1 INDIA: Integrated Coastal Zone Management Project Mid-Term Review Mission: May 27 – June 28, 2013 Aide Memoire A. Introduction, Objectives, Acknowledgements and Schedule 1. The Mid-Term Review mission of this project was undertaken during May 27 – June 28, 2013. During the site visits and discussions, the World Bank team 1 was joined by officials and staff of the SICOM (the national project management unit or NPMU) and the State Project Management Units from Gujarat, Odisha and West Bengal. This aide memoire also summarizes findings of the various technical discussions and field visits of the Bank task team during April - May 2013. 2. Objectives of the mission included: (a) reviewing the overall progress of project implementation; (b) in light of the slow disbursement record of the past, agreeing on clear estimates of disbursement, and plans to further speed up disbursement 2 in the Project; (c) reconfirming the plan to complete the remaining procurement worth US$78 million by September 2013 and December 2013 as per the agreements of the Fourth Implementation Support mission, and to ensure there is no slippage from the procurement schedule agreed as per the revised procurement plan; (d) agreeing on the schedule and processes of preparation and adoption of Integrated Coastal Zone Management Plans; (e) assessing the status of actions agreed during the Fourth Implementation Support Mission, January-February 2013; (f) reviewing fulfillment of the covenants applicable to implementation of the Project, including legal covenants; (g) discussing and agreeing on any changes, if required, on the scope, design and components of the Project; (h) reviewing the operation of financial management system, procurement management system including dissemination of procurement related information, environmental and social impact management processes, grievance redress processes, and the roll-out of the communication strategy and plans; (i) agreeing on the scope, processes and schedule of independent evaluation of the Project; and (j) estimating the savings in credit amount, if any. 3. During the mission, discussions were held with the National Project Director and the staff of SICOM, State Project Directors and the staff of the State Project Management Units (SPMUs) in Gujarat, Odisha and West Bengal, all the Priority Investment Executing Agencies (PEAs) involved in implementation of the Project in the National Components and in the Project States. The mission had wrap-up meetings with the Secretary, Ministry of Environment and Forests, Government of India (MoEF) on July 17, 2013; the Development Commissioner and Principal Secretary (Finance) and the Additional Chief Secretary (Environment), Government of Odisha on May 29, 2013; Additional Chief Secretary (Environment), Government of West Bengal on May 31, 2013; and the Additional Chief Secretary (Forests and Environment), Government of Gujarat on June 05, 2013. The list of officials and prominent stakeholders met during the mission is presented in Annex 1. 1 The World Bank team consisted of A S Ramakrishna (Senior Environmental Specialist and Co-Task Team Leader), Parthapriya Ghosh (Senior Social Development Specialist), Thomas Kwasi Siaw Anang (Procurement Specialist), S. Krishnamurthy (Senior Financial Management Specialist), Surbhi Goyal (Energy Specialist), Dhruba Purkayastha (Senior Operations Officer, CSAIC), Sanjay Gupta (Senior Communications Specialist), Sujaya Kalainesan (Environment Specialist), Mehul Jain (Environmental Analyst), Om Prakash (Consultant, Procurement Specialist), Moushumi Chatterjee (Consultant, Museologist), Nidhi Batra (Consultant, Urban Designer),Valerie Marie Helene Layrol (Senior Operations Officer), Peter Kristiansen (Lead Environmental Specialist), Pawan G. Patil (Senior Economist), Genevieve Maria Dutta (Program Assistant ), Roshni Sarah John (Program Assistant) and Tapas Paul (Senior Environmental Specialist and Task Team Leader). 2 Given that improved disbursement since Quarter 2 of FY13 is yet to bridge the disbursement lag caused by slow implementation in the past.
133
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INDIA: Integrated Coastal Zone Management Project Mid-Term Review Mission: May 27 – June 28, 2013
Aide Memoire
A. Introduction, Objectives, Acknowledgements and Schedule
1. The Mid-Term Review mission of this project was undertaken during May 27 – June 28, 2013. During the site
visits and discussions, the World Bank team1 was joined by officials and staff of the SICOM (the national
project management unit or NPMU) and the State Project Management Units from Gujarat, Odisha and West
Bengal. This aide memoire also summarizes findings of the various technical discussions and field visits of
the Bank task team during April - May 2013.
2. Objectives of the mission included: (a) reviewing the overall progress of project implementation; (b) in light
of the slow disbursement record of the past, agreeing on clear estimates of disbursement, and plans to further
speed up disbursement2 in the Project; (c) reconfirming the plan to complete the remaining procurement worth
US$78 million by September 2013 and December 2013 as per the agreements of the Fourth Implementation
Support mission, and to ensure there is no slippage from the procurement schedule agreed as per the revised
procurement plan; (d) agreeing on the schedule and processes of preparation and adoption of Integrated
Coastal Zone Management Plans; (e) assessing the status of actions agreed during the Fourth Implementation
Support Mission, January-February 2013; (f) reviewing fulfillment of the covenants applicable to
implementation of the Project, including legal covenants; (g) discussing and agreeing on any changes, if
required, on the scope, design and components of the Project; (h) reviewing the operation of financial
management system, procurement management system including dissemination of procurement related
information, environmental and social impact management processes, grievance redress processes, and the
roll-out of the communication strategy and plans; (i) agreeing on the scope, processes and schedule of
independent evaluation of the Project; and (j) estimating the savings in credit amount, if any.
3. During the mission, discussions were held with the National Project Director and the staff of SICOM, State
Project Directors and the staff of the State Project Management Units (SPMUs) in Gujarat, Odisha and West
Bengal, all the Priority Investment Executing Agencies (PEAs) involved in implementation of the Project in
the National Components and in the Project States. The mission had wrap-up meetings with the Secretary,
Ministry of Environment and Forests, Government of India (MoEF) on July 17, 2013; the Development
Commissioner and Principal Secretary (Finance) and the Additional Chief Secretary (Environment),
Government of Odisha on May 29, 2013; Additional Chief Secretary (Environment), Government of West
Bengal on May 31, 2013; and the Additional Chief Secretary (Forests and Environment), Government of
Gujarat on June 05, 2013. The list of officials and prominent stakeholders met during the mission is presented
in Annex 1.
1 The World Bank team consisted of A S Ramakrishna (Senior Environmental Specialist and Co-Task Team Leader), Parthapriya
Ghosh (Senior Social Development Specialist), Thomas Kwasi Siaw Anang (Procurement Specialist), S. Krishnamurthy (Senior
22. Dr. N.C. Biswal, Fishery Specialist, ICZMP, Odisha
23. Dr. S.S. Pati, STA, OSPCB
24. Ms Manaswini Mishra, Documentation Officer, ICZMP, Odisha
25. Mr. Biswajit Sahoo, Communication Officer, ICZMP, Odisha
26. Mr. Binayak Padhy, MIS Expert, ICZMP, Odisha
27. Ms Swapnadatta Mohanty, Architect, M/s. Nesters
28. Mr. Narayan Tripathy, Architect, M/s. Nesters
29. Mr.Deepak Panda, Architects’ Studio
Government of West Bengal and Stakeholders in West Bengal 1. Mr. Trilochan Singh, Additional Chief Secretary, Environment Department
2. Dr. Subrat Mukherjee, State Project Director
3. Mr. Soumen Pal, Digha Sankarpur Development Authority
4. Mr. A.K.Ghosh, WBSEDCL
5. Mr. B. Chakraborti, WBSEDCL
6. Mr. Chayan Sur, SPMU
7. Mr. Selvin, SPMU
8. Dr. Maitree Bhattacharyya, Associate Professor & Nodal Officer, Kolkata University
9. Dr. Prasanna Yennawar, MARL, ZSI, Digha
10. Dr. Anil Mahapatra, Marine Aquarium & Regional Centre, Digha, Zoological Survey of India
11. Mr. N. Sanjeev Kumar, Public Health Engineering Directorate
12. Mr. Subir Kumar Ghosh, Public Health Engineering Directorate
13. Mr. D.J.Chakraborty, Chief Engineer, Sunderban Development Board
14. Mr. Amit Choudhury, Joint Secretary, Department of Disaster Management
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 1 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
25
15. Ms. Arpita Chakraborty, Project Scientist, Kolkata University
16. Mr. Pijush Basak, Project Scientist, Kolkata University
17. Mr. Arindam Mondal, Project Scientist, Kolkata University
18. Mr. Amit Bera, Project Scientist, Kolkata University
19. Mr. D.K.Bhagat, Manager, FQA, WBSEDCL
20. Dr. Dipankar Roy, Tagore Society for Rural Development
21. Mr. Alak Haldar, Chief Administrative Officer, IESWM
22. Mr. Anil Kumar Mondal, Tagore Society for Rural Development
23. Mr. P.K.Pal, West Bengal Forest Department, Purba Medinipur Forest Division
Annex 2 Results Framework: Update at MTR
26
1. Following is an update on the current progress, as per information available by May 2013, with respect to the (i) Project Outcome Indicators, and (ii)
Intermediate Outcome Indicators. Note that an independent evaluation report is not yet available; and the current progress is based on monitoring reports from
the implementing agencies. Summary of the update is reflected in Section C, paragraphs 4-15 of the Aide Memoire.
2. Most of the indicators, as per the project’s result framework are composite indicators. Therefore, progress is to be counted when all parts of the composite
indicators are completed. As an example, for Outcome Indicator 3 (see below), even if a pilot activity is completed, progress will be counted if such activity is
completed demonstrating cross-sectoral and spatial integration. Partial completion is explained as “remarks”.
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
Ov
era
ll P
roje
ct O
utc
om
e In
dic
ato
rs
1. Existence of an appropriate national
institutional structure for guiding and
coordinating implementation of ICZM
approaches5
Not
Applicable
- - 1 1 1 1 NCZMA is established and functioning. SCZMAs
are functioning in all states. NCSCM is established
and functioning. CZM Board proposed by MOEF
was not approved by the GOI, and the related
functions remains with MOEF (which is a CRZ
Division working with SICOM and NCSCM).
2. “Knowledge Benchmarks” are shown
to be of high value to end users of
knowledge services (provided by the
National Center for Sustainable Coastal
Management and related network)6
Baseline to
be
established
in YR1
- 2 - 6 10 2 Baseline yet to be defined and developed. Based on
tentative benchmarks (as per PAD), improvements
are apparent in the following: (i) publications in peer
reviewed journals, (ii) trained and qualified
practitioners, (iii) number of reports from monitoring
and evaluation coastal zone management, and best
practice reports, (iv) national policy-making based on
in-country knowledge products (shoreline change
assessment). As end-user satisfaction survey results
are not available; progress is counted at 50% of
above.
5 A series of Institutional Benchmarks (IB) was defined at appraisal (listed in the Annex 3A of Project Appraisal Document); but to be refined by the evaluation consultants.
6 Ten Knowledge Benchmarks (KB) were to be identified and baseline developed in Year 1 by the evaluation consultants. Tentative methods of measurement were listed in
the Annex 3B of Project Appraisal Document.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
27
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
3. Number of pilot ICZM activities
demonstrating cross-sectoral and spatial
integration completed (cumulative)
0 - 0 2 5 8 2 Of the three near completed activities: (i) mangrove
plantation in Gujarat in the Mari National Park and
the Kachchh Forest Circle, (ii) mangrove plantation
in Odisha in the Bhitarkanika range, and (iii) the
cyclone shelters in Odisha – only the mangrove
plantation works have the scale to demonstrate
spatial planning and substantial inter-agency
coordination.
4. Number of other ICZM Plans initiated
to replicate the lessons learnt
(cumulative)
Not
Applicable
- - 1 2 3 2 MOEF has initiated preparation of ICZM Plans
(called Integrated Island Development Plans) for (i)
all of the Lakshadweep Islands – where consultants
already completed the first set of deliverables, and
(ii) all 38 inhabited islands of the Andaman and
Nicobar Islands – where NCSCM has started the
required initial surveys. All plans are being prepared
using the ICZM Planning Guidelines. Procurement of
consultants is yet to take place in Tamil Nadu and
Puduchchery – therefore, these are not counted.
Na
tio
na
l C
om
po
nen
t 1. Institutional development plan for
MoEF for coordination and
implementation of ICZM approaches
prepared and approved
Not
Applicable
1 - - - 1 Although a plan was prepared and approved (SICOM
and NCSCM were established as part of that plan), it
requires augmentation to streamline CRZ functions
of MoEF with mandates of SICOM and NCSCM.
2. Percentage of staffing at MoEF
completed as per institutional
development plan7
10 20 40 70 75 80 71 SICOM appointed 12 professionals (of the target of
18) of whom 4 positions are vacant due to staff
turnover. NCSCM has now 37 staff (of 45planned).
Together 45 out of 63 planned staff is in place.
7 MoEF staffing indicators were targeted to a maximum of 80 percent to accommodate potential vacancies in existing or new posts. In initial years targets were considerably
lower (20 percent and 40 percent) to reflect likely existence of an unfilled staffing structure as qualified people are recruited or trained using standard Government
procedures.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
28
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
3. Percentage of planned funds
disbursed for planned ICZM knowledge
activities by the National Center for
Sustainable Coastal Management
Not
Applicable8
10 20 50 80 100 19 NCSCM was expected to spend INR 35.5 crore in
Year 3, revised later to INR 19.1 crore as per the
annual plan. The actual expenditure in Year 3 is IN
6.81 crore (19% of original target and 35% of revised
target).
4. Cumulative percentage planned funds
utilized as per the national level training
plan
Not
Applicable
10 40 70 90 100 23 Actual cumulative expenditure for implementing the
national training plan was INR236 lakh against a
planned project expenditure of INR 1000 lakh. This
estimate does not cover additional expenditure on
regular workshops, and work of the NCSCM.
5. Kilometer of mainland coastline for
which coastal sediment cell, hazard line
and ecologically sensitive areas are
mapped and delineated9
0 100 1000 2500 5500 - 2145
(based on
composite
per cent
completion)
0
(absolute
finished
output)
Progress of mapping of (i) sediment cell is 100%, (ii)
ecologically sensitive areas is 0%, (iii) hazard line is
56% - consisting of aerial photography (100%),
photogrammetry (2%), flood line mapping (100%),
and erosion mapping (25% considering the
completion of such mapping at a scale of 1;50,000).
Overall progress of mapping, as average is 52%.
Delineation on ground is yet to start, so only 75% of
mapping is considered the total composite
achievement. In absolute terms, not a single stretch of
coast is there where all three mapping (sediment cell,
hazard line, ESA) are complete.
8 National Institute Indicators were targeted for 80 percent just after mid-project. An initial target of 10 percent in Year 1 reflected an expectation that initiation of
knowledge activities (consequent to rapid recruitment and mobilization) was possible.
9 Definitions of Hazard Line and Ecologically Sensitive Areas (ESAs) were as defined through project activities in Component One. PEA is obliged to provide 100 km of
initial mapping of hazard line as a key deliverable for MoEF review. Subsequent targets in effect reflected three pilot states were mapped by project mid-term and all country
mapped by year 4. The demarcation on ground will continue and be completed by the end of the Project.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
29
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
Gu
jara
t S
tate
Co
mp
on
ent
1. ICZM plan for Gulf of Kachchh
prepared using the designed
participatory process, and approved
0
-
-
-
1
-
0
Plan preparation process has started. ICZM planning
guidelines are available now. Support consultants are
being procured (with specific ToRs).
2. Percentage planned funds disbursed
for implementation of the Gujarat state
ICZM capacity building plan
Not
Applicable
30 50 75 80 90 65 State capacity building activities progressing well.
3. Cumulative number of pilot
investments planned, implemented as
per the planned ICZM approach, and
efficiently functioning (7 investments)
0 - 0 2 3 5 1 Mangrove plantation in the Marine National Park and
Kachchh Forest Circle is complete. Livelihood
improvement at more than 150 villages; and
sewerage at Jamnagar progressing well.
4. Stakeholder workshops organized to
agree on the incorporation of lessons
learnt from evaluation of
implementation of the pilot investments
Not
Applicable
- 1 2 3 4 2 Altogether 11 national and state level workshops
organized. However, only 2 of these covered lessons
learnt and implementation of coastal zone
conservation agenda.
Od
ish
a S
tate
Co
mp
on
ent
1. ICZM plan for Paradip-Dhamra and
Gopalpur-Chilika prepared using the
designed participatory process, and
approved
0
-
-
-
1
-
0
Plan preparation process has started. Detailed scope
of the shoreline management plan agreed. As base
data, regional coastal process study completed.
2. Percentage planned funds disbursed
for implementation of the Orissa state
ICZM capacity building plan
Not
Applicable
30 50 75 80 90 90 Of the planned expenditure of INR 83.05lakhs, actual
expenditure has been INR 65.47lakhs and an
additional INR 9.42 lakh from ICZM sub-head.
3. Cumulative number of pilot
investments planned, implemented as
per the planned ICZM approach, and
efficiently functioning (9 investments)
0 - 0 2 4 6 1 Other than mangrove plantation in Bhitarkanika, the
cyclone shelters are substantially completed although
communities have not taken over the assets created.
Three other pilot investments (fisheries-based
livelihood, shoreline protection at village Pentha,
conservation of heritage properties) progressing well.
4. Stakeholder workshops organized to
agree on the incorporation of lessons
learnt from evaluation of
implementation of the pilot investments
Not
Applicable
- 1 2 3 4 2 Altogether 9 state and national level workshops were
organized. Two were for investment planning and
implementation; one for ICZM planning, and one for
discussing shoreline management plan. However, in
absence of lessons learnt from pilot investments, only
50% is counted.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
30
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
Wes
t B
eng
al
Sta
te C
om
po
nen
t
1. ICZM plan for the West Bengal Coast
prepared using the designed
participatory process, and approved
0
-
-
-
1
-
0
Plan preparation process yet to start. Slower than
expected progress in the last 6 months.
2. Percentage planned funds disbursed
for implementation of the West Bengal
state ICZM capacity building plan
Not
Applicable
30 50 75 80 90 27 Progress is very slow. Further deceleration was
apparent in the last 6 months. There is a need to
revise the State capacity building plan.
3. Cumulative number of pilot
investments planned, implemented as
per the planned ICZM approach, and
efficiently functioning (9 investments)
0 - 0 2 4 6 0 None completed, although the electricity distribution
pilot in Sagar Island is progressing well.
4. Stakeholder workshops organized to
agree on the incorporation of lessons
learnt from evaluation of
implementation of the pilot investments
Not
Applicable
- 1 2 3 4 3 Although one national level and two state level
workshops were organized earlier, no stakeholder
workshop could be organized in 2013 as the progress
of implementation of the pilot investments is slow,
and no clear lesson is available.
Annex 3
Governance & Accountability Action Plan: Update at MTR
31
1. The following is an update on the status of implementation of the Governance and Accountability Action Plan (GAAP) for the Project. Overall, the
implementation of the GAAP has been adequate.
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
1. Implementation arrangements
Lack of clarity
on roles and
responsibilities
between NPMU
and SPMUs
leading to
problems of
coordination and
failure to meet
an ‘integrated’
approach to
coastal zone
management
NPMU serves as the coordinating body between
different SPMUs.
NPMU NPMU already
functional
Monitor regularly approval of
annual action plans, budgets,
and advance fund flow from
NPMU to SPMU
Fully implemented. Annual plans,
budgets and fund flow are monitored
regularly. Roles and responsibilities of NPMU and SPMUs
are described in respective MoA, and also
described in the PIP
NPMU/
SPMUs
MOUs developed and
signed
NPMU monitors and evaluates (M&E)
intermediate outputs of SPMUs each year;
findings are used to reallocate state funding from
non-performing to performing states
NPMU M&E findings on
intermediate outputs of
SPMUs made available and
used for budget reallocation
Fully implemented through monitoring
of the budget and usage. Generally, such
monitoring is done every quarter.
NPMU develops an overall project report, states
prepare state project reports; PIP links all
activities and outcomes across states into an
integrated project implementation plan; PIP also
specifies agreements on tasks to be achieved,
timeframe for achieving them and roles and
responsibilities of each state
NPMU PIP and national and
state reports prepared
with details on roles
and responsibilities,
timeframe for each
sub-project
-
Lack of clarity
on roles and
responsibilities
between
SPMUs, PEAs
and institutions
other than the
PEAs (state
departments of
planning,
municipal
offices and other
local bodies).
SPMUs serve as coordinating bodies between
PEAs and other state departments (municipalities,
gram panchayats and other local bodies)
SPMUs SPMUs created; MoA
and bylaws prepared
-
MOUs are put in place between SPMUs and PEAs
for efficient implementation
SPMUs/PEAs MOUs developed and signed Fully implemented. No exception. All
PEAs signed the MOU as the first step
of implementation.
SPMUs monitor and evaluate (M&E) intermediate
outputs of PEAs each year; findings are used to
reallocate funding from non-performing sub-
projects to performing sub-projects
SPMUs M&E findings on
intermediate outputs of PEAs
available, used for budget
reallocation
Fully implemented. Monitoring results
are available for each PEA; and the
annual plan is based on such monitoring
results.
M&E findings feed into corrective measures that
are re-evaluated for at least the second, third and
fourth year of the project
SPMUs Key monitoring
indicators, institutional
responsibilities
identified and agreed
Corrective measures
undertaken and re-evaluated
for four years into the project
Fully implemented. The State Steering
Committees have considered corrective
measures, at least once per year.
Consultations are held with all PEAs and other
local institutions while preparing ICZMPs
SPMUs Consultations held,
documented and disclosed on
project website(s)
Not yet due. However, consultations are
planned, so is disclosure.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
32
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
SPMU develops a state project report, PEAs
prepare DPRs for their respective activity; State
project report and PIP link all activities and
outcomes across states into an integrated project
implementation plan; PIP also specifies
agreements on tasks to be achieved, timeframe for
achieving them and roles and responsibilities of
each PEA.
SPMUs PIP, state reports and
the DPRs prepared
with details on roles
and responsibilities,
timeframe for each
sub-project, etc.
-
SPMUs prepare PERT charts mapping progress
on processes and outcomes across PEAs
SPMUs PERT charts prepared
by SPMUs
-
Coordination between SPMUs, PEAs and other
state departments is institutionalized through a
Steering Committee in each state; committee
includes representatives from various PEAs who
take up issues related to coordination between
different departments and address them.
SPMUs Steering Committees
formed
Steering Committees meet at
least once in three months
Implemented partially (or as best as
possible). Given that Steering
Committees consist of very high ranking
officials, meeting more than one or two
in a year is not possible.
NPMU sponsors specific studies on sub-projects;
SPMUs agree to take corrective measures based
on study findings
NPMU Studies commissioned; results
documented and corrective
actions undertaken by SPMUs
Fully implemented, as per the evaluation
studies undertaken (by NPMU and
SPMUs). Bureaucratic
hurdles delay
the project
Societies are set up at the national and state levels
to facilitate transfer of funds and overall
administration of the project
NPMU/
SPMUs
Societies established
and operationalized
Effective functioning of
societies to be monitored
Fully implemented. Effective
functioning of SICOM and the State
societies are monitored regularly by the
respective governing councils. Powers, roles and responsibilities of societies are
adequately described in PIP/PM/FM/MoUs
NPMU/
SPMUs
PIP/PM//FM/MoUs
discuss power and
roles of societies
Effective functioning of
societies to be monitored
Fully implemented. As above.
Efficiency and effectiveness of fund flow is
reviewed by project management team during
supervisions
NPMU/
SPMUs
Supervision missions (World
Bank) review fund flow;
observations noted in aide-
memoire
Fully implemented. World Bank team
reviewing efficiency and effectiveness
of fund flow; and observations e noted
in aide memoire. Low
implementation
capacity of staff
Training plans/programs are developed for
building capacity of staff in specific technical
areas
SPMUs Training and capacity
building plans
developed
Regular monitoring of the
implementation of these plans
Fully implemented. Regularly
monitored. Additional training provided
as required to staff. HR constraints
(delays in
recruitment,
induction and
placement of
staff; pressures
and interference
in appointments)
Staffing plan is developed for systematic and
timely recruitment of staff (both full-time and
part time); plan is agreed upon before appraisal;
key people are recruited before negotiations
NPMU/
SPMUs
Staffing plan
developed and agreed
upon before appraisal
Monitoring availability and
continuity of key staff
Fully implemented. Regularly
monitored.
Selection and appointment process is made
transparent through development of a
comprehensive HR management manual (this is
already part of society rules)
NPMU/
SPMUs
PIP covers process of
transparent and
accountable
recruitment of both
-
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
33
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
full-time and part-time
staff; their job
description;
compensation offered;
contract policy;
training and capacity
building systems; and
sample contracts
All selections and appointments are disclosed on
project website(s)
NPMU/
SPMUs
Project website(s)
created
Project websites give details
on all recent selections/
appointments
Fully implemented. No exception.
Induction and placement plans are developed for
immediate establishment of project offices
NPMU/
SPMUs
Project offices already
established. PD to be
appointed by
Negotiation
Monitoring availability and
continuity of key staff
Fully implemented. However, this has
not helped the issue of high turnover of
staff.
For specific high turnover posts, time-based
consultancy contracts are used
NPMU/
SPMUs
Contracts in place for
high turnover posts
Time based consultancy
clause ensured in contracts for
high turnover posts
Fully implemented. For all identified
high turnover positions, time-based firm
consultancy is used. Poor operations
and maintenance
of assets
proposed as
pilot
investments
Each DPR includes an O&M plan; cost estimates
include O&M resources
SPMUs DPRs include O&M
plans; cost estimates
factor in O&M
resources
-
State governments assume full financing for 100
percent O&M after installation; resources are
allocated for community maintenance fund; where
public assets are transferred to CBOs on
performance based renewable maintenance
contracts, CBO members are trained on O&M.
SPMUs State governments
allocate resources to
bear post -installation
O&M costs; agree to
do so in the legal
document
Monitoring O&M
performance of completed
facilities.
Not yet due. However, this will be duly
monitored when facilities and assets are
completed.
For community level assets to be created,
resources allocated in DPRs for maintenance fund
SPMUs Resources allocated
for O&M in DPR
Regular monitoring of
creation and sufficiency of
maintenance funds created.
Fully implemented. This is part of all
community contract documents signed
with community groups. Some public assets are transferred to CBOs or
panchayats on maintenance contracts, renewable
at performance against standards
SPMUs CBOs formed for O&M;
performance-based O&M
contracts in place for CBOs
Fully implemented. This is part of all
relevant community contract documents.
Training and capacity building for O&M is
undertaken for CBO members
SPMUs Capacity building of CBOs
undertaken
Fully implemented. The capacity
building activities had been excellent. Site selection for
ICZMPs
influenced by
elites and vested
interests
The sites for ICZMPs have already been agreed
upon at the PCN stage. Boundaries for
investments will be determined on a scientific
basis (coastal sediment + panchayats through
which hazard line passes)
SPMU None Coordinate with completion
of the hazard line and ESA
mapping.
Fully implemented. Plan boundaries for
ICZM plans will be determined by
hazard line, ESA maps, and sediment
cells.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
34
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Site selection for
pilot
investments
influenced by
elites and vested
interests
Pre-determined criteria (specified in PIP) are used
to select sites
NPMU/
SPMUs
Site-selection criteria
specified in PIP
-
Criteria for selection are publicized at appropriate
levels (gram panchayat samitis or at the block
level)
SPMUs Selection criteria advertised at
GP using appropriate/
vernacular media
Fully implemented. Also disclosed at
websites.
Changes in site selection criteria are endorsed by
steering committees
SPMUs Minutes of steering committee
recorded, noting endorsement
of changes to criteria
Fully implemented. All minutes are
recorded and disclosed. No change has
taken place yet. Changes to site-selection criteria are re-publicized
at appropriate levels (gram panchayat samitis or
at the block level)
SPMUs New criteria advertised at GP
using locally appropriate,
vernacular media
Implemented. No such case has been
found yet.
2. Transparency and accountability (civic oversight)
Lack of citizen
voice in
formulation of
ICZMPs
TORs for ICZM Plans include (a) stakeholder
analysis; and (b) results from consultations (at
least 5-6 rounds) with each stakeholder group
SPMUs Several stakeholder
consultations
organized at the design
stage
-
ICZMPs are endorsed by the respective Gram
Sabhas (where relevant)
SPMUs Endorsements received from
Gramsabhas (where relevant)
Not yet due. Only after draft ICZM plan
is available (in Year 4 or 5). All consultations/endorsements, along with
actions taken or proposed, are documented,
reported and disclosed in local vernacular media
at relevant levels (village/town/block/district)
SPMUs Results from
consultations/endorsement
documented and publicly
disseminated
Not yet due. Only after draft ICZM plan
is available (in Year 4 or 5).
Lack of citizen
voice in
implementing
pilot
investments
Local stakeholders (communities, civil society
etc) and are consulted to acquire their informed
consent while preparing and implementing pilot
investment
SPMUs Several stakeholder
consultations organized at the
design and implementation
stage
Fully implemented. Each pilot activity
continues to engage in stakeholder
consultations.
All consultations are documented, reported and
disclosed with actions taken or proposed in local
vernacular media as relevant at state/district level
SPMUs Results from consultations
documented and disclosed
publicly
Fully implemented. All consultation
records are disclosed publicly.
Community based organizations (CBOs) are
formed for implementing sub-projects (as and
where applicable)
SPMUs CBOs formed for
implementation (as and where
applicable)
Fully implemented. CBOs formed and
are part of implementation wherever
possible. No work possible by CBOs is
executed by contracts. Quarterly updates are provided on progress of
pilot investments in local newspapers and
websites
SPMUs Quarterly updates published
in local newspapers/other
media
Partially implemented. Quarterly
updates are prepared and disclosed. But
not in newspapers due to the high cost of
such publication, which is not seen
rational. As such, MTR team agreed that
newspapers could be replaced by use of
(i) websites and (ii) village billboards.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
35
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Cooption of
project benefits
by local elites
List of beneficiaries is developed as per criteria
mentioned in the PIP/COM
SPMUs Beneficiary selection
criteria specified in
PIP
-
Draft beneficiary lists are reviewed and monitored
by GPs/CBOs at the local level
SPMUs Lists displayed at GPs Fully implemented. All lists of
beneficiaries displayed at village level. List of beneficiaries is finalized following
endorsement by the Gram Sabha and is signed by
project officer
SPMUs Final list of beneficiaries
endorsed by the Gram Sabha
Fully implemented. All lists of
beneficiaries endorsed by village
panchayat or Gram Sabha. Final list of beneficiaries (signed by project
officer) is displayed on project websites and also
at all concerned gram panchayats and is
maintained/replaced every 3 months for the entire
duration of the project
SPMUs Final list of beneficiaries
displayed on project websites
and at GPs throughout the
duration of the project
Fully implemented. All lists of
beneficiaries displayed at village level,
and also available at the project’s
websites.
Inadequate
disclosure
measures
An independent website is being designed for the
project to disseminate information. The project
will also be subject to all provisions outlined in
the RTI Act.
Websites designed Websites functioning as
intended. Monitor compliance
to RTI Act
Fully implemented. Websites
functioning adequately. RTI compliance
is being monitored regularly.
Project communication strategy is
institutionalized
NPMU/
SPMUs
Communication
strategy partially
developed
Communication plan
implemented
Partly or fully implemented, depending
on the progress of work.
Project information officers (PIOs) are designated
at all levels (as mandated under the RTI Act) and
trained
NPMU/
SPMUs
PIOs appointed PIOs trained Fully implemented. All PIOs have been
trained.
Locally appropriate awareness building and
disclosure processes like bulletin boards, local
information nodes and translation of project
materials in local vernaculars are planned and
elaborated in the Communication Plan
SPMUs Communication plan
prepared
Communication plan
implemented using locally
appropriate methods
Fully implemented. Communication
plan is implemented in all 3 project
states using locally appropriate methods
(and tools such as fair, folk music,
theatre, other symbols). Disclosure and accountability at the community
level is ensured through other tools such as social
audits (facilitated by M&E consultants); pre and
post project indicators (e.g. satellite images of
mangrove sites pre and post plantation; mid-term
and end-term project evaluation)
NPMU/
SPMUs
M&E done through third party
consultants; social audits,
regular M&E of the project;
corrective measures
undertaken by NPMU/SPMUs
Fully implemented, except that a third-
party evaluation has not yet taken place
(and is expected only by end of this
year). Social audits, financial audits and
other monitoring is implemented
satisfactorily. Poor monitoring
of project
progress
Processes are concurrently monitored by project
officials (e.g. a separate finance person in the
field) and key experts as and when required (i.e.
process monitoring is institutionalized)
SPMUs Process monitoring system
developed and operationalized
Fully implemented. As a proposed
enhancement, a web-based real time
monitoring system is being developed.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
36
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Technical monitoring: Work standards are
detailed; quality assurance consultants and
auditors engaged, as required:
QA Consultants (for large contracts)
M&E and Social Audit; Environment Audit;
Action taken reports – periodic review included in
QPRs, Annual ATR – submitted for review of
steering committee along with clearance of AAP
NPMU/
SPMUs
These monitoring,
M&E, Quality
Assurance, Social
Audit arrangements
agreed; reflected in
project budget.
Quality assurance consultants
and auditors appointed; M&E
consultant reports submitted;
findings reflected in quarterly
progress reports and annual
ATRs submitted
Nearly fully implemented. Quality
assurance consultants and auditors have
been appointed. Monitoring reports
submitted and findings are reflected in
quarterly progress reports and ATRs.
But appointment of evaluation
consultants (part of the original M&E
consultants) has been delayed. Independent ‘community relation’ monitoring:
Independent consultants from civil society are
appointed by SPMUs. Appointed consultants
specialize in the field of social audit or
community participation, and monitor project
processes on a day-to-day basis and whether they
include/address community concerns
SPMUs These are agreed and
reflected in project
budget.
Social audit and community
relations’ consultants
appointed; findings reflected
in quarterly progress reports
and annual ATRs
Fully implemented. Social audit
committees and community relations’
professionals have been appointed. The
field level findings are reflected in
quarterly progress reports and ATRs, as
well as reflected in the implementation
of the project.
3. Grievance redress and dispute resolution
Weak grievance
and complaint
handling system
Grievance redress systems are established both at
the NPMU and SPMU level
NPMU/
SPMUs Grievance redress
system agreed
Grievance redress system
operationalized
Fully implemented, since the start of
implementation. Procedures for users’ access to register complaints
at national/state levels through various mediums
such as a dedicated, toll free phone, web based
complaints and written complaints -- are
published and notified
NPMU/
SPMUs Dedicated toll-free telephone
line installed; complaints
page in website functioning.
Fully implemented. Dedicated toll-free
telephone lines were installed from the
start of the implementation period. The
complaints pages in the project websites
are functioning. One dedicated staff is appointed in each grievance
redress cell to register complaints; if absent
responsibilities are undertaken by another staff
NPMU/
SPMUs Staff appointed and/or
designated for registering
complaints
Fully implemented. Staffs of the
communication cell have dedicated
responsibility for registering complaints. A time bound system is established for grievance
redress – complaints within 10 days; finalize
meeting with relevant project staff within 15 days
NPMU/
SPMUs Grievance redress
system agreed
Monitor time taken for
addressing grievances
Fully implemented. The project is
complying (and monitoring) with the
timelines for addressing grievance. Open days are organized for the public at the
NPMU/SPMU level on a fixed date of each month
(say first Tuesday of each month)
NPMU/
SPMUs Open days organized every
month.
Implemented. This was announced.
However, given the low number of
grievances, meetings are seldom held. Regular progress reviews are conducted during
M&E/supervision missions (reviews cover how
complaints have been handled and what actions
have been taken); action taken reports are filed as
part of QPRs
NPMU/
SPMUs M&E report/QPRs contain a
section on number of
complaints received; their
nature; and actions taken to
redress
Fully implemented. QPRs and
monitoring reports have reported on this.
However, given the low number of
grievances, this is not yet a major
portion of the reports. Documentation division commissions a
computerized database on complaint received and
action taken
NPMU/
SPMUs Computerized system for
database functional
Implemented. Odisha uses software
based system; others use standard
databases. Possible now to integrate
with upcoming real-time monitoring.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
37
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
All guidelines and documents including bidding
instructions to include details of complaint
management systems
NPMU/
SPMUs
Templates for bidding
instructions include details on
complaint management
Fully implemented. Also all project
websites have specific pages/sections for
procurement related grievances.
4. Procurement Low
procurement
capacity
Project provides for dedicated procurement
consultant at the central and state level to deal
with procurement
NPMU/
SPMUs Procurement
consultant hired
-
Training is provided to all project procurement
staff on World Bank procurement procedures
NPMU/
SPMUs Training of 5-8 days duration
completed
Fully implemented. In fact, the training
had exceeded the 5-8 days target. Inconsistent
procurement
procedures
A Procurement manual is developed that meets
Bank requirements, with standard bidding
documents, evaluation templates etc. to be used
across the project
NPMU Procurement manual
developed
Manual updated and modified,
as needed
Fully implemented. Procurement manual
adopted in 2010 is being used. A
revision is expected now reflecting
agreement on using the January 2011
Bank procurement guidelines. Appropriate thresholds are agreed with Project for
various methods to be used
NPMU/
SPMUs Throughout the project Fully implemented. Appropriate
thresholds are being agreed with Bank.
Internal procurement is reviewed by the
consultant /Procurement specialist and Bank prior
review
NPMU/
SPMU Throughout the project Fully implemented. Internal
procurement is reviewed by independent
auditors; Bank prior review, and Bank
organized post reviews.
Lack of
transparency in
procurement
decisions
Record keeping is made mandatory through
maintaining data and records for all contracts at
state and district level (including thorough
computerization of procurement data).
SPMUs Throughout the project Fully implemented. Record keeping is
adequate. Weakness in record keeping is
being monitored by internal audit, and
inadequacies continuously addressed.
All tender notices, bid documents, status of
contracts, are disclosed on the project website and
local print media at the national and state levels,
every quarter
NPMU/
SPMUs
Tenders and award notices
published in local print media
and project website every
quarter
Fully implemented. Tenders are
published in local print media as per
Procurement Manual, and award notices
on the project websites (no exception). Lists of contracts, procurement plan, EOI , RFP,
Bid documents etc. are compiled and made
available on the project website
Throughout the project Fully implemented. These are all
available on the project websites.
Social oversight is built in through requirement of
approval of all micro plans by and suo moto
disclosure of contract award data and material
procurement data, including cost of procurement,
and labor employment at the place of work
SPMUs Social audits are organized
throughout the project;
SPMUs use findings for
corrective measures.
Fully implemented. Social audits are
being organized in all community
procurements. Findings of social audit,
if any, are used for corrective measures.
All suo moto disclosure taking place. To ensure reasonable price and support
community level procurement, SPMUs undertake
periodic market surveys and provide standard
specifications and indicative price ranges for the
common user items to be purchased by the
SPMUs Project cost estimates
are based on current
market price
Schedule of rates updated and
finalized once every year
Not implemented fully. Although the
NPMU and SPMUs are trying to use
current market price for cost estimates,
this has proved difficult. The schedule
rates are not within the jurisdiction of
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
38
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
community for reference. the SPMU/NPMU and the PEAs, and
cannot be revised by them. Wherever
states are revising the schedule of rates,
the revised schedule is used. Bank has
encouraged the NPMU/SPMUs to have
alternative ways of estimating current
market price (to avoid complication due
to high bid price variation in accepting
bids), but SPMUs/NPMU had limited
success in this. Therefore, many bid
evaluation reports are taking longer than
expected to be accepted by respective
governments, before any such contract
award can take place. Poor quality of
physical assets
constructed
Regular supervision by PEAs / SPMUs. Project
provides for third party quality assurance, where
required
SPMUs /
PEAs
Arrangements agreed,
and reflected in project
budget
Continuity of PEA
supervision and third party
audits, as relevant
Fully implemented. Project provided for
third party quality assurance, in all cases
where required. Post review and verification of physical assets is
done by internal auditors
Internal quality audits
organized every year
Fully implemented. Post review and
verification of physical assets is done by
internal auditors. Asset register is
maintained and monitored.
5. Financial Management
Fund flow and
disbursement
The project will avail funds through budget
releases which will be reimbursed by the Bank on
the basis of quarterly IUFRs. Subsequent
disbursement by Bank adjust for disallowances, if
any, by independent third-party audit.
Bank/ GoI/
NPMU
Fund flow
arrangements finalized
Regular internal and
independent third party audit
conducted
Fully implemented. Internal and external
audits (both by independent third-party
qualified audit firms) being conducted
regularly. All audit reports had been
submitted on time. Weak FM
capacity
Project FM capacity will be strengthened through
outsourcing to experienced CA firm/ individuals
at NPMU and SPMU levels. Implementing
agencies will earmark adequate FM personnel
(own/ hired) for the project who will be trained in
project FM practices by SPMU on a regular basis.
NPMU/
SPMU/ PEAs
FM personnel
(individuals/ firms)
earmarked at entity
levels
Availability and continuity of
FM staff to be monitored
Fully implemented. FM staff and
consultants have been procured and all
such staff continued.
Weak FM
systems
Project FM controls and procedures will be
documented in a project FM manual covering the
project FM structure, roles and responsibilities;
budget preparation; accounting, payment controls
and procedures (including certification of work
prior to payments); periodic reporting on the
project with formats etc. NPMU/ SPMU train
project FM staff, ensure quality assurance.
NPMU/
SPMU
Project FM manual
ready and training
schedule approved/
training commenced.
Training conducted; Internal
audits; Audit Committee
functioning adequately.
Fully implemented. FM training has
been conducted including orientation
training for new staff (repeated as
required) and refresher training. Audit
committees have functioned adequately.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
39
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Weak internal
controls
Delegation of powers for the project and the
various entities will be laid down.
NPMU/ SPMU will appoint experienced CA firms
as internal auditors for the project. The internal
auditors and the TOR for the internal audit will be
approved by the Bank.
Internal audit manuals will be developed for the
project which will lay down audit coverage, audit
instructions, reporting formats and follow up on
action taken on the internal audit observations.
Internal audit will be quarterly and consolidated
internal audit reports for the project with status of
action taken will be shared with the Bank.
NPMU/
SPMUs
Internal audit manual
ready; internal audit
ToR approved by
Bank; project
delegation of power is
ready.
Quarterly internal audit
carried out; Audit Committee
monitors this regularly;
Action Taken report prepared
and attached with next quarter
QPR.
Implemented. Quarterly internal audits
have taken place regularly, and except in
the first year of the project, the internal
audit reports were submitted in time
without delay. However, it has not been
possible for the SPU/NPMU audit
committees to meet every quarter (nor
does it possible that such audit
committees can meet more than twice a
year). Therefore, action taken reports
from audit committees had not been
prepared every quarter. Nonetheless, the
quarterly internal audit reports and the
findings have been taken note of by the
State/National project directors, and
interim actions taken even if the audit
committees could not meet. All such
interim actions brought to the notice of
the audit committees at the next
meeting. Delayed
statutory audits
Annual project audit by experienced CA firm will
be carried out during the currency of the project
and consolidated report submitted to the Bank by
September 30 each year. NPMU will appoint
experienced CA firm as project auditor to carry
out annual project audits. The project auditor and
the TOR for the project audit will be approved by
the Bank.
NPMU Project audit ToR
prepared and approved
by Bank
Review of Audit Reports by
SPMU/NPMU. Submitted to
Bank by September 30 of
each year. Submitted to next
annual action plan meeting at
MoEF/State SCs
Fully implemented. All audit reports
were completed in time, and submitted
to Bank on time.
Lack of
community
capacity to
account for and
manage project
funds
Communities will be rated on their readiness to
receive funds based on achievement of milestones
like opening of bank account, regular book-
keeping etc; appropriate training programs will be
undertaken to enhance financial skills
SPMUs/PEAs Accounting and
reporting procedures
prepared and finalized;
Training and support
plan by PEAs ready
and reflected in project
cost
Communities rated on their
readiness to receive funds;
appropriate training programs
undertaken; PEA staff
available continuously
Fully implemented. Community groups
are strengthened before any money is
released. All appropriate accounting and
fund management training is given.
Dedicated PEA and SMU staff available
to help and facilitate. All community
group accounts are now covered by
internal audit.
Annex 4
Activity-wise Summary and Agreed Next Steps
40
1. Following is a description of the status of project activities (organized by project components and sub-components) and agreed next steps for each
of those. A concise summary of the following is in Section D, paragraphs 19-22 of the main text of the Aide Memoire.
COMPONENT ONE: NATIONAL I.C.Z.M. CAPACITY BUILDING
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[1A]
Hazard line
Mapping (Flood
Level Estimate;
Erosion
Estimate; Digital
Terrain – Aerial
Photography and
Photogrammetry;
Ground
Marking)
1. Flood level estimate for the
entire mainland coast (with tidal
analysis at 21 major ports and
149 minor ports).
2. Aerial photography of 60,000
square km of coastal area.
3. Photogrammetry to create digital
terrain model.
4. Erosion estimates for the entire
mainland coast.
5. Analysis for hazard line.
6. Ground marking (or alternate).
1. Flood Level Estimate: A
Revised Draft Report on Flood
Level Estimate was prepared by
November 2011. Data for all 20
primary ports agreed earlier and
for the Port of Bhavnagar; and
for about 150 minor ports has
been analyzed. In 2012,
additional work of
measurement of astronomic
tides in 49 additional locations
started. The finer level of work
of determining levels for each
500m transect to be using in the
photogrammetry work is
underway and should be
completed by August 2012. The
quality assurance by SOI has
been as per agreement.
2. Aerial photography of 78,000
square km is complete. Gaps or
blurred data were identified in a
few locations (say, about 500
square km) and will be redone
by contractors within the DLP.
3. Photogrammetry contracts had
1. Flood Level Estimate: Given
that additional measurement
of astronomical tides may not
result in any significant
change in the flood levels, the
SOI needs to restrict the scope
of those measurements.
Further, the benchmark data
established by SOI in this
project has not yet been
available to the Project stats
after repeated discussions.
2. Aerial photography: None,
except that (i) the payment to
the contractors against the last
bill is pending for a
substantial time in absence of
certification by SOI; (ii) SOI
and SICOM/MOEF needs to
agree on the process of
handing over a copy of the
photographs to NCSCM or
MOEF.
3. Photogrammetry:
Mobilization of the
photogrammetry contractors
1. Flood Level Estimate: (a) SOI will re-
examine the utility of continuing with
further measurement of astronomical
tides, and complete all such work by
September 2013; (b) SOI will submit the
final report on the Flood Level analysis
by September 2013; (c) in the final
report, SOI will add the latest IPCC
estimate for SLR; (d) the report, being
one of the most important reports for the
country shall be edited and presented in
such ways that it can be readily
published. Most importantly, SOI needs
to share the benchmark data with the
Project States; and such data sharing
should be completed by August 2013.
2. Aerial photography: (i) SOI will ensure
that the gaps of data are covered by the
contractors during the DLP; (ii) SOI and
SICOM will release the pending
payment of the contractors without
further delay; (iii) SOI and
NCSCM/SICOM needs to agree
formally how data from aerial
photography will be shared with
NCSCM by August 2013.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 4 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
41
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
been signed. Contractors have
established studios at Bengaluru,
Hyderbad and Delhi. Security
clearances for the contractors’
crew are now available. All
mobilization is expected to be
completed in July 2013, and the
first set of photogrammetry
outputs expected by October
2013.
4. Shoreline change and erosion
maps for the entire mainland
coast have been completed by
NCSCM (at a scale of 1:50,000).
As an input to shoreline change
assessment at a scale of 1:5,000
(or Erosion maps), satellite
images to be used have been
identified. Agreement with the
NRSC has been finalized/ signed
for procurement of satellite
images for last 30 years. Bank
agreed with this procurement
using FA for an amount nearly
US$4 million.
5. Ground marking: Not yet due
(unless hazard maps are
finalized). Several ideas
including replacing some of the
ground markers and using an
alternative of village kiosk had
been discussed. This sub-activity
will now probably start in late
2014, and the final ideas will
need to be concretized by mid-
2014.
was delayed.
4. Shoreline Change Maps:
States such as Maharashtra,
Karnataka have not yet
accepted the shoreline change
maps.
5. Erosion Maps: NCSCM is yet
to procure satellite images
from NRSC. Also it is not
clear whether NCSCM will be
able to provide adequate
resources to start producing
the deliverables by October
2013 as agreed earlier.
6. Ground marking: Nil
7. [Additional Work] Marine
Bathymetry: Discussions
underway with NHO. It is not
clear how much data is
available (especially for the
depth up to 20m which is
more important from the
environment conservation
point of view).
8. [Additional Work] LiDAR
maps for the A&N Island
groups and the Lakshadweep
Islands. No clear roadmap has
yet been agreed among all
responsible agencies – MOEF,
DST, SICOM and SOI.
3. Photogrammetry: SOI should ensure
that the photogrammetry contractors
adhere to the contract timelines.
4. Shoreline Change Maps: NCSCM will
follow-up with the remaining states,
such as Maharashtra, Karnataka, where
the state has not yet accepted the
shoreline change maps. Once accepted
by the states, these maps will also be
publicly disclosed, completing this part
of the activity.
5. Erosion Estimate: (a) NCSCM should
procure the satellite images from NRSC
as per the agreed MoU by August 2013;
(b) SICOM should facilitate this
procurement by quickly transferring the
required amount to NRSC or NCSCM
as required; (c) NCSCM should prepare
a timeline for deliverables and share this
with SOI by September 2013 to
facilitate the photogrammetry work; (d)
NCSCM should try to deliver the first
set of erosion maps by October 2013; (e)
SICOM will constitute an expert
committee by September 2013 to finally
approve the erosion estimates; (e)
SICOM, NCSCM and SOI should
define the way the procured maps will
be used by all government and public
institutions in India.
9. Ground marking: Nil
6. [Additional Work] Marine Bathymetry:
NCSCM will procure all available
hydrographic/ bathymetry maps from
NHO by September 2013. A gap
analysis will be completed by October
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Recommendations
6. [Additional Work] Marine
Bathymetry: Discussions held
with the NHO, but not much
progress yet.
7. [Additional Work] LiDAR maps
for the A&N Island groups and
the Lakshadweep Islands.
Several discussions were held to
finalize the plan and methods.
The emerging idea is to limit the
scope to a small pilot (costing
about $1 million) rather than
spending larger money given
that efficacy of the technology is
yet to be evaluated. Shape files
for the Andaman and Nicobar
Islands (land area about 9,000
square kilometer has been
prepared.
2013, and a decision to undertake more
work if required will be taken by
November 2013.
7. [Additional Work] LiDAR maps for the
A&N Island groups and the
Lakshadweep Islands. SOI and SICOM
will agree on the final plan by August
2013, and if required, the bidding
process for LiDAR mapping will be
initiated by October 2013 at the latest.
[1B]
Mapping
Ecologically
Sensitive Areas
(ESAs)
1. Mapping all ESAs (outside the
areas already protected, and
including the CVCA described
in the CRZ Notification 2011)
in the country.
2. [Additional work] Preparing
management plan for Dandi
ESA
3. [Additional work] Preparing
management plan for
Vedaranyam ESA
4. [Additional work] Preparing
management plan for Vembanad
ESA
1. Mapping all ESAs. This was
delayed due to late
operationalization of the
NCSCM. Now, the scope of
work has been prepared. No
work has yet started on
comprehensive guidelines for
preparation of integrated plans
for the ESAs, although the
Dandi ESA notification is an
adequate starting point.
2. [Additional work] Dandi ESA:
The Dandi areas (6 villages)
were notified to be an ESA to
be protected and developed
using ICZM principles.
Consultants have started the
1. Mapping all ESAs. Given that
the work has been delayed, it
is evident that NCSCM alone
cannot complete the work in a
reasonable period.
2. [Additional work] Dandi: (i)
Given that procurement of the
consultants were delayed,
there is chance that
consultants might also delay
the final/intermediate outputs
which will affect the
implementation of the
activity; (ii) if the plan is
delayed, there will be very
small window to procure the
contracts to implement the
1. Mapping all ESAs. (i) NCSCM will
identify all candidate ESAs from
secondary sources by October 2013; (ii)
NCSCM will organize a national
workshop to finalize the scope of work
for mapping ESAs by October 2013;
(iii) NCSCM will procure services of
institutions and national partner
knowledge institutions with an aim to
deliver the complete work by April
2014, and such procurement will be
completed by December 2013.
2. [Additional work] Dandi: (a) given that
procurement of the consultants were
delayed, the GEC and the SICOM will
ensure that the consultants do not slip at
all in preparation of the plan; (b) all
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
process of plan preparation
(after the procurement of the
consultants was delayed by a
year). Meanwhile, priority
actions such as mangrove
plantation, water body
restoration, solar lighting, solid
waste management, etc., were
undertaken working through
CBOs. Several meetings of the
Steering Committee for Dandi
ESA were organized. Rapid
rural appraisal (a very
satisfactory exercise per Bank
review) was completed, a small
survey about home-stay tourism
is completed; and some training
on maintenance of solar street
lights had been organized.
3. [Additional work] Vedaranyam
ESA: Mapping and
identification is complete.
Rapid rural appraisal is also
complete. Site office
established, site staff appointed.
MSSRF has already
implemented a number of
agreed activities, focusing on
composite mangrove,
halophytes and related capacity
building of communities, and
some of these are expected to be
completed by December 2013.
Plan preparation is progressing
slowly.
4. [Additional work] Vembanad
ESA: MOEF and the State
plan; (c) the solid waste
management activity currently
undertaken by GEC is
incomplete in absence of a
final disposal arrangement; (d)
GEC and the Gujarat
Vidyapeeth may need
additional staff to supervise
the work of the consultants;
(e) one or two adjoining
villages are demanding to be
included in the ESA.
3. [Additional work]
Vedaranyam: A majority of
the tasks have experienced
some delays; a few were
modified to suit the site and
community requirements.
Preparation of the long-term
plan needs to be accelerated.
The financing requirements
for the priority tasks have
increased.
4. [Additional work] Vembanad
ESA: The actual mapping and
the integrated area
development plan proposals
are yet to be developed.
Although discussions are
going on, no formal progress
in identification of national
and international experts. The
proposal for tasks was not yet
approved.
planned activities should be procured by
December 2013 as far as possible; (c)
solid waste management through CBOs
should be expanded to include disposal
(and no incinerator should be installed)
as part of the integrated plan activities;
(d) staffing by GEC and Gujarat
Vidyapeeth should be completed by
December 2013; (e) MOEF will need to
finalize a view on the demand from
other villages to be included in the
ESA.
3. [Additional work] Vedaranyam: (a)
MSSRF will ensure that the scheduled
tasks are completed as per the revised
agreements reached during the MTR;
(b) MSSRF has to ensure that the
preparation of the integrated long-term
plan is completed by mid-2014, (c)
SICOM needs to agree on the additional
financing requirement by August 2013.
4. [Additional work] Vembanad ESA: (i)
in light of the current delays, SICOM
might consider limiting the work on
Vembanad up to planning, and
dissimilar to the other two ESAs, will
drop any proposal for implementation
of the plan.
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Activity Targets Progress & Status
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Recommendations
Government have agreed to
declare Vembanad in Kerala as
an ESA. SICOM has recruited
two individual professional staff
on contract. A detailed proposal
for work over the next 2-3 years
was prepared.
[1C]
Coastal
Sediment cell
mapping
1. Mapping of the coastal sediment
cells and sub-cells for the entire
country.
2. Inclusion of the concept of
sediment cells and sub-cells in
the guidelines for preparation of
ICZM plans.
1. NCSCM has completed the
works of mapping the coastal
sediment cells and sub-cells.
NCSCM also undertaken
additional work of mapping
“management units of 10-
20km”, which is partly
completed.
2. The concept of sediment cells
and sub-cells has been
incorporated in the draft
guidelines for preparation of
ICZM plans.
1. The delineation of the sub-
cells has not been agreed with
all relevant state authorities.
2. The work is not yet well
publicized.
3. There is no need to delineate
“management units”, as the
cells and sub-cells are to be
considered the management
units for (i) preparation of
ICZM plans, and (ii) to
consider impacts of
development on the shoreline
over a long natural boundary.
Shorter units at 10 or 20km
defeat the purpose of
integrated plans.
1. NCSCM will (i) prepare a final report
on the mapping of coastal sediment cells
and sub-cells after consultation with all
states by November 2013; (ii)
communicate the report to all relevant
state and national authorities by
December 2013, so that ICZM plan
preparation could start by January 2014
in all places.
2. NCSCM will discontinue the work on
the 10-20km long “management units”
or any other sub-division of sediment
sub-cells.
[1D]
National Centre
for Sustainable
Coastal
Management
(NCSCM)
1. Establishing NCSCM.
2. Operationalization of NCSCM.
3. In-house research programs.
4. Research program with partner
institutions.
5. Establishing laboratory and
facilities for NCSCM.
1. Establishing NCSCM: MOEF
and Anna University signed an
MOU. The Senate of the Anna
University has approved
transfer of the land to NCSCM.
Land is under possession of
NCSCM. NCSCM has been
established as a society under
the Tamil Nadu Societies
registration Act. Director has
been appointed. GC and a high
powered research steering
1. Establishing NCSCM:
Although NCSCM has been
established and has been
given formal mandates under
the CRZ Notification 2011,
staff positions at NCSCM
needs to be made permanent.
2. Operationalization of
NCSCM: Although the
recruitment of the first batch
of staff means all planned
research work could start
1. Establishing NCSCM SICOM will
finalize the proposals to make the
positions at NCSCM (similar to
SICOM) permanent; and such a formal
decision from the appropriate levels
(including the Ministry of Finance,
Department of Expenditure) should be
available by December 2014,
sufficiently ahead of closure of the
project.
2. Operationalization of NCSCM: (i) the
recruitment process for the second batch
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
committee (HPSC) constituted.
2. Operationalization of NCSCM:
The GC of NCSCM has
approved the program and first
batch of recruitment of 58 staff.
35 staff had been appointed,
after a year-long delay, and they
all joined by May 2013. Further
recruitment of staff is currently
progressing well. The next
batch of recruitment of nearly
100 staff positions delayed as
instructed by GC until
laboratories and facilities are
ready. Administrative and
financial management processes
set up. Overall, this is complete.
3. In-house research programs:
The HPSC has approved the in-
house research programs; and
accordingly, after a delay of a
year due to lack of recruitment,
all have been initiated. Now on
track. Proposals for research
program for the upcoming year
are ready.
Expert Committee chaired by
Dr. Muthunayagam has
submitted the final report
SICOM and MoEF on the needs
and opportunities to protect
critical coastal infrastructure,
such as the nuclear power plants
from tsunami events.
4. Research program with partner
institutions: National partner
institutions have been selected.
now, it will be counter-
productive to delay the
recruitment process for the
second batch of staff (given
that the recruitment of first
batch took more than 1.5
years). Further, some
positions of “Division Chairs”
could not be filled by the first
recruitment process.
3. In-house research programs:
(i) it is important to agree on
a schedule of deliverables for
the approved research
program; (ii) prepare further
outlines of research to be
submitted for HPSC approval;
(iii) addition of a research on
the sustainable commercial
production of sea weeds in
the country.
4. Research program with
partner institutions: Due to
delay in formalizing
agreements, transfer of funds
to the 4 national partner
institutes is delayed. There is
also lack of clarity about the
research program of the other
10 national partner institutes.
5. Establishing laboratory and
facilities for NCSCM: (i)
given the initial delay, it is
unlikely that the buildings
will be ready by March 2014
as originally planned; (ii)
further delay in initiating
of staff for NCSCM should be initiated
before December 2013; (ii) the
remaining “Division Chairs” and other
important staff should be recruited
before October 2013, through an HR
services agency.
3. In-house research programs: (i)
NCSCM shall publish an Annual Report
and describe in that the target and actual
dates of completion research milestones
for each research; (ii) each division of
NCSCM will prepare, after relevant
nation-wide expert consultation, prepare
further outlines of research to be
submitted for HPSC approval by
February 2014; (iii) NCSCM had
organized scoping workshops for the
research on the sustainable commercial
production of sea weeds in the country,
and will share the timelines and initial
findings with the Bank and SICOM by
September 2013.
4. Research program with partner
institutions: NCSCM will transfer funds
to the 4 national partner institutes,
where the research program is already
approved by HPSC by April 2013; and
advice the partner institutions to
complete the planned work as
scheduled. (ii) NCSCM will encourage
research proposals in the selected areas
from the other 10 national partner
institutes, and submit these for HPSC
approval by December 2013.
5. Establishing laboratory and facilities for
NCSCM: (i) bids for the building works
will be invited in July 2013 with an aim
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Recommendations
Of the 14 such institutions,
Odisha and Gujarat states have
requested replacements, and
these were agreed by NCSCM.
HPSC has approved research
program of 4 such national
partner institutions.
5. Establishing laboratory and
facilities for NCSCM:
Architects have been selected
through a national architectural
competition; and have prepared
detailed designs. The bid
documents are ready for the
buildings. Until the buildings
are ready, Anna University has
agreed to allow the NCSCM to
function from 3 of its buildings.
NCSCM has refurbished these
buildings, procured the first set
of goods and equipment needed,
and are working from there.
procurement of equipment
may hamper the research
works even when the building
is ready.
to award the contract in August 2013,
and completing the works by July 2014;
(ii) bids for all equipment to be
procured, under different packages will
be invited by September 2013, with an
aim for awarding by December 2013,
and delivery by June 2014.
[1E]
Centre for
Marine
Biodiversity
1. [Additional work]
Establishment and
operationalization of NCMB.
2. The overall objective of the
NCMB has been agreed by
SICOM and MOEF.
1. SICOM prepared a draft report
on the on the program and the
scope of work for the NCMB.
2. Discussions happened with
private sector industries to
provide untied finance for
NCMB, but such discussion was
not concluded.
3. Site has been confirmed by the
Government of Gujarat.
1. No clarity on the scope and
content of NCMB. The draft
report prepared by SICOM on
the program and the scope of
work for the NCMB has not
yet been approved by GC of
SICOM.
2. No progress on the design
brief for NCMB (so as to club
this facility with the MRCI in
the Gujarat State Component).
3. Expert Committee Report on
priority research needs of the
country is yet to be finalized.
1. The MTR recommended that the
activity of NCMB may be dropped from
the project, in view of the initial delays.
2. However, if MOEF decides to go ahead
with the idea of NCMB, such a decision
needs to be made by September/October
2013, and procurement processes
should be completed by December
2013.
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Recommendations
[1F]
Capacity
building of
MOEF
1. Preparation of a Training Plan.
2. Implementation of planned
training programs.
3. Recognizing SICOM as the
technical secretariat of
NCZMA.
1. Preparation of a Training Plan:
A training plan was prepared.
2. Implementation of planned
training programs: As per the
training plan, 7 national level
training programs had been
organized. Additional specific
trainings organized in selected
areas (procurement, financial
management).
3. Recognizing SICOM as the
technical secretariat of
NCZMA: MOEF had mandated
SICOM to (i) implement all
ICZM activities of the MOEF,
and (ii) implement all MOEF
activities related to
conservation of marine
biodiversity.
1. Preparation of a Training
Plan: The current training
plan does not cover all
relevant stakeholders. Also,
mode of delivery beyond
immediate future is not
finalized. Further, the current
plan does not include specific
agreed international exposure
and long-duration training.
2. Implementation of planned
training programs: Larger
agreements with training
institutions are required, to
better plan and implement the
training programs, rather than
one-off training sessions.
3. Recognizing SICOM as the
technical secretariat of
NCZMA: (i) A formal
executive order is needed to
declare SICOM as the
technical secretariat of
NCZMA, (ii) SICOM does
not have adequate staff and
expertise to work as the
technical secretariat of
NCZMA; (iii) SICOM staff
positions need to be made
permanent.
1. Preparation of a Training Plan: SICOM
will revise the Training Plan, and get
GC approval by March 2014.
2. Hand over the job of development of
training modules and refresher courses
to NCSCM (and in turn to the partner
institutes of NCSCM).
3. Implementation of planned training
programs: (i) Pending revision of the
Training Plan, the currently planned
training sessions will be organized; (ii)
larger agreements with training
institutions such as ASCI and NIDM
will be developed by December 2013.
4. Recognizing SICOM as the technical
secretariat of NCZMA: (i) SICOM will
restart the proposal for a formal
executive order to declare SICOM as
the technical secretariat of NCZMA by
March 2014; (ii) SICOM will recruit
additional staff and expertise to work as
the technical secretariat of NCZMA by
June 2014; (iii) SICOM will restart the
proposal for making staff positions
permanent, place it before the GC by
March 2014; and achieve all other
required approvals, such as from the
Ministry of Finance, Department of
Expenditure by September 2014.
[1G]
Project
Management
1. Mandating SICOM to
implement the project.
2. Establishing office and other
resources to manage the project.
3. Recruiting and retaining staff to
manage the project and in
particular, the National
1. Mandate: MOEF had mandated
SICOM to (i) implement the
project, (ii) implement all ICZM
activities of the MOEF, and (iii)
implement all MOEF activities
related to conservation of marine
biodiversity. Delegation of
1. Mandate: Nil.
2. Resources: The SICOM office
space is limited and will be
unable to accommodate newer
staff when recruitment is
completed.
3. Staff: Fresh recruitment
1. Mandate: Nil.
2. Resources: The SICOM will procure
additional office space by October
2013.
3. Staff: SICOM will ensure that the
current recruitment process through the
HR services agency is completed by
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
Component of the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
6. Evaluation of outcomes.
powers is adequate (even if
further increase is possibly
needed).
2. Resources: SICOM office
established; the minimum office
infrastructure has been created.
3. Staff: Recruitment of nearly 20
staff completed, but due to high
turnover, not more than 10 are
available at any point of time.
Repeated attempts failed to
identify any candidate for the
position of Additional Project
Director.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for 2011-
12 and 2012-13 suffered
implementation delays). The
Financial Management Cell and
the systems of internal audits,
external audits, fund
management, etc., are working
very well. The procurement cell
and systems need improvement
(barely sufficient for the national
component, but it has failed to
guide the state components). The
communication cell has been
functioning much below
expectation due to staff turnover
issues that has not been resolved
for long. The current HR system
is basically a minimalistic
personnel management system.
5. All legal covenants (as recorded
process is under progress, but
needs to be accelerated.
Important issues are: (i)
absence of an additional
project director, after repeated
agreements; (ii) additional
staff required for the
procurement cell, and
improvement in work of the
procurement cell; (iii)
additional staff required for the
communications cells; (iv)
additional contract staff
required for supporting (a) a
profiling of coastal
communities and their culture
and built spaces, (b)
conservation of cultural
aspects of coastal communities
including community eco-
museums, (c) strategic
thinking about housing for
traditional communities on the
coast, etc.
4. Systems: (i) The procurement
cell and systems need
improvement to be able to
guide the project states, and to
standardize procurement
documents and processes, (ii)
a full-fledged HR system
including a full-fledged staff
performance management
system is required to be
installed; (iii) the
communication cell and the
systems including the
September 2013. MOEF will ensure
that an additional project director, with
technical qualification and expertise on
coastal zone management is available to
SICOM by September 2013.
4. Systems: (i) SICOM will prepare and
implement a plan for improvement of
the procurement cell and systems by
December 2013; (ii) SICOM will install
a full-fledged HR system including a
full-fledged staff performance
management system by September
2013; (iii) SICOM will ensure that the
website, the newsletters and all other
proactive communication tools are
restarted by October 2013.
5. Monitoring: SICOM installation of the
in-house comprehensive real-time
monitoring system by August 2013 that
should be able to generate the
monitoring reports and alerts
automatically (so that high workload
for this is reduced).
6. Evaluation: SICOM will procure by
September 2013, an established
institution of repute to start evaluation,
such that the first evaluation report is
available by December 2013.
IMPORTANT: Please note the specific
agreements related to the further
improvements required in Disbursement,
the Procurement and the Financial
Management Systems described in detail
in Annex 9, Annex 7 and Annex 8
respectively. These are important to attain
satisfactory rating at the time of the next
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Recommendations
in the PAD) had been complied
with within time.
6. Monitoring: Monitoring has been
adequate, but improvement
possible. Substantial progress
has been made in designing a
real-time monitoring system.
7. Evaluation: This has been unduly
delayed, although the scope has
been prepared. Therefore, a
third-party view on the progress
of achieving outcomes is not
available (but acutely required,
as the internal monitoring
systems are not able to judge
improvement in nation-wide
institutional development and
increase in knowledge.
websites, the newsletters and
all other proactive
communication tools need a
restart.
5. Monitoring: Real-time
monitoring for the entire
project is needed.
6. Evaluation: An established
institution of repute needs to
be procured to start evaluation,
such that the first evaluation
report is available by
December 2013.
Implementation Support Mission
(November-December 2013).
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COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN GUJARAT
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[2A]
ICZM Plan
1. ICZM plan with a 20-30 year
horizon prepared and approved
2. The plan preparation includes
revolving stakeholder
consultations (10 stakeholder
workshops, 2 state level
workshops and 200 village
meetings)
3. Associated knowledge activities
1. ICZM Plan preparation: ToR prepared for support consultants. RFP invited for support consultants.
2. Consultations: 337 Gramsabhas, 140 PRA exercises completed. Expert consultations were organized. One multi-stakeholder workshop organized.
3. Associated knowledge activities: 12 Knowledge benchmark studies (sea turtle habitat, seaweeds diversity, health of sea and coastal water, protocol on coastal water monitoring, atlases for mangroves, coral, saltpan, and aquaculture) completed.
1. ICZM Plan preparation: Nil, except that plan preparation in earnest should begin as soon as possible.
2. Consultations: Nil. 3. Associated knowledge
activities: Nil.
1. ICZM Plan preparation: (i) Support consultants to be in place by September 2013; (ii) Plan approval committee nominated and declared; (iii) support consultants to finalize the stakeholder consultation plans by December 2013, and implement such consultation starting in January 2014.
2. Consultations: The plan for revolving consultants will include all stakeholders including traditional coastal communities, industry and government agencies. Draft issues papers will be prepared by the support consultants for each consultation session.
3. Associated knowledge activities: Nil.
[2B1] Capacity building of Gujarat Pollution Control Board
1. Monitoring and analysis of coastal water quality and pollution
2. Procurement and use of state-of-art laboratory and monitoring instruments
3. Monitoring data to be publicly disclosed.
1. Monitoring & analyses: Baseline data for 2 years already collected. 18 sites identified to collect data on physical-chemical parameter of GoK. Protocol for coastal water monitoring developed. Monitoring of the 18 sites has started. Some analyses started.
2. Laboratory augmentation: Procurement of 13 out of 23 instruments and laboratory upgrade completed. Bids to be re-invited for remaining 10 instruments.
Procurement using ICB and NCB were not successful.
3. Public disclosure: Nil.
1. Monitoring & analyses: Protocol for coastal water monitoring needs to be peer reviewed and adopted formally by GSPCB. Targets and scope of analyses to be finalized by early 2014.
2. Laboratory augmentation: Procurement of the remaining instruments may be tried using national shopping, as far as allowed by the revised procurement thresholds; and all completed by September 2013.
3. Public disclosure: GSPCB to prepare draft formats for disclosure of all data to be collected, and all analysis
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Recommendations
3. Public disclosure: Baseline data for health of coastal water of GoK published on SPMU and GPCB websites
to be made; and use these to make wider disclosure in GSPCB website starting early 2014.
[2B2] Capacity building of Gujarat Environment and Ecology Research Foundation
1. Biophysical monitoring of sea water and sea pollution
2. Augmentation of laboratories: Expansion of laboratory at Gandhinagar, and establishment of 5 field stations
3. Research on coral transplantation: Successful coral transplantation models tested and developed for a total of 200 square m
4. Capacity building of staff: 2 International exposure visits and 10 underwater diving trainings
1. Environment monitoring: Compilation report with baseline data and protocol for mapping of bio-physical parameters published
2. Biophysical monitoring of sea water and sea pollution. Protocol developed for marine flora and fauna. Monitoring started.
3. Augmentation of laboratories: Procurement for research center and 2 of the 5 field stations and 70% of scientific instruments completed. Award made for procurement of boats
4. Research on coral transplantation: 15 square m coral transplantation completed with local species with 70%-80% survival rate. 2 transplantation models developed.
1. Biophysical monitoring of sea water and sea pollution. Disclosure formats are not ready. Data needs verification with GSPCB monitoring data.
2. Augmentation of laboratories: 46 new scientific instruments proposed
3. Research on coral transplantation: Corals from Lakshadweep and Gulf of Mannar will not be obtained due to restrictions in those places. Target of area and number of models to needs reduction.
4. Capacity building of staff: International exposure visits not yet scheduled. 19 additional staff required.
1. Biophysical monitoring of sea water and sea pollution. Monitoring locations, protocols, analyses to be done in collaboration with GSPCB, starting from September 2013.
2. Augmentation of laboratories: Procurement of all works and goods to be completed by September/December 2013.
3. Research on coral transplantation: MTR agreed for the reduction in targets of area and number of models. All models to be completed and knowledge transferred to MNP by March 2014.
4. Capacity building of staff: Staffing proposals agreed by MTR. Recruitment process to be completed for the additional staff and the vacant positions by September 2013. By December 2013, final proposals from GEER to be shared with SPMU for national and international exposure visits.
[2B3] Capacity building of Bhaskaracharya Institute of Space Application and Geo-Informatics
1. Preparation of detailed GIS maps for the coastal and marine areas of the GoK: land use mapping including ground verification.
1. Large scale land use maps with overlays of HTL, LTL, infrastructure, demography, socio-economic aspects developed. DEM/DTM created using satellite stereo images. Thematic atlases prepared. GIS based system developed
1. Nil. 1. BISAG should share all maps with
SPMU, so that SPMU support
consultants can use these for
preparation of ICZM plan. Sharing
should be completed by October 2013.
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Activity Targets Progress & Status
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Recommendations
to support CRZ planning, management, regulation and decision making. Capacity building activities are in progress.
[2B4] Capacity building activities by the Forest & Environment Department
1. Preparation of capacity building plan covering all stakeholders in the state
2. Implementation of the capacity building and training programs including stakeholder consultation workshops (18), training sessions (16) and exposure visits (13)
3. Implementation of communication program
1. GoG has mandated the SPMU (on behalf of the Forest & Environment Department) to organize capacity building programs for all stakeholders in the state relevant to the coastal and marine area management program.
2. Capacity building plan: A plan was prepared and being implemented. In 2013, an expert committee appointed by GoG has suggested revisions as per the current needs and priorities. This includes a training plan for community, managers of the coastal areas; and includes training at national and international levels.
3. Capacity building and training: 12 stakeholder consultation workshops, 21 trainings and 7 exposure visits organized. More planned.
4. Communication program: Major campaigns have been launched including mangrove yatra in 180 villages; cycle rallies; large-scale celebration of the World Women’s Day
1. Capacity building plan: The international training and exposure plans must be detailed out.
2. Capacity building and training: Nil.
3. Communication program: Nil.
1. Capacity building plan: MTR suggested that Gujarat SPMU prepares and agrees with a GoG approved institution to provide services to organize national and international exposure visits and training. Such a strategy should be integral part of the capacity building plan.
2. Capacity building and training: As described above, SPMU will prepare a schedule of intended national and international exposure visits and training in discussion with all PEAs; (ii) seek to get the service provider agency in place by December 2013; (iii) start implementing the national and international exposure and training program from early 2014.
3. Communication program: Nil. However, the current initiatives must continue. Further, the communication campaign should slowly be geared up to support the ICZM plan preparation process.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
and the World Environment Day; public radio programs; mass and social media campaigns; using state transport corporation buses to carry hoarding; creative design and artists’ workshops.
[2C1A] Marine Oceanarium at Dwaraka
1. Construction and operation of the marine oceanarium on a PPP basis
1. Land selected. CRZ mapping done for the site. Approval of GoG obtained on draft REoI and to be published in June 2013.
1. Technical specifications yet
to be finalized. Bid document
yet to be finalized.
4. SPMU, as directed by the
GoG, proposed a higher level
facility (fifth generation) with
GoG taking additional
financing responsibilities.
The project financing needs
to increase to INR 80 crore.
1. World Bank agreed to provide
additional advice on the bid documents
by August 2013.
4. SPMU to organize potential bidders’
conference in September-October
2013.
5. SPMU to organize and finalize in
discussion with the Forest Department
and the Tourism Department an
approval committee who will provide
approvals for different stages of the
work.
6. MTR mission agreed to the
enhancement of potential project
financing to INR 80 crore.
[2C1B] Mangrove and shelterbelt plantation by Gujarat Ecology Commission and the Kachchh Forest Circle
1. 10,000 ha of mangrove plantation and 1,500ha of shelterbelt plantation through community participation
2. Capacity building of CBOs. 3. Awareness campaigns. 4. Wildlife protection:
Establishment of marine interpretation center at Mandvi, establishment of hatchery and protection of sea turtles
1. Mangrove and shelterbelt plantation: 8,400 ha of mangrove plantation completed (3,000 ha by GEC) and verified; 1500ha of shelterbelt plantation completed – both with community participation.
2. Capacity building of CBOs: Completed.
3. Wildlife protection: Hatchery established. Thousands of turtles saved, hatched and released in the sea.
1. Mangrove and shelterbelt plantation: Nil.
2. Capacity building of CBOs: Nil.
3. Wildlife protection: Nil.
1. Mangrove and shelterbelt plantation: MTR discussed and reiterated earlier agreement to expand mangrove and shelterbelt plantation targets. MTR agreed that mangrove and shelterbelt plantation can be extended to the Saurashtra coast and the Gulf of Khambat if more suitable areas for plantation are readily available there.
2. Capacity building of CBOs: Nil. For all new plantation areas, same model and processes to be continued.
3. Wildlife protection: Procurement of
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Activity Targets Progress & Status
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Recommendations
works for the interpretation center to be completed by September 2013.
[2C1C] Mangrove and shelterbelt plantation by Marine National Park & Sanctuary (MNP)
1. Mangrove plantation: 6,100ha of mangrove plantation
2. Wildlife protection: Establishment of marine interpretation center at Narara, establishment of hatchery and protection of sea turtles
1. Mangrove plantation: 2,765 ha of mangrove plantation completed
2. Wildlife protection: Workshops on sea turtle conservation and hatchery management organized – one with MNP and another with Turtle Action group. Field hatcheries developed near Dwaraka and a total of 15,000 turtles saved, hatched and released in the sea. Bid documents ready for the marine interpretation center, Narara.
1. Mangrove plantation: As use of force account is restricted, suitable plantation areas within MNP cannot be planted. In that event the target needs to be reduced by 1,200 ha.
2. Wildlife protection: Nil.
1. Mangrove plantation. MTR urged MNP to identify suitable area to be planted. MNP indicated at least 6,000 ha is available if use of force account is permitted. MTR agreed that (i) MNP will prepare a report on the status of earlier plantation in 2010-12 using force account including the description of the current survival and quality of those plantation, (ii) SPMU will verify at site the status of those plantation, and (iii) if found to be satisfactory, will take up plantation using force account for an additional area of 4,000ha. If force account is used, the revised total target should be 8,000ha instead of 6,100 ha.
2. Wildlife protection: Nil.
[2C1D] Coral reef generation by the Marine National park (MNP)
1. 1,700 square m of coral transplanted within MNP
1. Coral nursery already developed in collaboration with ZSI. In absence of models from GEER foundation, alternative models tested and found successful. Pre-plantation works completed. 300 square m of transplantation is expected to be completed in 2014
1. Given the lack of live corals to be transplanted; MNP proposed targets to be reduced to 1,000 square m.
1. MTR urged MNP to seek opportunities to meet the target. However, if it becomes evident that a the current target is unviable due to impacts on live corals of GoK, then a reduction 1,000 square m is appropriate. A final decision of MNP and SPMU is expected by August 2013.
[2C2A]: [Additional Activity] Preparation of oil spill
1. Preparation of Level II and Level III oil spill management plans in agreement with all stakeholders.
1. Bidding process undertaken failed to identify a qualified and responsive consultant. Rebidding has been initiated.
1. Nil. 1. Selection of consultants should be completed by September 2014.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
management plan for the GoK – Gujarat Maritime Board
[2C2B] Environmental sanitation of Jamnagar city - Jamnagar Municipal Corporation
1. Construction of 70 MLD sewage treatment plant
2. Laying of sewerage network and sewage collecting system
3. Renovation of pumping stations
1. Sewage treatment plant: A contract for 70 MLD sewage treatment plant with associated facilities for a 15 years DBO period awarded.
2. Sewerage network and sewage collecting system: Two contracts were awarded. Contract packages I and II are 44% and 64% complete – while these were expected to be completed by June 2013. Two rounds of bid for a contract for ancillary pipeline failed.
3. Pumping stations: Works awarded, wet well and pump house completed, and progress on schedule. Contract awarded for deep suction machine; all supplies are on schedule.
1. Sewage treatment plant: Nil.
2. Sewerage network and sewage collecting system: Both sewerage contracts are delayed. Extension to be granted as reasoned by JMC and SPMU. Some third-part damages to public infrastructure have happened (and contractors have proposed compensation for this). Further, it was noticed that JMC has also taken up a large program for street improvement or overlays, and newly laid streets are being dug to lay sewerage. Rebidding of the ancillary pipeline is delayed due to failure to approve a higher estimate linking to market conditions. Given the recent inclusion of JADA area in the Jamnagar municipal limits, this area is proposed to be included as a new sewerage package (or by expansion of zone L works).
3. Pumping stations: Procurement of DG sets pending.
1. Sewage treatment plant: Contractors should be encouraged to complete the construction work ahead of the contract schedule.
2. Sewerage network and sewage collecting system: Contracts for sewerage packages I and II should be extended based on a revised agreed schedule ensuring completion within the extension period. Under the contracts, it is the responsibility of the contractors to make good any third-party damage; and JMC is advised to ensure all damages are rectified satisfactorily before the final payments are made. Rebid for ancillary pipelines must be advertised in August 2013. Work of the PMC is not satisfactory, and the JMC is advised to ensure that the PMC is discharging its duty efficiently and all PMC resources are available at site. The MTR agreed to include the JADA area under the project, either in an expansion of the current contract or through a new contract (to be awarded by December 2013) subject to the following: (i) SPMU and SICOM agreement, (ii) reconciliation with the city master plan. JMC is requested to schedule the street overlay program such that it is
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
synchronized with laying with sewers.
3. Pumping stations: JMC to ensure that contracts do not experience slack; and the deep suction machine is supplied as per schedule.
4. For all of above: SMPU with help from JMC and their PMC should develop process documentation of the works. JMC should undertake, starting from now, a household connection drive such that the planned volume of sewage reach the STP, and JMC does not have future financial burden in the event of not being able to ensure the guaranteed flow to the STP.
[2C3A]
Eco-tourism and related livelihood improvement activities by the Marine National Park
1. Development of coral trail 2. Development of mangrove
canopy walk
1. Coral trail: To be deleted to avoid any potential damage to corals by construction and operation of the trail.
2. Mangrove trail: Design of mangrove canopy walk is in finalization stage.
1. Coral trail: A preliminary environmental examination done; and this examination suggest that the coral trail should be deleted to avoid any potential damage to corals by construction and operation of the trail.
2. Mangrove trail: The bidding has been delayed.
1. Coral trail: MTR agreed to delete the sub-activity based on the recommendation from MNP and SPMU that the alternatives available to construct of the trail may cause damage to live corals, which must be avoided.
2. Mangrove trail: Award bid(s) by September 2013.
[2C3B] Livelihood improvement activities by the Gujarat Ecology Commission
1. Establishing 480 Viable CBOs (110), SHGs (303), EDCs (56) for managing mangrove resources (with capacity building, trainings and exposure visits for stakeholders)
2. Entry point activities in 166 villages
1. CBOs/SHGs/EDCs: 104 CBOs, 40 EDCs and 303 SHGs established, with focus on women. 13 trainings (to 1,486 members) of social audit committees. Community procurement manual developed and used.
2. Entry-pint activities: 154 PRA
1. CBOs/SHGs/EDCs: The
remaining 33 CBOs/SHGs/
EDCs need legal registration,
which was delayed.
2. Entry-pint activities: There is a need to rename and expand the EPAs, as per identified and prioritized in the PRA exercises.
3. Awareness, convergence
1. CBOs/SHGs/EDCs: Registration needs to be immediately expedited; and all completed by September 2013, so that all community contracts could be signed in October 2013.
2. Entry-pint activities: The proposals for (i) renaming EPA to a more adequate title, such as the “livelihood
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
3. Awareness campaign and strengthening convergence and linkages for all the CBOs/SHGs/EDCs.
exercises completed, 136 community contracts made, and 97 EPA completed. 8 villages completed 100% sanitation; 2 villages provided 100% solar energy; and so on. Success stories documented.
3. Awareness, convergence and linkages: Progressing as planned.
and linkages: After one round of exposure visits within the state and a small exposure to other states, further exposure visits did not take place.
support activities”, and (ii) expanding the scope of the EPAs – were examined by the MTR; and both are agreed in principle, subject to confirmation by SPMU and SICOM.
3. Awareness, convergence and linkages: With respect to exposure visits, SPMU/GEC needs to (i) restart the state and national level visits and training; (ii) in collaboration of SICOM, take a representative group of the CBOs/SHGs to Nepal this year.
[2D] Project management
1. Mandating SPMU to implement
the project.
2. Establishing office and other
resources to manage the project.
3. Recruiting and retaining staff to
manage the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
1. Mandate: GOG had mandated
SPMU to (i) implement the
project, and (ii) organize
capacity building program for
the state.
2. Resources: SPMU office
established; the required office
infrastructure has been created.
3. Staff: Recruitment of almost all
staff completed, but due to
turnover, 5 positions were
vacant. Recent recruitment
process has been successful.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for
2011-12 and 2012-13 suffered
implementation delays). The
Financial Management Cell and
the systems of internal audits,
Tally ERP version 9.3, fund
management, are working well.
The procurement cell needs
augmentation (as performance
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: Fresh recruitment
process was successful, but
selected candidates yet to
join.
4. Systems: (i) PFMC needs to
perform better; (ii) a full-
fledged HR system including
a full-fledged staff
performance management
system is required to be
installed.
5. Monitoring: Real-time
monitoring for the entire
project is needed.
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: SPMU will ensure that the
selected staff join immediately, and go
through an orientation of the project
quickly.
4. Systems: (i) SPMU will discuss and
agree with the PFMC ways to improve
their service, and PFMC will
implement the agreement by August
2013. (ii) SICOM is preparing a full-
fledged HR system including a full-
fledged staff performance management
system by September 2013; SPMU will
adopt it, with required modification in
October-November 2013.
5. Monitoring: SICOM is installing the
comprehensive real-time monitoring
system (testing by August 2013, and
installation by September 2013).
SPMU will collaborate with SICOM to
use this effectively.
6. SPMU to ensure, in collaboration of
PEAs a better quality assurance of all
the works and community contracts.
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Recommendations
of PFMC had been less than
satisfactory). The
communication cell has been
functioning in an excellent
manner. The grievance redress
system is functioning
effectively. The current HR
system is basically a
minimalistic personnel
management system.
5. All legal covenants (as recorded
in the PAD) had been complied
with within time.
6. Monitoring: Monitoring has
been adequate, but
improvement possible. Steering
committee meeting regularly.
7. The communication cell, although performing excellently, should consider a more comprehensive and integrated communications agenda/plan in support of the larger objective of preparation and adoption of ICZM plan.
IMPORTANT: Please note the specific
agreements related to the further
improvements required in Disbursement,
the Procurement and the Financial
Management Systems described in detail
in Annex 9, Annex 7 and Annex 8
respectively. These are important to
attain satisfactory rating at the time of the
next Implementation Support Mission
(November-December 2013).
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COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN ODISHA
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[3A]
ICZM Plan
1. ICZM plan with a 20-30 year
horizon prepared and approved
for two stretches Gopalpur-
Chilika, and Paradip-Dhamra
2. The plan preparation includes
revolving stakeholder
consultations (10 stakeholder
workshops, 2 state level
workshops and 100 village
meetings)
3. Associated knowledge activities
1. ICZM Plan preparation: Draft
scope of work finalized; ToR
for support consultants yet to be
finalized, and RFP to be
invited. Steering committee
constituted to monitor the
progress of ICZM Planning
under the chairmanship of Chief
Secretary.
2. Consultations: 3 multi-
stakeholder consultative
workshops organized to initiate
the process.
3. Associated knowledge
activities: The regional coastal
process study completed in
April 2013 for the entire coast
of Odisha
1. ICZM Plan preparation: ToR
and RFP for support
consultants yet to be finalized
(although the technical
studies are mostly done).
2. Consultations: Nil.
3. Associated knowledge
activities: Nil.
1. ICZM Plan preparation: (i) Support
consultants to be in place by November
2013; (ii) support consultants to
finalize the stakeholder consultation
plans by December 2013, and
implement such consultation starting in
January 2014.
2. Consultations: The plan for revolving
consultants will include all
stakeholders including traditional
coastal communities, industry and
government agencies. Draft issues
papers will be prepared by the support
consultants for each consultation
session.
3. Associated knowledge activities: Nil.
[3B1]
Capacity
building for
Odisha State
Pollution Control
Board (OSPCB)
1. Monitoring and analysis of
coastal water quality and
pollution
2. Construction and operation of
ISO & LEED certified Green
CMCE Facility at Paradip
3. Procurement and use of state of
art laboratory and monitoring
instruments (laboratory at
Bhubaneswar, CMCE Paradip)
4. Development and public
disclosure of a consistent time
series data on seawater health
monitoring
1. Monitoring & analyses: Draft
Monitoring protocol prepared
and monitoring initiated from
25th May 2013. Rebidding
process initiated for
procurement of the coastal
monitoring vessel.
2. CMCE facility at Paradip:
Construction in progress and on
schedule; roof slab casting at
first floor completed by May
2013. Processes completed for
registration for LEED
platinum/gold certification.
3. Laboratory augmentation:
(Re)Bids received for
1. Monitoring & analyses:
SPMU and OSPCB to ensure
that the bid evaluation for the
monitoring vessels is done
using the quickest possible
time.
2. CMCE facility at Paradip:
Not yet registered for
obtaining LEED certification.
3. Laboratory augmentation:
Procurement using ICB and
NCB were not successful
earlier, and may not be fully
successful this time also.
4. Public disclosure: Nil.
1. Monitoring & analyses: Protocol for
coastal water monitoring needs to be
peer reviewed and adopted formally by
OSPCB (cross-checked with Gujarat
SPCB). Targets and scope of analyses
to be finalized by early 2014. Until the
monitoring vessel is available for use,
OSPCB should hire a vessel to start the
monitoring.
2. CMCE facility at Paradip: (i) SPMU to
encourage the appointed consultants to
obtain registration for LEED
certification at the earliest.
3. Laboratory augmentation: Procurement
of the remaining instruments may be
tried using national shopping, as far as
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
procurement of instruments/
equipment. Bid evaluation in
progress. 4 scientists recruited
to work at the CMCE.
4. Public disclosure: not yet
started. Monitoring has started
only in May 2013.
allowed by the revised procurement
thresholds; and all completed by
October 2013.
4. Public disclosure: OSPCB to prepare
draft formats for disclosure of all data
to be collected, and all analysis to be
made; and use these to make wider
disclosure in the OSPCB and ICZM
websites starting early 2014.
[3B2]
Capacity
building of
Chilika
Development
Authority (CDA)
1. Augmentation of WRTC and
Scientists’ hostel, Chandraput
2. Recruitment of research staff
3. Enhancement of knowledge
base through studies on water
quality assessment, birds,
microbial flora, Macrophytes,
benthic communities, faunal
diversity and Fisheries
resources
1. WRTC & Scientists Hostel:
contract awarded and work
under progress for renovation of
WRTC. Procurement for
instruments for WRTC (several
packages, two phases)
completed. Installation of real-
time water quality monitoring
sensors at strategic 10 locations
in Chilika completed.
2. Staff: All planned staff
recruited and are working.
3. Research studies: (i) study of
macrophytes and lake ecology,
(ii) general floristic surveys in
selected regions, plant
specimens collected, identified
and preserved as herbarium
specimens; (iii) quantitative
ecological studies of terrestrial
vegetation of different places;
(iv) shoreline vegetation
analyses at six sites; (v) study
of avifauna and water bird
including ringing of 778 birds
of 37 species; (vi) monitoring
of benthic fauna, aquatic flora
and physical-chemical
1. WRTC & Scientists Hostel:
work of the expansion of the
scientists’ hostel yet to start.
2. Staff: Nil.
3. Research studies: a planned
study of the macro-fauna of
the Chilika lagoon should not
be taken up, as the GoI has
provided parallel financing
and mandate to ZSI.
1. WRTC & Scientists Hostel: works of
the expansion of the scientists’ hostel
should be taken up as a priority and
procurement to be completed by
October 2013. CDA is encouraged to
take over an unfinished building of the
Department of Water Resources and
use it for additional laboratory and
interpretation center purposes
(however, all procurement for
remodeling the building should be
completed by December 2013)
2. Staff: Nil.
3. Research studies: MTR agreed to drop
the study on the macro-fauna as
parallel financing is available to ZSI.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
parameters; (vii) fish ecology
and diversity study - all in
progress, and as per schedule.
Several research papers
published in refereed journals.
[3B3]
Regional Coastal
Process Studies
1. RCPS: Collection and
processing of primary and
secondary data on coastal
processes for the entire Odisha
Coast and conceptual modeling
2. Providing outputs in such
formats that are readily useful
for the shoreline management
plan (which is a sub-plan of
ICZM plan).
3. Capacity augmentation of
ORSAC and SPMU to handle
the data.
1. RCPS: Successfully completed
the huge consultancy. Progress
was periodically reviewed by an
eminent panel of nation-wide
experts.
2. Outputs: Consultants are
undertaking analyses of data
and preparing outputs in various
formats. On schedule.
3. Capacity augmentation: SPMU
has already created the
hardware and software to host
the huge database.
1. RCPS: Nil.
2. Outputs: Nil.
3. Capacity augmentation:
Considering wider
application of the huge
database, it is important to
use a specialized state
agency, ORSAC also to hold
and disseminate the data.
ORSAC has not yet
submitted a proposal.
1. RCPS: (i) SPMU should make a
process documentation of the RCPS for
the benfit of other states; (ii)
consultants should be encouraged by
SPMU to make a proposal for lowest
cost maintenance and update of the
data.
2. Outputs: Nil.
3. Capacity augmentation: SPMU might
re-assess if the GIS capability at
SPMU/SCZMA is sufficient to host
and use the data. If required, SPMU
must, before December 2013 award
contracts for augmentation of its GIS
facility. SPMU should encourage
ORSAC to submit a proposal before
September 2013.
[3C1A]
Protection of
Olive Ridley
Turtles & other
Aquatic Wildlife
by Wildlife
Wing (Forest and
Environment
Department)
1. Establishment and operation of
wildlife protection squads and
basic infrastructure (camps,
monitoring center) for the
protection squads
2. Establishment of wildlife
infrastructure facilities
(interpretation center, hostel for
scientists, hatchery and rearing
complex, laboratory)
3. Capacity building, and
awareness programs
1. Wildlife protection squads and
infrastructure: Protection
squads established and
operating in the rivers and
creeks of Bhitarkanika.
Permanent camps established at
Chinchiri and Dobandhi – with
works there near final. At 3
other places the works have
been initiated.
2. Wildlife infrastructure facilities:
Construction of the hatchery
and rearing complex for
crocodiles, and the laboratory
facility at Dangamal – all are
1. Wildlife protection squads
and infrastructure: The
seagoing vessels will be
rebid; protection squads do
not have all required gears.
Training of the community
members to be coopted for
protection squad assignment
yet not taken up.
2. Wildlife infrastructure
facilities: Not clear whether
there is adequate staff for
running these facilities
created. Research works for
the developing the content of
1. Wildlife protection squads and
infrastructure: The remaining
infrastructure for the protection squads
should be completed this year. PEA
will prepare a plan for training of the
community members (on boat
operating, diving and initial wildlife
rescue operations), submit this to
SPMU, and start implementing this
plan of training by January 2014.
2. Wildlife infrastructure facilities: PEA
will provide details of working,
operation and staffing for the hatchery,
rearing complex and laboratory by
September 2013. Contracts for works
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Recommendations
nearly completed. Some staff in
place for running these
efficiently. For the coastal
aquatic wildlife monitoring
center with ancillary facilities at
Chakradharpur, the bid
documents are ready and
awards are expected by
September 2013. Bidding
processes completed for the
researchers’ hotel at Gupti.
3. Capacity building and
awareness programs: research
staff recruited. Annual marine
protection program for Olive
Ridley turtles organized in two
years. Organized multi-
stakeholder involvement and
participation in protection of
marine wildlife.
the interpretation centers is
very slow.
3. Capacity building and
awareness programs: the
research program is not yet
final; the research outputs and
schedules are delayed. There
is yet no annual plan for
awareness campaign.
and goods for the coastal aquatic
wildlife monitoring center with
ancillary facilities at Chakradharpur,
interpretation center at Koilipur, and
the researchers’ hotel at Gupti should
be awarded by September 2013.
Researchers recruited should be given
adequate resources but definitive
schedules for delivering research
outputs so that these could be used in
the interpretation centers.
3. Capacity building and awareness
programs: PEA will share with SPMU
all plans for capacity building and
awareness campaign, with details and
schedule of delivery. Once agreed,
these will be implemented starting
early 2014.
[3C1B]
Conservation of
archaeological
and cultural
heritage
1. Conservation of 8
cultural/archaeological heritage
assets, and improvement of the
periphery aiming at local
ecotourism employment
generation.
2. Capacity building of 35 stone
artisans and temple masons.
1. Conservation of heritage assets:
Works on 7 sites are
progressing. Stone dressing at
the Pidha –Jagmohan
completed; stone carving and
designing progressing at the
Bhabakundaleswar Temple,
Manikpatna; resetting and stone
dressing progressing at the
Ganjam Fort; deplastering
progressing at the Hari
Haradev Temple, Nairi; site
cleaning completed at the
British Cemetery, Ganjam;
deplastering of the temple
kitchen progressing at the
Jagannath temple at Pentha;
1. Conservation of heritage
assets: PEA and SPMU
proposed that the 8th
property
(the Old Building at Jamboo)
be dropped from the project,
as after conservation it might
not be put to beneficial use.
However, dropping this may
attract some risk as the local
communities and state level
policy-makers have been
excited about conservation of
this property.
In one or two properties, the
peripheral development
proposals include
construction over sand dunes.
1. Conservation of heritage assets: The
PEA and SPMU will discuss and take a
final decision in August 2013 the case
of the Old Building at Jamboo; and
assess the risk of dropping it. World
Bank has in-principle agreement to
reduce the scope work at this place (as
sustainability is questionable) and limit
the tasks. The PEA will submit a
detailed schedule of completion of
intermediate and final works for all
sites to SPMU/World Bank by
September 2013. The detailed
schedules will show how the structural
conservation for properties will be
completed by December 2013 (April
2014 for the Bhabakundaleshwar
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Recommendations
deplastering of Jagmohan is in
progress at the Baliharchandi
temple. Work has been initiated
at the Bateswar temple,
Kantiagarh. Procurement of
conservation materials
completed for Harhardev,
Jagannath, Bateswar and Bali
Harchandi temples.
2. Capacity building of artisans
and masons: master crafts
persons identified; state level
workshop completed in 2011,
and focus group discussions
organized.
Some of the peripheral
development plans proposed
by PEA are excessive
intervention and the cost is
beyond apparent benefits
from ecotourism
development. Operation and
management plan not
prepared.
Comprehensive heritage site
and ecotourism management
plan for the Ganjam Fort and
the Cemetery not yet
prepared.
2. Capacity building of artisans
and masons: Actual capacity
building and training has not
started.
temple and Ganjam fort); and how all
peripheral works will be completed in
June 2014. PEA will prepare
comprehensive heritage site and
ecotourism management plan for each
site (including the operation and
maintenance plan and resource
requirement and revenue to be
generated), and the final scope of the
peripheral development works should
be decided by the plans. SPMU will
also facilitate by appointing an expert
to advice on the issues about
construction over the sand dunes.
SPMU will also help by helping
content and communication materials
(boards, signage, brochure), and
preparation of documentation of the
works done (to be available by March
2014). MoU with community groups
responsible for management of all 7
heritage sites to be signed by
September 2013 and sites handed over
to them by June 2014.
2. Capacity building of artisans and
masons: Organize all capacity building
training for master crafts persons (start
January 2014) by June 2014. PEA to
decide if the target is to be expanded.
The current target of 35 is too small.
Training materials to be collated and
formally organized by December 2013.
PEA will inform by December 2014 if
more work is needed on the manual on
stone conservation (and additional
expert input may be recruited) by
March 2014.
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Recommendations
[3C1C]
Shoreline
protection at
Pentha village
by the Water
Resources
Department
1. Laying of 650m of geo textile
tubes at Pentha
2. Construction of 3km concrete
paved approach road; and a
godown-cum-office at Pentha
3. 77,000 square m of shelterbelt
plantation
1. Geo-tube embankment:
Redesign, site reinvestigation
completed. Works awarded.
2. Office and approach road:
Construction completed.
3. Shelterbelt plantation: Not yet
started (can start only after geo-
tube is laid)
1. Geo-tube embankment: No
issues now, although the start
was delayed.
2. Office and approach road:
Nil.
3. Shelterbelt plantation: No
clear plan and schedules
agreed with Department of
Forest for the works.
1. Geo-tube embankment: SPMU and
PEA will ensure that the work is
completed on schedule.
2. Office and approach road: Nil.
3. Shelterbelt plantation: The SPMU and
PEA will ensure that the Department of
Forest has a planting plan, planting
schedule ready by January 2014, raise
adequate nursery by April 2014, and
ensure that all plantation is completed
in the first pre-monsoon planting
season of 2014.
[3C1D]
Mangrove
plantation by
Forest and
Environment
Department [and
by SPMU
through NGOs]
1. Mangrove plantation: 138ha of
mangrove or mangrove
associates along river banks and
creeks; and 30ha of mangrove
or mangrove associates in
village forest areas or private
lands 32 EDCs.
2. Creation of a gene bank of
mangroves and mangrove
associates
3. Creation of a Herbarium and its
maintenance
4. [Additional work] Mangrove
plantation: SPMU engaged
NGOs to plant 3,000ha of
mangrove through CBOs.
1. Mangrove plantation: Land
identification (138ha + 30ha)
completed. Fencing and
plantation ongoing on 65ha of
riverbank land. 21 EDCs have
planted 19ha with 10,000 and
20,550 saplings of mangroves
and mangrove associated
supplied by PEA.
2. Gene Bank: 5 parcels of land,
10ha each, identified (3 in
Kanika, and 1 each in
Sasanpeta and Mahakalpada
ranges). Work plan being
prepared.
3. Herbarium: Procurement of
material in progress.
4. [Additional work] Mangrove
plantation: NGOs engaged by
SPMU identified 100ha of land
for mangrove plantation (760ha
in Berhampur and 240ha
Kendrapara districts), and are
training the CBOs. The actual
plantation work is in progress.
1. Mangrove plantation: It is not
clear why the PEA is moving
slowly, and whether the
entire work will be completed
in 2013.
2. Gene Bank: Work is slow.
Not adequate knowledge has
been developed or shared.
3. Herbarium: No clear
understanding of the
knowledge work done until
now.
4. [Additional work] Mangrove
plantation: SPMU and NGOs
will need to agree on a
revised target, if the target is
beyond the capacity of the
NGOs.
1. Mangrove plantation: SPMU will
ensure that the entire work by the PEA
is completed in the 2013 planting
season. PEA will prepare a report by
December 2013 on the process and
achievement of plantation giving
evidence of the works completed.
Based on this report, a view will be
taken if works need to continue to
complete the target.
2. Gene Bank: PEA will prepare and
share a final plan by October 2013, and
prepare a schedule of the knowledge
works to be delivered.
3. Herbarium: PEA will ensure that it is
completed in 2013.
4. [Additional work] Mangrove
plantation: SPMU and NGOs will
ensure that 1,000ha is planted in 2013.
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Recommendations
[3C2A]:
Environmental
sanitation of
coastal town of
Paradip by
Paradip
Municipal
Corporation
1. Establishment of an integrated
solid waste management system
(SWM) for the town
2. Augmentation of capacity of the
Municipal Corporation for
managing the SWM.
1. SWM: 50 acre Landfill site
identified and transferred (after
a yearlong delay). Transaction
advisory due diligence,
environmental screening and
assessment completed. EIA
initiated. Bid for integrated
SWM ready.
2. Capacity building: project
engineer and other supporting
staff provided to the nodal
officer. However, as the SWM
is designed as 15 years DBO
contract, the major
responsibilities are transferred
to the operator. Capacity
building to focus on monitoring
and contract management.
1. SWM: Work delayed, and no
further slippage should be
there. No-objection from
OSPCB yet not there.
2. Capacity building: Further
training with focus on
responsibilities of the
Municipal Corporation with
respect to the DBO contract
to be undertaken.
1. SWM: Award of work should be
completed by October 2013. Landfill
site clearance from the OSPCB to be
achieved before award in October
2013. The PEA and SPMU will ensure
that the required CRZ clearance and
consent to establish from OSPCB are in
place before works starts at the landfill
site.
2. Capacity building: PEA and SPMU to
finalize a training plan. The MTR also
advised that PEA recruits an
experienced contract staff to oversee
the work of the DBO contractor in the
initial months of construction.
[3C3A]
Provision of
cyclone shelters
by Disaster
Management
Authority
1. Construction of 14 cyclone
shelters in Kendrapara,
Ganjam and Puri districts
2. Capacity building of local
communities to manage and
maintain cyclone shelters
1. Cyclone Shelters: Construction
of 13 cyclone shelters has
progressed satisfactorily; and is
to be completed in 2013. For
one shelter at Petchela, the
contract was awarded late by
May 2013, and this is xpected
to be completed by mid-2014.
2. Capacity building: Cyclone
shelter maintenance and
management committees and
village level task force formed
at all 14 sites. Awareness
campaign carried out and full
capacity building activities are
progressing at all sites.
1. Cyclone Shelters:
Construction quality is not
adequate in some places.
2. Capacity building: Nil.
1. Cyclone Shelters: OSDMA will use the
quality assurance consultants from a
parallel NCRMP project to cover the
14 cyclone shelters in ICZM project;
and the resultant incremental cost will
be financed by SPMU. OSDMA will
also ensure that all shelters are
completed in time as per schedule
presented and agreed at the MTR.
2. Capacity building: Each cyclone shelter
will be handed over to the CSMMCs
within a month of completion of
construction; and all relevant capacity
augmentation activities should be
completed before that.
[3C3B]
Support to
fishing
1. Establishment and capacity
building of 40 coir SHGs
2. Construction of coir production
1. Establishment of SHGs: 40
SHGs identified, training
completed in 27 SHGs (who
1. Establishment of SHGs:
Although the SHGs have
started production, and is
1. Establishment of SHGs: PEA will
prepare a plan for improving the
sustainability of the coir SHGs by
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Recommendations
communities in
developing
small-scale
industrial and
marketing
activities by the
EP&M, Office of
the Director of
Industries
units at villages
3. Establishment of coir tourism
and livelihood centers
(including training-cum-
production center) and coir craft
tourist villages
have started production),
advanced substantially for 3
SHGs, and initiated for the
remaining 10 SHGs. SHG
members participated in local
and national fairs. Trainers and
29 SHG leaders trained.
Exposure visit to Kerala
organized. Work on market
linkages progressing slowly.
2. Coir production units: At
village Gola, a parcel of 8
decimal land has been donated
by the community. Designs
prepared, but bid yet to be
advertised. At other villages,
land is not suitable (and TPCs
could replace the need for
production units).
3. Coir tourism villages (including
TPCs): Government land
allocated for establishment of a
coir tourism and livelihood
center (including TPC) at
village Chaudabatia. Adjacent
villages to be established as coir
craft tourism villages. A
consulting firm engaged to
prepare the site level master
plans.
marketing some of their
products, the sustenance of
this business is doubtful
without implementation of a
full-fledged marketing
business plan. Earlier
consulting services for
development of business plan
found unsatisfactory to the
PEA.
2. Coir production units: The
current delay of nearly 18
months needs to be
recovered.
3. Coir tourism villages
(including TPCs): PEA has
shown low enthusiasm for
integrated (ecotourism + coir
craft) solutions, and intends
to restrict the work to TPC
only.
January 2014; and if required (in
absence of a clear agreement on
implementation of a profitable business
plan) will prepare and implement an
exit strategy by April 2014.
2. Coir production units: Work at village
Gola, should be awarded by September
2014; and all associated community
agreements should be in place that (i)
all equipment is in place, and (ii) the
community takes over as soon as the
construction is completed. The MTR
also agreed that no other production
center will be pursued by the PEA (as
that defeats the purpose of the
integrated TPCs).
3. Coir tourism villages (including TPCs):
The MTR agreed that (i) wherever
further work is done, only integrated
coir tourism villages (including coir
craft tourist centers, tourist facilities,
and training-cum-production centers)
will be undertaken; (ii) no stand-alone
TPCs will be financed by the project.
[3C3C]
Livelihood
improvement
support by the
Fisheries
Department
1. Establishing and capacity
building of 637 SHGs
2. Infrastructure for value addition
to fishery processes
3. Capacity building of the fisher
communities
1. SHGs: Identification and initial
capacity building of 637 SHGs
completed. Technical skill
training was provided to 423
SHGs at training organized at
village level, 154 organized at
state level and 167 SHGs
1. SHGs: Nil. However, the
target could be near 1,000ha
(suggested by State) rather
than 600.
2. Infrastructure for value
addition: Although the work
is progressing, the
1. SHGs: MTR agreed that (i) PEA will
focus and complete the works with the
currently contracted 637 SHGs, (ii) and
expand the activity to reach the target
of 1,000 SHGs; (iii) corresponding
expansion of support will be planned
for the expanded number of SHGs.
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Recommendations
organized at national level.
2. Infrastructure for value
addition: Financial support
provided to 411 SHGs for
implementing alternate
livelihood activities (132 for
pisciculture; 85 for integrated
dairy and poultry; 119 for solar
drier-based hygienic and value
added products, and 75 for
other allied process activities).
3. Capacity building: CSO
Consultation workshop with
150 representatives from 97
NGOs organized; 4 NGO
engaged for implementation of
project activities; awareness
and sensitization organized in
80 villages.
community contracts need to
be monitored to ensure that
all communities complete
their work by 2014, and
demonstrate that financial
support provided to them is
utilized as intended for every.
3. Capacity building: Not clear
if each of SHG/CBO has
developed capacities to take
over, operate and manage the
assets in a sustainable
manner.
2. Infrastructure for value addition: PEA
will ensure that the remaining 226
SHGs (637 total SHGs minus 411
SHGs who already received the first
tranche) will receive the first tranche of
financing by September 2013. All
equipment provided by PEA to the
communities, such as solar driers, will
be in place without delay. PEA will
ensure that (i) work by each SHG is as
per planned in the signed community
contracts, (ii) the utilization certificates
are received and next tranche of
financing is released to the SHGs in
time, (iii) for the expanded SHGs, all
agreements are made and community
contracts signed by December 2014.
3. Capacity building: The PEA, the
SPMU and the partner NGOs should
ensure that all SHGs/CBOs have
developed capacity for sustainable
operation and management; and
prepare a status report by March 2014.
All assets to be transferred to the SHGs
by April 2014 (for the first bunch of
637 SHGs).
[3C3D]
Biodiversity and
sensitive habitat
based livelihood
improvement by
the Forest
Department
1. Conservation of Hukitola
building and island area
development
2. Enhancement of public
facilities at Gahirmata and
Bhitarkanika sanctuaries
3. Ecotourism infrastructure at
Babubali, Purunabandha,
Barunei
4. Upgradation of existing forest
camp infrastructure at Chilika
1. Hukitola building and island
conservation: Installation of
floating jetty completed;
management plan, drawings,
designs and estimate being
finalized.
2. Public facilities at Gahirmata
and Bhitarkanika sanctuaries:
No specific progress yet.
3. Ecotourism at Babubali,
Purunabandha, Barunei:
1. Hukitola building and island
conservation: Most activities
delayed, operation plans not
finalized.
2. Public facilities at Gahirmata
and Bhitarkanika sanctuaries:
Lack of any progress.
3. Ecotourism at Babubali,
Purunabandha, Barunei:
Most activities delayed,
operation plans not finalized..
1. Hukitola building and island
conservation: MTR agreed that if (i)
acceptable operation plan is prepared
by the PEA by September 2013, and
(ii) if all awards cannot be made in
October 2013, this will be dropped
from the project.
2. Public facilities at Gahirmata and
Bhitarkanika sanctuaries: MTR agreed
that if (i) acceptable operation plan is
prepared by the PEA by September
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
5. Development of ecotourism
complex and at Koilipur and
New Buxipalli
6. Augmentation of Central and
Field Units for monitoring.
7. Supplementing the capacity of
tourist and monitoring boats
installation of floating jetty at
Purunabandha completed.
Plans and designs for other
places being finalized.
4. Chilika forest camp
infrastructure: CRZ clearance
received for 5 sites for
strengthening of camp
infrastructure. Two rounds of
bidding failed.
5. Ecotourism complex and at
Koilipur and New Buxipalli:
land obtained. Designs and
drawings are being finalized.
6. Central and field units for
monitoring: No specific
progress.
7. Tourist and monitoring boats:
Contracts awarded for
procurement of tourist boats.
4. Chilika forest camp
infrastructure: Lack of
progress given that two
rounds of bidding failed to
get responsive bids.
5. Ecotourism complex and at
Koilipur and New Buxipalli:
All activities delayed,
operation plans not finalized.
6. Central and field units for
monitoring: Lack of any
progress.
7. Tourist and monitoring boats:
Operation plans not finalized
yet.
2013, and (ii) if all awards cannot be
made in October 2013, this will be
dropped from the project.
3. Ecotourism at Babubali,
Purunabandha, Barunei: MTR agreed
that if (i) acceptable operation plan is
prepared by the PEA by September
2013, and (ii) if all awards cannot be
made in October 2013, this will be
dropped from the project.
4. Chilika forest camp infrastructure: PEA
and SPMU will now try to use
shopping, as per the revised
procurement thresholds to procure all
works and goods required. An
acceptable operation plan will also be
prepared by September 2014..
5. Ecotourism complex and at Koilipur
and New Buxipalli: MTR agreed with
SPMU recommendation to drop all
activities at New Baxipalli as it is
unlikely that CRZ clearance will be
achieved. With respect to activities at
Koilipur, the MTR agreed that if (i)
acceptable operation plan is prepared
by the PEA by September 2013, and
(ii) if all awards cannot be made in
October 2013, this will be dropped
from the project..
6. Central and field units for monitoring:
SPMU and PEAs will ensure that the
planned activities are completed by
March 2014, and the required trainings
will start from April 2014.
7. Tourist and monitoring boats: SPMU
and PEA will prepare a plan to hand
over the assets to the community
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Recommendations
groups within 1 month of receiving
delivery of the contracted boats. SPMU
will also verify that the community
groups have adequate capacity to
operate and manage the assets in a
sustainable manner. Such a verification
report should be available twice; within
January 2014, and within 2 months of
delivery and handing over the assets to
the community groups.
[3C3E]
Support to fisher
people groups in
developing
small-scale
tourism activities
by the Tourism
Department
1. Development of tourism
facilities at Barkul, Sipakuda,
Satapada, and Rambha
2. Development of ecotourism
complex and facilities at
Gabakunda, Mirjapur,
Gangadharpur, Kalijai and
Tampara
1. Tourism facilities at 4 sites:
Overall work on phase I of
Barkul complex 90%
completed; embankment of the
water sports complex
strengthened, construction of
the amusement park facilities,
using bamboo completed,
contracts for equipment and
electrification awarded. Bidding
process for phase II initiated.
Progress is slow at other sites.
2. Ecotourism complexes at 5
sites: Master plans for the sites
are near final. Construction
work progressing at
Banamalipur-Patna. Contracts
for speed boats, jet ski and
paddle boats awarded. Bidding
initiated for 50 solar powered
boats. Rebidding is in progress
for pontoon jetty and aluminum
gangways for different sites.
1. Tourism facilities at 4 sites:
Progress is slow at sites other
than Barkul phase I.
2. Ecotourism complexes at 5
sites: Progress is slow for all
sites; and community
agreements have not been
signed yet.
1. Tourism facilities at 4 sites: SPMU and
PEA will ensure that (i) all master
plans are ready by September 2013,
and (ii) all works and goods will be
awarded by December 2014.
2. Ecotourism complexes at 5 sites: MTR
agreed that at the Tampara site, PEA
may drop sub-activities of eco-park,
jetty, public convenience, parking on
the NH side, floating restaurant and
floating cottages as it is unlikely that
land will be available any time soon.
For all other sub-activities, SPMU and
PEA will ensure that (i) all master
plans are ready by September 2013,
and (ii) all works and goods will be
awarded by December 2014.
[3D]
Project
management
1. Mandating SPMU to implement
the project.
2. Establishing office and other
resources to manage the project.
1. Mandate: GoO had mandated
SPMU to implement the
project.
2. Resources: SPMU office
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: Given that (due to
procedural issues) SPMU
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: SPMU will prepare a proposal
for releasing increment of staff salary
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(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
3. Recruiting and retaining staff to
manage the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
established; the required office
infrastructure has been created.
3. Staff: Recruitment of staff
completed, but due to turnover,
a few positions were vacant and
new staff being recruited.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for
2011-12 and 2012-13 suffered
implementation delays). The
Financial Management Cell and
the systems of internal audits,
Tally ERP version 9.3, fund
management, are working well.
The procurement cell is also
functioning adequately. The
communication cell has been
functioning in an excellent
manner. The grievance redress
system is functioning
effectively. The current HR
system is basically a
minimalistic personnel
management system.
5. All legal covenants (as recorded
in the PAD) had been complied
with, within time.
6. Monitoring: Monitoring has
been adequate, but
improvement possible. Steering
committee meeting regularly.
staff have not received
enhancement of salary for
two years now, there is a high
risk of staff turnover. Earlier
SPMU proposal for
increment in salary did not
receive GoO approval.
4. Systems: A full-fledged HR
system including a full-
fledged staff performance
management system is
required to be installed.
5. Monitoring: Real-time
monitoring for the entire
project is needed.
(including its application retroactively)
and seek approval from the Steering
Committee. A report on this will be
shared with SICOM and Bank by
October 2014.
4. Systems: SICOM is preparing a full-
fledged HR system including a full-
fledged staff performance management
system by September 2013; SPMU will
adopt it, with required modification in
October-November 2013.
5. Monitoring: SICOM is installing the
comprehensive real-time monitoring
system (testing by August 2013, and
installation by September 2013).
SPMU will collaborate with SICOM to
use this effectively.
6. SPMU to ensure, in collaboration of
PEAs a better quality assurance of all
the works and community contracts.
7. The communication cell, although
performing excellently, should consider
a more comprehensive and integrated
communications agenda/plan in
support of the larger objective of
preparation and adoption of ICZM
plan.
IMPORTANT: Please note the
specific agreements related to the
further improvements required in
Disbursement, the Procurement and the
Financial Management Systems
described in detail in Annex 9, Annex 7
and Annex 8 respectively. These are
important to attain satisfactory rating at
the time of the next Implementation
Support Mission (Nov-Dec 2013).
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COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN WEST BENGAL
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[4A]
ICZM Plan
1. ICZM plan with a 20-30 year
horizon prepared and approved
for at least one sediment sub-
cell in West Bengal
2. The plan preparation includes
revolving stakeholder
consultations (10 stakeholder
workshops, 2 state level
workshops and 100 village
meetings)
3. Associated knowledge activities
1. ICZM Plan preparation: Draft
scope of work yet to be
finalized; ToR for support
consultants yet to be finalized,
and RFP to be invited.
2. Consultations: 3 multi-
stakeholder consultative
workshops organized to initiate
the process.
3. Associated knowledge
activities: Discrete studies were
completed with respect to
behaviour model for shoreline
in Digha sector; village level
database of Sagar Island, HD
model for Matla estuary.
Village level digitization for
Namkhana and Kakdwip;
baseline data collection on
physical- chemical parameters
of coastal waters in Digha are
progressing (albeit slowly).
1. ICZM Plan preparation: ToR
and RFP for support
consultants yet to be finalized
(and background studies to be
completed). No steering
committee constituted to
monitor the progress of
ICZM Planning.
2. Consultations: Stakeholder
identification to be launched.
3. Associated knowledge
activities: Substantial
knowledge gaps exist.
1. ICZM Plan preparation: (i) Support
consultants to be in place by November
2013; (ii) support consultants to
finalize the stakeholder consultation
plans by December 2013, and
implement such consultation starting in
January 2014; (iii) SPMU and Steering
Committee to nominate by October
2014, a monitoring committee headed
by Chief Secretary to advise the ICZM
Planning process.
2. Consultations: The plan for revolving
consultants will include all
stakeholders including traditional
coastal communities, industry and
government agencies. Draft issues
papers will be prepared by the support
consultants for each consultation
session.
3. Associated knowledge activities: As
the substantial knowledge gaps have
not been addressed by the current work
by SPMU/IESWM, the ToR for the
support consultants to include
collecting and assessing the minimum
information that is required.
[4B1]
Capacity
Building of
Biochemistry
Department,
Calcutta
University
1. Establishment of an advanced
center at the University for
microbial research
2. Cataloguing and dissemination
of microbial diversity in
Sundarban
1. Establishing the microbial
research center: The center was
established and functioning. All
equipment procured and used. 1
project scientist, 2 senior
research fellows, 4 junior
research fellows employed. All
responsibilities for operation,
1. Establishing the microbial
research center: Additional
instruments, fellowships and
incremental operating cost
required to expand the
activities.
2. Studies & analyses: The
current progress is very
1. Establishing the microbial research
center: The MTR confirmed the
agreement of October 2012 to expand
the program by addition of instruments,
fellowships and incremental operating
costs. SPMU to include these in the
revised Procurement Plan in August
2013.
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
upkeep and long-term
sustenance confirmed by the
University.
2. Studies & analyses: DNA
sequences of more than 40,000
microbes identified; sequencing
of 363 non-culturable bacteria
accredited at the NCBI, USA. 2
publications in peer reviewed
journals. Workshop organized
on next-generation
pyrosequencing approach.
satisfactory, and should be
scaled up.
2. Studies & analyses: MTR agreed that
additional resources are required to
better the already substantial progress.
MTR encouraged the CU team to
prepare a plan for additional research to
come out with industrial applications
and patents thereof.
[4B2]
Capacity
Building for
Institute of
Environmental
Studies and
Wetland
Management
(IESWM)
1. Upgrading the existing remote
sensing, GIS and water
chemistry laboratories;
procurement of instruments and
software for climate change
studies; mobile laboratories for
water sample analysis.
Appropriate staffing.
2. Capacity building through
training on new software; 1
exchange program with IIT-
Chennai and 2 oversees training
programs on climate change.
3. Establishment of the
Sundarabans Interpretation
Centre at Rangabelia (through
TSRDC)
1. IESWM laboratories and
facilities: a few scientific
instruments and software for the
remote sensing and GIS labs,
the water chemistry
laboratories. Larger
procurement for instruments
delayed (after bids were
received in February 2013).
Several staff recruited.
2. Capacity building. Some
training organized for the small
number of software purchased.
Larger training program yet to
be rolled out.
3. Sundarban Interpretation
Centre: no progress, although
very detailed discussions
continued.
1. IESWM laboratories and
facilities: Current IESWM
leadership uncertain about the
need and future operational
responsibilities; very long
delay in procurement and bid
evaluation; plans for staff
research program (in support
of ICZM planning)
abandoned for about 3
months now.
2. Capacity building. Larger
training program yet to be
rolled out.
3. Sundarban Interpretation
Centre: SPMU indicated that
the GoWB recommended this
sub-activity to be dropped.
1. IESWM laboratories and facilities: the
MTR discussed the proposal from
SPMU to reduce/drop the activity, but
agreed that (i) the capacity building of
IESWM is an essential part of the
project, and cannot be dropped without
dropping/reducing other activities of
the project; (ii) GoWB, SPMU and
IESWM will need to reconfirm by
October 2014 the commitments of the
State Government to maintain assets
created by the project; (iii) all pending
procurement should be awarded
without further delay.
2. Capacity building. Larger training
program yet to be implemented starting
January 2014.
3. Sundarban Interpretation Centre: MTR
agreed that this sub-activity be dropped
from the project.
[4C1A]
Mangrove
Plantation by
Forest
Department
1. Regeneration of 200ha of
mangrove and coastal bio-
shield in Purba Medinipur
range. [Additional target 345
ha; total now 545ha]
1. Mangrove and coastal bio-
shield: 40ha of plantation (20ha
of mangrove and 20ha of strip
plantation) completed. 7
community contracts signed
1. Mangrove and coastal bio-
shield: (i) The work is
already delayed and no
further slack available; (ii) no
clear agreement with
4. Mangrove and coastal bio-shield: (i)
SPMU and PEA to ensure that 465ha
under the 7 signed community
contracts are planted in the upcoming
planting season of 2013; (ii) for each
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
2. Wildlife protection in Purba
Medinipur range
3. Awareness and extension
activities (including 15 and 2
training program at village and
district levels, 5 workshops
each at village and district
levels, and 4 exposure visits)
covering 465ha, where work is
progressing. Farm forestry
works initiated.
2. Wildlife protection: 1 anti-
poaching vehicle and 3 motor
bikes procured; all being used;
a large number of wildlife
rescued and protected already.
3. Awareness and extension
activities: Several trainings
initiated, such as on community
farm forestry, bank linkages,
accounting, use of GPS. 1
exposure visit to Gujarat
organized.
communities on entry-point
activities, although several
discussions were organized;
(iii) farm forestry needs to be
expanded to cover the entire
area of project villages, and
not limited to the area
between the sea and the
village hutments.
2. Wildlife protection: No clear
documentation of the
protection activities and the
result.
3. Awareness and extension
activities: Nil.
community contract, the agreed entry-
point activities to be financed, and if
required the community contracts
should be amended or supplementary
contracts signed; (iii) PEA will agree
with communities to cover the entire
village area for farm forestry, and if
required the community contracts
should be amended or supplementary
contracts signed; (iii) SPMU and PEA
may consider engaging a few retired
forest officials to work with the
community groups to build their
capacity on accounting and reporting.
5. Wildlife protection: PEA will prepare a
clear documentation of the protection
activities and the results by March
2014.
6. Awareness and extension activities:
PEA and SPMU will agree on a
schedule of awareness activities, by
December 2014, and implement.
[4C1B]
Rehabilitation of
Marine
Aquarium at
Digha by the
Zoological
Survey of India
1. Training Program on ICZM (10
annual training events)
2. Upgrading the marine aquarium
1. ICZM training: 2 major training
programs conducted
government officials and local
stakeholders.
2. Marine aquarium: With some
initial refurbishment, the
aquarium has started
functioning. The bidding for
designing, production and
execution of works is delayed
by a year now.
1. ICZM training: efficacy and
usefulness of training is not
clear.
2. Marine aquarium: (i)
Substantial delay; (ii) the
operational and financial
sustainability of the planned
improved facility doubtful.
1. ICZM training: (i) ZSI will prepare a
program for tracking behavior change
among the trainees by March 2014, and
(ii) make the required changes in
training module so as to be able to
track behavior changes, and focus on
conservation of the “Schedule I”
animals by fisherpersons; (iii) after the
next training session, ZSI will
undertake follow-up surveys of the
trainees to track behavior changes.
2. Marine aquarium: (i) ZSI will formally
accept, with authorization as required,
to levy appropriate entry charges from
tourists so as to be able to generate
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
resources required to maintain the
improved facility, and ensure that the
arrangement is agreeable to SPMU,
SICOM and World Bank; (ii) SPMU
will award the contract for designing,
production and execution of works
latest by October 2014; (iii) in the
event any of the above two are not met,
this activity will be dropped from the
project.
[4C2A]
Sewerage system
and
environmental
sanitation of
Digha by the
PHED
1. Construction of sewerage for
Digha, a 6.7mld sewage
treatment plant, allied works,
and O&M
2. Construction of office,
laboratory and allied works
1. Sewerage and STP: Contract for
both sewerage and STP
awarded. There is delay from
contractors in starting the
works. Contractors’ surveys and
soil investigation reports await
approval by PHED.
2. Office and laboratories: Bid
documents awaiting approval
from PHED.
1. Sewerage and STP: (i)
Contract for both sewerage
and STP is at risk of delay,
(ii) PHED approval process
slow, (iii) not clear if
permission from the Forest
Department is needed for
disposal of treated
wastewater; and, (iv) no
progress in restoration of the
pumping stations.
2. Office and laboratories: Bid
process long delayed.
1. Sewerage and STP: (i) PEA will ensure
that the contracts are implemented
timely; all contract drawing to be
issued well in time; contractors should
be given clear instruction on schedule
of laying of sewers; (ii) PHED should
clarify authorization to the nodal
officer to approve all technical details
in a time bound manner, say 7 days; if
required, the PHED should engage an
expert to provide technical advice to
the nodal officer; (iii) SPMU to ensure
that a permission from the Forest
Department is available for spreading
treated wastewater in the forest land by
December 2013; (iv) all required
refurbishment of the pumping stations
should start by January 2014; (v) MTR
agreed that a proposal from the
contractor to provide HDP pipes of
appropriate specification at the same
price quoted in the contract for pipes of
apparently lower specification can be
considered, if found suitable by PHED.
2. Office and laboratories: PHED should
ensure that the works are awarded by
September 2014. Otherwise, SPMU is
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
advised to drop this sub-activity.
[4C2B]
Cleaning and
improvement of
Digha beach
1. Integrated beach front area
development including
cleaning, sanitation, beach
beautification, livelihood
generation, in-situ rehabilitation
of hawkers
1. Planning integrated beachfront
development: The plan for
integrated beachfront
development has been prepared
(and approved at all appropriate
levels). Site specific sub-plans
are under discussion and
finalization. CRZ clearance
obtained for two priority sites.
Consultation and agreement
with stakeholders, especially
the hawkers’ union had
progressed satisfactorily.
2. Development works: (i)
Contracts awarded for beach
lighting and installation of
benches is incomplete due to
breach of agreements (supply of
inferior materials) contractors.
Several contract packages are
ready in design, but bidding
process was delayed. For area
level landscaping, designs of
several packages are being
finalized.
3. Planning integrated
beachfront development: (i)
Agreement with stakeholders,
especially the hawkers’ union
and the hotel association to
be signed yet; (ii) the
identified in-situ
rehabilitation sites can hold
about 1800 hawkers, and the
remaining 600 hawkers from
the approach roads cannot be
accommodated in these sites;
(iii) all site plans not yet
cleared by the Department;
(iv) CRZ clearance to be
obtained for all sites; (v) cost
of overall integrated
development is higher than
estimated originally.
1. Development works: (i)
Contracts for beach lighting
and installation of benches is
in dispute; (ii) bidding is
delayed by 3-6 months.
1. Planning integrated beachfront
development: (i) DSDA will sign
agreement with the hawkers’ union
specifying acceptable respective
responsibilities; (ii) DSDA will identify
additional sites for the remaining 600
hawkers and agree with them for
relocation, otherwise all hawkers will
be allowed to remain in place, or shift
away from the roads laterally; any
displacement will be considered in
application of the resettlement and
rehabilitation framework; (iii) SPMU
and DSDA will ensure that all site
plans are cleared by the Department in
August 2013; (iv) SPMU and DSDA
will ensure that all CRZ clearance are
obtained for all sites before bid process
for each site is initiated; (v) MTR
agreed that within reasonable limits,
the costs could be higher for the entire
development, works should not be
reduced unless costs are prohibitive;
and SPMU should ensure all costs
agreed between SPMU and SICOM is
reflected in the revised procurement
plan.
2. Development works: (i) DSDA should
initiate appropriate action to terminate
the contract for beach lighting and
installation of benches; (ii) all contracts
for the entire package of work should
be awarded by October 2014.
[4C2C]
Solid Waste
Management
1. Integrated solid waste
management at Digha including
collection, disposal and
1. SWM: The transaction advisory
is progressing (but was initially
delayed).
1. SWM: Transaction advisory
services delayed. Not clear
when this will be ready for
1. SWM: (i) Transaction advisory
services should complete the technical
due diligence by August 2013,
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
System at Digha treatment.
2.
2. Landfill site: Landfill site
identified and is in possession.
The issue of agricultural
encroachment on the proposed
site not yet resolved fully.
bidding. The current
assessment has several
weakness (in respect of the
estimate of generation of
solid waste now and in
future; insufficient processing
capacity; only a 10 year life
considered; lack of
alternatives for handling and
recycling; excessive O&M
burden on municipality;
inadequate revenue
generation for operator).
2. Landfill site: The villagers
around the proposed landfill
site are worried about odor.
Agricultural encroachment
on the site to be resettled
with application of the
resettlement and
rehabilitation framework
(and especially focusing on
two BPL families who
reportedly depend on the
encroachment)
specifically addressing all the current
weaknesses in the report; (ii) SPMU
and DSDA to ensure that the bid
process is initiated in September 2013
and awarded in December 2013.
2. Landfill site: DSDA to ensure that (i)
villagers around the landfill site are
exposed to the best cases of landfill
site around the country, and agree to
the residual level of odor that comes
even after the best known technology
is chosen; (ii) SPMU and DSDA will
ensure that all agricultural
encroachment issues are resolved in
accordance with the resettlement and
rehabilitation framework (and
especially focusing on the BPL
families who might depend on the
encroachment); and a report in this
regard should be completed and
shared with World Bank by
September 2013.
[4C2D]
Drainage System
at Digha
1. Construction of storm water
drainage system in Digha
1. Drainage: Contract awarded,
current progress of work is
slightly more than 10% (4.421
km of a total of 41 km drains
have been constructed).
1. Drainage: The contract is
progressing slowly, due to (i)
areas free of encumbrance is
not handed over to
contractors in time – due to
inability to shift
encroachment on the road
right of way; (ii) directions to
contractors are not clear; (iii)
underground utilities,
especially water supply lines,
where damages are to be
1. Drainage: PHED (and their project
management consultants) and DSDA
need to ensure that: (i) DSDA and
PHED give the contractors a clear
advance schedule of opening works in
different streets; handover the entire
drainage right of way on the streets to
the contractors by December 2014; and
ensure that all such right of way is free
of encumbrance including
encroachments which should be shifted
out of the right of way, even if
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
avoided is not known in
absence of as-built drawings
for those utilities; (iv) issues
arising out of faulty
construction of boundary
walls of private properties
without proper footing on
loose sandy soil, which get
damaged even if the drainage
works are designed to be
away from those walls; (v)
recent installation of street
lights on the proposed
alignment of drainage works,
which will now potentially
make streets unavailable for
laying of drainage; (vi)
potential conflicts between
the alignments of sewers
under the parallel contract
and the drainage.
temporarily; (ii) PHED to ensure that
contractors open and close work in any
particular street within the agreed
timeframe, as informed to the residents;
(iii) PHED and PMC to ensure that
additional and sufficient number of test
boring is done, instead of the current
practice of 2 or 3 such test bores per
street, to understand the alignment of
underground utilities, especially water
supply lines, where damages are to be
avoided, and direct the contractors to
change street level alignments of
drainage works accordingly; (iv) all
damages to third-party properties to be
made good by contractors under the
conditions of contract before the final
payment is made, and as per confirmed
by the SPMU; (v) DSDA to ensure that
no more street lights or any other
unplanned construction is permitted on
the proposed alignment of drainage or
sewer works; (vi) PHED to resolve,
street by street, the potential conflicts
of alignments between the proposed
drainage and the proposed sewer pipes;
both contractors will provide a list of
potential conflicts of alignment to the
PMC/PHED by August 2013, and
PHED will reconcile working details of
alignments of both contracts by
September 2013.
[4C2E]
Fish auction
centre at Digha
by the Fisheries
Development
1. Improvement of the Fish
Auction Centre with state of the
art facilities to meet export
standards and certification
2. Capacity building of the fisher-
1. Revised plan and designs:
Major differences persist on the
scope of work, (i) where the
PEA continues to focus on
construction of a building; (ii) a
1. Revised plan and designs: (i)
The PEA is an organization
staffed only with engineers
and not a single fisheries
specialist, and therefore do
1. Revised plan and designs: (i) MTR
agreed with SPMU that the Fisheries
Department who have the necessary
expertise on fisheries, with the District
Fisheries Officer at Purba Medinipur
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
Corporation 9to
be done by the
Department of
Fisheries, as
proposed by
SPMU]
persons cooperative to operate
and maintain the improved
facility and for protection of
Schedule I marine fauna.
comprehensive plan is yet not
prepared.
2. Works: The bidding process
had to be cancelled when it was
realized that the land earmarked
is smaller than the built-up area
proposed. PEA proposed a
smaller building, which was not
acceptable as it does not serve
the purpose of the activity. For
more than a year, the land
alienation proposal is not
resolved, although reportedly
available.
3. Capacity building: The PEA has
not progressed sufficiently on
this. The ideas of the fisher-
persons’ cooperative remains
different from the PEA. There
has not been any discussion on
the responsibilities and
processes to prevent harm to
protected marine fauna.
not appreciate the need for
facilities and services that are
required for improved
services; (ii) the issues of
capacity building of the
fisherpersons’ cooperative
and handling over to them the
operation and maintenance of
the facilities escapes the
PEA, and therefore a
comprehensive plan is not
likely to be prepared by the
PEA.
2. Works: The PEA (i) keeps on
insisting that a smaller
building is possible to be
constructed without justifying
why such a small building is
required or is sufficient; (ii)
has now discovered that the
100MT cold storage and the
20 MT flake ice plant are not
required, as these have been
constructed in 2010-11 in
nearby places; (iii) no
progress is made on planning
for the entire processing
chain starting from fish
landing to the final loading
for transportation to markets.
3. Capacity building: No
progress on (i) agreements on
the scope of the plan and
designs; (ii) mutual
responsibilities and
obligations, (iii)
environmental outcomes that
as the nodal officer will replace the
Fisheries Development Department as
the PEA; (ii) the new PEA will prepare
a plan, by September 2013, for the
entire facility incorporating the
following important issues: (a)
improvement is needed in the entire
end-to-end process from fish landing to
eventual offloading to markets; (b) the
focus should be on environmental
improvement at each step of the
processes, including at the current site
for auction and transportation; (c) filth,
dirt and unhygienic conditions at the
entire site will need to be addressed;
(d) process improvement will consider
all opportunities of wastage and rot of
fish; (e) the new PEA will ensure that
all actions will be taken to achieve
relevant marine stewardship council
certificate; (f) all assets will be
transferred to the fisherpersons’
cooperative, under clear community
contract agreement; (g) agreement will
describe the environmental due
diligence, protection of Schedule I
marine fauna, incorporation of gender
issues, and operation and maintenance
management responsibilities of the
fisherpersons’ cooperative.
2. Works: The new PEA (i) will prepare
bid documents of all works and
installations by October 2013, in such
ways that contracts are awarded by
December 2013.
3. Capacity building: The new PEA and
SPMU will ensure that by December
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
will be ensured – between
the PEA and the
fisherpersons’ cooperative.
2013 a plan for communication and
capacity building is agreed with the
fisherpersons’ cooperative, such that (i)
these are part of the community
contract agreement to be signed
between the PEA and the
fisherpersons’ cooperative in
December 2013, (ii) the plan is
implemented by respective parties of
agreement starting from January 2014,
and (iii) an evaluation of the
implementation of the capacity
building plan is prepared by a third-
party expert in September 2014.
[4C2F]
Distribution of
grid electricity in
Sagar Island by
the State
Electricity
Distribution
Company Ltd
1. Providing power distribution
system to connect all
households and establishment
(about 30,000 connections) in
Sagar Island. [Includes 42km
trunk HT lines, 448km spur HT
lines, and 443km 3-phase LT
lines, 621 DTRs, 20,870 poles)
2. Community engagement for
asset management and tariff
recovery.
3. Awareness campaign for
responsible use of electric
power.
1. Transmission: the transmission
Works are complete including
construction of transmission
lines over the 4km wide river.
2. Distribution system: Contracts
awarded and made substantial
progress. 3374 connections
were given, some diesel
generation during the annual
fair in January 2013 replaced by
distributed power. 17,614 poles
were transported to Sagar Island
of which 12,596 have been
erected; 18km of HT conductor
route length has been
completed.
3. Community engagement:
WBSEDCL has not yet
progressed sufficiently on this.
4. Awareness campaign: SPMU
has launched an excellent
communication campaign,
which slowed down since
1. Transmission: Nil.
2. Distribution system: (i)
Current estimate is that the
contract will be completed in
January 2014, but might slip
if contract issues are not
resolved by September 2013;
(ii) there is a claim of high
physical variation that needs
to be resolved; (iii) there are
reports of unauthorized
connections which are
already stressing the limited
number of transformers
installed as of now; (iv) not
clear whether all diesel
generation will be replaced
during the upcoming fair and
pilgrimage in January 2014.
3. Community engagement: In
absence of the clear
agreement and involvement
with community groups, it is
1. Transmission: Nil.
2. Distribution system: (i) WBSEDCL to
take all appropriate actions to ensure
that the contract progresses as per the
current estimates, and all works are
completed by January 2014; (ii)
WBSEDCL to provide to the World
Bank by August 2013, all required
documentation and certification
including internal final approval for
physical variation for all items of work,
so that World Bank can review and
clear the proposal for physical
variation; (iii) WBSEDCL to organize
meetings with local community leaders
and elected representatives to agree on
the actions that are needed to safeguard
the recently installed transformers; and
to prevent unauthorized connections
(such as informing those drawing
power from such connection as to when
their own premises will be connected,
as per the schedule of the contract); (iv)
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
February 2013. not clear when and how much
recovery of tariff will take
place; and how all assets will
be looked after.
4. Awareness campaign:
Slowing down of the
communication campaign by
SPMU (to ensure that energy
efficient gadgets are bought
and used by the
communities).
WBSEDCL to inform, by October
2013, the PHE and the District
Administration that all power during
January 2014 for the Sagar mela will
be supplied by WBSEDCL, and that
the PHE and the District
Administration should not organize any
diesel generation.
3. Community engagement: (i)
WBSEDCL to start implementing the
agreed arrangements for tariff
collection through community groups;
(ii) sign agreements with all of them as
per WBSEDCL procedures by
December 2013; (iii) agree, by
December 2013, with the village
panchayats, a protocol of safekeeping
of the distribution infrastructure.
4. Awareness campaign: (i) SPMU will
restart the communication campaign by
September 2014; (ii) SPMU will
complete an assessment of the use of
energy-efficient gadgets and fixtures by
March 2014; (iii) SPMU will complete
an assessment of induced development
by December 2013.
[4C3A]
CBO
coordinated
livelihood
improvement for
Sagar Island
communities
1. Livelihood improvement
(including market access and
financial sustenance) for 15,000
BPL families in Sagar Island.
This includes formation and
strengthening of 1,200 CBOs
and 6 GP level federations;
sustainable economic activities
for minimum 330 CBOs; entry
point activities focusing on
enabling infrastructure and
1. CBO mobilization: 6 NGOs
procured to work as partner
NGOs, and given responsibility
for one panchayat each. NGOs
have 294 CBOs already
focusing on inclusion of 3741
women; conducted 13 TOT
sessions training 397
community members who in
turn trained 3309 persons from
the target communities.
1. CBO mobilization: The
process of mobilization is
slow due to (i) SPMU not
providing operational
flexibility to the 6 partner
NGOs; (ii) NGOs unable to
continue mobilization in
absence of actual financing
for CBO works; (iii) interim
SPMU thinking of reduction
of the target groups; (iv) the
1. During MTR, the SPMU proposed a
substantial reduction of the target of
improving livelihood of 15,000 BPL
households. The MTR discussed, and
agreed that such a reduction is not
possible, as (i) the livelihood
improvement component is an essential
thrust of the project and the GOI
program of coastal zone management;
(ii) the community consultations and
campaigns in last 2 years have built
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
special/innovative activities for
larger entrepreneurship
development).
2. Entry-point activities: EPAs
have been initiated in a few
cases (covering works such as
installation of tube wells, pond
excavation, rural road, and pay
and use toilets).
3. Livelihood activities: 20
community contracts were
signed and work initiated.
local banks not providing
facilities appropriate for the
CBOs to open and run
accounts.
2. Entry-point activities: Very
slow progress: (i) NGOs have
not been able to prepare a
large number of proposals,
and (ii) SPMU has not
cleared most of the proposals
submitted by NGOs.
3. Livelihood activities: Very
slow progress due to (i)
SPMU delaying the template
community contract
document by referring to the
government for legal vetting,
which was not required; (ii)
lack of expertise among
NGOs to clearly identify
market demand and propose
activities for market linkages;
(iii) inability of the SPMU to
procure experts to advise on
market demand and market
linkage; (iv) lack of ideas
among SPMU and NGOs on
how to prepare a business
plan for the CBO activities.
high hopes among the community and
community leadership, and any
reduction of target will have backlash;
and (iii) reduction is only possible
along with proportionate reduction in
the scope of the entire project in West
Bengal. Consequently all agreed to
retain the target and scope of the
activity as designed.
2. CBO mobilization: SPMU will ensure
that (i) the 6 partner NGOs are given
operational flexibility, and the
reimbursement bills of the NGOs are to
be settled as per units of work
completed and their input should not be
measured by SPMU – all similar to any
other consultancy contracts; (ii) all
proposals for EPAs and community
contracts are to be cleared by SPMU
within 15 days of submission of such
proposals by NGOs – with
modification as required to comply
with the project objectives that SPMU
upholds; (iv) using alternative banks to
transfer funds to CBO accounts as
recommended by NGOs.
3. Entry-point activities: SPMU should
ensure that: (i) NGOs plan and deliver
an adequate large number of proposals,
and (ii) SPMU should clear these
proposals submitted by NGOs, within 7
days, provided that the NGOs have
certified that (a) no EPA suggested
falls in the negative list prepared by
SPMU, (b) cost estimates are realistic,
and will be disclosed publicly; (c) the
EPA does not displace any other
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
financing from regular government
programs; (iii) EPAs will be part of the
community contract documents.
4. Livelihood activities: SPMU will
ensure that: (i) the template community
contract document is cleared and
available to NGOs in August 2013; (ii)
SPMU will engage individual experts
to work with NGOs to assess market
demand and advice on market linkages,
and to prepare business plans focusing
on financial sustainability for each
proposal of the CBOs; (iii) each
community contract will cover all
aspects – actions that are finalized for
financing, actions that will be finalized
and the process of finalization, and the
EPAs, so that there is no need for
signing repeated contracts with the
CBOs; (iv) all community contracts
covering the entire target groups will
be signed by December 2013.
[4C3B]
Sundarban
Affairs
Department-
Other
Ecotourism
Activity at Sagar
Island
1. Plan and designs for ecotourism
infrastructure
2. Construction of the tourism
facilities, public infrastructure
3. Implementation of
environmental infrastructure
and programs at the seafront
4. Capacity building of
communities
1. Plan and designs: Consultants
engaged; consultants prepared
draft plan document (not yet
approved by the SIDCL and
SPMU).
2. Ecotourism facilities: No work
started (cannot be procured
until designs are completed and
approved)
3. Environmental infrastructure:
No work started (cannot be
procured until designs are
completed and approved)
4. Capacity building: Community
groups to take over the
1. Plan and designs: (i) No
clarity about who will review
and approve the plan; the
PEA does not have the
capacity; (ii) District
Administration and PHE who
are responsible for most of
the current activities have not
been appropriately consulted;
(iii) in the current draft, some
issues have not been clearly
addressed: (a) future O&M
need and sustainability; (b)
community engagement and
employment generation; (iii)
1. Plan and designs: (i) SPMU and PEA
should convene, by August 2013, a
committee including local leaders,
PHED and the District Administration
to review and clear the draft plan; (ii)
consultants to clearly focus on
environmental outcomes in finalizing
the plan, by September 2013, including
100% sanitation during peak and off-
peak seasons, proper drainage,
aesthetics of the seafront by resolving
the issue of hundreds of electric poles,
and comprehensive solid waste
management including ways of
prevention of generation of solid
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
operation and maintenance of
the assets created not identified
yet; and clear understanding on
the mutual responsibilities
between community groups and
the PEA.
aesthetic issues related to
scores of electric poles on the
seafront; (iv) low-cost
management of peak and off-
peak sanitation.
2. Ecotourism facilities: (i)
Delayed, and it is not clear
when bids will be ready; (ii)
it is not clear how much work
will be done through
community contracts; (iii) it
is not clear which facilities
cannot be maintained by
communities, and need to be
transferred to the village
panchayat.
3. Environmental infrastructure:
(i) Delayed, and it is not clear
when bids will be ready; (ii)
it is not clear how much work
will be done through
community contracts; (iii) it
is not clear how communities
will be able to maintain the
improved environmental
conditions – needs a revenue
generation plan; and how
much responsibility will be
on the temple trust, and
relevant government
departments – need clear
agreement with them.
4. Capacity building: (i)
Community groups to take
over the operation and
maintenance of the assets
created should be identified;
wastes; (iii) consultants should ensure,
and PEA and SPMU to confirm, by
October 2013, that in the final plan (a)
almost all works proposed could be
managed by the local community
groups; (b) all future O&M needs are
identified, and a revenue generation
plan is there for the communities to
create local employment and to carry
out appropriate O&M; (c) schedule of
community engagement transferring
the assets to the community groups;
(iv) SPMU and PEA needs to identify
all community groups, organize them,
and build their capacity to take over the
assets and the O&M responsibilities.
2. Ecotourism facilities: (i) SPMU and
PEA should ensure that all bid
documents are ready by October 2013,
advertised, and all contracts are
awarded by December 2013 including
all community contracts; (ii) where
facilities need to be transferred to the
village panchayat, PEA will ensure that
a clear agreement with the panchayat is
available by November 2013.
3. Environmental infrastructure: (i)
SPMU and PEA should ensure that all
bid documents are ready by October
2013, advertised, and all contracts are
awarded by December 2013 including
all community contracts; (ii) where
facilities or the O&M responsibilities
need to be transferred to the temple
trust, and relevant government
departments, PEA will ensure that a
clear agreement with each of these
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
and clear understanding on
the mutual responsibilities
between community groups
and the PEA.
entities is in place by November 2013.
4. Capacity building: (i) PEA and SPMU
needs to ensure that all community
groups to take over the assets are
identified by October 2013, a capacity
building plan for them is prepared by
January 2014, and all such community
groups are strengthened adequately to
take over the assets by June 2014.
[4C3C]
Construction of
25 Multipurpose
Cyclone Shelters
by DMD
1. Construction of 25
multipurpose cyclone shelters
in the South 24 Parganas
District
1. Designs of the MPCSs:
Contracts for (i) soil testing
awarded after a delay of nearly
5 months, and (ii) architectural
and structural designs yet to be
awarded after a delay of nearly
6 months, since agreement of
February 2013.
2. Construction: (i) Sites selected;
(ii) bid documents are not there
yet pending completion of the
consultancies; (iii) short-list
prepared for supervision
consultancy.
3. Equipment: the PEA completed
an exposure visit to Odisha to
understand the needs, but has
not yet prepared the plan.
4. Community mobilization and
training: The PEA completed an
exposure visit to Odisha to
understand the needs, but has
not yet prepared the plan.
1. Designs of the MPCSs: There
has been delay (which was
avoidable) in awarding
consultancies, and the slow
progress of consultancies
may result in a situation
where bid documents are not
ready by September 2013.
2. Construction: (i) bid
documents may not be ready
in appropriate time to
complete procurement by
December 2013; (iii)
potential delay in selecting
supervision consultancy.
3. Equipment: the PEA has not
yet identified what equipment
needs to be supplied to each
MPCSs.
4. Community mobilization and
training: Community groups
have not been organized to be
responsible for management
of the MPCSs.
1. Designs of the MPCSs: PEA and
SPMU should ensure that the outputs
from the consultancies are ready by
August 2013, such that bid documents
are ready by September 2013. In the
event such bid documents are not ready
by September 2013, this activity will
be dropped from the project.
2. Construction: PEA will ensure that all
bid documents are ready in September
2013, and all works contracts are
awarded by December 2013. The
consultancy for supervision should be
awarded by November 2013, so that
they are mobilized before the
contractors are in place. If any of the
contracts are not awarded by December
2013, such contracts will be dropped
from the project.
3. Equipment: (i) The PEA, by August
2013, should prepare a list of
equipment to be supplied to each
MPCSs, and prepare technical
specifications; (ii) contract for
supplying and installation of these
equipment will be awarded by January
2014, when its clear which MPCSs are
being built; (iii) SPMU will include
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
these equipment in the revised
procurement plan in August 2013.
4. Community mobilization and training:
PEA will (i) undertake all stakeholder
consultation by September 2013, (ii)
help organizing the selection of the
village level management committee
by October 2013; (iii) sign agreement
with the village level management
committee by December 2013 before
contracts for works are awarded; where
the agreement clearly describes the
mutual responsibilities.
[3D]
Project
management
1. Mandating SPMU to implement
the project.
2. Establishing office and other
resources to manage the project.
3. Recruiting and retaining staff to
manage the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
1. Mandate: The GoWB had
mandated SPMU to (i)
implement the project.
2. Resources: SPMU office
established; the required office
infrastructure has been created.
3. Staff: Recruitment of 2/3rd
staff
completed, remaining positions
were vacant. Recent recruitment
process has been successful to
select a procurement officer.
Project leadership in transition
for about 5 months now. The
position of Additional Project
Director is vacant for 3 months
now, and needs to be filled with
a senior government official
with qualification/experience in
coastal zone management.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for
2011-12 and 2012-13 suffered
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: 13 positions remain
vacant. The current staffing is
not adequate for taking up the
ICZM plan and associated
activities. Additional Project
Director needs to be
nominated.
4. Systems: (i) a full-fledged
HR system including a full-
fledged staff performance
management system is
required to be installed; (ii)
the current project leadership
need to recognize past
agreements and need to show
results based on the past
agreements.
Monitoring: Real-time
monitoring for the entire
project is needed.
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: SPMU will ensure (i) that the
selected staff join immediately, and go
through an orientation of the project
quickly; (ii) a new recruitment drive
will be taken up to fill the 13 remaining
positions (and if required be filled
through consultancy contracts).
4. Systems: (i) SICOM is preparing a full-
fledged HR system including a full-
fledged staff performance management
system by September 2013; SPMU will
adopt it, with required modification in
October-November 2013; (ii) current
project leadership will ensure
continuity of decision-making, and will
not subject any past agreements and
approvals to any de novo internal
approval.
5. Monitoring: SICOM is installing the
comprehensive real-time monitoring
system (testing by August 2013, and
installation by September 2013).
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
implementation delays). The
Financial Management Cell and
the systems of internal audits,
Tally ERP version 9.3, fund
management, are working well.
The procurement cell needs
augmentation (although PFMC
is working adequately). The
communication cell has been
functioning in an excellent
manner (with excellent use of
social media and other
participatory platforms),
although slowed down in the
last few months. The grievance
redress system is functioning
effectively. The current HR
system is basically a
minimalistic personnel
management system.
5. All legal covenants (as recorded
in the PAD) had been complied
with within time, except partial
compliance to budget covenant.
6. Monitoring: Monitoring has
been adequate, but
improvement possible. Steering
committee meeting regularly.
SPMU will collaborate with SICOM to
use this effectively.
6. SPMU to ensure, in collaboration of
PEAs a better quality assurance of all
the works and community contracts.
7. The communication cell, although
performing excellently, should consider
a more comprehensive and integrated
communications agenda/plan in
support of the larger objective of
preparation and adoption of ICZM
plan.
IMPORTANT: Please note the specific
agreements related to the further
improvements required in
Disbursement, the Procurement and the
Financial Management Systems –
described in detail in Annex 9, Annex 7
and Annex 8 respectively. These are
important to attain satisfactory rating at
the time of the next Implementation
Support Mission (November-December
2013)
Annex 5
Management of Environmental Issues and Processes
87
1. Overall: The project is following the prevention principles built in its design to ensure long-term
conservation of coastal and marine resources and at long term sustainability. Implementation plans for all
activities include environment management measures; monitoring measures to ensure that the issues
avoided during design do not indeed occur. All the environment management measures are being
adequately integrated as part of priority investments and are adequately budgeted and the staffing has
been designated to provide the required oversight. The three tier grievance redress system has been
established in the SPMUs in Gujarat, Odisha and West Bengal. Regulatory clearances, such as the CRZ
clearance, state pollution control board consents, etc., where relevant, at different stages are being
ensured.
2. Activities being planned by the PEAs ensure that there is no conversion or degradation of natural habitats
(whether protected or not), land clearing, replacement of natural vegetation; no permanent or temporary
flooding of natural habitats; no drainage, dredging, filling or channelization of wetlands. In this regard,
specific precaution has been taken in the plantation of mangroves which progressed well in Gujarat. Any
possibilities of introduction of invasive exotic species have been avoided. Community management
approaches are being ensured for all mangrove and shelterbelt plantations (efforts are being made to adopt
these approaches even in cases where Force Account is used). All SPMUs and PEAs have ensured that
mangrove plantation is done on "revenue land" and/or "forest land" with a total avoidance of any private
land; no synthetic or chemical pesticide or herbicide is used in any plantation or de-weeding or clearing
operations.
3. The project is being implemented by professionals of NPMU and SPMUs with a good level of
environment awareness and experience. However, not all the staffs of the NPMU, SPMUs and the PEAs
are fully aware of the precautionary needs of this Project, and about the environmental avoidance,
mitigation or monitoring processes agreed for this Project. Efforts are underway for (a) preparation of an
activity-wise detailed chart summarizing all actions proposed in the environmental management plan for
the Project, and disseminated to all staff of NPMU, SPMU and PEAs; and (b) an orientation cum training
program for all such staff is proposed. The Quarterly Project Report starting from for the period of
January – March 2013 and the Mid-Term Evaluation Reports from SICOM and the three SPMUs
provided the description of the efforts relating to environmental and social management. Based on these
updates, the environmental monitoring plan is being mainstreamed into the web-based monitoring system
(which has been delayed by about 6 months now).
4. National Component: The National Component involves two major types of activities: (i) knowledge
outputs such as mapping, delineation of Hazard Line, ESAs, and Sediment Cells; and (ii) physical
investments such as mangrove plantations implemented by MSSRF, construction of the National Center
for Sustainable Coastal Management, etc.
5. With respect to delineation of hazard line and ESAs, it is important to communicate the benefits of these
activities, and the processes and safeguards involved in the mapping to the coastal communities. It is
recommended that a suitable communication package be prepared and implemented by the SICOM
communication cell (which will require capacity augmentation of the cell itself).
6. Further, the creation of new ESAs might impact access of local communities dependent on the ESAs for
resources and livelihood. The impacts of delineating ESAs be studied and documented thoroughly by
NCSCM.
7. In addition, lessons learned if any during the implementation of coastal protection measures also need to
be documented to aid future projects.
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8. With respect to physical investments, mangrove plantations undertaken by MSSRF are implemented
using appropriate environmental practices, such as minimizing and mitigating impacts on the site
selected, choosing appropriate and non-invasive species and transporting saplings without disrupting
access to the site and without deteriorating the site characteristics.
9. The NCSCM building at Chennai has been designed to be a green building (platinum standard) and the
building design incorporates the existing vegetation on-site into the plan.
10. Six villages around Dandi in Gujarat have been notified as an Ecologically Sensitive Area, based on
resolutions adopted in full meetings of the village panchayats, and in agreement between the State and the
central Government. Conservation of environmental resources, minimization of pollution, and an aim to
reduce carbon emission from these villages are in-built in the integrated area planning process that is
being taken up. Similar stakeholder consultation and participation as well as environmental conservation
agenda is in-built in the process of notifying Vedaranyam in Tamil Nadu as an ecologically sensitive area;
and the proposal for notifying Vembanad in Kerala as such.
11. NPMU and PEAs are recommended to continue monitoring all the national components and document
secondary impacts of the activities wherever evident.
12. In Gujarat, the SPMU and PEAs have included environment management and monitoring measures as
part of the implementation plans for all activities. Specific precautions have been taken in the case of
mangrove plantations to avoid introduction of invasive exotic species, to control de-weeding operations
and to prevent the use of synthetic chemical weedicides. Community management approaches are being
ensured for all mangrove and shelterbelt plantations and it has also been ensured that the land used for the
plantations are entirely government or revenue land and not private land.
13. The sewerage contracts include site specific environment management measures to prevent construction
related air, water or soil pollution. Necessary environmental management provisions are adequately
integrated as part of the Jamnagar sewage treatment plant (STP) bid documents including: (a) effluent
discharge standards for disposal of treated wastewater, (b) environmental regulatory clearance
requirements such as consent to establish and consent to operate, and any compliance with consent
conditions; (c) measures to minimize construction stage temporary impacts, and (d) environmental
enhancement measures such as landscaping and green belt development. During the bidding stage, it was
also noted that the new access to the proposed STP site requires construction of a bridge across the
Rangamati Stream. While this construction activity does not require regulatory clearance, there could be
temporary environmental impacts and in view of this, the STP bid document was appropriately updated to
integrate additional measures to minimize environmental impacts.
14. As part of the capacity building and community mobilization activities organized by SPMUs and PEAs,
continued effort is being placed on ensuring that all aspects of the entry point activities and the larger
livelihood enhancement activities are in line with the environmental conservation and pollution
prevention goals of the project. The SPMUs reported continued progress in planning to improve the
overall village environment and Gujarat SPMU has achieved 100% sanitation in the villages of Khara
Bezra, Surajbari, Sugad, Hamiramora, Rampur, Mota Ambala, Vibhapurpar, Dhuvas and Sikka. The
mission noted the continued effort on social mobilization of CBOs/SHGs as undertaken by the SPMU.
15. In Odisha, the environmental management measures are practiced as appropriate, for each of the priority
investments. In the case of the Coir Tourism and Livelihood Center at Chaudabatia, the government land
acquired requires “consent to establish” from the OPCB and the process to obtain the consent has been
initiated. Coir activities at the proposed facility will follow environmentally friendly methods such as
mechanical retting, mechanical dyeing and use of approved dyes. In addition, coir training programs will
educate the community in coir waste management and pith recycling.
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16. A parcel of 138 acres of land has been identified for mangrove plantation of which 65 acres is currently
being planted and fenced. Fencing for the rest of the land is in process and plantation will begin in the
next season (July to Sep 2013). With regards to environmental management of the plantation activities
appropriate mitigation measures are being adopted as per the EMP and directives of forest act. Only local
species of mangroves are being used for the plantation and the capacity of the species to adapt to saline
environments was also considered during species selection.
17. The OSDMA Multipurpose cyclone centers are under construction and the CRZ clearances have been
obtained for all 11 sites. All cyclone centers have been located within existing schools or colleges hence
there are no impacts to ecologically sensitive receptors, cultural properties or pasturelands. Further public
accessibility is improved around the cyclone shelter sites. Construction safety measures such as wearing
personal protective equipment and field safety practices are followed adequately.
18. The CRZ clearance required for the lab construction at Paradeep (for strengthening pollution monitoring
capacity by OSPCB) has been obtained under the new definition or revised scope of the laboratory as the
Centre for Management of Coastal Ecosystem. SPMU and SICOM will reengage in a discussion with the
NCZMA to restore the originally intended use of the facilities as a lobaratory (permitting use of chemicals
for testing). The activity includes detailed mitigation measures: a sewage treatment plant is included in
the design; solid waste management is covered by Paradeep Municipal Corporation; and the facility is
designed as a green building with adequate provision of energy saving mechanisms. The monitoring
protocol for the facility is being followed adequately.
19. CRZ clearances were required for 3 sites for the activities proposed under conservation of archaeological
heritage by the Cultural Department. Based on a new GO issued by MoEF stating that CRZ clearances are
not required for the renovation of cultural sites, it is possible that the 3 pending CRZ clearances are no
longer required. As part of the environmental enhancement measures illumination has been cut down and
plantation barriers have been suggested to reduce impacts of lighting on the movement of the Olive
Ridley Turtles around the renovation sites. Wearing proper protective gear and providing appropriate
sanitation facilities for the construction laborers was found to an issue, and the PEA agreed to enforce the
rules at all sites.
20. CRZ clearance has been obtained for the construction of Geo Tubes at village Pentha, for the Researchers
Hostel at Gupti and for 5 sites along Chilika Coast for strengthening of camp infrastructure. With respect
to the water sports complex at Barkul, construction of environmentally friendly bamboo structures for the
Tourist Guide Centre has been initiated.
21. With regard to Paradeep Integrated Solid Waste Management, the MTR mission reiterated findings from
the Fourth Implementation Support mission, viz., the ongoing design of SW treatment and disposal