amount Rs.20.7 million has been spent as on 31-03-2011. For the current

financial year, the State has provided Rs.45.6 million budget, and has released Rs.6.015 million as the

first installment.

6. West Bengal: The State provided a budget allocation of Rs. 44.8 million for FY10-11, and this amount

was transferred to the SPMU bank account. NPMU had transferred an amount of Rs.322.7 million during

the last financial year. Out of this amount Rs.29.2 million has been spent as on 31-03-2011. For the

current financial year, the State has provided Rs.12.4 million budget (against a request of Rs.87.6

million), and the funds are expected to be released before 31 August 2011 (this issue is related to

compliance to legal covenants). The issue in case of West Bengal is that the balance of Rs.75.2 million as

per the action plan needs to be allocated, and as such needs to be requested as part of next revision of the

State budget.

Disbursements:

7. The disbursement as per the system is XDR 7.94 million including DA. The overall disbursement

percentage is 5.4% (including DA) while the claim for March 2011 to the tune of XDR 0.7 million has

been submitted by the project. Disbursements are on the slower side as (compared to expectations,

although it is in line with the projections) and are expected to pick up during this financial year, as the

contracts for most of the works would be in place.


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Component

Allocated

(million SDR)

Disbursed

(million SDR)

Balance

(million SDR)

Disbursement

(%)

A 44.14 0.17 43.97 0.4%

B 38.125 0.64 37.48 1.7%

C 25.355 0.11 25.25 0.4%

D 38.55 0.07 38.48 0.2%

PPF advance 0.73 0.65 0.08 89.0%

DA 6.30 -6.30

Total 146.90 7.94 138.96 5.41%

Accounting system:

8. SICOM (or NPMU): The NPMU has installed and operationalized Tally accounting system. The financial

reports are being generated based on Tally records. The accounting records are up to date at NPMU. SOI

(one of the national level PEA) has initiated implementation of Tally accounting system and has achieved

good progress. However it would require guidance from NPMU on streamlining the chart of accounts and

accounting entries to be captured. NPMU had provided training for the accounting staff and refresher

training is expected to be provided before 31 July 2011. The SOI books of account in Tally are expected

to be up to date by 31 August 2011. Further, due to the government style accounting legacy, SOI has

treated some of the advances as expenditure and has claimed the same from the World Bank. This needs

to be corrected in the next IUFR.

9. Gujarat: SPMU and all PEAs have installed and opertaionalized the Tally accounting system. Financial

reports are being generated based on Tally records. The accounting records are up to date at SPMU.

10. Odisha: Tally has been installed in SPMU and all PEAs. However, Tally is functioning in 5 PEAs and in

other PEAs it is expected to be made functional by 31st August 2011. The project accounts have been

updated until 31 March 2011.

11. West Bengal: SPMU has installed Tally accounting system while none of the PEAs has installed the

software. SPMU will initiate the Tally installation within two months, followed by training support to the

PEAs. SPMU will operationalize Tally at PEAs before 30 September 2011. The project accounts have

been updated until 31st March 2011.

Project-specific bank accounts set up

12. The SICOM and all SPMU’s have setup the bank accounts and banking arrangements as agreed with the

World Bank. The following are the details state wise:

a. Gujarat: The bank accounts have been created for the SPMU and all PEAs in Corporation Bank.

b. Odisha: The bank accounts have been created for the SPMU and PEAs in State Bank of India. In

case of OSDMA, the bank account has been opened with Allahabad Bank for operational ease.

c. West Bengal: The bank accounts have been created for the SPMU and 9 PEAs in United Bank of

India. For Public health engineering department the PEA bank accounts are yet to be opened and

this needs to be completed by 31st July 2011.


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Staffing

13. SICOM: A Chartered Accountant has been appointed as the finance manager who heads the accounts and

finance wing at SPMU and is supported by accounts assistant (who is a commerce graduate). NPMU has

hired PFMC from December 2010. In case of SOI dedicated staff for maintaining the Tally accounts has

been appointed.

14. Gujarat: At SPMU, a Chartered Accountant has been appointed as the finance manager who heads the

accounts and finance wing at SPMU. The finance manager is supported by accounts officer (who has

been shifted out to procurement and this post is vacant) and accounts assistant (who is a commerce

graduate). The PEAs have appointed dedicated staff for maintaining the Tally accounts. SPMU is in the

process of finalizing the PFMC contract, which would be completed before 31 July 2011. PFMC would

visit PEAs and ensure that their accounts are maintained timely and correctly. The project has already

imparted one round of training to the PEAs. Similar refresher training needs to be conducted by the

SPMU before 31 August 2011.

15. Odisha: Staffing at SPMU level is adequate, as the State has nominated two staff and has appointed one

Chartered accountant (CA). PFMC has been appointed at the SPMU level that would also visit and ensure

that PEA accounts are maintained timely and correctly. The staffing at the PEA level is a concern as 7

PEAs are yet to appoint/nominate dedicated accounts staff for the project. This action is required to be

completed at the earliest before 30 September 2011. In the interim period, the SPMU with the help of

PFMC staff would ensure that the accounts of PEAs are maintained up to date. In case of some PEAs if

the recruitment process of accountants gets delayed, then SPMU will initiate the process, appoint the staff

for such PEAs and these staff would be paid by the respective PEAs. The mission interacted with all the

PEAs at SPMU office. While majority of the accounts staff were well informed about the project, there

would be requirement for constant training on accounts and Tally for the next six months. The project has

already imparted training in February 2011, which was attended by 15 participants. Similar training needs

to be conducted by the SPMU before 31 August 2011.

16. West Bengal: Staffing at SPMU level is not yet as per the agreed staffing pattern. The State has

nominated one staff and the SPMU has appointed two commerce graduates. The accounts officer who

would be a professional accountant is yet to be appointed and it is expected that the person would be

appointed by 31 July 2011. For PFMC, the consultant has been selected and the contract is expected to be

issued before July 2011 end. The staffing at the PEA level is a concern as 4 PEAs are yet to

appoint/nominate dedicated accounts staff for the project. This action is required to be completed at the

earliest and not later than September 2011. In the interim period, the SPMU with the help of PFMC staff

would ensure that the accounts of PEAs are maintained up to date. In case of some of the PEAs, if the

recruitment process of accountants gets delayed, then the SPMU will initiate the process; appoint the staff

for such PEAs; and these staff would be paid by the respective PEAs. The mission had interaction with

most of the PEAs at SPMU office. While some of the accounts staff was well informed about the project,

there would be requirement for constant training on accounts and Tally for the next six months.

Internal audit

17. SICOM: The internal auditor has been appointed and the contract has been signed for FY11-13 in the

month of March 2011. The auditor has been requested to audit 2010-11 for the project covering both

NPMU and all states. The audit is in progress and the report is expected to be submitted to the World

Bank by end July 2011.

18. Gujarat: The internal auditor has been appointed and the contract has been signed for FY11-13 in the

month of April 2011. The auditor is expected to start the work from July 2011. The first quarter report is


67

expected to be submitted by August 2011 end. An audit committee of the SPMU has been constituted as

per the FM Manual.

19. Odisha: The internal auditor has been appointed and the contract has been signed for FY11-13 in the

month of April 2011. The auditor is expected to start the work from July 2011. The first quarter report is

expected to be submitted by August 2011. An audit committee of the Odisha SPMU needs to be

constituted as per the FM Manual, and the same needs to be intimated to the World Bank before 31

September 2011.

20. West Bengal: The internal auditor has been selected and would be in place in July 2011. The auditor is

expected to start the work from July 2011. The first quarter report is expected to be submitted by August

2011 end. An audit committee of the West Bengal SPMU has been constituted.

External audit

21. As agreed an external auditor has been appointed by the NPMU who will cover the entire project

activities carried out by NPMU, all SPMUs and PEAs. The contract has been signed for FY 10-11 in the

month of April 2011. The auditor is expected to start the work from July 2011 and would submit the

report before the due date of September 2011.

New PEAs at national level

22. Three new activities are slated to be carried out under national component: (i) Dandi ESA activities which

is expected to be carried out GEC; (ii) Vedranyam ESA activities which expected to be carried out

MSSRF; and (iii) national knowledge program to be carried out by NCSZM.

23. For activity 2 and 3 the financial management assessment of MSSRF and NCSZM has been carried out

and prima facie MSSRF has the capacity to handle the FM reporting requirements as per the FM

assessment. In case of NCSZM since it is a new entity, accounts staff needs to be hired and trained to

carry out the project accounting and reporting. Till the accounts staffs are hired, all project related

expenses for NCSZM should be scrutinized, paid and accounted by SICOM. SICOM should ensure that

the NCSZM staff are hired and trained properly before they operate the project funds. For all the

components, the final cost table and the activities are yet to be approved by the technical team. So the first

step would be that the cost tables and activities are agreed with the task team and based on the activities

the financial management framework, fund flow and audit requirements can be worked out with these

agencies. Till the time the cost tables are completed and the funding is agreed, the project is advised not

to claim expenditure incurred by these agencies.

SHG/EDC framework

24. In the project there are some components where the funds would be transferred to the SHG/EDC/CBO.

The mission requested the project to finalize the fund flow, accounting rules and the installment payments

mechanism for SHG/EDC/CBO framework and inform the World Bank for concurrence. The mission

informed that all payments must be made to these communities through cheques and should also where

possible insist on maintaining separate bank accounts. The bank account should have at least two

signatories, which is a good internal control mechanism. The mission suggested that the maximum

installments should be around 3 and the project needs to work out and inform as how the payments would

be made and how the expenditure would be monitored. This framework needs to be shared with the

World Bank by 31 August 2011. Also all payments made to these groups would be treated as advance and


68

would be accounted as expenditure only when the groups provide either statement of expenditure or

utilization certificate as designed by the project.

Entity Audit backlog for certain PEAs

25. JMC has completed the audit of 2009-10 and has resolved the audit back log issue as agreed. It should

take further steps to be up to date in this regard, as it is viewed as a good governance practice.

26. OSPCB Audit: The entity statutory audit has been completed till 2006-07 and the internal audit has been

completed till 2007-08. The State during negotiations agreed that the backlog up to FY 2008-09 would be

addressed by March 2011. The State needs to ensure that the audit backlog is addressed within the next

six months as this is a serious issue from the governance perspective. The State is required to request the

AG to appoint the auditor at the earliest and complete the audit of the back log before September 2011.

Expenditure not eligible for claims

27. West Bengal: The cost of satellite imageries procured by IESWM from NRSA is not eligible for claims

and needs to be met out of the State contribution.

28. Gujarat: The cost of satellite imageries procured by BISAG from NRSA is not eligible for claims and

needs to be met out of the State contribution.

29. Gujarat MIS contract: The SPMU has issued an MIS contract on SSS method of procurement; however

the same is yet to be approved by the World Bank. Reimbursement for this contract can be claimed only

when the procurement is approved by the World Bank.

30. Amount paid to Government of Odisha for lease of land: OPSCB has incurred Rs.3.19 million as a

expenditure towards lease rent and advance rent for the piece of urban plot of land in Paradip for setting

up the OSPCB Coastal Monitoring Laboratory. Such expenditure cannot be financed (or part financed) by

the World Bank unless there is a prior approval from the Land Committee of the World Bank. Until such

approval is obtained, this expenditure shall not be claimed by the Project. It was agreed that SPMU will

prepare a proposal for approval of the Land Committee of the World Bank if required; or otherwise this

expenditure should be met from the state government funds.

Agreed Actions

31. Following is the list of agreed actions on financial management systems.

Action to be taken By Whom By When

Budget allocation revision and receipt of

state contribution for FY 11-12

West Bengal SPMU 31 August 2011

Receipt of state contribution for FY11-

12

Gujarat SPMU 31 August 2011

Tally accounting update SOI 31 August 2011

Tally accounting update – PEA Odisha SPMU

West Bengal SPMU

31 August 2011

30 September 2011

Project-specific bank account for PEA West Bengal SPMU 31 July 2011


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Action to be taken By Whom By When

PFMC appointment Gujarat SPMU, West Bengal

SPMUs

31 July 2011

PEA Staffing Odisha SPMU, West Bengal

SPMU

30 September 2011

Retraining and expanded training to

PEAs on accounting and Tally

SICOM, Gujarat SPMU,

West Bengal SPMU, Odisha

SPMU

31 August 2011

Constitute Audit committee Odisha SPMU 30 September 2011

SHG/EDC/CBO framework (based on

the approved CBO contract documents)

SICOM in consultation with

SPMUs

31 August 2011

Internal audit reports submission for

FY10-11 to World Bank

SICOM 31 August 2011

Internal audit reports submission FY11-

12 First Quarter to World Bank

SICOM, Gujarat SPMU,

West Bengal SPMU, Odisha

SPMU

31 August 2011

Annex 6

Procurement management Systems and Performance

1. General: This is the first implementation support mission, the NPMU and SPMUs have initiated

procurement for several packages.

2. Procurement Plan: The NPMU and the SPMUs have submitted the updated procurement plans (PPs)

during the mission. The World Bank has reviewed, provided no-objection and published it in the World

Bank’s external website. The NPMU and the SPMUs are advised to publish these PPs in their respective

websites; and confirm such publication to the World Bank. The mission appreciates efforts of the NPMU

and the SPMUs in preparing Procurement Activity Schedules (PAS) and for agreement to closely monitor

progress of the project based on these PAS. The performance of the consultants retained for providing

procurement and financial management support (PFM Support Consultants) should be assessed based on

the how the entire set of procurements carried out in comparison to the PAS. The current progress, and

the planned procurement (only NCB/ICB) for next 12 months is given below:

Category

[Only NCB/ICB]

Awarded In progress In next 12 months

No of

Contracts

Value (US$

million)

No of

Contracts

Value (US$

million)

No of

Contracts

Value (US$

million)

NPMU (SICOM)

Works 1 9.56 0 0 18 11.79

Goods 0 0 0 0 17 1.63

Consulting Services 3 0.75 1 0.78 10 2.75

SPMU, Gujarat

Works 1 9.40 0 0 8 19.90

Goods 0 0 0 0 11 6.30


SPMU, Odisha

Works 1 0.06 11 2.45 27 5.40

Goods 0 0 4 2.30 11 4.10


SPMU, West Bengal

Works 0 0 1 7.30 22 31.70

Goods 0 0 1 0.68 6 0.74

Consulting Services 3 0.8 0 0 15 2.13

3. Procurement of Civil Works: The following contracts following NCB procedures were awarded: (i)

Aerial Photography; (ii) Remodelling of Wetland Research & Training Centre and (iii) Construction of

Underground Sewer Collection System with House Connections in the City of Jamnagar. The planned


71

procurement for next 12 months is 75 packages. The NPMU should closely monitor the procurement as

procurement of works is critical.

4. Procurement of Equipment and Goods: No goods contracts following NCB/ICB procedure were

awarded. The planned procurement for next 12 months is 44 packages. The NPMU should closely

monitor SPMU, Odisha and Gujarat as procurement of goods in these states is critical.

5. Consultancy and other Services: There is considerable progress in hiring PFMC, internal audit, external

audit and PMC services. NPMU and SPMUs should closely monitor selection of consultants during next

six months.

6. Procurement Capacity Building: The World Bank Procurement Specialist conducted procurement

workshop for one day as part of mission in NPMU. This will be followed up with another workshop in

August 2011. The NPMU and the SPMUs should ensure PFMC Procurement Specialists deployed in the

project have experience in World Bank financed projects and if required they should attend training in

ASCI/NIFM (such training should be wholly financed by the consultants).

7. Complaint Handling: There is only one outstanding complaint in the SPMU, West Bengal. The NPMU

and SPMUs agreed to develop online procurement complaint handling system not later than December

30, 2011 as part of Procurement MIS which will be launched as part of the websites for SICOM and

SPMUs which is under development.

8. Disclosure Management: The PMU is publishing IFBs and REOIs. The agreed disclosure framework

and current status is given below. The NPMU and SPMUs will ensure the disclosure framework is fully

complied and a confirmation with link will be sent by September 30, 2011.

Disclosure Agreed in the Project website NPMU

(SICOM)

SPMU,

Gujarat

SPMU,

Odisha

SPMU,

W. Bengal

Procurement plan and updates No No No No

Specification for goods and equipments as

soon as these are prepared

No No No No

Invitation for bids for goods and works for

all ICB and NCB contracts

Yes Yes Yes Yes

Request for expression of interest for

selection/hiring of consulting services

Yes Yes Yes Yes

Contract awards of goods and works

procured following ICB/NCB procedures

No No No No

List of contracts/purchase orders placed by

NPMU, SPMUs and PEAs following

shopping procedure on a quarterly basis

No No No No

Short list of consultants No No No No

Contract award of all consultancy services No No No No

Brief description of activity and amount

sanctioned for CBOs using community

contracting method

No No No No

Brief description of activity and amount No No No No


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Disclosure Agreed in the Project website NPMU

(SICOM)

SPMU,

Gujarat

SPMU,

Odisha

SPMU,

W. Bengal

sanctioned using force account, as wells as

the details of expenditure for such force

account activity after completion of the

activity

List of contracts following DC or CQS or

SSS on a quarterly basis

No No No No

Action taken report on the complaints

received on a half yearly basis

No No No No

9. Procurement Post Review: It is proposed to conduct PPR during FY12. The NPMU and SPMUs should

submit the list of contracts from inception to June 30, 2011 by August 15, 2011.

10. Procurement MIS: During the mission SPMU, Gujarat has organized a presentation on Procurement

MIS and agreed the same will be deployed by July 30, 2011. The NPMU and SPMUs may evaluate and

either adopt the same with minimum changes or develop robust low cost procurement MIS (for example,

similar to the Andhra Pradesh Tanks Project as explained during the mission).

11. Contract Management: The mission discussed contract management issues with the national and State

Project Directors. It was agreed that the Procurement officers will ensure a Contract Manager is

nominated for each contract and the same is incorporated in the contract. This will be verified during next

mission.

12. Review and updating the Procurement Risks identified during preparation:

Risk Factor Mitigation Measure Current Status

Record keeping

and

documentation

At the beginning of the project a brief over view of the documents

to be maintained and filed would be discussed with

NPMU/SPMU. Subsequently during project implementation, the

record keeping and documentation regarding procurement shall be

monitored. The project has prepared a procurement manual

addressing these issues.

To be monitored

during every mission.

The current status is

satisfactory.

Inadequate

understanding of

proc. procedures

Use of the Procurement Support Consultants (as part of the firms

procured to provide financial management and procurement

support) to NPMU and SPMUs.

NPMU and SPMUs

have hired PFMCs.

No uniform

procurement

procedures and

SBDs

World Bank Procurement Guidelines, SBDs will be used by all

the implementing agencies to have uniformity in procurement

under the project. Project will prepare and use of Procurement

Manual.

Complied with.

Inefficiencies and

delays in

procurement

process

Time line to finalize the tenders/selections has been specified in

the Procurement Manual.

Creation of NPMU and SPMUs as autonomous societies with

adequate delegation of powers.

Not much progress

yet. To be monitored

during next mission.

Complied with.

Insufficient

competition in

Publishing the GPN close to project launch in the regional and

national newspapers.

Not yet complied


73

Risk Factor Mitigation Measure Current Status

procurement Development of website for NPMU and SPMUs.

Publishing all SPNs in the project website in addition to a national

newspaper.

Building-up the cost database.

Publishing procurement Plan and specifications of equipments in

the website early.

Agreement to disclose all contract awards of NCB in the NPMU

and SPMU websites.

Publishing list of purchase orders/contracts placed following

shopping procedure every month in the NPMU and SPMU

websites.

Complied with

Complied with

Not yet complied

Not yet complied

Not yet complied

Not yet complied

Contract

management

Pre-dispatch and post dispatch inspections will be undertaken.

A quarterly report of all the ongoing contracts: a detailed status

report including contract management issues such as delays,

payments, etc will be submitted to the NPMU Project Director for

review (also submitted to the World Bank).

Not yet complied

Not yet complied

Probability of

staff handling

procurements

being transferred

Transfer of Procurement staff after they have undergone training

is a possibility. MOEF, NPMU and SPMUs will endeavor that the

trained procurement staff will normally not be transferred during

the project’s life.

No issues so far.

Fraud and

corruption risks

(including

collusion and

outside

interference) in

contracting

process

Measures to improve competition such as broad technical

specifications, realistic post qualification criteria, appropriate

contract packaging.

Better disclosure, complaint Handling, MIS, documentation.

Training in detecting fraud and corruption indicators to

NPMU/SPMUs staff by hiring a consultant with requisite skills by

the NPMU.

No issues so far.

Not yet complied

with.

World Bank will

organize this course

during FY 12

Weak complaint

redress

mechanism

A complaint handling mechanism has been specified in the

procurement manual.

A Half yearly report of all complaints received and action taken

will be submitted to the NPMU Project Director for review (also

submitted to the World Bank). This will also be published in the

project website.

Complied with.

Not yet complied.

Corruption in

procurement

Disclosure of contract opportunities, contract award decisions,

internal/external procurement and financial audits

Not yet complied.

Overall Risk High


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13. List of Key Actions to be taken in next 6 months: These include that the NPMU and SPMUs will take

additional and improved efforts (i) to monitor procurement of Goods and works and ensure award as per

procurement activity schedule; (ii) to ensure all the agreed disclosures are made as per disclosure

framework; (iii) to develop online complaint handling and Procurement MIS; and, (iv) to ensure

compliance with mitigation measures agreed during project preparation.

14. Procurement performance during the period of review has been rated as Moderately Satisfactory. The

above assessment is based on (i) initial delays in hiring PFMCs and other consultancy services, and (ii)

not complying with the disclosure framework and risk mitigation measures. The roadmap for upgrading

procurement performance will be based on completing the actions listed above.

INDIA: Integrated Coastal Zone Management Project Memoire of First Implementatio… · INDIA Integrated Coastal Zone Management Project (P007985) 4 place; and in areas of high and

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